Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 13, 2019 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Councilors R. Gary Allen, Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Judy W. Thomas and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Pro Tem Tameka Colbert. ABSENT: Mayor Pro Tem Evelyn Turner Pugh and Councilor Bruce Huff. CALL TO ORDER: Mayor B. H. "Skip" Henderson, Presiding. INVOCATION: Offered by Pastor Patt Gilbert- Fairview Baptist Church. PLEDGE OF ALLEGIANCE: Led by 1st Graders of Emmanuel Preparatory School. Mayor’s Agenda #1: Vote Result: APPROVED 1. MINUTES: Approval of minutes for the July 9, 2019 Council Meeting and June 18, 2019 Executive Session. 2. PRESENTATION: The Community Foundation of the Chattahoochee Valley’s On The Table initiative. (Presented by Ms. Katie Bishop) No action taken 3. PRESENTATION: Standing Boy Trails Project Update. (Presented by Blake Melton) No action taken CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: PUBLIC HEARING- Approved amendments. (1) 1st Reading - An Ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem Pugh) City Attorney’s Agenda #2: PUBLIC HEARING- No action taken. (2) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the north and south curbs of Dixie Street to Schatulga Road, the east and west curbs of Dixie Street to Canal Street transition, and the north and south curbs of Canal Street from Dixie Street to Cargo Drive; and for other purposes. (Councilor Allen) City Attorney’s Agenda #3: PUBLIC HEARING- No action taken. (3) 1st Reading - An ordinance amending a budget for the fiscal year 2020 beginning July 1, 2019 and ending June 30, 2020, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) R E S O L U T I O N S: City Attorney’s Agenda #4: Vote Result: APPROVED (4) A resolution expressing Council's support of Jordan Vocational High School's application for CCA grant funding from the Technical College System of Georgia. (Councilor Thomas) City Attorney’s Agenda #5: Vote Result: AMENDED and APPROVED (5) A resolution of the Council of Columbus, Georgia, requesting the Columbus Building Authority issue lease revenue refunding bonds in an aggregate principal amount sufficient to refund and defease all of the Authority's Outstanding Capital Improvement Lease Revenue Bonds, Series 2010B and 2010C; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #6: Vote Result: AMENDED and APPROVED (6) A resolution adopting and approving City Vehicle / Car Allowance Policy recommended by the City Council Car Policy Committee with effective date of January 1, 2020. (City Council Car Policy Committee) PUBLIC AGENDA: {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Audrey Holston Palmore, Re: An opportunity to verbally appeal to the Council members her concern of a meeting with the risk manager. (Cancelled) EXECUTIVE SESSION: Mayor Henderson entertained a motion to enter into Executive Session to discuss a personnel matter, as requested by the City Attorney. Councilor Garrett made a motion to go into Executive Session, seconded by Councilor Allen and carried unanimously by eight members present, with Mayor Pro Tem Turner Pugh and Councilor Huff being absent for the meeting, with the time being 11:15 a.m. The meeting reconvened at 12:04 p.m. from executive session, where no votes were taken. CITY MANAGER'S AGENDA: City Manager’s Agenda #1: Vote Result: APPROVED 1. ENCROACHMENT ON RIGHT OF WAY: Approval is requested authorizing a permanent encroachment of an existing building that currently extends approximately 4.95 ft onto the City’s right of way along 5th Avenue and the construction of an outdoor patio space at 423 15th Street that will extend 12ft beyond the exterior wall of the existing building. The owner understands that should the encroachment ever become in conflict with any public improvements, the encroachment shall be removed at no cost to the City. City Manager’s Agenda #2: Vote Result: APPROVED 2. 2019 MPO TRANSPORTATION ALTERNATIVES (TA) PROGRAM GRANT: Approval is requested to apply, and if awarded, accept, and amend the Multi-Governmental Fund by the amount awarded up to $80,000 from the Transportation Alternatives Program administered through the Federal Highway Administration (FHWA). The grant requires a 20% match that would be allocated from Community Development Block Grant funds in the amount of $20,000. The grant funding will be utilized for the planning, design and installation of secure and location- tailored bicycle parking at select community facilities with a focus in areas of low to moderate income. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY19 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT: Approval is requested to submit an application and accept, if awarded, an Edward Byrne Memorial Justice Assistance (JAG) grant for the Federal Fiscal Year 2019 solicitation in the amount of $105,450, or as otherwise awarded, with no local match requirement, to be used for eligible projects as defined in the grant, and to amend the Multi-Governmental Fund by the amount of the award. City Manager’s Agenda #4: Vote Result: APPROVED 4. CLOSURE AND ABANDONMENT - 20TH STREET: Approval is requested for closure and abandonment of a segment of 20th Street beginning at the west right-of-way of 1st Avenue and running in a westwardly direction for a distance of approximately 116 ft.; authorize the disposal of the said right of way with applicable State Law; reserving utility easements; and for other purposes. The Housing Authority of Columbus, Georgia has requested the closure and abandonment in order to redevelop the Chase Homes Housing Area. City Manager’s Agenda #5: Vote Result: APPROVED 5. CONDEMNATION PARCEL 37 OF THE INTERSECTION IMPROVEMENT ALONG BUENA VISTA ROAD (COLUMBUS SPIDER WEB NETWORK): Approval is requested for the acquisition of Parcel 37 Norfolk Southern Railroad for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network, P.I. No. 0011436, Muscogee County totaling 79713.62 sq. ft. (1.83 Acers) of Permanent Construction Easement for County Road and/or Municipal Street purposes, and authorizing the filing of a Declaration of Taking by the City Attorney or his representatives for the acquisition of said land under the authority of the official code of Georgia annotated, Section 32-3-1 et. Seq. for the referenced project. City Manager’s Agenda #6: Vote Result: APPROVED 6. STREET ACCEPTANCE – THAT PORTION OF GLEN VALLEY DRIVE, THAT PORTION OF GARRETT PINES DRIVE AND THAT PORTION OF PINE CHASE DRIVE LOCATED IN SECTION FIFTEEN, GARRETT PINES: Approval is requested for the acceptance of that portion of Glen Valley Drive, that portion of Garrett Pines Drive and that portion of Pine Chase Drive located in Section Fifteen, Garrett Pines. The Department of Engineering has inspected these streets and recommends the acceptance. City Manager’s Agenda #7: Vote Result: APPROVED 7. STREET ACCEPTANCE – LILLY ROCK WAY AND LILLY ROCK COURT LOCATED IN LILLY ROCK SUBDIVISION: Approval is requested for closure and abandonment of a segment of 20th Street beginning at the west right-of-way of 1st Avenue and running in a westwardly direction for a distance of approximately 116 ft.; authorize the disposal of the said right of way with applicable State Law; reserving utility easements; and for other purposes. The Housing Authority of Columbus, Georgia has requested the closure and abandonment in order to redevelop the Chase Homes Housing Area. City Manager’s Agenda #8: Vote Result: APPROVED 8. "THE DREAM LIVES," DR. MARTIN LUTHER KING, JR. (MLK) COMMEMORATION EVENT: Approval is requested for the acceptance of donations in support of the “The Dreams Lives,” Dr. Martin Luther King, Jr. (MLK) commemoration event. City Manager’s Agenda #9: Vote Result: APPROVED 9. DONATIONS OF PARK BENCHES FOR SHIRLEY WINSTON PARK: Approval is requested for six (6) park benches donated by Mary Nell McClendon for Shirley Winston Park. 10. PURCHASES: Approval is requested of items "A" to "L": City Manager’s Agenda #10 (A): Vote Result: APPROVED A. Annual Subscription Fee For Online Training For Sheriff’s Department City Manager’s Agenda #10 (B): Vote Result: APPROVED B. Storage Facility Rental Payment For The Sheriff’s Office City Manager’s Agenda #10 (C): Vote Result: APPROVED C. Administrative Vehicle – Georgia Statewide Contract City Manager’s Agenda #10 (D): Vote Result: APPROVED D. State Mandated Annual Workers’ Compensation Fees City Manager’s Agenda #10 (E): Vote Result: APPROVED E. Service Contract for Various Types of Transmissions (Annual Contract) – RFB No. 19- 0001 City Manager’s Agenda #10 (F): Vote Result: APPROVED F. Contract Amendment for Health and Wellness Center City Manager’s Agenda #10 (G): Vote Result: APPROVED G. Concessionaire Services at Government Center Complex City Manager’s Agenda #10 (H): Vote Result: APPROVED H. Concessionaire Services for Parks and Recreation Sports Facilities City Manager’s Agenda #10 (I): Vote Result: APPROVED I. Bus Shelters (Annual Contract) – RFB No. 19-0051 City Manager’s Agenda #10 (J): Vote Result: APPROVED J. ArcGIS Software License And Maintenance City Manager’s Agenda #10 (K): Vote Result: APPROVED K. X-Ray Scanner For Recorder’s Court City Manager’s Agenda #10 (L): Vote Result: APPROVED L. Georgia Subsequent Injury Trust Fund (SITF) Annual Assessment 11. UPDATES AND PRESENTATIONS: (THE UPDATES WERE PRESENTED IN THE ORDER AS NUMERICALLY INDICATED BELOW.) 