Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers March 22, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 5:39 p.m.), Charmaine Crabb, Glenn Davis (arrived at 5:37 p.m.), R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson (arrived at 6:02 p.m. via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. David L. Stallion, Sr. at Mount Pilgrim Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 8, 2022, Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Crabb) 3. PROCLAMATION: Child Abuse Prevention Month RECEIVING: Exchange Club of Columbus Mayor’s Agenda #4: No Action Taken (1st Proclamation read into the record by Councilor Huff; 2nd Proclamation read into the record by Councilor Thomas) 4. PROCLAMATION: Ride the Wave Championship Day RECEIVING: Spencer High School Varsity Boys Basketball Team & Coaching Staff RESOLUTION: Mayor’s Agenda #5: Vote Result: APPROVED 5. Resolution – A Resolution express our deep appreciation to Frank Morast, former President of the Hospital Authority of Columbus, Georgia, for his thirty years of service to the Columbus Consolidated Government. MAY MEETING SCHEDULE: Councilor Thomas made a motion to cancel the May 24, 2022, Regular Council Meeting and change the May 31, 2022, Consent Agenda/Work Session into a Regular Council Meeting, seconded by Councilor Crabb and carried unanimously by the ten members present. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-01-22-0072: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 2947 Mimosa Street (parcel # 067-046-010) from NC (Neighborhood Commercial) Page 2 of 11  Zoning District to SFR3 (Single Family Residential 3) Zoning District. Planning Department and PAC recommend approval. (Councilor Huff) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance amending Chapter 13 of the Columbus Code to revise Section 13-109 to prohibit maintaining a swimming pool in a manner that causes a health hazard or noxious odors; and for other purposes. (Councilor Barnes) City Attorney’s Agenda #3: PUBLIC HEARING HELD; Vote Result: AMENDED to add conditions to include developer must adhere to the site plan as presented, install sidewalks outside property adjacent to Old Guard Road, and include age specific language in deeds issued for properties located inside the gated community. 3. 1st Reading- REZN-11-21-2154: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 0 Old Guard Road (parcel # 079-001-001) from RE1 (Residential Estate 1) Zoning District to SFR4 (Single Family Residential 4) Zoning District. (Planning Department recommends denial, and PAC recommends approval subject to school and traffic study.) (Councilor Davis) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An ordinance providing for the demolition of various structures located at: 1000 Peachtree Drive (Working With Houses LLC, Owner); 2816 Baldwin Street (Joe & Lucinda Collier, C/O Charlie Collier, Owner); 600 8th Street (Phillip & Thomas Real Estate Holding LLC, Owner); 27 Munson Drive (Alpeshkumar Patel, Owner); 3822 3rd Avenue (Lange Realty LLC, Owner); 1502 Virginia Street (Ed M Wohlwender Jr, Owner); 2600 14th Avenue (Dennis R Deal, Owner); 167 Munson Drive (Geraldine Toler Owens, Owner); 3232 Urban Avenue (Isabelle Spence, Owner); 2315 Hamilton Avenue (Doug Mann, Owner); 909 Charleston Avenue (Josephine W Banks Life Estate, Owner)(Mayor Pro-Tem) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An ordinance extending the business and occupation tax licensing deadline established by local law for the year 2022; and for other purposes. (Mayor Pro-Tem) Page 3 of 11 PUBLIC AGENDA 1. Mr. Ladarius Colbert, Re: A social complaint to bring forth an issue of occurrence within the Muscogee County criminal court system. Not Present 2. Ms. Jessica Palmer, Re: Citizen safety. Not Present 3. Mr. Paul S. Olson, Re: 1) The Mayor's Biography on city website, 2) City's purchase of Synovus building and 3) Double roundabout intersection of Lynch Road and Highway 80 and intersection end of Macon Road and Highway 80. No Action Taken 4. Mr. Jerome Lawson, representing Twist Skillit LLC, Re: The ARP funding eligibility need for clarity. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Subrecipient Agreement with the Columbus Department of Public Health for Cure Violence Columbus Approval is requested to enter into a subrecipient agreement with the Columbus Department of Public Health to fund the Cure Violence Columbus Initiative for an award amount up to $500,000 to address community violence exacerbated by the pandemic. City Manager’s Agenda #2: Vote Result: APPROVED 2. Street Acceptance – That portion of Ripple Ridge located in Section Three, Creekrise Approval is requested for the acceptance of that portion of Ripple Ridge located in Section Three, Creekrise. The Engineering Department has inspected said street and recommends the acceptance. City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – That portion of Pine Chase Drive, that portion of Long Leaf Pine Drive and that portion of Pine Tar Drive located in Section Eighteen, Garrett Pines Approval is requested for the acceptance of that portion of Pine Chase Drive, that portion of Long Leaf Pine Drive and that portion of Pine Tar Drive located in Section Eighteen, Garrett Pines. The Engineering Department has inspected said streets and recommends the acceptance. Page 4 of 11 City Manager’s Agenda #4: Vote Result: APPROVED 4. Purchase of 5212 Ray Drive, Columbus, Georgia 31904 Approval is requested for the purchase of 5212 Ray Drive, Columbus, Georgia 31904 in the amount of $140,000 for damage to the home after the collapse of a sewage and storm drainpipe. City Manager’s Agenda #5: Vote Result: APPROVED 5. Risk Management Donations for Worker’s Compensation Seminar for Public Entities Approval is requested to accept financial donations from businesses and organizations to be used for the presentation of a full-day Worker’s Compensation Seminar for Public Entities. City Manager’s Agenda #6: Vote Result: APPROVED 6. Acquisition of 19 land parcels from Snyder’s-Lance located on 8th Ave., 9th Ave, and 9th St. Approval is requested to enter into a purchase and sale agreement with Snyder’s-Lance to purchase 19 properties for $71,525 plus any applicable closing costs. The acquisition will allow the City of Columbus to expand development opportunities in this area. City Manager’s Agenda #7: Vote Result: APPROVED 7. Georgia Traffic Incident Management Enhancement (TIME) Task Force Grant Approval is requested to apply for a grant in the amount of $12,642.75 or as otherwise awarded from the Georgia Traffic Incident Management Enhancement (TIME) Task Force Grant with amendment made to the Multi-Government Fund by the award amount. The funds will be used for the purchase of 100 tear away safety vests, 200 personal warning safety lights and 25 LED safety batons. City Manager’s Agenda #8: Vote Result: APPROVED 8. PORCH (Providing Overdose Reversal to give Columbus Hope) Project Grant Approval is requested to submit an application, and if approved, accept $2,000,000 or as otherwise awarded from the Substance Abuse and Mental Health Administration (SAMHSA) for the operation of the PORCH Project from October 1, 2022, to September 30, 2026 and to amend the Multi-governmental Fund by $2,000,000 or as otherwise awarded. There is NO MATCH requirement for this program. Page 5 of 11 City Manager’s Agenda #9: Vote Result: APPROVED 9. Mott’s Green Additional Funding Approval is requested to utilize federal funding with a local 20 percent match estimated at $103,400 to complete the Mott’s Green project and execute a GDOT contract amendment and other documents to complete the project. City Manager’s Agenda #10 (A-E): Vote Result: APPROVED 10. PURCHASES A. Traffic Safety Equipment (Annual Contract) – RFB No. 22-0014 B. Fiber Contractor Services (Re-Bid) (Annual Contract) – RFB No. 22-0030 C. Adoption of GDOT Procurement Policy for the Procurement Management and Administration of Engineering and Design-Related Consultant Services D. Payment for Dialysis Treatment for Muscogee County Jail Inmates E. Avanan Harmony Email & Collaboration Advanced Software for Information Technology – Georgia Statewide Contract 11. UPDATES AND PRESENTATIONS A. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken B. TSPLOST Update on Public Meetings - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT March 23, 2022 1. Stretcher Preventative Maintenance for Fire & EMS Dept (Annual Contract) – RFB No. 22-0029 Scope of Bid Upon notification by Columbus Fire and EMS, the successful vendor shall provide preventive maintenance service on an annual basis for the department stretchers, stair chairs and cot fastening systems, to include future implementation of the Stryker powerload system. Costs for labor for repairs outside of preventive maintenance shall include price listing of replacement parts related to the stretchers, stair chairs and cot fastening systems, both manual and powerload. Page 6 of 11  The term of contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Animal Control Advisory Board, January 12, 2022 Board of Tax Assessors, #07-22 and #08-22 Board of Water Commissioners, February 14, 2022 Board of Zoning Appeals, December 1, 2021 and February 2, 2022 Hospital Authority of Columbus, January 25, 2022 Housing Authority of Columbus, January 19, 2022 Public Safety Advisory Commission, February 17, 2022 River Valley Regional Council, February 23, 2022 BOARD APPOINTMENTS- ACTION REQUESTED: 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): NOMINATION(S): Mayor Henderson nominated Armando Fernandez; Vote Result: CONFIRMED appointment of Armando Fernandez to succeed Rev. Joseph Baker on the Community Development Advisory Council. A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Rev. Joseph Baker (Mayor’s Appointment) Not Eligible to succeed Term Expired: March 27, 2022 Page 7 of 11  These are three-year terms. Board meets the months of February, May, September and December. Women: 8 Senatorial District 15: 9 Senatorial District 29: 4 Clerk of Council’s Agenda #2(B): NOMINATION(S): Mayor Henderson nominated Pace Halter; Vote Result: CONFIRMED appointment of Pace Halter to fill the unexpired term of Amish Das as a representative of the Hotel/Motel Industry on the Convention & Visitors Board of Commissioners. B. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Amish Das (Mayor’s Appointment) Hotel/Motel Industry Resigned Term Expires: December 31, 2023 Mayor Henderson is nominating Pace Halter for the seat of Amish Das. This is a three-year term. Board meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 4 3. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED appointment of Raymond Culpepper to succeed himself on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Mr. Raymond Culpepper was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: April 11, 2024 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED appointment of Sabine Stull to succeed herself as the Animal Rescue Representative on the Animal Control Advisory Board. Page 8 of 11  B. ANIMAL CONTROL ADVISORY BOARD: Ms. Sabine Stull was nominated to serve another term of office as the Animal Rescue representative. (Councilor Huff’s nominee) Term expires: April 11, 2024 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED appointment of Courtney Pierce to succeed herself as the PAWS Humane Society Representative on the Animal Control Advisory Board. C. ANIMAL CONTROL ADVISORY BOARD: Ms. Courtney Pierce was nominated to serve another term of office as the PAWS Humane Society representative. (Councilor Huff’s nominee) Term expires: April 11, 2024 Clerk of Council’s Agenda #3(D): Vote Result: CONFIRMED appointment of Dallis Copeland to succeed himself on the Development Authority. D. DEVELOPMENT AUTHORITY: Mr. Dallis Copeland was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: April 30, 2026 Clerk of Council’s Agenda #3(E): Vote Result: CONFIRMED appointment of Tyson Begley to succeed Alfred Blackmar on the Development Authority. E. DEVELOPMENT AUTHORITY: Mr. Tyson Begley was nominated to succeed Mr. Alfred Blackmar. (Councilor Garrett’s nominee) Term expires: April 30, 2026 Clerk of Council’s Agenda #3(F): Vote Result: CONFIRMED appointment of Director Holli Browder to succeed herself as a Department Director/Assistant Director Representative on the Employee Benefits Committee. F. EMPLOYEE BENEFITS COMMITTEE: Ms. Holli Browder was nominated to serve another term of office in the Department Director / Assistant Director seat. (Councilor Huff’s nominee) Term expires: April 30, 2025 Clerk of Council’s Agenda #3(G): Vote Result: CONFIRMED appointment of Director Nancy Boren to succeed herself as a Department Director/Assistant Director Representative on the Employee Benefits Committee. G. EMPLOYEE BENEFITS COMMITTEE: Ms. Nancy Boren was nominated to serve another term of office in the Department Director / Assistant Director seat. (Councilor Huff’s nominee) Term expires: April 30, 2025 Page 9 of 11 4. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): NOMINATION(S): Councilor Huff nominated Rev. Gregory Blue; Vote Result: CONFIRMED appointment of Reverend Gregor Blue to succeed Roeaster Cole as the District 3 Representative on the Civic Center Advisory Board. A. CIVIC CENTER ADVISORY BOARD: Roeaster Coles- Nominating Rev. Gregory Blue (District 3- Huff) Not Eligible to serve another term Term Expired: March 1, 2022 These are three-year terms. Board meets every other month. Clerk of Council’s Agenda #4(B): NOMINATION(S): Councilor Crabb nominated Michael Ernest; Vote Result: CONFIRMED appointment of Michael Ernest as the District 5 Representative on the Community Development Advisory Council. B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Tamika McKenzie- Nominating Michael Ernest (District 5- Crabb) (No longer resident of CD5) Term Expires: March 27, 2022 5. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): NOMINATION(S): Councilor Garrett nominated Patricia Montgomery to fill the unexpired term of Lindsay Ellis on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Lindsay Ellis Open for Nominations No longer a resident (Council’s Appointment) Term Expires: October 15, 2023 Page 10 of 11  These are two-year terms. Board meets as needed. Women: 7 Senatorial District 15: 3 Senatorial District 29: 5 Clerk of Council’s Agenda #5(B): No Action Taken B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Cathy Williams Open for Nominations (Historic Columbus Foundation) (Council’s Appointment) Not Eligible to succeed Term Expired: January 31, 2022 These are three-year terms. Board meets monthly. Women: 6 Senatorial District 15: 10 Senatorial District 29: 1 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of litigation and personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the ten members present, with the time being 10:04 p.m. The regular meeting reconvened at 10:21 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation and personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the March 22, 2022, Regular Council Meeting, seconded by Councilor Garrett and carried unanimously by the ten members present, with the time being 10:22 p.m. Page 11 of 11