Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 14, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis (arrived at 9:04 a.m.), R. Walker Garrett, Bruce Huff (arrived at 9:06 a.m.), Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor Wayne Anthony, Saint Peter United Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 7, 2023, Council Meeting and Executive Session. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Barnes) 2. Proclamation: United Advanced Practice Registered Nurses (UAPRN) of West Georgia Received: Chandler Padgett, Columbus State University Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Garrett) 3. Proclamation: George Walton Chapter, National Society Daughters of The American Revolution American Indians Committee Received: Malone Moore CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - An Ordinance amending Chapter 17 of the Columbus Code by repealing and replacing Section 17-25 to revise the criteria for promotion to the rank of Sergeant; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - An Ordinance amending Section 3-12(b) of the Columbus Code to revise on premise alcohol licensing requirements for senior living facilities; and for other purposes. (Councilor Thomas) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading - REZN-10-23-0171: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 301 42nd Street (parcel # 013-001-043) from Light Manufacturing/Industrial (LMI) Zoning District to Single Family Residential – 1 (SFR1) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) Page 2 of 8 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. FY 2024 Georgia Department of Transportation – Y410 Funds - Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2024 Y410 Planning funds for Safe & Accessible Transportation Options - (H.R. 3684 - Sect, 11206), as outlined in the Infrastructure Investment and Jobs Act (IIJA). This funding is required to be included in the Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). The Y410 Transportation planning funds in the amount of $9,153.81 is requested in the form of a contract with the Georgia Department of Transportation and to amend the Multi-Governmental Fund by the amount awarded. This will be an annual contract with the Georgia Department of Transportation and the Federal Highway Administration for next five years starting in FY 2023 and ending in FY 2027 as outlined in the IIJA. This will require a new budget to be created by the Finance Department. These funds will require a 1.68% match of $154.10. City Manager’s Agenda #2: Vote Result: APPROVED 2. FY 2024 Georgia Department of Transportation – Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2024 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). Transportation planning funds in the amount of $332,342.54 is requested in the form of a contract with the Georgia Department of Transportation. This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% match of $83,085.64. City Manager’s Agenda #3: Vote Result: APPROVED 3. Dero Fixit Station Donation Approval is requested to accept the donation of a Dero Fixit Station for bicycle repairs for the Dragonfly Trail from River Valley Regional Commission, Bicycle Columbus and Dragon Fly Trails, Inc. City Manager’s Agenda #4: Vote Result: APPROVED 4. Columbus Police Department: Donation Acceptance Page 3 of 8 Approval is requested to accept one financial donation totaling $6,000 given in support of the Columbus Police Department. City Manager’s Agenda #5: Vote Result: APPROVED 5. 2023 Homeland Security GSAR (Georgia Search and Rescue) Grant Approval is requested to apply for a grant in the amount of $15,000.00 or as otherwise awarded, from the Homeland Security Grant Program with amendment made to the Multi-Government Fund by the like amount with no matching funds required. The state is providing for new Rescue equipment. City Manager’s Agenda #6: Vote Result: APPROVED 6. 2023 Homeland Security Hazmat Grant Approval is requested to accept a grant in the amount of $38,335.00 or as otherwise awarded, from the Homeland Security Grant Program with amendment made to the Multi-Government Fund by the like amount with no matching funds required. The state is providing for new Hazmat equipment. City Manager’s Agenda #7(A-F): Vote Result: APPROVED 7. PURCHASES A. Key Control Management Cabinet System for Muscogee County Prison – Georgia State Contract Cooperative Purchase B. Historic Bus Exterior Restoration and Re-Painting (Re-Bid) – RFB No. 24-0008 C. Ace-ID Hand-Held, Non-Contact Chemical Identifier with Accessories for Fire & EMS – New York State Cooperative Contract D. One 2024 Ford F-250 Super Duty Pick-up Truck for Muscogee County Prison -Georgia State Contract Cooperative Purchase E. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP No. 23-0036 F. Upgrade or Replacement of Existing Equipment for CCG-TV Operations – Sourcewell Cooperative Purchase Page 4 of 8 8. UPDATES AND PRESENTATIONS A. Business License Lockbox Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT DATE: November 14, 2023 November 15, 2023 1. 