1) Tax Assessor's Update - Suzanne Widenhouse, Chief Appraiser (No action taken) City Manager’s Agenda: Vote Result: APPROVED – Extension of I-14 to Columbus, GA. APPROVED – Funding for two-lane road from Legacy Way to Infantry Road 2) Legislative Agenda Items for Budget Consideration for the 2020 Legislative Session - Isaiah Hugley, City Manager 3) Columbus Land Bank Authority Update - Carolina Rodriquez, Real Estate Coordinator for Community Reinvestment (No action taken) City Manager’s Agenda: Vote Result: APPROVED – Further evaluation of Option #2 4) Government Center Options Update - Pam Hodge, Deputy City Manager (No action taken)  BID ADVERTISEMENT August 14, 2019 1. Gym Floor Maintenance (Annual Contract) – RFB No. 20-0001 Scope of Bid Provide gym floor repairs to include stripping/sealing of wood gym flooring at Comer Gym, North Columbus Recreation Center, Shirley Winston Recreation Center, Frank D. Chester Recreation Center, Northside Recreation Center, Psalmond Road Recreation Center, Pop Austin Recreation Center and Carver Park Recreation Center also provide stripping and refinishing of stage area at Comer gym on an “as needed basis”. The contract term will be for two years, with the option to renew for three additional twelve-month periods. August 21, 2019 1. Wheel Alignment and Balance Services (Annual Contract) – RFB No. 20-0002 Scope of Bid Provide wheel alignment and balance services on city vehicles utilized by Columbus Consolidated Government on an “as needed basis”. The contract term will be for two years, with the option to renew for three additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES, INFORMATION ONLY: Clerk of Council’s Item #1: No Action Taken 1. FINANCE REPORT: List of alcoholic beverage applications processed during the month of June 2019. ENCLOSURES, ACTION REQUESTED: Clerk of Council’s Item #2: Vote Result: AMENDED and APPROVED 2. RESOLUTION: A resolution excusing Mayor Pro Tem Evelyn Turner Pugh from the July 30, 2019 Council Meeting. Clerk of Council’s Item #3: Vote Result: APPROVED 3. RESOLUTION: A resolution excusing Councilor Jerry “Pops” Barnes from the July 30, 2019 Council Meeting. Clerk of Council’s Item #4: Vote Result: AMENDED and APPROVED 4. RESOLUTION: A resolution excusing Councilor Bruce Huff from the July 30, 2019 Council Meeting. Clerk of Council’s Item #5: Vote Result: APPROVED 5. RESOLUTION: A resolution excusing Councilor Evelyn “Mimi” Woodson from the July 30, 2019 Council Meeting. Clerk of Council’s Item #6: Vote Result: Confirmation of Brian Luedtke 6. BOARD OF HISTORIC & ARCHITECTURAL REVIEW: Letter from Fred Greene- President of the Historic District Preservation Society nominating Brian Luedtke to serve as their representative to succeed Mamie Pound. Clerk of Council’s Item #7: Vote Result: RECEIVED - Councilor Barnes nominated Chris Wightman 7. DEVELOPMENT AUTHORITY OF COLUMBUS: Letter of resignation from Jason Cuevas. Clerk of Council’s Item #8: Vote Result: RECEIVED 8. Minutes of the following boards: Airport Commission, May 28, 2019. Airport Commission, June 26, 2019. Board of Elections and Registration, July 11, 2019 Board of Tax Assessors, #26-19, #27-19 and #28-19. Development Authority of Columbus, July 11, 2019. Housing Authority of Columbus, June 19, 2019. Planning Advisory Commission, June 5, 2019. BOARD APPOINTMENTS- ACTION REQUESTED: 9. MAYOR’S APPOINTMENTS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #9(A): Confirmation of Lauren Chambers to serve another term A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: Lauren Chambers Interested in serving another term Term Expires: October 24, 2019 (Mayor’s Appointment) Eligible to succeed  Helena Coates Open for Nominations Term Expires: October 24, 2019 (Mayor’s Appointment) Eligible to succeed (Does not desire reappointment) Katonga Wright Open for Nominations Term Expires: October 24, 2019 (Mayor’s Appointment) Not Eligible to succeed Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 10. COUNCIL’S APPOINTMENT TO BE CONFIRMED: Clerk of Council’s Item #10(A): Confirmation of Will Barnes to serve another term. A. DOWNTOWN DEVELOPMENT AUTHORITY: Will Barnes nominated to serve another term of Office. (Councilor Allen’ nomination) Clerk of Council’s Item #11(B): Confirmation of Dr. Kar’retta Venable. B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Dr. Kar’retta Venable nominated to fill the unexpired term of Becky Butts- Term Expires: June 30, 2022. (Councilor Crabb’s nomination) Clerk of Council’s Item #11(C): Confirmation of Deidre Tilley. C. LAND BANK AUTHORITY: Deidre Tilley nominated to fill the unexpired term of Ken Henson, Jr.