City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, MAY 19, 2016 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Josh Fromm Councilor Nell Harrison Councilor Sally Ann Marson Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Michael McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None AGENDA ITEM 3 CITIZEN INPUT: Joe Turner said there will be an estate sale in his neighborhood this weekend, and he suggested that it may result in some traffic and parking issues. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said all of the new bricks have been installed in the park and are ready for engraving at the end of next week. She said the park looks beautiful and is ready for next Monday's ceremony. 4.2 Water and Sewer Committee: No report. 4.3 Street Committee: Leahnette said the "L" Street Construction project will start on Monday. 4.4 Audit Committee: Secretary Harrison said the Audit Committee recently met and everything looks really good. She said they will meet again in August. 2 - Regular City Council Meeting May 19, 2016 4.5 Hazard Mitigation Planning Group: Chief McGlothlin said the next meeting will be held in July, and they will be completing the planning work for this September's Prepare Fair. 4.6 Other Reports: Leahnette announced that we received a $12,000.00 grant award from the Oregon Community Foundation for the Community Hall Remodel Project. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Ratify Oregon Liquor Control Commission Application for Temporary Use of an Annual License for Blackbird Catering LLC. 5.2 Authorize Release of Sewage System Easement on property located at 3330 Park Drive. 5.3 Authorize Release of Sewage System Easement on property located at 3230 Park Drive. 5.4 Authorize Release of Sewage System Easement on property located at 3210 Park Drive. 5.5 Authorize Release of Sewage System Easement on property located at 3315 Park Drive. 5.6 Authorize Release of Sewage System Easement on property located at 3230 Sixth Street. 5.7 Authorize Release of Sewage System Easement on property located at 3315 Sixth Street. 5.8 Authorize Release of Sewage System Easement on property located at 3250 Sixth Street. 5.9 Authorize Release of Sewage System Easement on property located at 3310 Sixth Street. 5.10 Authorize Release of Sewage System Easement on property located at 3350 Sixth Street. 5.11 Authorize Release of Sewage System Easement on property located at 3235 Park Drive. 5.12 Authorize Release of Sewage System Easement on property located at 515 Lincoln Drive. 5.13 Authorize Release of Sewage System Easement on property located at 3400 Sixth Street. 5.14 Authorize Release of Sewage System Easement on property located at 3335 Sixth Street. 5.15 Authorize Release of Sewage System Easement on property located at 3420 Park Drive. 5.16 Financial Reports for the month ending April 30, 2016. 5.17 Activities report from the City Administrator/Recorder. 5.18 Appointment of Dana Marble to the Columbia City Planning Commission. Mayor Young recommended the Consent Agenda be amended to include Item 5.18, the appointment of Dana Marble to the Planning Commission. No objections were heard. MOVED (THISTLE), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AS AMENDED. AGENDA ITEM 6 UNFINISHED BUISNESS: 6.1 Second reading of Council Bill No. 16-781; Ordinance No. 16-695-O: An Ordinance declaring the City's election to receive State Revenues. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 16-781. AGENDA ITEM 7 NEW BUSINESS: 3 - Regular City Council Meeting May 19, 2016 7.1 Request for Weed Abatement: Request from City Administrator to abate weeds on property located at 1925 Fifth Street, currently under the ownership of Ronald Amonson, and on property located at 445 Skookum Court, currently under the ownership of Paul and Wilma Vincent. MOVED (MARSON), SECONDED (FROMM) AND CARRIED UNANIMOUSLY TO APPROVE THE REQUEST TO ABATE WEEDS AT 1925 FIFTH STREET AND 445 SKOOKUM COURT. AGENDA ITEM 8 OTHER BUSINESS: Complaint: Council reviewed and considered a complaint dated May 15, 2016 from Al Petersen regarding engineering fees associated with his land use application. Council discussed the matter at length with staff, and asked Leahnette to respond to Mr. Petersen. Street Light Shield Request: The Council reviewed a request from Barbara Gordon to add shields to the street lights on the Seventh and Eighth Street cul-de-sacs. The Council discussed the request at length with staff. It was the consensus of the Council that no action be taken without first contacting the affected neighbors for their input. Sewer Usage Fee for May: As recommended by Lyle Bluhm, Budget Committee Member, during the recent Budget Committee Meeting, Leahnette suggested the City Council consider waiving the sewer usage fee that is tied to water usage during the month of May due to the unusual summer-like weather conditions. She said the sewer usage fee is routinely discontinued during the months of June, July, August, and September to avoid applying the fee to irrigation water. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE A ONE-TIME WAIVER OF THE SEWER USAGE FEE DURING THE MONTH OF MAY DUE TO THE UNUSUALLY WARM WEATHER CONDITIONS. Police Department Report: The Chief said officers are working really hard and doing a good job. He said there are some changes to the Interagency Agreement Memorandum of Understanding, and he distributed copies to the City Council. MOVED (FROMM), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE ADDENDUM. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned at 6:39 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder