Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 26, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, Bruce Huff, Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Clerk of Council Sandra T. Davis was absent from the meeting. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mayor Pro Tem R. Gary Allen PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the September 12, 2023, Council Meeting and Executive Session. PROCLAMATION: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 2. Proclamation: Inaugural Tri-City Prayer Walk Day  Receiving: Carmen Evans, Tri-City Prayer Initiative Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Tucker) 3. Proclamation: American Legion Day Receiving: Commander Vickie Dykes, Eddie L. Roberts, American Legion Post 333 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An ordinance amending the Columbus, Georgia Pension Plan for General Government Employees, and the Columbus, Georgia Pension Plan for Employees of the Department of Public Safety, and the Columbus, Georgia Employees Deferred Retirement Option Plan (collectively, the “Plans”) to clarify that the Plans will not recognize Qualified Domestic Relations Orders. (Recommendation of Pension Board) City Attorney’s Agenda #2: DELAYED 1st Reading until the October 10, 2023 Council Meeting 2. 1st Reading- REZN-06-23-0111: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 119 Bascom Court (parcel # 073-027-003) from Residential Office (RO) Zoning District to General Commercial (GC) Zoning District with conditions. (Planning Department and PAC recommend approval.) (continued on 1st Reading from 9-12-23) (proposed amendment) (Councilor Davis) PUBLIC AGENDA 1. Ms. Juanita Taylor, Re: Requesting no garbage fee increases. No Action Taken 2. Mr. Marvin Broadwater, Sr., representing Omega Lamplighters, Re: Student/Parent/Educator Forum "Supporting our Students through School & Life". Did Not Speak 3. Mr. Louis Thomas, Jr., Re: the Columbus Parks and Recreation Department. CANCELLED 4. Ms. Sharon Bunn, Re: Trash pickup and cans. No Action Taken 5. Mr. David Eaton, Re: Open Record Request. CANCELLED Page 2 of 11 6. Mr. Joseph McNeil, representing Blinded Veterans Association, Re: Transportation for persons with disabilities. No Action Taken 7. Mr. Ricardo Glenn, representing Blinded Veterans Association, Re: Transportation. No Action Taken 8. Ms. Elizabeth Holmes, representing Blinded Veterans Association, Re: Transportation. No Action Taken 9. Mr. Wane Hailes, representing the Columbus NAACP, Re: Accountability of Law enforcement regarding recent shootings. Not Present 10. Ms. Jacqueline Moffett, Re: The Buena Vista Road Project and maintenance of round-a-bouts in South Columbus. No Action Taken 11. Ms. Jennifer Le Denney, Blackmon Road Middle School Families, Re: Unsafe School Zone Conditions. No Action Taken 12. Mr. Kalel Le Denney, BRMS Classmates, Re: Lack of Sidewalks. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Chips4Chips Funding Support Approval is requested to enter into a Memorandum of Understanding with the Development Authority to support the Chips4Chips Initiative for up to $1,250,000. City Manager’s Agenda #2: Vote Result: APPROVED 2. Portion of Right-of-Way Abandonment for Frist Court Approval is requested for closure and abandonment of an approximately 260 ft. +/- section of right of way for Frist Court located within an existing parking lot that serves Piedmont Northside Campus, authorize the disposal of the said right of way with applicable State Law; reserving utility and access easements; and for other purposes. There are no financial obligations for the City. City Manager’s Agenda #3: Vote Result: APPROVED 3. Sidewalk and Maintenance Easement Acceptance –That portion of a 6 ft. Sidewalk/Multi-Use Trail and Maintenance Easement located on 6855 Midland Commons along the right-of-way for Midland Commons Blvd. as shown on Easement Survey created by GEOSurvey Page 3 of 11 Approval is requested for the acceptance of that portion of a 6 ft. sidewalk/multi use trail and maintenance easement located at 6855 Midland Commons (MC-100) adjacent to the right of way for Midland Commons Blvd. City Manager’s Agenda #4: Vote Result: APPROVED 4. 