City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, JUNE 4, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Council President Marson called the regular meeting to order at 6:00 p.m. and led the flag salute. COUNCIL MEMBERS PRESENT: Council President Sally Ann Marson Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: Mayor Cheryl A. Young Councilor Josh Fromm ALSO PRESENT: Michael McGlothlin, Chief of Police Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None. AGENDA ITEM 3 CITIZEN INPUT: 3.1 Hudson Garbage Service: Ernie Martin, Manager, of Hudson Garbage Service introduced Herb Bailey, their new Office Manager. He said the Columbia County Commission recently approved a 1.1% disposal rate increase at the Columbia County Transfer Station, effective July 1, 2015, and he asked the Council for permission to pass that increase through to their customers. He said the pass-through will result in a rate increase of $0.10 per month for a 35 gallon can equivalent, and $0.64 per month for a 1 yard container. AGENDA ITEM 7 NEW BUSINESS: 7.1 Council Bill No. 15-755; Resolution No. 15-1142-R: A Resolution setting rates to be charged by Environmental Waste Systems, Inc./Hudson Garbage Service for collection and disposing of solid waste, recycling materials, and yard debris within the City of Columbia City, Oregon, effective July 1, 2015. Council Bill No. 15-755 was read in full. 2 - Regular City Council Meeting June 4, 2015 MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 15-755. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the Dedication Ceremony was wonderful and thanked the City staff, and in particular the Public Works Crew, for all of the work they have done for the past several years. 4.2 Water and Sewer Committee: Micah said the Sewer Improvements Project will th th go to bid on June 10 and bids will be opened on July 9 . Leahnette said the punch list is finished on the Water Improvements Project, and the project is now deemed to be substantially complete. 4.3 Street Committee: Micah said the crack seal work is finished, and the street th striping is scheduled for June 12 . Leahnette said the Public Works Crew is currently working on a storm improvement project on Fifth Street. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: No report. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Minutes of the Regular City Council Meeting on April 2, 2015. 5.2 Activities Report from the City Administrator/Recorder. 5.3 Bills paid with check numbers 18713 through 18761 during the month of May 2015. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS (continued): 7.2 Council Bill No. 15-756; Resolution No. 15-1143-R: A Resolution supporting a 2015 Transportation and Growth Management Grant Application for the City of Columbia City. Council Bill No. 15-756 was read in full. MOVED (THISTLE), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 15-756. 7.3 Engineering Services Amendment Request: Amendment Request No. 2 from Kennedy/Jenks Consultants for engineering services related to the Sewer System Improvements Project. The Council reviewed Amendment Request No. 2 in the amount of $44,122. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE AMENDMENT REQUEST NO. 2 IN THE AMOUNT OF $44,122. 3 - Regular City Council Meeting June 4, 2015 AGENDA ITEM 8 OTHER BUSINESS: KPLU request to place broadcast translator on upper reservoir: The Council reviewed a request from Lowell Kiesow of KPLU, a non-profit radio station, to place a broadcast translator on the City’s upper water reservoir. Council discussed the request at length with staff, and it was the consensus of the Council that Lowell be invited to the next City Council meeting to provide the Council with an opportunity to ask questions. Show ‘n Shine gate improvement: Leahnette said the annual Show ‘n Shine car show is a tremendous asset to the City and the annual City Celebration. She said the size of the car show has rapidly expanded, and this year they will expand further and park cars within the fenced field area at the school. She said they need to install a gate to provide safe vehicular access to and from the field, and KL&C Fencing Inc. has offered to complete the work for the cost of the gate and parts, which is $625. She said this is a significant amount of money for the car show, which benefits the Library. She said the School District is supportive of the improvement, but they cannot commit funds towards the project due to their budget constraints. She recommended the City Council approve a donation of $500 or more towards the cost of the gate. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED TO PAY KL&C FENCING INC. $625 TO INSTALL THE GATE. Councilor Thistle abstained from voting. Police update: Chief McGlothlin said the Department just underwent a Criminal Justice Information Systems (CJIS) audit and did very well. He said, however, that there were a few policy and equipment issues identified. He said he is currently addressing the policy issues, and the Department will need to make an investment in some computer upgrades during the coming year. Chief McGlothlin said he is preparing for the purchase of a new patrol car. He said the new Reserve Officer, Will Vance, has been receiving several hours of Department training each week and is doing very well. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 6:32 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder