Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers July 23, 2019 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem Evelyn Turner Pugh and Councilors R. Gary Allen, Jerry “Pops” Barnes, Charmaine Crabb, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey Glisson. ABSENT: Councilor Glenn Davis. 1. CALL TO ORDER: Mayor B. H. "Skip" Henderson, Presiding. 2. INVOCATION: Offered by Minister Jeanette James- Greater Mount Zion Baptist Church. 3. PLEDGE OF ALLEGIANCE: Led by Big Brothers Big Sisters. Mayor’s Agenda Item #4: Vote Result: APPROVED 4. MINUTES: Approval of minutes for the July 9, 2019 Council Meeting and June 18, 2019 Executive Session. Mayor’s Agenda Item #5: Nomination of Amberlyn Deal by Councilor Allen (District 6). Vote Result: CONFIRMED all District nominations. 5. BOARD APPOINTMENTS: YOUTH ADVISORY COUNCIL: Mayor’s Nominee: Kayla Green District 1 Nominee: Kayla Hamilton District 6 Nominee: _________________  District 2 Nominee: Genesis Woods District 7 Nominee: McCayla Henderson District 3 Nominee: _____________ District 8 Nominee: Lauren Upshaw __ District 4 Nominee: Meagan Hatcher District 9 Nominee: Aiden Townsend _ District 5 Nominee: Anna Fugh District 10 Nominee: Spencer Robinson_ 6. SWEARING-IN: Youth Advisory Council CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED (1) 2nd Reading – REZN-04-19-0664: An ordinance to amend the text of the Unified Development Ordinance (UDO) in regards to Table 3.1.1 by permitting Self Service storage and Warehousing and Distribution, General by Special Exception in UPT (Uptown) and CRD (Central Riverfront District) Districts. The Planning Advisory Commission and the Planning Department recommend approval. (Requestor - Ken Henson) City Attorney’s Agenda #2: Vote Result: APPROVED (2) 2nd Reading - An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #3: Vote Result: APPROVED (3) 2nd Reading - An ordinance amending Chapter 13 of the Columbus Code to revise the Columbus Code section 13-170 pertaining to exemptions for certain non-profit entities from putrescible solid waste fees; and for other purposes. (Mayor Pro-Tem Pugh) City Attorney’s Agenda #4: PUBLIC HEARING- No action taken. (4) 1st Reading - An ordinance amending Chapter 3 of the Columbus Code to provide for the alcoholic beverage licensing of Bottle Shops; to update certain definitions; and for other purposes. (Councilor Garrett) City Attorney’s Agenda #5: PUBLIC HEARING- No action taken. (5) 1st Reading - An Ordinance providing a moratorium not to exceed 180 days on the use of Shared Electronic Scooters within the confines of Columbus, Georgia except for test programs authorized by this Council and that said moratorium shall expire no later than midnight on January 27, 2020; and for other purposes. (Councilor Crabb) R E S O L U T I O N S: City Attorney’s Agenda #6: Vote Result: APPROVED (6) A resolution exempting certain non-profit entities from 50% of the fees, and for any other inert, putrescible or non-putrescible fees set forth in Section 13-170(a) of the Columbus Code; and for other purposes. (Mayor Pro-Tem Pugh) City Attorney’s Agenda #7: Vote Result: APPROVED (7) A resolution recognizing and expressing appreciation to the Columbus Sports Council for bringing the 2019 USA Softball International Cup to Columbus and to City volunteers and workers for their efforts. (Columbus Council) City Attorney’s Agenda #8: Vote Result: APPROVED (8) A resolution expressing concern of issues surrounding the delay in contracting and construction of a veterans Outpatient Clinic in Columbus, Georgia. (Councilor House) City Attorney’s Agenda #9: DELAYED by City Attorney (9) A resolution encouraging the Georgia Attorney General and the Georgia General Assembly to support an interstate compact with Alabama or other appropriate legislation so as to extend immunity of first responders across state lines when responding to emergencies or natural disaster with personnel and equipment from Georgia into Alabama and vice versa. (Columbus Council) City Attorney’s Agenda #10 Add-On: Vote Result: APPROVED (10) Add-On: A resolution supporting and recommending creation of United States Postal Service postage stamps commemorating Eugene Jacques Bullard. (Councilors House and Crabb) PUBLIC AGENDA: {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Bobbi L. Starr, representing Micah’s Promise, Re: To provide council members with update on recent developments in the fight against domestic minor sex trafficking. (No action taken.) 2. Mr. Justin Allen, Re: The use of political intimidation techniques. (No action taken.) 3. Mr. Timothy Veals, Re: The concerns in the neighborhood and the Columbus Water Works. (No action taken.) 4. Mr. Carey McCraney, Re: The lack of enforcement of the city parking, auto window tinting and noise (auto sound system) laws. (Not present.) 5. Mr. Howard Jackson Turner, Re: The recent drownings in the Chattahoochee River. (No action taken.) 6. Ms. Audrey Holston Palmore, Re: Previous concerns expressed with the acts of Public Safety and Parks and Recreation Department. (No action taken.) CITY MANAGER'S AGENDA: City Manager’s Agenda #1: Vote Result: APPROVED 1. 2020 SPECIAL PURPOSE LOCAL OPTION SALES TAX INTENT AND UTILIZATION OF THE CONSTRUCTION MANAGER AT RISK PROCUREMENT PROCESS FOR THE REPLACEMENT OF THE GOVERNMENT CENTER/JUDICIAL CENTER PROJECT(S): (Called forward after City Manager’s Agenda #6(1)) Approval is requested to declare the intent to pursue a Special Purpose Local Option Sales Tax (SPLOST) in 2020 to fund a new Government Center/Judicial Center Project(s) and to utilize the Construction Manager at Risk (CM at Risk) Procurement Process. City Manager’s Agenda #2: Vote Result: APPROVED 2. LEGAL SERVICES FOR RISK MANAGEMENT: Approval is requested to authorize the Risk Manager and Finance Director to pay attorney fees to Moore Ingram Johnson & Steele, and/or Levy, Sibley, Foreman & Speir and/or Ross, Burriss & Handelman, and/or Brown & Adams, and/or Hall Booth Smith which may be incurred for legal services rendered regarding Risk Management issues during Fiscal Year 2020. Funds are available in the FY20 Budget. City Manager’s Agenda #3: Vote Result: APPROVED 3. STREET ACCEPTANCE - EMERSON WAY LOCATED IN PHASE ONE - WALDEN POND: Approval is requested for the acceptance of Emerson Way located in Phase One, Walden Pond. The Department of Engineering has inspected this street and recommends the acceptance. City Manager’s Agenda #4: Vote Result: APPROVED 4. CREEKRISE SUBDIVISION - VARIANCE FOR STREET WIDTHS AND RIGHT OF WAY WIDTHS: Approval is requested for granting a variance to Section 7.8.3(C) and Section 7.8.4(A) of the Unified Development Ordinance (UDO) excusing the requirements for Design Standards for  Streets, Minimum Right-of-Way Width, Local Residential Streets 60 feet and Street Improvements Minimum Width of Roadway for Curb and Gutter Streets Local Residential Street 31 feet back to back of curb. 5. PURCHASES: Approval is requested of items "A" to "J": City Manager’s Agenda #5 (A): Vote Result: APPROVED A. Traffic Incident Management Services & Towing Services (Re-Bid) (Annual Contract) City Manager’s Agenda #5 (B): Vote Result: APPROVED B. Annual Software License Renewal for VMWARE City Manager’s Agenda #5 (C): Vote Result: APPROVED C. Motorola Radios and Accessories (Annual Contract) - Cooperative Purchase: Georgia Statewide Contract City Manager’s Agenda #5 (D): Vote Result: APPROVED D. Contract Extension for Inmate Commissary Services for Muscogee County Prison (Annual Contract) City Manager’s Agenda #5 (E): Vote Result: APPROVED E. Custodial Supplies (Annual Contract) City Manager’s Agenda #5 (F): Vote Result: APPROVED F. 7-YD Dump Truck City Manager’s Agenda #5 (G): Vote Result: APPROVED G. Animal Control Truck City Manager’s Agenda #5 (H): Vote Result: APPROVED H. Flatbed Dump Trucks City Manager’s Agenda #5 (I): Vote Result: TABLED I. Administrative Vehicle - Georgia Statewide Contract City Manager’s Agenda #5 (J): Vote Result: APPROVED J. Constituent Relationship Management (311) System City Manager’s Agenda #5 - Emergency Purchase: Vote Result: APPROVED Emergency Purchase – Information Only GARBAGE TRUCKS FOR PUBLIC WORKS: On July 17, 2019, the City Manager approved the emergency purchase of six (6) garbage trucks for Public Works. Garbage trucks require replacement due to aging equipment (garbage trucks, grab-alls, etc.) which took a beating as a result of responding to and working over-time on multiple significant storms that hit Columbus over the last few months. Ongoing briefings were provided at City Council as