Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers February 25, 2020 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen (arrived at 5:50 p.m.) and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis (arrived at 5:33 p.m.), R. Walker Garrett (arrived at 5:32 p.m.), John M. House, Bruce Huff, Judy W. Thomas and Valerie A. Thompson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Lindsey McLemore. ABSENT: Councilor Evelyn ‘Mimi’ Woodson. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Rev. Robert Beckum- St. Luke Church. PLEDGE OF ALLEGIANCE: Led by Cadet Sean Nunn of Northside High School. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the February 11, 2020 Council Meeting. Mayor’s Agenda Item #2: No Action Taken PRESENTATION: 2. Update on Mayor's Initiatives CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED AS AMENDED 1. 2nd Reading - An ordinance amending the budgets for the Fiscal Year 2020 beginning July 1, 2019 and ending June 30, 2020, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund for various activities; and for other purposes. (AS AMENDED) (Budget Review Committee) City Attorney’s Agenda #2: Vote Result: APPROVED 2. 2nd Reading - An ordinance providing for the demolition of the structure located at 4204 Victory Drive / 5 Mathews Street; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Attorney Alfonza Whitaker, representing Francisco Williams, Re: Code Enforcement Division’s process of issuing citations. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Beallwood Avenue, 46th Street and 15 ft. Alley Closure and Abandonment Approval is requested for closure and abandonment of an approximately 333.99 ft. segment of Beallwood Avenue right-of-way located east of Veterans Parkway and north of Manchester Expressway, Part of Hamilton Heights and a segment 46th Street right-of-way running in a westwardly direction for a distance of approximately 84 ft. and 15 ft. alley located north of Manchester Expressway; authorize the disposal of the said right of way with applicable State Law; reserving utility and access easements; and for other purposes. City Manager’s Agenda #2: Vote Result: APPROVED 2. Street Acceptance – Coppice Lane and that portion of Coppice Drive located in Lakes Phase Fourteen, Garrett Creek Page 2 of 11 Approval is requested for the acceptance of Coppice Lane and that portion of Coppice Drive located in Lakes Phase Thirteen, Garrett Creek. The streets have been improved and meet the required specifications for acceptance by the City. City Manager’s Agenda #3: Vote Result: APPROVED 3. FEMA - Assistance to Firefighters Grant Approval is requested to apply for a grant in the amount of $170,320.00 or as otherwise awarded, from the FEMA Assistance to Firefighters Grant, with a 10% local match of $17,032.00 required with amendment made to the Multi-Government Fund by the award amount. The funds will be used for the purchase of Personal Protective Equipment (PPE) extractors and dryers. 4. PURCHASES City Manager’s Agenda #4 (A): Vote Result: APPROVED A. Design and Repair Services for Lindsay Drive Slope Failure Repair – RFP No. 20- 0003 City Manager’s Agenda #4 (B): Vote Result: APPROVED B. Mobility Van – Georgia Statewide Contract City Manager’s Agenda #4 (C): Vote Result: APPROVED C. Dial-A-Ride Buses – Georgia Statewide Contract City Manager’s Agenda #4 (D): Vote Result: APPROVED D. Taser Training Cartridges for Police Department City Manager’s Agenda #4 (E): Vote Result: APPROVED E. Remote Camera System for Pipeline Inspection for Engineering City Manager’s Agenda #4 (F): Vote Result: APPROVED F. GPS Survey Equipment for Engineering City Manager’s Agenda #4 (G): Vote Result: APPROVED G. Purchase of Bomb Suit with Helmet and Accessories for the Police Department/Office of Homeland Security City Manager’s Agenda #4 (H): Vote Result: APPROVED H. 15-Passenger Van for Juvenile Court – Georgia Statewide Contract Page 3 of 11 City Manager’s Agenda #4 (I): Vote Result: APPROVED I. Mid-Size SUV for Juvenile Court – RFB No. 20-0021 (Additional Purchase) 5. UPDATES AND PRESENTATIONS A. City Manager's Millennial Roundtable/C.M.M.R. Update - Isaiah Hugley, City Manager. No Action Taken B. Tax Allocation District Riverfront Place, W. C. Bradley Company - Rick Jones, Planning Director. No Action Taken C. Tax Allocation District Uptown Connection, RAM Broadway Hospitality, LLC - Rick Jones, Planning Director. No Action Taken D. Government Center/Capital Projects Input Update - Pam Hodge, Deputy City Manager. Councilor Thomas made a motion to add a third Government Center option leaving either the administration or the judicial building on the existing property and the other building to be offsite, seconded by Councilor Garrett. Councilor Huff made a substitute motion to include the stipulation that the judicial center be left on the existing property. This motion was seconded by Councilor Garrett, who added to incorporate