1st Avenue Sidewalk Improvement Project – RFB No. 24-0014 Scope of Bid The scope of work includes clearing, excavation and removal, earthwork and grading, pavement and miscellaneous site improvements, soil erosion control measures, landscaping and tree planting. This is a U. S. Department of Housing and Urban Development (HUD) funded project, which utilizes Community Development Block Grant (CDBG) funding. The awarded contractor shall adhere to all HUD and CDBG project requirements, including Section 3. The requirements are listed on pages 15 - 35 of the Request for Bids (RFB) document. November 17, 2023 1. Ambulance Billing and Collection Services for Columbus Fire & EMS Department (Annual Contract) – RFP No. 24-0004 Scope of RFP Columbus Consolidated Government (the City) invites qualified vendors to provide billing and collection services for the Columbus Fire & EMS Department. The services are required to enhance and develop an internal revenue cycle and will be procured on an as- needed basis. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. December 6, 2023 1. Steel Signal Strain Poles (Annual Contract) – RFB No. 24-0017 Scope of RFB It is the intent of the Columbus Consolidated Government (City) to establish an annual contract with a qualified vendor to provide steel signal strain poles on an “as needed” basis to be delivered to Traffic Engineering Division for the City of Columbus, GA. This bid includes unit costs for a variety of steel signal strain poles that the City may need for traffic signal Page 5 of 8  projects. As information to Vendors, the City averages three to four new/upgrade signal projects each year. The quantity of steel signal strain poles purchased thru this annual contract will vary from year to year, depending on the number of roadway and/or traffic signal projects that are funded. The term of contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. December 8, 2023 1. General Contractor Services and Housing Inspection Services for the Community Reinvestment Department (Annual Contract) – RFP No. 24-0012 Scope of RFP Columbus Consolidated Government (the City) invites qualified vendors to provide general contractor services (Option A) and housing inspection services (Option B) for rehabilitative single-family housing located throughout Columbus-Muscogee County. The Community Reinvestment Department will procure the services on an as-needed basis. Vendors may submit proposals for one, both or all options. Some activities could be a U.S. Department of Housing and Urban Development (HUD) funded project which utilizes Community Development Block Grant (CDBG) funding. Contracts utilizing CDBG funding are subject to state and local laws, as well as federal regulations found in §2 CFR 200.317 through §2 CFR 300.327 and §24 CFR 570.611. Potential bidders must assure that all project activities will be administered in compliance with labor and civil rights laws and regulations for CDBG funded projects. The initial term of the contract will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. ENCLOSURES - INFORMATION ONLY 1. Lakebottom Park Trail Public Forum REFERRALS: Referrals: 11.7.23 Page 6 of 8 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A resolution excusing Councilor Joanne Cogle from the November 7, 2023, Council Meeting. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Board of Elections & Registration, October 5, 2023 Board of Tax Assessors, #37-23 ENCLOSURES - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED A. ANIMAL CONTROL ADVISORY BOARD: Ms. Nancy A. Anderson was nominated to succeed Ms. Jayne Dunn. (Councilor Garrett’s nominee) Term expires: October 15, 2025 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED B. BOARD OF HEALTH: Dr. Bantwal Baliga was nominated to succeed Dr. James Lopez. (Councilor Barnes’ nominee) Term expires: December 31, 2028 UPCOMING BOARD APPOINTMENT: Clerk of Council’s Agenda #4: No Action Taken 4. Historic & Architectural Review Board – (Council Appointments / Liberty Cultural Center, Inc. Recommendation) Page 7 of 8 COUNCIL HEARING: Clerk of Council’s Agenda #5: Vote Result: APPROVED the hiring of an independent third- party environmental attorney to get an opinion on the qualifying use and criteria for CUVA (Conservation Use Valuation Assessment). 5. Request for Refund of Property Tax as submitted by Mr. Will White, on behalf of Ms. Elizabeth Heard, for two properties located at: 7636 Schomburg Road and 7381 Blackmon Road. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the November 14, 2023, Regular Council Meeting, seconded by Councilor Crabb and carried unanimously by the nine members present, with Councilor Davis being absent for the vote, and the time being 11:32 a.m. Page 8 of 8