Public Works employees and equipment worked around the clock to clear streets, ROW and debris on right of way from private property. The City’s inert landfill has been significantly impacted as well. The following vehicles will be purchased from Carolina Environmental Systems, Inc., (Austell, Georgia): 2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader /Reading $184,610.00 Cylinder 2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading 176,430.00 Cylinder 2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading 171,799.00 Cylinder 2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading 171,514.00 Cylinder 2020 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/Reading 177,387.00 Cylinder 2019 Freightliner M2-106, 25 Cubic Yard Dura Pack 5000 Rear Loader/No Reading 176,532.00 Cylinder GRAND TOTAL $1,058,272.00 The specifications are the same with the exception of one or two features that do not affect how the truck operates, i.e. Reading Cylinders verses Non Reading Cylinders, which is simply the type of winching system available on each vehicle. The winching system is used to connect the dumpster to the vehicle for the purpose of lifting the dumpster, different models. Consequently, there are slight cost differences per vehicle. The vendor currently has these vehicles readily available on their retail lot and the City can obtain the trucks within a couple of weeks. This is a significant time savings compared to months due to bidding, building and the merging of two separate vendors (one for Cab and Chassis and one for the Body) to create one vehicle. The City has purchased Garbage Trucks from the vendor in the past. Funding is available in the FY20 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207 – 260 – 3510 – GARB - 7723. 6. UPDATES AND PRESENTATIONS: (THE UPDATES WERE PRESENTED IN THE ORDER AS NUMERICALLY INDICATED BELOW.) 1) Government Center SPLOST Proposal Update - Pam Hodge, Deputy City Manager (Called forward after Mayor’s Agenda- No action taken) 2) Government Center Options Update - Pam Hodge, Deputy City Manager (Called forward after City Manager’s Agenda #1- No action taken)  3) Yard Waste/Bulk Waste Collection Update - Pat Biegler, Public Works Director (No action taken) Bid Advertisement (Schedule opening bid date) August 14, 2019 1. Gym Floor Maintenance (Annual Contract) – RFB No. 20-0001 Scope of Bid Provide gym floor repairs to include stripping/sealing of wood gym flooring at Comer Gym, North Columbus Recreation Center, Shirley Winston Recreation Center, Frank D. Chester Recreation Center, Northside Recreation Center, Psalmond Road Recreation Center, Pop Austin Recreation Center and Carver Park Recreation Center also provide stripping and refinishing of stage area at Comer gym on an “as needed basis”. The contract term will be for two years, with the option to renew for three additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES, INFORMATION ONLY: Clerk of Council’s Item #1: No Action Taken 1. FINANCE REPORT: List of alcoholic beverage applications processed during the month of June 2019. ENCLOSURES, ACTION REQUESTED: Clerk of Council’s Item #2: Vote Result: APPROVED AS AMENDED (Included absence for July 23, 2019 Council Meeting) 2. RESOLUTION: A resolution excusing Councilor Glenn Davis from the July 9, 2019 Council Meeting. Clerk of Council’s Item #3: Vote Result: APPROVED 3. RESOLUTION: A resolution excusing Councilor Bruce Huff from the July 9, 2019 Council Meeting. Clerk of Council’s Item #4: Vote Result: RECEIVED 4. KEEP COLUMBUS BEAUTIFUL COMMISSION: Letter of resignation from Katie Franklin. Clerk of Council’s Item #5: Vote Result: RECEIVED 5. KEEP COLUMBUS BEAUTIFUL COMMISSION: Letter of resignation from Marion Parks. Clerk of Council’s Item #6: Vote Result: RECEIVED 6. Minutes of the following boards: 457 Deferred Compensation Plan Board, April 18, 2019. Board of Tax Assessors, #23-19, #24-19 and #25-19. Employees Benefits Committee, February 27, 2019. Employees Benefits Committee, April 24, 2019. Public Safety Advisory Commission, March 21, 2019. Public Safety Advisory Commission, April 18, 2019. Public Safety Advisory Commission, May 20, 2019. Tree Board, April 10, 2019. Uptown Facade Board, June 17, 2019. BOARD APPOINTMENTS- ACTION REQUESTED: 7. MAYOR’S