Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 9, 2024 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (via teleconference) and Councilors Tyson Begly, Joanne Cogle, Charmaine Crabb (arrived at 9:09 a.m.), Glenn Davis (arrived at 10:19 a.m.), R. Walker Garrett, Bruce Huff, Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, Assistant City Attorney Lucy Sheftall, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes and City Attorney Clifton Fay were absent. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor Jason Wade of Wynnton United Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 26, 2024 Council Meeting and Executive Session. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Cogle) 2. Proclamation: Arts & Culture Month Receiving: Carrie Beth Wallace, The Columbusite, ArtFest Block Party Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Begly) 3. Proclamation: National Therapy Animal Day Receiving: Angi Zapata, Pet Partners of Columbus Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Thomas) 4. Proclamation: Child Abuse Prevention Month Receiving: Margaret Koepfer, The Exchange Club Mayor’s Agenda #5: No Action Taken (Proclamation read into the record by Councilor Tucker) 5. Proclamation commending the League of Women Voters of the Chattahoochee Valley and its election volunteers. Receiving - Jane Wilson PRESENTATIONS: Mayor’s Agenda #6: No Action Taken 6. Georgia General Assembly Post Legislative Update (Presented by State Senator Ed Harbison) Mayor’s Agenda #7: No Action Taken 7. FY23 Annual Comprehensive Financial Report (ACFR) (Presented by David Irwin, External Auditors, Mauldin & Jenkins, LLC) Mayor’s Agenda #8: No Action Taken 8. Presentation of Professional Level Certified Emergency Manager Certification - GEMA Area Director Jason Ritter Page 2 of 14 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- REZN-02-24-0242: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6943 Flat Rock Road (parcel # 109-001-109) from Light Manufacturing/Industrial (LMI) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Mayor Pro-Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD; Continued on 1st Reading due to applicant not being present. 2. 1st Reading- REZN-02-24-0344: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1615 Wynnton Road (parcel # 026-021-004) from Neighborhood Commercial (NC) Zoning District to Residential Multifamily - 1 (RMF1) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- REZN-02-24-0345: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 1000 Wynnton Road (parcel # 018-018-004/5 and 019-004-001) from Light Manufacturing/Industrial (LMI) Zoning District to General Commercial (GC) and Residential Multifamily - 2 (RMF2) Zoning Districts (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-02-24-0347: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 4834 Warm Springs Road (parcel # 082-044-007/8/8H/9, 083-012-002/4/5) from Single Family Residential -1 (SFR1) and Neighborhood Commercial (NC) Zoning Districts to Residential Multifamily - 2 (RMF2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Crabb) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-02-24-0349: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 2911/3005/3007 3rd Avenue (parcel # 007-003-007/012/013) from Light Manufacturing/Industrial (LMI)) Zoning District to Residential Multifamily - 2 (RMF2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) Page 3 of 14 City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-03-24-0476: An Ordinance amending the text of Chapters 7, 9, and 13 of the Unified Development Ordinance (UDO) of the Columbus Code. (Planning Department and PAC recommend approval.) (Mayor Pro-Tem) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- An ordinance providing for the demolition of various structures located at: 1) 1655 Elvan Avenue (Murtuza Ali Khan, Owner); 2) 2545 Pye Avenue (Clark Property Management LLC, Owner); 3) 32 Woodland Circle (Edna Anderson, Owner); 4) 2903 10th Avenue (Dustin Cooper, Owner); and 5) 2409 Heard Street (Estate of Catherine Greene, Owner); and for demolition services for the Inspections and Code Department in accordance with the attached Tabulation of Bid sheet. (Mayor Pro-Tem) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- An ordinance providing for the demolition of various structures located at: 1) 1118 Broadway (Mary C Wohlwender, Owner) 2) 1120 Broadway (Mary C Wohlwender, Owner) and for demolition services for the Inspections and Code Department in accordance with the attached Tabulation of Bid sheet. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Patrick R. Davidge, Re: Illegal immigration City/County Policy. No Action Taken 2. Mr. Marvin Broadwater, Sr., Re: Charter of Columbus, Georgia. No Action Taken 3. Mr. Gregory Foster, representing Chatham Woods Subdivision, Re: Upcoming rezoning for 5201 Macon Road. No Action Taken 4. Mr. Edward Berry, representing Legitimation Station, Re: The purpose and mission of Legitimation Station. No Action Taken 5. Mr. Micah Asante, Re: A request to have the remaining balance of an invoice for EMS services waived. No Action Taken 6. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Responsible Representation. Not Present Page 4 of 14 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: INCONCLUSIVE 1. Integrated Waste One Cart System Approval is requested to implement the one-cart system effective July 1, 2024. The one-cart system is a method of collecting waste curbside with an automated collection system. The one- cart system provides a uniform collection process eliminating un-containerized waste. Implementing the one-cart system will eliminate ground trash, litter, and scavenging by varmints. Also, the system will streamline the collection process, improving the collection method's efficiency. This will improve the aesthetics of our community. City Manager’s Agenda #2: Vote Result: APPROVED 2. METRA’s 2024 Public Transportation Agency Safety Plan (PTASP) Approval is requested to submit the 2024 Public Transportation Agency Safety Plan (PTASP), and to implement this Safety Plan in compliance with federal requirements is also recommended. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY 24 Local Road Assistance Administration Funds (LRA) Approval is requested to submit an application and accept if awarded the FY24 Local Road Assistance Administration (LRA) in the amount of $3,016,810.17 from the Georgia Department of Transportation (GDOT) with no local match required. City Manager’s Agenda #4: Vote Result: APPROVED 4. Georgia Recreation and Park Association (GRPA) New Initiative Grant: Youth 3D Program Approval is requested to apply for a grant and, if awarded, accept a grant in the amount of $1000.00 with no local match requirement. The funds will provide additional opportunities to expand and improve support for all students in the city's after-school programs and amend the Multi- governmental Fund by the amount awarded. City Manager’s Agenda #5: Vote Result: APPROVED 5. Georgia Statewide Afterschool Network BOOST Grant Summer 2024. “Building Opportunities for Out of School Time” Approval is requested to apply for a grant and, if awarded, accept a grant valued at approximately $60,000.00 or the amount awarded and amend the Multi-governmental Fund by the amount Page 5 of 14 awarded. The funds will assist the City in administering programs to keep youth productively engaged and off the streets during the summer break. City Manager’s Agenda #6: Vote Result: APPROVED 6. Donation Acceptance: Liberty Theatre Cultural Center Approval is requested to accept one financial donation totaling $5,000 given in support of the Liberty Theatre Cultural Center. City Manager’s Agenda #7 (A-K): Vote Result: APPROVED 7. PURCHASES A. Steel Signal Strain Poles (Annual Contract) – RFB No. 24-0017 B. Solar-Powered Bus Stop Lights (Annual Contract) – RFB No. 24-0025 C. One (1) Low-Floor Paratransit Cutaway Bus – Georgia Statewide Contract Cooperative Purchase D. Two Variable Message Signs for the Civic Center – Federal GSA Cooperative Contract Purchase E. Comparison Microscope for Police Department – Federal GSA Cooperative Contract Purchase F. Mobile Trailer with High Resolution Camera for Engineering Department – Federal GSA Cooperative Contract Purchase G. Stryker Lifepak 15 Monitor Defibrillator and Accessories for Fire & EMS Department H. Fire Service Apparatus with Equipment for Fire & EMS – HGACBuy Cooperative Contract Purchase I. Microsoft Software Licensing Upgrade J. Amendment 17 for Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 K. Computer Aided Dispatch (CAD) and Records Management System (RMS) Project for Police Department – Sourcewell Cooperative Contract Purchase 8. UPDATES AND PRESENTATIONS A. Cure Violence Financial Update - Reggie Lewis, Co-Founder/Executive Advisor. No Action Taken Page 6 of 14  B. Information Technology Update - Forrest Toelle, Director, Information Technology. No Action Taken C. Enterprise Zone Update - Will Johnson, Director, Planning. No