Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center November 10, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett (arrived at 9:12 a.m.), John M. House, Bruce Huff (arrived at 9:12 a.m.), Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Judy W. Thomas was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor James Lee at Promised Land Christian Ministries of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the October 27, 2020 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 PROCLAMATION Mayor’s Agenda Item #3: Read by Councilor Barnes, declaring Tuesday, November 17, 2020 The Lambda Iota Chapter of Omega Psi Phi Fraternity, Inc. Day. 3. PROCLAMATION: The Lambda Iota Chapter of Omega Psi Phi Fraternity, Inc. Day RECEIVING: The Men of the Lambda Iota Chapter of Omega Psi Phi Fraternity, Inc. PRESENTATIONS Mayor’s Agenda Item #4: No Action Taken 4. Columbus Laughs: The Science of Laughter Therapy (Presented by Jonathan L. Liss, M.D.) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD: No Action Taken 1. 1st Reading - REZN-07-20-2105: An ordinance rezoning .81 acre of land located at 1700 10th Avenue (parcel id # 017-007-001). The current zoning is RO (Residential-Office). The proposed zoning is GC (General Commercial). The proposed use is a convenience store with gas sales. The Planning Advisory Commission recommends denial based on inconsistency with the City's Comprehensive Plan and Future Land Use. The Planning Department recommends conditional approval based on compatibility with existing land uses and adjacent GC (General Commercial) zonings. The applicant is Rob McKenna. (Councilor Woodson) Page 2 of 15 City Attorney’s Agenda #2: PUBLIC HEARING HELD: No Action Taken 2. 1st Reading - REZN-07-20-2248: An ordinance rezoning .24 acre of land located at 849 Brighton Road (parcel id # 066-036-043). The current zoning is GC (General Commercial). The proposed zoning is SFR3 (Single Family Residential 3). The proposed use is a Personal Care Home, Type I. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Madalin Brayboy. (Councilor Barnes) City Attorney’s Agenda #3: PUBLIC HEARING HELD; Vote Result: AMENDED adding condition of no billboards being permitted on property. 3. 1st Reading - REZN-07-20-2240: An ordinance rezoning 2.13 acres located at 1821 Whittlesey Road (parcel id #189-018-003). The current zoning is RO (Residential Office). The proposed zoning is GC (General Commercial). The proposed use is Office/Storage. The Planning Advisory Commission and the Planning Department both recommend approval based on compatibility with existing land uses. (Councilor Garrett) City Attorney’s Agenda #4: PUBLIC HEARING HELD: No Action Taken 4. 1st Reading - REZN-09-20-2706: An ordinance amending Table 3.1 of the Unified Development Ordinance (UDO) to permit fuel stations in the HMI zoning district, and to amend Section 9.2.5.D.1(C) to provide that six members of the Uptown Façade Board shall represent the Uptown Business District instead of the Uptown Business Association. (Councilor Woodson) City Attorney’s Agenda #5: PUBLIC HEARING HELD; Vote Result: AMENDMENT to Grants Policy, as recommended by Human Resources Director 5. 1st Reading - An ordinance amending Ordinance No. 20-018, the budget for the fiscal year ending June 30, 2021 to reclassify positions in the Superior Court Accountability Court Program and the Solicitor General’s Office Victim Witness Program; and for other purposes. (Mayor Pro-Tem) (Continued on 1st Reading from October 27, 2020). Page 3 of 15 City Attorney’s Agenda #6: PUBLIC HEARING HELD: No Action Taken 6. 1st Reading - An ordinance creating a moratorium on the use of Shared Electronic Scooters on the public right-of ways within the confines of Columbus, Georgia, through 11:59 pm on May 16, 2021; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #7: PUBLIC HEARING HELD: No Action Taken 7. 1st Reading - An ordinance adopting an updated and restated procurement ordinance for codification as part of the Columbus Code. (Mayor Pro-Tem) City Attorney’s Agenda #8: PUBLIC HEARING HELD: No Action Taken 8. 1st Reading - An ordinance confirming the settlement authority of the City Manager and City Attorney to approve settlements of legal disputes of up to $25,000 from appropriately budgeted funds; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #9: PUBLIC HEARING HELD; Vote Result: APPROVED on 1st Reading 9. 