Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 12, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, Bruce Huff (arrived at 9:05 a.m.), Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes and R. Walker Garrett were absent. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Dr. Jimmy Elder, First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Eagle Scout Kevin Green, Jr. MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the December 5, 2023 Council Meeting and Executive Session. PROCLAMATION: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 2. Proclamation: Paul Pierce Day Receiving: Danielle Varner, Springer Opera House CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - REZN-09-23-0171: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 301 42nd Street (parcel # 013-001-043) from Light Manufacturing/Industrial (LMI) Zoning District to Single Family Residential – 1 (SFR1) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - REZN-10-23-1964: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4070 Macon Road (parcel # 085-051-014) from Single Family Residential – 2 (SFR2) Zoning District to Neighborhood Commercial (NC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading - REZN-10-23-1989: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3914, 3922 Buena Vista Road (parcel # 087-028-007/008) from Neighborhood Commercial (NC) to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes) Page 2 of 10 City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading - An Ordinance amending Chapter 11, Article II of the Columbus Code to revise the criteria for promotional eligibility and promotional procedures for the Columbus Fire and EMS Department; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading - An Ordinance revising Muscogee County Prison Policy, Number 420-100, Muscogee County Prison Promotion Policy. (Mayor Pro-Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD; Vote Result: AMENDED to reflect the total local supplement as $50,963.53. 6. 1st Reading - An Ordinance providing an increase to the Local Supplement for Muscogee County Sheriff Gregory Countryman effective January 1, 2024; and for other purposes. (Councilor Tucker) PUBLIC AGENDA 1. Ms. Allie Johnson, representing Columbus Animal Allies, Re: The Columbus Animal Care & Control. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Evictions and lack of affordable housing. No Action Taken 3. Mrs. Sandy Gunnels, Re: Columbus Animal Control. No Action Taken 4. Rev. Johnny Flakes, III, representing Interdenominational Ministerial Alliance (IMA), Re: Observations and concerns related to the Council Meeting of December 5, 2023. No Action Taken 5. Mr. Melvin Tanner, representing NAACP, Re: Audit Information. No Action Taken 6. Rev. Joseph Baker, Re: The recent internal audit report and response. No Action Taken 7. Mr. Marvin Broadwater, Sr., Re: Appointed Officers. No Action Taken Page 3 of 10 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Memorandum of Understanding (MOU) with NeighborWorks Columbus Approval is requested to authorize a MOU with NeighborWorks Columbus for the development of workforce housing at Elliott's Walk utilizing State of Georgia Department of Community Affairs Equity Fund Rural Workforce Housing Initiative Funding. City Manager’s Agenda #2: Vote Result: APPROVED 2. GDOT Roadside Enhancement and Beautification Council Grant Program Approval is requested to authority the Gateways Foundation to apply for funds to continue beautification efforts on I-185 and J. R. Allen. City Manager’s Agenda #3: Vote Result: APPROVED 3. 2023 Comprehensive Plan Update Adoption Approval is requested for the adoption of the 2023 Columbus Plan Update. This mid-decade (also done in 2003, 2013, and now) update includes an updated Needs & Opportunities, the accomplishments from the 2019-2023 Community Work Program, and the new 2024-2028 Community Work Program (CWP). The CWP is used to guide the development and growth in Columbus over the next 5 years. City Manager’s Agenda #4: Vote Result: APPROVED 4. Hawks Foundation Grant Approval is requested to allow Parks and Recreation to apply for grants available through the Hawks Foundation and Georgia Recreation and Parks Association and, if awarded, accept the grant valued at $2380.00. Six agencies per district will be awarded the needs-based scholarships. City Manager’s Agenda #5(A-L): Vote Result: APPROVED 5. PURCHASES A. Lead-Based Paint/Asbestos and Clearance Testing Services (Annual Contract) – RFP No. 23-0011 B. Water Management Services (Annual Contract) – RFB No. 24-0005 Page 4 of 10  C. Agricultural Chemicals – BuyBoard Cooperative Contract Purchase D. Emergency/Non-Emergency Notification System (Annual Contract) – RFP No. 23-0028 E. Contract Extension for Debt Collection Services (Annual Contract) – RFB No. 18-0007 F. One 2024 Ford F-250 4x2 Super Duty Pick-up Truck for Public Works Rainwater Division – Georgia Statewide Cooperative Contract Purchase G. Declaration of Surplus Vehicles by Fleet Maintenance H. Annual Membership Dues for Association County Commissioners of Georgia (ACCG) I. Construction Services for Williams Road at Fortson Road Roundabout – RFB No. 24- 0007 J. Recycling Services for Public Works K. Additional Assembly and Delivery Services for Household Garbage and Yard Waste Carts for Public Works L. Household Waste Carts for Public Works Department – Sourcewell Cooperative Purchase 6. UPDATES AND PRESENTATIONS A. Demolition of Property - Ryan Pruett, Director, Inspections & Code. No Action Taken B. Animal Control Audit Update - Drale Short, Director, Public Works. No Action Taken C. Finance Department Internal Audit Follow-Up - Pam Hodge, Deputy City Manager, Finance, Planning & Development. No Action Taken BID ADVERTISEMENT DATE: December 12, 2023 December 15, 2023 1. Underserved and Inmate Healthcare Consultant – RFP No. 24-0009 Scope of RFP Columbus Consolidated Government is seeking a third-party advisory firm, with experience establishing community-funded networks of care for underserved and inmate populations. The firm shall assist the City with developing a fair, inclusive and equitable plan to service the target populations’ medical needs. Page 5 of 10 December 27, 2023 1. Touch Screen Information Kiosks for METRA (Re-Bid) – RFB No. 24-0019 Scope of RFB The Columbus, Georgia Metropolitan (METRA) Transit System is soliciting bid responses for the procurement of one (1) Outdoor Double-Sided Touch Screen Information Kiosk and one (1) Indoor Single-Sided Information Kiosk for use at METRA’s bus station, the METRA Transfer Center. REFERRALS: Referrals 12.5.23 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of property acquisition and disposal as requested by City Attorney Fay earlier in the meeting. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the seven members present, with Councilor Cogle being absent for the vote, Councilors Barnes and Garrett being absent from the meeting, and the time being 1:43 p.m. The Regular Meeting reconvened at 3:57 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition and disposal; however, there were no votes taken. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A resolution excusing Councilor Jerry "Pops" Barnes from the December 5, and December 12, 2023 Council Meetings. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the December 12, 2023 Council Meeting. Page 6 of 10 Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A resolution cancelling the Proclamation Sessions for January 2, February 6, and March 5, 2024. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Email Correspondence from Mr. David Rohwedder resigning from his seat as the District 8 Representative on the Public Safety Advisory Commission. Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Board of Tax Assessors, #38-23, #39-23 and #40-23 Board of Water Commissioners, November 13, 2023 Columbus Golf Course Authority, July 18, 2023 and September 26, 2023 Columbus Ironworks Convention & Trade Center Authority, February 23, April 27, June 29 and August 24, 2023 Convention & Visitors Board of Commissioners, October 18, 2023 Development Authority, October 5, 2023 Historic & Architectural Review Board, February 13, March 13, April 13, May 8, June 12, July 10, August 14, September 11, October 10 and November 13, 2023 Land Bank Authority, October 11, 2023 River Valley Regional Commission, October 25, 2023 The Medical Center Hospital Authority, July 26, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 6. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Page 7 of 10 Clerk of Council’s Agenda #6(A): Nomination: Mayor Pro Tem Allen nominated Marjorie “Mollie” Smith to succeed herself as the Historic District Resident on the Historic & Architectural Review Board. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Marjorie “Mollie” Smith Open for Nominations Historic District Resident (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2024 Libby Smith Open for Nominations Historic District Resident (Council’s Appointment) Not Eligible to succeed Term Expires: January 31, 2024 Rev. Curtis West Open for Nominations Liberty Cultural Center, Inc. (Council’s Appointment) No longer a resident of Muscogee County Term Expires: January 31, 2024 The terms are three years. Meets monthly. Women: 5 Senatorial District 15: 9 Senatorial District 29: 2 Clerk of Council’s Agenda #6(B): Nomination: Councilor Cogle nominated Clifton Ruehl to succeed Troy Keller for the Educator Seat on the Tree Board. B. TREE BOARD: Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Page 8 of 10  Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Councilor Cogle is nominating Clifton Ruehl for the Educator seat. Women: 7 Senatorial District 15: 5 Senatorial District 29: 6 UPCOMING BOARD APPOINTMENTS: A. Board of Zoning Appeals (Council Appointments) B. Building Authority of Columbus (Council Appointments) C. Commission on International Relations & Cultural Liaison Encounters (CIRCLE) (Mayor & Council Appointments) D. Civic Center Advisory Board (Council Appointment) E. Community Development Advisory Council (Council Appointments) F. Planning Advisory Commission (Council Appointments) PUBLIC AGENDA (Additional 3 minutes) 3. Mrs. Sandy Gunnels, Re: Columbus Animal Control. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Evictions and lack of affordable housing. No Action Taken 7. Mr. Marvin Broadwater, Sr., Re: Appointed Officers. No Action Taken 1. Ms. Allie Johnson, representing Columbus Animal Allies, Re: The Columbus Animal Care & Control. No Action Taken Page 9 of 10 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the December 12, 2023 Regular Council Meeting, seconded by Councilor Huff and carried unanimously by the seven members present, with Councilor Tucker being absent for the vote, Councilors Barnes and Garrett being absent from the meeting, and the time being 4:20 p.m. Page 10 of 10