APPOINTMENTS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #7(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples Open For Nominations Business Community Representative Term Expires: June 30, 2019 Does not desire reappointment 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #8(A): Councilor Allen nominated Will Barnes to succeed himself. A. DOWNTOWN DEVELOPMENT AUTHORITY: Will Barnes Interested in Serving Term Expires: August 15, 2019 (Council’s Appointment) Eligible to succeed Stephen Butler Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Not Eligible to succeed  Kriss Cloninger Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Not Eligible to succeed Billy Blanchard Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Not Eligible to succeed Allen Taber Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Not Eligible to succeed Women: 0 Senatorial District 15: 4 Senatorial District 29: 4 Clerk of Council’s Item #7(B): Councilor Crabb nominated Dr. Kar’retta Venable to fill the unexpired term of Becky Butts. B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Dr. Kar’retta Venable (Council’s Appointment) Recommendation from KCBC to fill the unexpired term of Becky Butts Term Expires: June 30, 2022 (Resigned) Clerk of Council’s Item #7(C): Councilor Crabb nominated Deidre Tilley to fill the unexpired term of Ken Henson, Jr. C. LAND BANK AUTHORITY: Deidre Tilley Councilor Crabb’s nominee Nominated to fill the unexpired term of (Council’s Appointment) Ken Henson, Jr. Term Expires: October 31, 2022 (Resigned) Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 Clerk of Council’s Item #7(D): No Action Taken D. TREE BOARD: Candice L. Wayman Open for Nominations Term Expires: July 1, 2019 (Council’s Appointment) Not Eligible to succeed Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 UPCOMING BOARD APPOINTMENTS (INFORMATION IS ATTACHED): ~ Animal Control Advisory Board ~ Board of Honor ~ Columbus Ironworks Convention & Trade Center Authority ~ Land Bank Authority ~ Public Safety Advisory Commission ~ Uptown Facade Board PUBLIC AGENGA- UPCOMING EVENTS: 1. Commander Kent Christopher, Re: Disabled American Veterans Golf Tournament August 10, 2019. (Not present. Information given by Councilor Barnes. No action taken.) PUBLIC AGENDA (continued): {Public Comments were provided by the individuals listed below; unless otherwise stated.} - Ms. Audrey Holston Palmore, Re: Previous concerns expressed with the acts of Public Safety and Parks and Recreation Department. (No action taken.) EXECUTIVE SESSION: Mayor Henderson entertained a motion to enter into Executive Session to discuss matters of litigation and real estate, as requested by the City Attorney. Councilor Allen made a motion to go into Executive Session, seconded by Mayor Pro Tem Turner Pugh and carried unanimously by seven members, with Councilors Garrett and Woodson being absent for the vote and Councilor Davis being absent for the meeting, with the time being 9:02 p.m. The meeting reconvened at 9:22 p.m. from executive session, where no votes were taken. RESOLUTIONS (Add-Ons): ADD-ON Item: Vote Result: APPROVED RESOLUTION: A resolution whereas, Claimant Antonio Evans has filed a claim for damages based on an injury sustained on January 29, 2016; and whereas, the City Attorney and Risk Management have investigated this claim and recommend a settlement of $11,250.00 in exchange for a full release of all claims. ADD-ON Item: Vote Result: APPROVED RESOLUTION: A resolution whereas, Eastman Kodak filed a lawsuit in the Superior Court of Muscogee County, Case No. SU-17-CV-2593-07, against the Consolidated Government of Columbus, Georgia (“the City”) seeking a refund of taxes allegedly or erroneously assessed and collected; and whereas, the City Attorney and City counsel have investigated the matter and recommend settlement with no admission of liability in the amount of $326,478 in exchange for a dismissal of said lawsuit, any related actions, and release of all claims. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Allen to adjourn the July 23, 2019 Council Meeting, seconded by Councilor Barnes and carried unanimously by seven members present, with Councilors Garrett and Woodson being absent for the vote, Councilor Davis being absent for the meeting, and the time being 9:23 p.m.