1st Reading - An ordinance extending a State of Public Health Emergency in Columbus, Georgia through December 9, 2020; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID- 19 developments by Executive Order; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #10: Vote Result: APPROVED 10. Resolution - A resolution expressing our deep appreciation to all veterans of Columbus, Phenix City and Fort Benning for their service to our nation. (Councilor Barnes) Page 4 of 15 PUBLIC AGENDA 1. Dr. Angela Vickers-Ward and Mr. Brad Bryant, representing REACH Georgia, Re: Information on the benefits of REACH Georgia. No Action Taken 2. Ms. Theresa El-Amin, representing Southern-Anti-Racism Network, Re: City Services, Quality Control and Accountability. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Property Exchange with the Housing Authority of Columbus Approval is requested to exchange property with the Housing Authority of Columbus. The city is interested in property owned by the Housing Authority located at 375 Farr Road, 4.18 acres. The property was appraised at $400,000. This property will be utilized as part of a settlement agreement with Mt. Pilgrim Baptist Church for the relocation of the church in connection with the Transportation Investment Act (TIA) I-185/Cusseta Road Interchange project. City Manager’s Agenda #2: Vote Result: APPROVED 2. Property Exchange with Mt. Pilgrim Baptist Church Approval is requested to enter into an agreement with Mt. Pilgrim Baptist Church for the exchange of city property with the church as needed for the construction of a new interstate interchange at I-185 and Old Cusseta Road. In addition to the exchange of properties, the initial offer of $2 million by GDOT for this project would still be honored by the City, with those funds coming out of the $58 million TIA budget for this project. The church has also asked for consideration of waving city building permit fees (approximately $15,000); help with the removal and disposal of trees on the property; and assistance with water and sewer tap fees from the Columbus Water Works ($3,000). City Manager’s Agenda #3: Vote Result: AMENDED to limit art within 2,000 sq ft of wall; Vote Result: APPROVED AS AMENDED Page 5 of 15 3. Public Art MOU – 18th Street and 5th Avenue Approval is requested for the approval of an agreement between Columbus Consolidated Government and Columbus State University for an Advocacy thru Arts Mural Project at 18th Street and 5th Avenue. The City will approve the art plans and design prior to the start of the project. CSU will be financially responsible for all aspects of this project. City Manager’s Agenda #4: Vote Result: APPROVED 4. Public Art MOU – 14th Street Roundabout Approval is requested of an agreement between Columbus Consolidated Government and WCB Hospitality, LLC for a Public Arts Project at 14th Street Roundabout. The City will approve the art plans and design prior to the start of the project. WCB will be financially responsible for all aspects of this project. City Manager’s Agenda #5: Vote Result: APPROVED 5. Grants Management Policy Update Approval is requested by resolution to update the City’s Grants Management Policy. Revisions to the current policy are needed in order to ensure compliance with local, state, and federal rules and regulations pertaining to grants administration and oversight. Minor policy revisions include requiring pay plan classifications for all grant funded positions, prohibition of pay supplements using grant funds, and allowing adopted pay increases as approved by Council if grant funding is available. City Manager’s Agenda #6: Vote Result: APPROVED 6. CARES Act Departmental Funding Requests Approval is requested by resolution to authorize various departmental purchases in response to the COVID-19 pandemic in accordance with public health recommendations as a measure to prevent and/or reduce the spread of COVID-19 amongst the workforce and throughout the community. Page 6 of 15 City Manager’s Agenda #7: Vote Result: APPROVED 7. Street Acceptance – That portion of Old Guard Road located and shown on Replat of Tract A, Parcel B and property of Greystone Pointe Columbus, LLC Approval is requested for the acceptance of the deeds to the extension of Old Guard Road as shown on Replat of Tract A, Parcel B and property of Greystone Pointe Columbus, LLC. City Manager’s Agenda #8: Vote Result: APPROVED 8. Donations by Body Evolution Gym for Theo McGhee Park Approval is requested for the Parks and Recreation Department to accept continuous donations from Body Evolution Gym for the enhancement of Theo McGhee Park. City Manager’s Agenda #9: Vote Result: APPROVED 9. Donation of Six (6) Stryker Power Pro Stretchers Approval is requested to accept the donation of 6 Stryker Power Pro stretchers from the Fort Benning Fire Department. This donation is part of the “Public to Public Initiative” through the Federal Government which allows government agencies to donate items to local jurisdictions. This donation will save the city money in replacement cost of purchasing new stretchers for approximately $78,000. 10. PURCHASES City Manager’s Agenda #10(A): Vote Result: APPROVED A. Inspection Service Agreement for PoolPak® Units at the Columbus Aquatic Center City Manager’s Agenda #10(B): Vote Result: APPROVED B. Roadside Traffic Counters/Recorders (Annual Contract) – RFP No. 20-0016 City Manager’s Agenda #10(C): Vote Result: APPROVED C. Veterinary Services (Annual Contract) – RFB No. 20-0056 Page 7 of 15  City Manager’s Agenda #10(D): Vote Result: APPROVED D. On-Call Guardrail Installation and Repair Services (Annual Contract) – RFP No. 20- 0027 City Manager’s Agenda #10(E): Vote Result: APPROVED E. Traffic Control Products and Related Products and Solutions (Alternate Source) – Cooperative Contract City Manager’s Agenda #10(F): Vote Result: APPROVED F. Surplus Equipment City Manager’s Agenda #10(G): Vote Result: APPROVED G. Amendment 1 for Inmate Food Service Management for Muscogee County Jail (Annual Contract); RFP No. 20-0002 11. UPDATES AND PRESENTATIONS A. FY21 Sheriff's Office Update - Donna Tompkins, Muscogee County Sheriff. No Action Taken B. CARES Act Update - Lisa Goodwin, Deputy City Manager. Delayed C. Traffic Study Update - Donna Newman, Engineering Director. No Action Taken D. I-185/Cusseta Road/Old Cusseta Road Interchange Update, Rick Jones, Planning Director. No Action Taken BID ADVERTISEMENT November 13, 2020 1. Paper & Plastic Products (Annual Contract) – RFB No. 21-0016 Scope of Bid Provide paper and plastic products, of various types and quantities, to Columbus Consolidated Government (the City). The products will be purchased by the Public Works department on an "as needed" basis. This contract may also be utilized by any other City agency requiring the goods. Page 8 of 15  The term of contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. November 25, 2020 1. Transit Bus Wash System Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking vendors to furnish a completely automatic, friction and touchless combination heavy-duty vehicle wash which washes all types of transit vehicles used by fleet owners for front, roof, chassis, rear and both sides in drive-thru mode. The successful vendor will be required to remove the existing bus wash system before installing the new bus wash system. December 4, 2020 1. Pre-employment and Fitness-for-Duty Psychological Evaluation Services (Annual Contract) – RFP No. 21-0020 Scope of RFP Columbus Consolidated Government (the City) is soliciting competitive sealed proposals from experienced, qualified individuals or firms to provide pre-employment and fitness- for-duty psychological evaluation services for the Columbus Police Department and the Muscogee County Sheriff’s Office. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution changing the regular meeting schedule by holding a Regular Council Meeting on November 17, 2020 at 9:00 a.m. and to cancel the November 24, 2020 Regular Council Meeting. Page 9 of 15 Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A Resolution changing the regular meeting schedule by holding a Regular Council Meeting on December 15, 2020 at 9:00 a.m. and to cancel the December 22, 2020 Regular Council Meeting and the December 29, 2020 Consent Agenda / Work Session. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. RECREATION ADVISORY BOARD: Letter of Resignation from Mr. Hayden Barnes from his seat as the District Eight Representative. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #36-20 and #37-20 Commission on International Relations and Cultural Liaison Encounters, September 15, 2020 Hospital Authority of Columbus, September 29, 2020 Housing Authority of Columbus, September 16, 2020 Public Safety Advisory Commission Ordinance Committee, October 20, 2020 5. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED reappointment of Yasmin Cathright to serve on the Board of Health. A. BOARD OF HEALTH: Ms. Yasmin Cathright was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: December 31, 2025. Page 10 of 15 Clerk of Council’s Agenda #5(B): Vote Result: CONFIRMED reappointment of Robert Hecht to serve on the Tree Board as the Commercial and Industrial Development Member. B. TREE BOARD: Mr. Robert Hecht (Commercial and Industrial Development Member) was nominated to serve another term of office. (Councilor Thomas’ nominee) New Term expires: December 31, 2024. 6. COUNCIL APPOINTMENTS- READY FOR VOTE TABULATION: Clerk of Council’s Agenda #6(A): Vote Result: Two Inconclusive Votes for Action. A. AIRPORT COMMISSION: Thomas Forsberg (Council’s Appointment) Eligible to succeed Term Expired: December 31, 2020 *The Columbus Airport Commission has submitted three nominees for the seat of Mr. Thomas Forsberg: Mr. Art Guin, Dr. Kamesha Harbison and Mr. John P. Steed. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #6(B): Vote Tabulation: CONFIRMED appointment of Lanitra Sandifer to succeed Patricia Hunter on the Board of Tax Assessors. B. BOARD OF TAX ASSESSORS: Patricia Hunter- Interested in Serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2020 Page 11 of 15  Councilor Barnes re-nominated Patricia Hunter to serve another term. Councilor Crabb nominated Lanitra Sandifer for the seat of Patricia Hunter. (Members must meet special qualifications as required by Georgia Law.) Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 This is a four-year term. Board meets weekly. 7. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): Nomination: Councilor Woodson nominated Dominick Perkins; Vote Result: CONFIRMED appointment of Dominick Perkins to serve as the District 7 Representative on the Charter Review Commission. A. CHARTER REVIEW COMMISSION: ____________________ (District 2 Appointment- Davis) ____________________ (District 3 Appointment- Huff) ____________________ (District 7 Appointment- Woodson) Clerk of Council’s Agenda #7(B): No Action Taken B. RECREATION ADVISORY BOARD: Willie Dickerson (District 4- Tucker) Not Eligible to succeed Term Expires: December 31, 2020 Page 12 of 15  John Lawson (District 6- Allen) Not Eligible to succeed Term Expires: December 31, 2019 The terms are five years. Board meets every other month. 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. COOPERATIVE EXTENSION ADVISORY BOARD: Brenda Foreman Open for Nominations Not Interested in Serving another term (Council’s Appointment) Term Expires: December 31, 2020 Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 This is a six-year term. Board meets quarterly. Clerk of Council’s Agenda #8(B): Nomination: Councilor Davis nominated Patricia Flora to fill the unexpired term of Mr. Timothy K. Weeks as the SD-29 Representative on the Crime Prevention Board. B. CRIME PREVENTION BOARD: Timothy K. Weeks Open for Nominations (Resigned) (Council’s Appointment) SD-29 Representative Term Expires: March 31, 2019 Page 13 of 15  Councilor Davis is nominating Patricia Flora (SD-29) for the seat of Timothy K. Weeks. This is a four-year term. Board meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 4 Clerk of Council’s Agenda #8(C): No Action Taken C. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expires: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expires: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expires: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 Page 14 of 15 EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to go into executive session to discuss matters of personnel and litigation, seconded by Councilor Woodson and carried unanimously by the eight members present, with Councilor Crabb being absent for the vote, Councilor Thomas being absent for the meeting, and the time being 1:04 p.m. The Regular Meeting reconvened at 1:37 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss personnel and litigation matters; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the November 10, 2020 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the eight members present, with Councilor Crabb being absent for the vote, Councilor Thomas being absent for the meeting, and the time being 1:38 p.m. Page 15 of 15