Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers March 12, 2024 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, R. Walker Garrett and Bruce Huff were absent. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor Lavisha Williams, Presiding Elder, South Columbus-Cordele District, Pastor, Emmanuel Chapel CME, West Point, Ga., West Georgia Region, CME Church, Inc. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the February 27, 2024 Council Meeting and Executive Session. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Cogle) 2. Proclamation: Women’s History Month Receiving: Reather Hollowell, Human Resources Director Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. Proclamation: World Down Syndrome Day Receiving: Christian Hill, Chattahoochee Valley Down Syndrome Association Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Thomas) 4. Proclamation: Partners in Education Week Receiving: Conner Miller, Columbus Chamber of Commerce Mayor’s Agenda #5: No Action Taken (Proclamation read into the record by Councilor Tucker) 5. Proclamation: American Legion 105th Birthday Receiving: Pat Liddell, Eddie L. Roberts American Legion 333 Mayor’s Agenda #6: No Action Taken (Proclamation read into the record by Councilor Begly) 6. Proclamation: Intellectual and Development Disability Awareness Month Receiving: Chloe Landreth, New Horizons Behavioral Health CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- REZN-11-23-0218: An ordinance amending the text of the Unified Development Ordinance (UDO) for Columbus, Georgia to add a new Article X to Chapter 4 pertaining to Electric Vehicle Infrastructure. (Planning Department and PAC recommend approval.) (as amended) (Mayor Pro-Tem) Page 2 of 13 PUBLIC AGENDA 1. Dr. Asante Hilts, representing Valley Healthcare, Re: The Sickle Cell Foundation Georgia Community Health Worker Program. No Action Taken 2. Mr. Louis Thomas, Jr., Re: The Columbus Parks and Recreation Department. No Action Taken 3. Mr. Scott Cole, Re: The Jonathan Hatcher Skateboard Park. No Action Taken 4. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The Macon-Dixon divide. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Permanent Encroachment to Install a Marquee Approval is requested to approve the encroachment of a Marquee to be installed at 1231 Broadway that will extend approximately 7 ft 4 inches from the face of the building into the public right of way. City Manager’s Agenda #2: Vote Result: APPROVED 2. Permanent Encroachment of 4 Balconies Approval is requested for the encroachment of 4 balconies to be constructed at 1231 Broadway, which will extend approximately 4 ft 11 inches from the face of the building into the public right of way. City Manager’s Agenda #3: Vote Result: APPROVED 3. FEMA - Assistance to Firefighters Grant Approval is requested to apply for and accept, if awarded, a grant in the amount of $497,191.01 or as otherwise awarded from the FEMA Assistance to Firefighters Grant with $451,991.83 funded through FEMA Assistance to Firefighters Grant and a 10% local match of $45,199.18 required with an amendment made to the Multi-Government Fund by the award amount. Page 3 of 13 City Manager’s Agenda #4: Vote Result: APPROVED 4. Grant Applications for Capital and Planning Assistance - METRA Approval is requested to submit a grant application and if awarded, accept funds from the Federal Transit Administration’s Title 49 U.S.C. Section 5307 Formula Grant Program for Capital and Planning Assistance in an amount up to $1,967,352, or as otherwise awarded, and amend the Transportation Fund by the amount of the grant award. Approval is also requested to submit a grant application and if awarded, accept funds from the Federal Transit Administration’s Title 49 U.S.C. Section 5339 Formula Grant Program for Capital Assistance in an amount up to $261,750 or as otherwise awarded, and amend the Transportation Fund by the amount of the grant award. City Manager’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: Approval is requested for the acceptance of that portion of Galloway Lane and that portion of Holstein Hill located in Phase Two, Section One, Heiferhorn Farms. City Manager’s Agenda #5(A-R): Vote Result: APPROVED 5. PURCHASES A. Two (2) 2024 Ford Transit 15-Passenger Vans for the Muscogee County Prison – Georgia Statewide Contract Cooperative Purchase B. One (1) 2023 Ford F-150 Supercrew 4x2 for the Fire & EMS Department – Georgia Statewide Contract Cooperative Purchase C. One (1) 2024 Ford F-150 for the Public Works Department - Georgia Statewide Contract Cooperative Purchase D. One (1) Forklift for the Public Works Department - Sourcewell Cooperative Contract Purchase E. Two (2) Regular Cab Service Trucks for the Public Works Department - Sourcewell Cooperative Contract Purchase F. Electric Motor Repair Services (Annual Contract) - RFB No. 24-0024 G. Professional Services to Develop the 2050 Metropolitan Plan and the 2023 Congestion Management Process-P.I. #0019628 – RFP No. 24-0016 H. Workers’ Compensation Excess Coverage and Loss Control Services I. Contract Extension for Temporary Staffing for the Civic Center (Annual Contract) - RFP No. 17-0021 Page 4 of 