- Term Expires: October 31, 2022. (Councilor Crabb’s nomination) 11. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #11(A): Nomination and confirmation of Mr. Donald Watkins to serve another term.  A. PUBLIC SAFETY ADVISORY COMMISSION: Byron Hickey Interested in serving another term District 1 Representative Council District 1- Barnes Term Expires: October 31, 2019 Eligible to succeed Donald Watkins Interested in serving another term District 5 Representative Council District 5- Crabb Term Expires: October 31, 2019 Eligible to succeed Delphine Ebron Open for Nominations District 3 Representative Council District 3- Huff (Seat Declared Vacant) Term Expires: October 31, 2019 Confirmed nominee did not accept appointment Rev. Willie Phillips Open for Nominations District 7 Representative Council District 7- Woodson Term Expires: October 31, 2019 Not Eligible to succeed Dan Scoggins Open for Nominations District 9 Representative Council District 9- Thomas Term Expires: October 31, 2019 Not Eligible to succeed Clerk of Council’s Item #11(B): No Action Taken B. YOUTH ADVISORY COUNCIL: District 3 Nominee: _____________ 12. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: ______________________________________________________________________________ Clerk of Council’s Item #12 (A): Councilor Allen nominated Dr. Rene LeFranc and Dr. Keri Riddick for another term if the Veterinary Association makes a recommendation to succeed. ______________________________________________________________________________  A. ANIMAL CONTROL ADVISORY BOARD: Timothy Butts Open for Nominations Term Expires: October 15, 2019 (Council’s Appointment) Does not desire reappointment Becky Carter Open for Nominations Term Expires: October 15, 2019 (Council’s Appointment) Not Eligible to succeed Dr. Rene LeFranc Open for Nominations Term Expires: October 15, 2019 (Veterinary Assoc. Nomination) Eligible to succeed (Council’s Confirmation) Dr. Keri Riddick Open for Nominations Term Expires: October 15, 2018 (Veterinary Assoc. Nomination) Eligible to succeed (Council’s Confirmation) Clerk of Council’s Item #12(B): Councilor Barnes nominated David Ebron to fill the seat of Milton Hirsch. B. BOARD OF HONOR: Milton Hirsch Open for Nominations Term Expires: October 31, 2019 (Council’s Appointment) Does not desire reappointment Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 Clerk of Council’s Item #12(C): Councilor Crabb nominated Brad Coppedge to fill the seat of Kriss Cloninger. Councilor Allen nominated Stephen Butler, Billy Blanchard and Allen Taber for another term of office. C. DOWNTOWN DEVELOPMENT AUTHORITY: Stephen Butler Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Eligible to succeed  Kriss Cloninger Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Eligible to succeed Billy Blanchard Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Eligible to succeed Allen Taber Open for Nominations Term Expires: August 15, 2019 (Council’s Appointment) Eligible to succeed Women: 0 Senatorial District 15: 4 Senatorial District 29: 4 Clerk of Council’s Item #12(D): Councilor Allen nominated Lance Hemmings to serve another term. D. LAND BANK AUTHORITY: Lance Hemmings Interested in serving another term Term Expires: October 31, 2019 (Council’s Appointment) Eligible to succeed Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 Clerk of Council’s Item #12(E): No Action Taken E. PERSONNEL REVIEW BOARD: VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022  Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #12(F): No Action Taken F. TREE BOARD: Candice L. Wayman Open for Nominations Term Expires: July 1, 2019 (Council’s Appointment) Not Eligible to succeed Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 Clerk of Council’s Item #12(G): Councilor Thomas nominated Wayne Bond for another term and Councilor Allen nominated Ramon Brown to serve another term. G. UPTOWN FACADE BOARD: Wayne Bond Interested in serving another term Term Expires: October 31, 2019 (Council’s Appointment) Eligible to succeed Ramon Brown Interested in serving another term Term Expires: October 31, 2019 (Council’s Appointment) Eligible to succeed Women: 3 Senatorial District 15: 7 Senatorial District 29: 3 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the August 13, 2019 Council Meeting, seconded by Councilor Allen and carried unanimously by seven members present, with Councilor Woodson being absent for the vote and Mayor Pro Tem Turner Pugh and Councilor Huff being absent for the meeting, and the time being 2:07 p.m.