City Council Meeting

Mayor CITY COUNCIL MEETING Donna Schmitt Councilmembers City Hall—Council Chambers, 590 40th Ave NE Robert A. Williams Monday, November 09, 2020 John Murzyn, Jr. 7:00 PM Connie Buesgens Nick Novitsky City Manager AGENDA Kelli Bourgeois NOTICE THAT THIS MEETING MAY BE CONDUCTED BY A COMBINATION OF IN-PERSON AND ELECTRONIC MEANS Following a determination by City Manager Kelli Bourgeois, and emergencies declared by the United States, The State of Minnesota, and the Columbia Heights Mayor & City Council, this meeting may, pursuant to Minn. Stat. § 13D.021, occur by a combination of in-person and electronic means. In all meeting formats whether solely in-person or a combination of in-person and electronic means, members of the public who wish to attend may do so by attending in-person or by calling 1-312-626- 6799 and entering meeting ID 885 9676 9592 at the scheduled meeting time. If there are any questions about this notice or attending/calling in to the meeting, please contact the City Clerk at (763) 706- 3611. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE MISSION STATEMENT Our mission is to provide the highest quality public services. Services will be provided in a fair, respectful and professional manner that effectively addresses changing citizen and community needs in a fiscally- responsible and customer-friendly manner. APPROVAL OF AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to approve the Consent Agenda Items. 1. Approve October 12, 2020 City Council Meeting Minutes MOTION: Move to approve the minutes of the City Council Meeting of October 12, 2020 2. Approve October 26, 2020 City Council Meeting Minutes MOTION: Move to approve the minutes of the City Council Meeting of October 26, 2020 City of Columbia Heights AGENDA November 09, 2020 City Council Meeting Page 2 3. Approve November 2, 2020 City Council Work Session Minutes MOTION: Move to approve the minutes of the City Council Work Session of November 2, 2020 4. Accept October 7, 2020 Library Board Minutes MOTION: Move to accept the Library Board minutes of October 7, 2020. 5. Replacement of Windows in the Public Safety Building MOTION: Move to approve replacement of windows at the public safety building through vendor Dorglass Inc for a cost of $19,000. 6. Purchase of Fitness Equipment for the Public Safety Building MOTION: Move to approve replacement of fitness equipment at the Public Safety Building through vendor Johnson Fitness for the amount of $21,524.81. 7. Approve Resolution 2020-91, Accepting the Feasibility Report for Zone 3B Street Seal Coat and Ordering the Public Improvement Hearing, City Project 2101 MOTION: Move to waive the reading of Resolution 2020-91, there being ample copies available to the public. MOTION: Move to adopt Resolution 2020-91, being a resolution accepting the Feasibility Report for 2021 Street Rehabilitation Improvements - Zone 3B Street Seal Coat, City Project No. 2101, and ordering the Public Improvement Hearing beginning at 6:00 p.m. on December 7, 2020. 8. Resolution 2020-92 Accepting the Feasibility Report for State Aid Street Rehabilitation and Ordering the Public Improvement Hearing, City Project No. 2005 MOTION: Move to waive the reading of Resolution 2020-92, there being ample copies available to the public. MOTION: Move to adopt Resolution 2020-92 being a resolution accepting the Feasibility Report for 2021 Street Rehabilitation Improvements – M.S.A. Street Overlay, City Project No. 2005, and ordering the Public Improvement Hearing beginning at 6:45 p.m. on December 7, 2020. 9. Adopt Resolution 2020-93 Accepting the Feasibility Report for Zones 4B and 5 Street Rehabilitation and Ordering the Public Improvement Hearing, City Project No. 2002 MOTION: Move to waive the reading of Resolution 2020-93, there being ample copies available to the public. MOTION: Move to adopt Resolution 2020-xx, being a resolution accepting the Feasibility Report for 2021 Street Rehabilitation Improvements - Zones 4B and 5, City Project No. 2002, and ordering the Public Improvement Hearing beginning at 6:15 p.m. on December 7, 2020. 10. HVAC Maintenance Proposals MOTION: Move to accept the proposal for HVAC Preventative Maintenance Services for City facilities from Horwitz, based upon their proposal amount of $149,544 and, City of Columbia Heights AGENDA November 09, 2020 City Council Meeting Page 3 furthermore, to authorize the Mayor and City Manager to enter into 3-year contract for the same. 11. A resolution electing to participate in the local housing incentives account program under the Metropolitan Livable Communities Act, calendar years 2021 through 2030 MOTION: Move to waive the reading of Resolution 2020-94, there being ample copies available to the public MOTION: Move to adopt Resolution 2020-94, a resolution of the City Council for the City of Columbia Heights, Minnesota, electing to participate in the local housing incentives account program under the Metropolitan Livable Communities Act, calendar years 2021 through 2030. 12. A resolution approving a subordination of mortgage in connection with the City’s Single Family Deferred Loan Program. MOTION: Move to waive the reading of Resolution 2020-95, there being ample copies available to the public. MOTION: Move to adopt Resolution 2020-95, approving the subordination of mortgage in connection with the City's Single Family Deferred Loan Program. 13. Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for November 9, 2020 as presented. 14. Review of Bills MOTION: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City Council has reviewed the enclosed list of claims paid by check and by electronic funds transfer in the amount of $1,584,036.14. PUBLIC HEARINGS 15. A resolution approving a Variance for the property located at 1329 41st Ave NE MOTION: Move to waive the reading of Resolution 2020-96, there being ample copies available to the public. MOTION: Move to adopt Resolution 2020-96, approving the variance for the property located at 1329 41st Ave NE CITY COUNCIL AND ADMINISTRATIVE REPORTS Report of the City Council Report of the City Manager Report of the City Attorney ADJOURNMENT City of Columbia Heights AGENDA November 09, 2020 City Council Meeting Page 4 Kelli Bourgeois, City Manager Auxiliary aids or other accommodations for individuals with disabilities are available upon request when the request is made at least 48 hours in advance. Please contact Administration at 763-706-3610 to make arrangements.