an evaluation of the cost of demolition and possible resale value of the tower, and carried unanimously by the nine members present, with Councilor Woodson being absent from the meeting. E. Court Management System Update - Pam Hodge, Deputy City Manager. No Action Taken F. Liberty Theater Update - Pam Hodge, Deputy City Manager. No Action Taken G. Housing Authority Update - Chase Homes Request - Pam Hodge, Deputy City Manager. No Action Taken H. Transportation Update, Pam Hodge, Deputy City Manager. No Action Taken I. ADD-ON: Uptown Parking Management Update – Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT February 26, 2020 1. Plumbing & Irrigation Supplies (Annual Contract) – RFB No. 20-0046 Scope of Bid Provide plumbing & irrigation supplies on an “as needed basis” to be picked up and delivered to Columbus Consolidated Government. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 4 of 11  2. Colored Mulch Production (Annual Contract) – RFB No. 20-0052 Scope of Bid Columbus Consolidated Government is seeking proposals from qualified vendors to provide the equipment, labor and materials for colored mulch production at Pine Grove Landfill. Vendor will pay the City a per ton cost for the exclusive right to market colored mulch. March 4, 2020 1. Sports/Uniform Active Apparel (Annual Contract) – RFB No. 20-0006 Scope of Bid Provide sports/uniform active apparel to include: Tee shirts, sweatshirts, polo shirts, hats, caps, jackets, etc. to the Public Works Department, Columbus Fire & EMS Department, Parks & Recreation Department, METRA Transportation Department and other Departments. The items will be purchased on an “as needed” basis. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve- month periods. 2. Aerial and Ground Ladder Inspection & Testing Services (Annual Contract) RFB No. 20-0050 Scope of Bid Provide aerial and ground ladder inspection and testing services to the Columbus Consolidated Government Fire and EMS Department. The contract period shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 3. Portable Toilet & Rental Service (Re-Bid) (Annual Contract) – RFB No. 20-0054 Scope of Bid The Columbus Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide portable toilets, hand washing stations and grey water collection containers at various City location sites. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 4. Oil & Lubricants for Public Works (Annual Contract) – RFB No. 20-0027 Scope of Bid Provide various types of oil & lubricants on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by Public Works Department. The term of this contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 5. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 20- 0053 Scope of Bid Provide dumpsters/roll off containers on a rental basis, to include servicing the equipment as needed. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 5 of 11 March 6, 2020 1. Consulting Services for Employee Benefits Plans (Annual Contract) – RFP No. 20- 0017 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals to provide consulting services for its employee benefits plans. The successful firm shall strategically plan, broker, implement, and support employee benefits programs. The term of this contract shall be for two (2) years with the option to renew for three (3) additional 12-month periods. March 13, 2020 1. Integrated Transit System (Annual Contract) – RFP No. 20-0015 Scope of RFP Columbus Consolidated Government invites qualified vendors to submit proposals to provide and support an Integrated Transit System (ITS) for the fixed-route fleet of Metra Transit System. Option: Columbus Consolidated Government reserves the option of including on-board, passenger Wi-Fi for all fleet vehicles, including vehicles in its demand response/paratransit fleet. The term of this contract shall be for three (3) years. CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Item #1: No Action Taken 1. Certificate of Need Application from Saint Francis Hospital as submitted to the Georgia Department of Community Health to relocate a portion of its CON-approved, adult acute psychiatric beds from The Bradley Center location to the main hospital, which is located at 2121 Manchester Expressway. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #2: Vote Result: RECEIVED 2. Minutes of the Following Boards: Board of Tax Assessors, #03-20 & #04-20. Development Authority of Columbus, January 9, 2020. Keep Columbus Beautiful Commission, February 6, 2020. Page 6 of 11 BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #3(A): Nomination: Mayor Henderson nominated John F. Greenman to succeed himself; Vote Result: CONFIRMED HOUSING AUTHORITY: John F. Greenman– Interested in serving another term (Mayor’s Appointment) Eligible to succeed Term Expires: April 30, 2020 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #4(A): Vote Result: CONFIRMED A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Ms. Alia Azhar Teetshorn was nominated to serve another term of office. (Councilor Thomas’ nominee) New Term expires: March 1, 2024. Clerk of Council’s Item #4(B): Vote Result: CONFIRMED B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Ms. Claire Berry was nominated to serve another term of office as the Board of Realtors representative. (Councilor Crabb’s nominee) New Term expires: January 31, 2023. Clerk of Council’s Item #4(C): Vote Result: CONFIRMED C. PERSONNEL REVIEW BOARD: Ms. Yolanda Sumbry Sewell was nominated to succeed Mr. Charles Harp as a Regular Member. (Councilor Crabb’s nominee) New Term expires: December 31, 2022. Clerk of Council’s Item #4(D): Vote Result: CONFIRMED D. PERSONNEL REVIEW BOARD: Mr. Delano Leftwich was nominated to succeed Mr. Charles Little, Jr. as an Alternate Member. (Councilor Crabb’s nominee) New Term expires: December 31, 2022. Page 7 of 11 Clerk of Council’s Item #4(E): Vote Result: CONFIRMED E. PERSONNEL REVIEW BOARD: Ms. Tracy Walker was nominated to fill the unexpired term of Ms. Yolanda Sumbry Sewell’s Alternate Member seat. (Councilor Crabb’s nominee) New Term expires: December 31, 2021. Clerk of Council’s Item #4(F): Vote Result: CONFIRMED F. PERSONNEL REVIEW BOARD: Dr. Shanita Pettaway was nominated to serve in the vacant Alternate Member seat. (Councilor Crabb’s nominee) New Term expires: December 31, 2022. Clerk of Council’s Item #4(G): Vote Result: CONFIRMED G. TREE BOARD: Mr. Robert Hecht was nominated to succeed Ms. Constance Lindsey as the Commercial or Industrial Development Representative. (Councilor Huff’s nominee) New Term expires: December 31, 2020. 5. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #5(A): Nomination: Councilor Crabb nominated Tamika McKenzie to succeed Chuck H. McDaniel, III; Vote Result: CONFIRMED; Nomination: Mayor Pro Tem Allen nominated John Partin to succeed himself; Vote Result: CONFIRMED A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Angela Wagenti (Council District 2- Davis) Not Eligible to succeed Term Expires: March 27, 2020 Valerie Thompson (Council District 4- Thompson) Not Eligible to succeed Term Expires: March 27, 2020 Chuck H. McDaniel, III- Does not desire reappointment (Council District 5- Crabb) Eligible to succeed Term Expires: March 27, 2020 John Partin – Interested in serving another term (Council District 6- Allen) Eligible to succeed Term Expires: March 27, 2020 Page 8 of 11  L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expires: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expires: March 27, 2020 Council appointments serve two-year terms. Board meets four-times annually. 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #6(A): Nomination(s): Councilor Garrett nominated Christy Noullet, Patricia Montgomery and Sabine Stull to succeed themselves. A. ANIMAL CONTROL ADVISORY BOARD: Christy Noullet - Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: April 11, 2020 Patricia Montgomery- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) PAWS Humane Representative Term Expires: April 11, 2020 Sabine Stull- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Animal Rescue Shelter Representative Term Expires: April 11, 2020 Carol Bassett Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2020 Dr. Rene LeFranc Open for Nominations Resigned (Council’s Confirmation) Veterinary Association Term Expired: October 15, 2019 These are two-year term. Board meets as needed. Page 9 of 11 Clerk of Council’s Item #6(B): Nomination(s): Mayor Pro Tem Allen nominated Russ Carreker, Chris Wightman, Heath Schondelmayer and Selvin Hollingsworth to succeed themselves; Councilor Thomas nominated John Anker to succeed James Yancey; Mayor Pro Tem Allen nominated Lisa Smith to succeed James Yancey. B. DEVELOPMENT AUTHORITY: Russ Carreker- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: April 30, 2020 Chris Wightman- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: April 30, 2020 Heath Schondelmayer- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: April 30, 2020 Selvin Hollingsworth- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: April 30, 2020 James Yancey Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: April 30, 2020 These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #6(C): Nomination: Councilor Crabb nominated Marianne Young to succeed Edward Barnwell. C. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Page 10 of 11  Edward Barnwell Open for Nominations (Resigned) (Council’s Appointment) Term Expires: June 30, 2021 Women: 3 Senatorial District 15: 1 Senatorial District 29: 3 Ms. Marianne Young is interested in serving on this board. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the February 25, 2020 Regular Meeting, seconded by Councilor Barnes and carried unanimously by the nine members present, with Councilor Woodson being absent for the meeting, and the time being 9:21 p.m. Page 11 of 11