13  J. Repair of Caterpillar Dozer for Public Works K. Night Vision Goggles and Accessories for the Police Department - Federal GSA Cooperative Contract Purchase L. Drones and Accessories for the Police Department - Sourcewell Cooperative Contract Purchase M. Personal Radiation Detectors and Accessories for Fire & EMS - Georgia Statewide Cooperative Contract Purchase N. Household Recycle Carts for Public Works - Sourcewell Cooperative Contract Purchase O. Household Trash Carts for Public Works - Sourcewell Cooperative Contract Purchase P. Industrial Washer-Extractor and Industrial Dryer for the Muscogee County Jail - GSA Cooperative Contract Purchase Q. Dispatch Systems for the Muscogee County Sheriff's Office - Georgia Statewide Contract and Sourcewell Cooperative Purchase R. Motorcycles for the Police Department 6. UPDATES AND PRESENTATIONS A. Cure Violence Update - Reggie Lewis, Co-Founder, Cure Violence. No Action Taken B. Fiscal Conditions Update - Angelica Alexander, Finance Director. No Action Taken C. Revenue Division Update - Angelica Alexander, Finance Director. No Action Taken D. Infrastructure Update - Pam Hodge, Deputy City Manager, Finance, Planning & Development. No Action Taken E. ARP Update - Pam Hodge, Deputy City Manager, Finance, Planning & Development. No Action Taken F. Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager, Current Operations. No Action Taken BID ADVERTISEMENT DATE: March 12, 2024 March 13, 2024 1. Solar-Powered Bus Stop Lights (Annual Contract) – RFB No. 24-0025 Scope of Bid Page 5 of 13  The Columbus, Georgia Metropolitan (METRA) Transit System is soliciting bid responses for the procurement of solar-powered lighting at bus stops throughout our city. Lights are to be placed directly at the bus stop, with the solar-powered light mounted directly on the bus stop pole, above the bus stop sign. METRA will purchase up to five hundred (500) solar lights on an “as needed” basis. The contract term will be for three years. March 20, 2024 1. Ballfield Groomer – RFB No. 24-0027 Scope of Bid The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide one (1) ballfield groomer. 2. Stage Curtains – RFB No. 24-0026 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is requesting bids for a total of twenty-three stage curtains, consisting of fourteen side curtains and nine middle stage curtains for the Columbus Civic Center. The curtains will be used as backdrops, to keep out sunlight, and to block backstage activity during shows. The curtains must meet or exceed specifications for DD 9919 Nirvana B.O.B. or 22-23 oz IFR Valdosta Poly Velour. March 22, 2024 1. Temporary Staffing for the Columbus Consolidated Government (Annual Contract) – RFP No. 24-0006 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites proposal submissions from qualified vendors to provide temporary staffing for various positions within the Columbus Consolidated Government on an “as needed” basis. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. March 29, 2024 1. Pre-Qualification for Storm Drain Rehabilitation through Internal Pipe Line Priority 1 Pipes Contract 6 – RFQ No. 24-0002 Scope of RFQ Columbus Consolidated Government (CCG) requests vendors to apply for pre-qualification to provide storm sewer rehabilitation through internal pipe lining. The initial project will include the installation of cured in-place pipe (CIPP) for approximately 5,100 feet of varying material type storm sewer pipe, ranging in size from 10-inch VCP to 60-inch CMP in diameter. Additionally, the project includes the installation of centrifugally cast cementitious or geopolymer lining (CC) for approximately 2,500 linear feet of storm sewer pipe varying in sizes and material type from 36-inch brick to 46- inch by 72-inch CMP, located throughout Columbus. Page 6 of 13  Contractors deemed prequalified by CCG will be requested to submit bids for the initial project as well as future projects for installation of CIPP or CC for rehabilitation of other portions of the storm sewer system. The length, diameter, and scope of CIPP or CC rehabilitation per Contract will be at the discretion of CCG. Minimally, CCG desires to qualify three (3) contractors. May 8, 2024 1. PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) – RFB No. 24-0029 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. This Re-Bid includes an alternative for maintaining traffic throughout construction and an alternative for complete closure. Utilities were relocated in Phase I of the project. The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I. REFERRALS: Referrals 2.27.24 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the March 12, 2024 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A resolution excusing Councilor Jerry “Pops” Barnes from the March 12, 2024 Council Meeting. (Add-On) Clerk of Council’s Agenda #3: Vote Result: APPROVED Page 7 of 13 3. Email Correspondence from Claire Mitchell- Board Secretary, requesting that the seat of Mr. Cesar Bautista (Uptown Business Improvement District representative) on the Uptown Facade Board be declared vacant due to the lack of attendance. Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. Email Correspondence from Attorney Jack Schley- Board Secretary, requesting that the seat of Ms. Cynthia Williams Jordan on the Hospital Authority of Columbus be declared vacant due to the lack of attendance. Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Airport Commission, October 25, November 17, and December 6, 2023 and January 31, 2024 Board of Tax Assessors, #05-24 and #06-24 Convention & Visitors, Board of Commissioners, January 17, 2024 Hospital Authority of Columbus, January 30, 2024 Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: A resolution excusing Councilor Bruce Huff from the March 12, 2024 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 6. COUNCIL APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Ms. Inna Russell was nominated to succeed Ms. Alia Teetshorn. (Councilor Begly’s nominee) Term expires: March 1, 2028 7. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): No Action Taken Page 8 of 13  A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Mary B. Garcia (Council District 7- Cogle) Ineligible (city employee) Term Expires: March 27, 2024 VACANT (Council District 2- Davis) Term Expires: March 27, 2024 Virginia Dickerson (Council District 3- Huff) Not Eligible to succeed Term Expires: March 27, 2024 Members appointed by Council shall serve for two-year terms and members appointed by Mayor shall serve for three-year terms. Board Meets quarterly. 8. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): Nominations: Councilor Cogle renominated Courtney Pierce to serve another term. Clerk of Council Davis stated Councilor Garrett is nominating Ethelyn W. Riley for a seat that will be identified at the March 26, 2024 meeting. A. ANIMAL CONTROL ADVISORY BOARD: Raymond Culpepper Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: April 11, 2024 Courtney Pierce Open for Nominations (PAWS Humane Society) (Council’s Confirmation) Eligible to succeed Term Expires: April 11, 2024 Sabine Stull Open for Recommendation (Animal Rescue Representative) by Animal Rescue Not Eligible to succeed (Council’s Appointment) Term Expires: April 11, 2024 Page 9 of 13  Councilor Garrett is nominating Ms. Ethelyn W. Riley for a seat on the Animal Control Advisory Board. These are two-year terms. Board meets as needed. Women: 8 Senatorial District 15: 2 Senatorial District 29: 6 Clerk of Council’s Agenda #8(B): No Action Taken B. COLUMBUS AQUATICS COMMISSION: Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 Clerk of Council’s Agenda #8(C): No Action Taken C. COOPERATIVE EXTENSION ADVISORY BOARD: Helen Williams Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2022 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #8(D): No Action Taken Page 10 of 13  D. PERSONNEL REVIEW BOARD: Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expired: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #8(E): No Action Taken E. TREE BOARD: Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 UPCOMING BOARD APPOINTMENTS: A. Development Authority of Columbus (Council’s Appointments) B. Housing Authority of Columbus (Mayor’s Appointments) Page 11 of 13 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of litigation, potential litigation, and real estate acquisition and disposal as requested by City Attorney Fay earlier in the meeting. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Crabb and carried unanimously by the six members present, with Councilor Tucker being absent for the vote, Councilors Barnes, Garrett and Huff being absent for the meeting, and the time being 1:37 p.m. The Regular Meeting reconvened at 3:36 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation, potential litigation, and real estate acquisition and disposal; however, there were no votes taken. ADD-ON RESOLUTIONS: City Attorney Add-On Resolution: Vote Result: APPROVED A resolution authorizing a settlement payment of $40,000 to settle all damage claims of Cassandra Martin Hutchins stemming from the incident which occurred on September 26, 2023, in exchange for a full release of all claims. City Attorney Add-On Resolution: Vote Result: APPROVED A resolution authorizing a settlement payment of $40,000 to settle all damage claims of Mary Milner stemming from the incident which occurred on September 26, 2023, in exchange for a full release of all claims. City Attorney Add-On Resolution: Vote Result: APPROVED A resolution authorizing a settlement payment of $77,000 to settle all damage claims of Latonia Palmer stemming from the incident which occurred on May 14, 2021, in exchange for a full release of all claims. City Attorney Add-On Resolution: Vote Result: APPROVED A resolution authorizing a settlement payment of $45,000 to settle all damage claims of Willie Lawrence stemming from the incident which occurred on November 2, 2022, in exchange for a full release of all claims. Page 12 of 13 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the March 12, 2024 Regular Council Meeting, seconded by Councilor Cogle and carried unanimously by the six members present, with Councilor Tucker being absent for the vote, Councilors Barnes, Garrett and Huff being absent for the meeting, and the time being 3:38 p.m. Page 13 of 13