Youth Commission

YOUTH COMMISSION City Hall—Council Chambers, 590 40th Ave NE Wednesday, April 13, 2022 6 PM MINUTES The following are the minutes for the Meeting of the Youth Commission held at 6:00 pm on Wed, April 13, 2022, in the City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. CALL TO ORDER Communications Coordinator Ben Sandell called the meeting to order at 6:06 pm. ROLL CALL/STATUS OF MEMBERSHIP Members Present: Commissioners Garcia Genis, Hernandez-Monroy, Johnson, Kucera, Mamo, Marquez, Solem (via Zoom), Rogne (via Zoom), Tabor. Council Liaison: Mayor Márquez Simula (via Zoom). Members Absent: Commissioner Novitsky. Also Present: Kelli Bourgeois, City Manager; Sara Ion, City Clerk; Will Rottler, Communications and Events Specialist; Ben Sandell, Communications Coordinator. APPROVAL OF MINUTES Motion by Commissioner Rogne, seconded by Johnson to approve the 3/13/22 Youth Commission Meeting Minutes. All Ayes, Motion Carried. OLD BUSINESS Appointment of Officers. a. Chair After a discussion by the Commission a rollcall vote for Commissioner Rogne and Commissioner Hernandez-Monroy as Chair was conducted. Commissioner Johnson, Solem, Marquez, Tabor, Garcia Genis, Mamo, Kucera, Rogne voted for Hernandez Monroy as Chair. Commissioner Hernandez-Monroy voted for Rogne. Commissioner Hernandez-Monroy was appointed as Chair of the Youth Commission. b. Vice-Chair After a discussion by the Commission a rollcall vote for Commissioner Rogne and Commissioner Tabor as Vice Chair was conducted. Commissioner Johnson, Solem, Marquez, Tabot, Garcia Genis, Mamo, Kucer voted for Rogne. Commissioner Hernandez-Monroy and Rogne voted for Tabor. Commissioner Rogne was appointed the Vice Chair of the Youth Commission. c. Secretary/Treasurer After a discussion by the Commission a rollcall vote for Commissioner Garcia-Genis was conducted with all Commissioners voting for Garcia Genis. Commissioner Garcia Genis was appointed to Secretary / Treasurer of the Youth Commission. City of Columbia Heights MINUTES April 13, 2022 Youth Commission Page 2 Review of Bylaws. Communications Coordinator Sandell clarified that there will be a vote on approving the Bylaws at the next meeting. Overall, he wanted to clarify that this is a good meeting time for everyone, and that the amount of absences are OK for everyone. All Commissioners were in approval of maintaining the time and place of the meetings. Chair Hernandez-Monroy asked that the Bylaws reflect that a member of the Youth Commission be in attendance with the City Council when there are interviews for the appointment of new Youth Commission members. Clerk Ion asked that Chair Hernandez-Monroy make a motion to amend the Bylaws. Hernadez made a motion to update the Bylaws to reflect a Youth Commission Member in attendance when the City Council completes interviews. This motion was seconded by Garcia Genis and approved by all Youth Council Members. The updated Bylaws will be included in the next meeting packet for review and final approval by the Youth Commission. Discussion re Appointing Board / Commission and Council Liaisons. Communications Coordinator Sandell continued the conversation related to appointment of Board and Commission liaisons. Board and Commission appointments will be made when the group reconvenes after summer break. PRESENTATIONS Presentation by Communications Coordinator and Community Engagement Specialist. Communications Coordinator Ben Sandell and Community Engagement Specialist Will Rottler gave an overview of their job duties, impactful projects and offered tips and advice on events and communications. City Manager Kelli Bourgeois gave additional information about the impact and importance of communication with residents about what the City is doing and keeping people engaged. NEW BUSINESS Special Projects and Activities. Discussion and brainstorming regarding ideas for special projects and activities for the Youth Commission was tabled to the next meeting. ADJOURNMENT Chair Hernandez-Monroy adjourned the meeting at 7:36 pm. Respectfully Submitted, ______________________________________ Sara Ion, City Clerk