8889 River Road Cell Tower Lease – Third Amendment to Lease Approval is requested to authorize the execution of a lease renewal and amendment with Verizon Wireless for the purpose of leasing space at 8889 River Road to operate and maintain an existing telecommunications tower. City Manager’s Agenda #5: Vote Result: APPROVED 5. Clean Communities Investment Partnership Application Funding Opportunity EPA-R- HQ-NCIF-23 Approval is requested to provide a letter of support for the application from Clean Communities Investment Partnership, Inc. (CCIP) for the Greenhouse Gas Reduction Fund (GGRF) funding through the National Clean Investment Fund (NCIF) City Manager’s Agenda #6(A-D, F-H): Vote Result: APPROVED; City Manager’s Agenda #6(E): Vote Result: APPROVED AS AMENDED approving payments of $439,600.00 per month for the months of August 2023 through November 2023 as such services are invoiced and become due. 6. PURCHASES A. Agricultural Chemicals (Annual Contract) – RFB No. 24-0002 B. Fire Sprinkler Service and Inspections (Annual Contract) – RFB No. 24-0003 C. Contract Extension for Temporary Staffing for the Civic Center (Annual Contract) – RFB No. 17-0021 D. Forty-Three Vehicles for Columbus Police Department – HGACBUY Cooperative Contract E. Payment for Supplemental Yard Waste Collection Services for August 2023 F. Tractors for Parks and Recreation Department – Sourcewell Contract Cooperative Purchase G. Assessment of Premium Dial-A-Ride Services for METRA Transit System – Cooperative Purchase H. Amendments 10 & 11 for Construction Manager as General Contractor Services for Columbus Government Complex – RFQ No. 20-0002 Page 4 of 11 7. UPDATES AND PRESENTATIONS A. Land Bank Authority Update - Lance Hemmings, Board Chair, Land Bank Authority, and Natalie Bouyett, Real Estate Specialist, Community Reinvestment. No Action Taken B. Integrated Waste Transition Update - Drale Short, Director, Public Works. No Action Taken C. Sheriff's Office Administration Building Update - Ryan Pruett, Director, Inspections & Code. No Action Taken D. ARP Update - Pam Hodge, Deputy City Manager of Finance, Planning and Development. No Action Taken E. Infrastructure Update - Pam Hodge, Deputy City Manager of Finance, Planning and Development. No Action Taken BID ADVERTISEMENT DATE: September 26, 2023 September 26, 2023 1. Grounds Maintenance Services II (Annual Contract) – RFP No. 24-0008 Scope of RFP Provide routine grounds maintenance services for Area 1 (I-185 Interstate Sites) and Area 6 (Median and Roundabout Sites) on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc. Grounds maintenance services may also be required for Area 8 (Resting Gardens/Cemeteries) as a future option based on funding availability. The term of the contract will be for two years, with the option to renew for two additional twelve-month periods. September 27, 2023 1. Transmissions & Transmission Services for Public Works (Annual Contract) – RFB No. 24-0009 Scope of Bid Provide repair/rebuild services for various types of transmissions for Public Works Department – Fleet Maintenance Shop on an “as needed” basis. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Page 5 of 11 October 11, 2023 1. Pool Slide Restoration for Double Churches Pool – RFB No. 24-0012 Scope of Bid The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide pool slide restoration for the Columbus Parks & Recreation Double Churches Pool. The work shall be completed during Fall 2023, after swimming season. 2. Historic Bus Exterior Restoration and Repainting (Re-Bid) – RFB No. 24-0008 Scope of Bid Specifications define the requirements for the exterior refurbish and repainting of one (1) historic, vintage bus which is operated by METRA Transit System as the stationary “Freedom Express Bus Museum”. ENCLOSURES - INFORMATION ONLY 8. Legislative Agenda Draft The 16th Annual Hometown Connection/Legislative Agenda will be held on October 12, 2023 at the Columbus Convention and Trade Center, Foundry Room from 11 :30-1 :30. Attached you will find the 'Draft Legislative Agenda' for your review. If you have any additional items, please submit to Teasha Hollis as soon as possible. On Tuesday, October 10th, the final Legislative Agenda items will be placed on my agenda as individual items for your consideration and approval. Those approved items will be presented to our Legislative Delegation during the Hometown Connection/Legislative meeting. Legislative Agenda Draft Items are attached at the end. REFERRALS: Referrals 9.12.23 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Board of Tax Assessors, #30-23 and #31-23 Region Six Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities, July 12, 2023 Page 6 of 11 BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): Nomination: Mayor Henderson renominated Tiffani Stacy to serve as the Resident Member on the Housing Authority of Columbus; Vote Result: CONFIRMED A. HOUSING AUTHORITY OF COLUMBUS: Tiffani Stacy- Interested in serving another term (Mayor’s Appointment) (Resident Member) Eligible to succeed Term Expires: November 16, 2023 These are five-year terms. Board meets monthly. Women: 3 Senatorial District 15: 4 Senatorial District 29: 3 3. COUNCIL APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED A. LAND BANK AUTHORITY: Ms. Jackie Leonard was nominated to succeed Mr. Lance Hemmings. (Councilor Tucker’s nominee) Term expires: October 31, 2026 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED B. LIBERTY THEATRE & CULTURAL ARTS CENTER ADVISORY BOARD: Ms. Ku’Wonna Ingram was nominated to serve as a member on the newly created board. (Councilor Huff’s nominee) Term Expires: August 14, 2027 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED C. LIBERTY THEATRE & CULTURAL ARTS CENTER ADVISORY BOARD: Ms. Delois Carr was nominated as the Civic Center Director’s recommendation to serve as a member on the newly created board. (Civic Center Director’s nominee) Term Expires: August 14, 2027 Page 7 of 11 4. COUNCIL APPOINTMENT- VOTE TABULATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED the appointment of Gerald Miley to fill the unexpired term of Stephanie Callahan on the Columbus Golf Course Authority. A. COLUMBUS GOLF COURSE AUTHORITY: Stephanie Callahan Open for Nominations Seat declared vacant (Council’s Appointment) Term Expires: June 30, 2026 The term is four years. Board meets monthly. Women: 0 Senatorial District 15: 3 Senatorial District 29: 5 Councilor Crabb nominated Ms. Karen Stewart and Councilor Davis nominated Mr. Gerald Miley for the vacant seat. 5. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): Nomination: Councilor Thomas nominated Mike Welch to fill the unexpired term of Sendreka Lakes as the District 9 Representative on the Community Development Advisory Council; Vote Result: CONFIRMED A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Chris Poirier (Council District 2- Davis) Resigned to accept another appointment Term Expires: March 27, 2024 Sendreka Lakes (Council District 9- Thomas) Seat declared vacant Term Expires: March 27, 2024 Councilor Thomas is nominating Mr. Mike Welch to fill the unexpired term of Ms. Sendreka Lakes. Page 8 of 11 6. COUNCIL’S CONFIRMATION– RECOMMENDATIONS FROM ORGANIZATIONS / AGENCIES: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED the appointment of Cesar Bautista to succeed himself and Norman Easterbrook to succeed Robert Battle as the Uptown Business Improvement District Representatives, Evelyn Veloz as the Uptown Columbus Inc. Representative, and Frank Schley as the Historic Columbus Foundation Representative on the Uptown Façade Board. A. UPTOWN FACADE BOARD: Cesar Bautista Open for Nominations (Uptown Business Improvement Dist. Rep) (Council’s Appointment) Eligible to succeed Term Expires: October 31, 2023 Robert Battle Open for Nominations (Uptown Business Improvement Dist. Rep) (Council’s Appointment) Not Eligible to succeed Term Expires: October 31, 2023 Ramon Brown Open for Nominations (Uptown Columbus Inc. Rep) (Council’s Appointment) Not Eligible to succeed Term Expires: October 31, 2023 Wayne Bond Open for Nominations (Historic Columbus Foundation Rep) (Council’s Appointment) Not Eligible to succeed Term Expires: October 31, 2023 The respective organizations are making the following recommendations and may be confirmed on meeting date presented: Uptown Business Improvement District and Uptown Columbus, Inc. are recommending the following: Mr. Cesar Bautista to serve another term; Mr. Norman Easterbrook to succeed Mr. Robert Battle and Ms. Evelyn Veloz to succeed Mr. Ramon Brown Page 9 of 11  Historic Columbus Foundation is recommending Mr. Frank Schley to succeed Mr. Wayne Bond. The terms are three years. Board meets monthly. Women: 5 Senatorial District 15: 6 Senatorial District 29: 3 7. COUNCIL NOMINATIONS- THREE NOMINEES ARE SENT TO THE AUTHORITY FOR SELECTION: Clerk of Council’s Agenda #7(A): No Action Taken A. HOSPITAL AUTHORITY OF COLUMBUS: Warner Kennon, Jr. Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2023 Sarah Banks-Lang Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2023 Jennings Chester Open for Nominations Rotating off the authority (Council’s Nomination) Term Expires: November 14, 2023 *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation. The term is three years. Board meets monthly. Women: 4 Senatorial District 15: 7 Senatorial District 29: 2 Page 10 of 11 8. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Jayne Dunn Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: October 15, 2023 The term is two years. Board meets as needed. Women: 8 Senatorial District 15: 2 Senatorial District 29: 5 PRESENTATION: A. Budget Review Process (Presented by Councilor Tyson Begly). No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of personnel, real estate acquisition and disposal as requested earlier in the meeting by City Attorney Fay. Councilor Davis made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the ten members present, with the time being 10:35 p.m. The Regular Meeting reconvened at 10:52 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel, property acquisition and disposal; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the September 26, 2023, Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members of Council, with the time being 10:53 p.m. Page 11 of 11