City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, NOVEMBER 21, 2013 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Shannon Fitzgibbons Councilor Josh Fromm Councilor Sally Ann Marson COUNCIL MEMBERS ABSENT: Councilor Casey Wheeler ALSO PRESENT: Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: 2.1 Public Hearing: To receive public input concerning a proposal to vacate “I” Street between Fifth Street and the Fifth Place Alley. That portion of “I” Street is generally described as lying between Lot 6 of Block 72 and Lot 1 of Block 73, Columbia City. Public Hearing opened. Council reviewed some e-mail correspondence dated November 20, 2013, from the applicant’s attorney, Mark Gordon, requesting an additional extension of 60 days to allow additional time to address the parking issues. Leahnette recommended the hearing be continued to 6:00 p.m. on February 6, 2014. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED TO CONTINUE THE HEARING TO A LATER DATE. MOVED (MARSON), SECONDED (FITGIBBONS) AND CARRIED UNANIMOUSLY TO AMEND THE PREVIOUS MOTION TO CONTINUE THE HEARING TO FEBRUARY 6, 2014 AT 6:00 P.M. 2 - Regular City Council Meeting November 21, 2013 No input was heard during the public hearing. Public Hearing closed. AGENDA ITEM 3 CITIZEN INPUT: None. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Fitzgibbons said the Parks Committee met on Tuesday, and Wayne Mayo attended the meeting. 4.2 Water and Sewer Committee: Co-Chair Marson said the Committee will meet on Wednesday, December 4 at 6:00 pm. 4.3 Street Committee: No report. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: No report. Councilor Fromm expressed an interest in serving on the Hazard Mitigation Planning Group again. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Financial Reports for the month ending June 30, 2013. 5.2 Financial Reports for the month ending October 31, 2013. 5.3 Bills paid with check numbers 17587 through 17649 during the month of October 2013. 5.4 Minutes of the Regular City Council Meeting of October 17, 2013. 5.5 Activities report for the month of October, 2013 from the Chief of Police. 5.6 Activities report for the month of October, 2013 from the Public Works Superintendent. 5.7 Activities report from the City Administrator/Recorder. 5.8 Kenneth Wieland resignation from the Planning Commission. MOVED (FROMM), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUSINESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 License and Indemnity Agreement: License and Indemnity Agreement for the Columbia County Firing Range Complex between the City of Columbia City and Columbia County. Leahnette explained that the City Attorney had questioned whether or not we could comply with some of the terms of this Agreement, and had suggested we run this agreement by our Insurance Carrier. She said the City’s Insurance agent came back with the following recommended changes to the first sentence in Paragraph 6: “……on account of any or all of the following arising out of or in any way related to use of the CCFRC or as a result of any errors or omissions or other negligent, reckless o r intentionally wrongful acts, in whole or in part, of Agency, its officers, agents, employees, and/ or members and/or invitees: (1) any damage…….” 3 - Regular City Council Meeting November 21, 2013 MOVED (MARSON), SECONDED (FROMM) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE AGREEMENT WITH THE CHANGES RECOMMENDED BY OUR INSURANCE AGENT. 7.2 Agreement: Agreement in Support of the Northwest Oregon Regional Housing Rehabilitation Program. MOVED (FITZGIBBONS), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE AGREEMENT. 7.3 Intergovernmental Agreement: Amended and Restated Intergovernmental Agreement between Columbia County, the City of Columbia City, and other agencies regarding Homeland Security and Emergency Management Services. MOVED (MARSON), SECONDED (FROMM) AND CARRIED TO AUTHORIZE SIGNATURE TO THE INTERGOVERNMENTAL AGREEMENT. 7.4 Council Bill No. 13-700; Resolution No. 13-1103-R: A Resolution of the City of Columbia City, Oregon, adopting amendments to the Columbia County Multi- Jurisdictional Hazard Mitigation Plan dated April 2009. MOVED (FROMM), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 13-700. AGENDA ITEM 8 OTHER BUSINESS: Public Works Report: Micah said Randall Christophersen has obtained his Water Distribution II Certification, and has met all of the certification requirements for the Utility Worker II position. Micah recommended Randall be promoted to the position of Utility Worker II. Leahnette recommended the Council approve the promotion, pending verification that the required certifications have been met. She said Randall’s rate of pay in the Utility Worker II position should be set at the next available step that gives him at least a 5% pay increase effective the date of that he obtained his certification. MOVED (MARSON), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO APPROVE THE PROMOTION OF RANDALL CHRISTOPHERSEN TO UTILITY WORKER II UPON VERIFICATION THAT HE HAS MET ALL OF THE CERTIFICATION REQUIREMENTS. Columbia County Economic Team (CCET): Leahnette said the CCET has indicated that it is time for each agency to appoint their CCET representative for the next three-year period. Leahnette said she would be interested in serving as the City’s CCET representative. MOVED (FROMM), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO APPOINT LEAHNETTE AS THE CITY’S CCET REPRESENTATIVE. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned at 6:29 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor 4 - Regular City Council Meeting November 21, 2013 ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder