Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers May 23, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett (arrived at 5:36 p.m.), Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent from the meeting. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Mike Powell, Asbury Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the May 9, 2023 Council Meeting and Executive Session. ADD-ON RESOLUTION Mayor’s Agenda Add-On Resolution: Vote Result: APPROVED RESOLUTION - A resolution supporting efforts to encourage the location of a minor league baseball team at Golden Park in Columbus, Georgia. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-03-23-0472: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia to add Private Dog Park as a Special Exception in the GC (General Commercial Zoning District and add a new section of the UDO setting use standards for private dog parks. (Planning Department and PAC recommend approval) (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-03-23-0473: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 9423 / 9443 / 9463 Macon Road (parcel # 131-001-042 / 131-001-044 / 131-001- 043) from HMI (Heavy Manufacturing / Industrial) and RE1 (Residential Estate 1) Zoning Districts to GC (General Commercial) and SFR3 (Single Family Residential 3) Zoning Districts with conditions. (PAC and Planning Department recommend approval with conditions.) (Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance to amend the Columbus Code to amend Article I of Chapter 14 to impose restrictions on fishing within a certain area of the Whitewater Park known as the Island; to repeal conflicting ordinances; and for other purposes. (Councilors Cogle and Begly) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-03-23-0514: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to changes certain boundaries of a district located at 5032 Milgen Court, 11 / 15 Masterbuilt Court (parcel # 083-029-001 / 002 / 004) from GC (General Commercial) Zoning District to LMI (Light Manufacturing/Industrial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Crabb) City Attorney’s Agenda #5: PUBLIC HEARING HELD; Vote Result: AMENDED to add a condition that the restrictions of the overlay district plan would apply. (DELAYED: Continue 1ST Reading for June 13, 2023 at the request of Mayor Pro Tem Allen.) Page 2 of 14 5. 1st Reading- REZN-03-23-0515: An Ordinance amending a condition of Ordinance No. 11- 13 as it pertains to property located at 6395 Psalmond Road (parcel # 120-001-034). (Planning Department and PAC recommend approval.) (Mayor Pro Tem.) City Attorney’s Agenda #6: PUBLIC HEARING HELD: (DELAYED: 1st Reading to continue for June 13, 2023 due to the petitioner not being present. 6. 1st Reading- REZN-03-24-0544: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 5335 Miller Road (parcel # 099-008-024) from SFR1 (Single Family Residential 1) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Crabb) RESOLUTIONS City Attorney’s Agenda #7: Delayed by the City Attorney. 7. A Resolution of the Council of Columbus, Georgia (the “Council”) approving a resolution adopted by the Hospital Authority of Columbus, Georgia (the “Authority”) authorizing the issuance of its Refunding Revenue Anticipation Certificates, Series 2023 in accordance with the official intent of the council contained in its Resolution No. 131-23; to approve the execution and delivery of the second amendment to contract between Columbus, Georgia, and the Authority; to authorize officials of Columbus to take such further actions as are necessary to provide for the issuance and delivery of said certificates; and for other purposes. (Final Resolution to be posted on date of sale 5-23-23.) (Mayor Pro-Tem) City Attorney’s Agenda #8: Vote Result: APPROVED 8. A Resolution rescinding the prior resolutions granting land in the East Commons to the railroads for depot purposes. (Councilor Davis) PUBLIC AGENDA 1. Ms. Paula Johnson, Re: To address the Columbus Police Department’s handling of her daughter’s murder case. No Action Taken 2. Ms. Allie Johnson, Re: The operations of the Columbus Animal Care & Control Center. No Action Taken Page 3 of 14 3. Dr. Asante’ Hilts, Valley Healthcare System, Inc., Re: To provide information on the initiatives being provided in Columbus. No Action Taken 4. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The search for a permanent Police Chief. No Action Taken 5. Mr. Ricket Carter, Sr., Re: Saving lives of the citizens of Columbus, Georgia by bringing awareness to the problems. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2023 YOUNG GAMECHANGERS HOST CITY SPONSORSHIPS/DONATIONS Approval is requested to accept sponsorships and/or donations in support of the 2023 Young Gamechangers Forum, and to expend such monies to cover expenses relative to hosting the forum. City Manager’s Agenda #2: Vote Result: APPROVED 2. Sidewalk Encroachment Agreement Along Portions Midland Commons Blvd and Thompson Avenue Approval is requested authorizing the execution of a Sidewalk Encroachment Agreement/Easement for the construction of a 5 ft sidewalk along portions of the right of way of Midland Commons Blvd and Thompson Way and on the property of JL Columbus 1549, LLC (Jiffy Lube) City Manager’s Agenda #3: Vote Result: APPROVED 3. Sidewalk Encroachment Agreement/Easement with Piedmont Children’s Hospital Approval is requested authorizing the execution of a Sidewalk Encroachment Agreement/Easement for the construction of a 5 ft sidewalk along portions of the right of way of 19th Street/Center Street and on the property of the Piedmont Columbus Regional Children’s Hospital property, with no financial obligation to the City. City Manager’s Agenda #4: Vote Result: APPROVED Page 4 of 14  4. FY24 Sec. 5307 and Sec. 5339 Grant Applications for Capital and Planning Assistance Approval is requested to submit a grant application and if awarded, accept funding from the Federal Transit Administration’s Title 49 U.S.C. Section 5307 Formula Grant Program for Capital and Planning Assistance in an amount up to $2,466,802, or as otherwise awarded, and amend the Transportation Fund by the amount of the grant award. Approval is also requested to submit a grant application and, if awarded, accept funds from the Federal Transit Administration’s Title 49 U.S.C. Section 5339 Formula Grant Program for Capital Assistance in an amount up to $273,081 or as otherwise awarded and amend the Transportation Fund by the amount of the grant award. FTA Section 5307 and Section 5339 are annual formula grants that require a 20% local match. The required local match funding for the FY24 Sec. 5307 and Sec. 5339 is budgeted and available in the Transportation Fund. City Manager’s Agenda #5: Vote Result: APPROVED 5. METRA American Rescue Plan Act (ARPA) Stimulus Funding Approval is requested to submit a grant application for American Rescue Plan Act (ARPA) stimulus funding in the amount of $1,000,764.00 or as otherwise awarded, with no local match required, and to amend the Transportation Fund budget by the amount awarded. City Manager’s Agenda #6: Vote Result: APPROVED 6. Aftermath K9 Grant Approval is requested to apply for and accept a grant in the amount of up to $15,000, or as otherwise awarded, from the Aftermath K9 Grant, with no local match required and amend the Multi-Governmental Fund by the award amount. City Manager’s Agenda #7(A-H): Vote Result: APPROVED 7. PURCHASES A. Contract Extension for Pursuit Vehicle Build Out (Annual Contract) – RFP No. 13-0017 B. Tractors for Parks and Recreation Department – Georgia State Contract Cooperative Purchase C. Livescan Fingerprint System Upgrade for Police Department D. Radios and Accessories – Public Safety Communications (Annual Contract) – Sourcewell Cooperative Contract E. Backhoe Loader for Public Works Department – Sourcewell Cooperative Contract Page 5 of 14  F. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23-0014 G. Change Orders 1, 2 & 3 for Exterior Wall Renovations at 29th Street Gym – RFB No. 23- 0009 H. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23- 0016 INFORMATION ONLY: EXIGENT “OFF THE LOT” VEHICLE PURCHASE Information Only: Exigent “Off the Lot” Vehicle Purchase – Resolution No. 067-23 ONE (1) 2023 NISSAN FRONTIER TRUCK FOR THE PUBLIC WORKS DEPARTMENT On May 5, 2023, a purchase order was executed for one (1) 2023 Nissan Frontier truck for the Public Works Department due to exigent circumstances, as approved by Council per Resolution No. 067-23. The vehicle was purchased from Headquarter Nissan of Columbus (Columbus, GA) at a unit price of $34,886.00. The truck is being purchased as an ‘off the lot’ purchase because no pickup trucks are available from cooperative vendors, and Ford is not taking orders at this time. Ford has not set a date for the order bank to open. The vehicle will be used by the Fleet Small Engine staff to carry out the day-to-day operation of the Small Engine Shop, to include picking up parts and making service calls. Funds are budgeted in the FY23 Budget: General Fund – Public Works – Fleet Management – Light Trucks; 0101-260-2300-VHCL-7722. 8. UPDATES AND PRESENTATIONS A. River Valley Regional Commission Update - Jim Livingston, River Valley Regional Commission Executive Director. No Action Taken B. Tax Assessor's Update - Suzanne Widenhouse, Chief Appraiser, Muscogee County Board of Assessors. No Action Taken C. American Rescue Plan Affordable Housing Initiative - Robert Scott, Director, Community Reinvestment. No Action Taken D. New and Improved River Center Parking Garage – Rosa Evans, Director, METRA Transit. No Action Taken E. I-14 Update - Will Johnson, Director, Planning. No Action Taken F. Finance Update - Angelica Alexander, Director, Finance. No Action Taken Page 6 of 14  BID ADVERTISEMENT May 24, 2023 1. Dual Axle Utility Trailers – RFB No. 23-0036 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide fifteen (15) dual axle utility trailers for Parks and Recreation. 2. Upgrade and/or Replace Existing Equipment for CCG-TV Operations – RFP No. 23- 0037 Scope of RFP Columbus Consolidated Government of Columbus (the City) is seeking proposals from qualified vendors to provide TV production equipment upgrade or replacement with compatible brand equipment, if needed, for the CCG-TV Studio, Control Room, Council Chambers, Council Conference Room, CSC Lobby and CSC Community Room. May 26, 2023 1. On-Call Services for Installation or Replacement of Sidewalks and ADA Ramps (Annual Contract) – RFP No. 23-0038 Scope of RFP Columbus Consolidated Government (the City) invites qualified offerors to submit proposals to provide all materials, equipment and services required to install or replace sidewalks and ADA ramps throughout Columbus-Muscogee County. The services also include minor concrete work, such as driveway aprons, concrete islands, curb and gutter, etc. The Engineering Department will procure the services on an as-needed basis. The contract term will be for a period of two years with the option to renew for three additional twelve-month periods. May 31, 2023 1. Ballfield Groomers – RFB No. 23-0037 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide two (2) ballfield groomers for Parks and Recreation. 2. Concrete Slabs for Exterior Exercise Equipment – RFB No. 23-0042 Non-mandatory site visits will be held at 10:00 A.M., beginning at Britt David Park. Vendors shall convene at the entrance to the Britt David Studio, which is located at 2700 West Britt David Road in Columbus, GA. Immediately after, vendors will proceed to Cooper Creek Park, which is located at 5089 Cooper Creek Road, then to Rigdon Park, which is located at 1600 Howe Avenue. Although the Site Visits are Non-Mandatory, Bidders are strongly encouraged to attend. Page 7 of 14 June 2, 2023 1. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP NO. 23-0036 Scope of RFP The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department. June 16, 2023 1. Concrete Slabs for Exterior Exercise Equipment – RFB No. 23-0042 Scope of RFB Provide all labor, equipment, and materials required to pour and finish three concrete 35' x 65' slabs for the Parks and Recreation Department. The concrete slabs are for exterior exercise systems at Britt David Park, Cooper Creek Park, and Rigdon Park. Bidders must have relevant experience in work of this nature. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A resolution excusing Councilor Jerry “Pops” Barnes from the May 23, 2023, Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. Travel Authorization Request for Councilor Tyson Begly to attend the 2023 GMA Annual Convention. Clerk of Council’s Agenda #3: Vote Result: APPROVED request for the seat of Pamela Williams to be declared vacant on the Public Safety Advisory Commission. 3. Email Correspondence from David Rohwedder- Chairperson of Public Safety Advisory Commission, requesting that the seat of Ms. Pamela Williams be declared vacant due to a lack of attendance. Clerk of Council’s Agenda #4: Vote Result: RECEIVED Page 8 of 14 4. Minutes of the following boards: Board of Tax Assessors, #16-23 & 17-23 Budget Review Committee, May 2 & 9, 2023 Keep Columbus Beautiful Commission, March 8, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS - ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. RETIREES’ HEALTH BENEFITS COMMITTEE: Peri V. Johnson (Mayor’s Appointment) Not Eligible to succeed Term Expires: June 30, 2023 This is a two-year term. Board meets monthly. 6. COUNCIL APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED A. BOARD OF FAMILY & CHILDREN SERVICES: Ms. Gwendolyn McIntosh was nominated to serve another term of office. (Councilor Crabb’s nominee) Term expires: June 30, 2028 Clerk of Council’s Agenda #6(B): Vote Result: CONFIRMED B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Courtney A. Johnson was nominated to serve another term of office. (Councilor Tucker’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #6(C): Vote Result: CONFIRMED Page 9 of 14  C. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Mr. Joseph Brannon was nominated to serve another term of office. (Councilor Thomas’ nominee) Term expires: June 30, 2027 Clerk of Council’s Agenda #6(D): Vote Result: CONFIRMED D. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Mr. Herman Lewis was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2027 7. COUNCIL APPOINTMENT- VOTE TABULATION: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED the appointment of Laura Gower to fill the unexpired term of Tyson Begly on the Development Authority of Columbus. A. DEVELOPMENT AUTHORITY OF COLUMBUS: Tyson Begly Open for Nominations Relinquish seat (Council’s Appointment) Term Expires: April 30, 2026 Councilor Garrett has nominated Franklin Karl Douglass. Mayor Pro Tem Allen has nominated Amy Bryan. Councilor Crabb has nominated Laura Gower. 8. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. BOARD OF FAMILY & CHILDREN SERVICES: Tolua Puailoa Open for Nominations Seat declared vacant (Council’s Appointment) Term Expires: June 30, 2025 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare Page 10 of 14  providers (active or retired); (2) Emergency responders (active or retired); (3) Law enforcement personnel (active or retired); (4) Private child welfare service providers (active or retired); (5) Alumni of the child welfare system and (6) Former foster parents. This is a five-year term. Board meets monthly. Women: 3 Senatorial District 15: 3 Senatorial District 29: 1 Clerk of Council’s Agenda #8(B): No Action Taken B. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: March 24, 2023 Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expired: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #8(C): Nomination: Councilor Crabb renominated Christopher Kennedy to serve another term on the Columbus Aquatics Commission. C. COLUMBUS AQUATICS COMMISSION: Christopher Kennedy- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2023 Page 11 of 14  Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets quarterly. Women: 2 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #8(D): Nomination: Councilor Tucker renominated Eddie Florence to serve another term on the Keep Columbus Beautiful Commission. D. KEEP COLUMBUS BEAUTIFUL COMMISSION: Eddie Florence- Interested in serving Open for Nominations (SD-15 Representative) (Council’s Appointment) Eligible to succeed Term Expires: June 30, 2023 William Bandy Open for Nominations (SD-29 Representative) (Council’s Appointment) Does not desire reappointment Term Expires: June 30, 2023 Lee Jordan Open for Nominations (SD-29 Representative) (Council’s Appointment) Eligible to succeed Term Expires: June 30, 2023 Dr. Kar’retta Venable Open for Nominations (At-Large Member) (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2023 Matt Horne Open for Nominations (SD-15 Representative) (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2023 Page 12 of 14  Alyssa Williams Open for Nominations (At-Large Member) (Council’s Appointment) Seat declared vacant Term Expires: June 30, 2024 Doug McLeod, Jr. Open for Nominations (SD-15 Representative) (Council’s Appointment) Seat declared vacant Term Expires: June 30, 2024 These are three-year terms. Meets every even month. Women: 4 Senatorial District 15: 6 Senatorial District 29: 3 Clerk of Council’s Agenda #8(E): No Action Taken E. REGION 6 REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Cynthia Smith Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2023 These are three-year terms. Meets every other month beginning in January. Women: 3 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Agenda #8(F): Nomination: Councilor Crabb renominated Renee McAneny to serve another term on the Retirees’ Health Benefits Committee. F. RETIREES’ HEALTH BENEFITS COMMITTEE: Mike Massey Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: June 30, 2023 Page 13 of 14  Renee McAneny- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2023 These are three-year terms. Meets monthly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 5 UPCOMING BOARD APPOINTMENTS: A. Convention & Visitors Board of Commissioners (Mayor’s Appointment) B. Board of Water Commissioners (Council’s Appointment) PUBLIC AGENDA (continued) 2. Ms. Allie Johnson, Re: The operations of the Columbus Animal Care & Control Center. No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of potential litigation and real estate acquisition as requested earlier in the meeting by City Attorney Fay. Councilor Tucker made a motion to go into Executive Session, seconded by Councilor Garrett and carried unanimously by the nine members present, with Councilor Barnes being absent from the meeting, and the time being 8:51 p.m. The Regular Meeting reconvened at 9:37 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of potential litigation and real estate acquisition; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the May 23, 2023 Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the seven members present, with Councilors Begly and Davis being absent for the vote, Councilor Barnes being absent from the meeting, and the time being 9:38 p.m. Page 14 of 14