Action Taken D. Homeowner Occupied Accessibility Rehab Program (HARP) Update - Rob Scott, Director, Community Reinvestment. No Action Taken E. Critical Vacancies - Reather Hollowell, Director, Human Resources. No Action Taken F. Golden Park Update - Ryan Pruett, Director, Inspections & Code Enforcement. No Action Taken G. Judicial Building Update - Ryan Pruett, Director, Inspections & Code Enforcement. No Action Taken BID ADVERTISEMENT DATE: April 9, 2024 April 17, 2024 1. Used Oil & Antifreeze Recycling Services (Annual Contract) Re-Bid – RFB No. 24- 0031 Scope of Bid Vendor will pay a fee for the contractual right to remove and recycle used oil & antifreeze, at the following locations: 1011 Cusseta Road, 3950 Schatulga Road and 814 Linwood Blvd, Columbus, Georgia. The initial term of this contract shall be for three years, with the option to renew for two additional twelve-month periods. 2. Interactive Flooring System – RFB No. 24-0034 Scope of Bid The Columbus Consolidated Government (“the City”) is seeking bids from qualified vendors to provide two (2) immersive, educational and recreational projection flooring systems, to be used by the Department of Parks and Recreation. May 1, 2024 1. Bus Route Signs & Poles (Annual Contract) – RFB No. 24-0036 Scope of Bid The Consolidated Government of Columbus, Georgia is requesting bids for bus route signs and poles. METRA Transit System will purchase the signs and poles on an as-needed basis. The contract period shall be for three (3) years. Page 7 of 14  2. Public Safety Uniforms (Annual Contract) – RFB No. 24-0023 Scope of Bid Provide uniforms for Columbus Consolidated Government Public Safety Departments on an “as needed” basis. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 3. Swim Gear and Lifeguard Accessories (Re-Bid) (Annual Contract) – RFB No. 24- 0035 Scope of Bid Provide swim gear and lifeguard accessories on an “as needed” basis for the Columbus Consolidated Government (the City) Department of Parks and Recreation, Aquatics Division. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. May 3, 2024 1. Waste Collection Services (Annual Contract) – RFP No. 24-0017 Scope of RFP The Consolidated Government of Columbus GA (the City) invites qualified offerors to submit proposals to provide weekly waste collection and disposal services, including all the necessary equipment and labor needed to collect and dispose of the following options: Option A: Household Waste Option D: Bulk Waste Only Option B: Yard Waste Only Option E: All Collection and Disposal Services Option C: Recycling Collection May 8, 2024 1. PI 0011436 Muscogee County Buena Vista Road Improvements at Spiderweb Phase II (Re-Bid) – RFB No. 24-0029 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. This Re-Bid includes an alternative for maintaining traffic throughout construction and an alternative for complete closure. Utilities were relocated in Phase I of the project. The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I. Page 8 of 14 REFERRALS: Referrals 4.9.24 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION – A resolution excusing Councilor Glenn Davis from the March 26, 2024 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION – A resolution excusing Councilor Jerry “Pops” Barnes from the April 9, 2024 Council Meeting. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Email Correspondence from Mr. Jack Hayes resigning from his seat on the Historic & Architectural Review Board. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Airport Commission, February 28, 2024 Board of Tax Assessors, # 07-24, # 08-24, # 09-24 and # 10-24 Columbus Golf Course Authority, February 27, 2024 Convention & Visitors Board of Commissioners, February 21, 2024 BOARD APPOINTMENTS- ACTION REQUESTED: 5. COUNCIL APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED Page 9 of 14  A. DEVELOPMENT AUTHORITY OF COLUMBUS: Ms. Geniece Granville was nominated to serve another term of office. (Councilor Thomas’ nominee) Term expires: April 30, 2028 Clerk of Council’s Agenda #5(B): Vote Result: CONFIRMED B. DEVELOPMENT AUTHORITY OF COLUMBUS: Mr. Travis Chambers was nominated to serve another term of office. (Councilor Thomas’ nominee) Term expires: April 30, 2028 Clerk of Council’s Agenda #5(C): Vote Result: CONFIRMED C. DEVELOPMENT AUTHORITY OF COLUMBUS: Mr. Selvin Hollingsworth was nominated to serve another term of office. (Councilor Thomas’ nominee) Term expires: April 30, 2028 Clerk of Council’s Agenda #5(D): Vote Result: CONFIRMED D. DEVELOPMENT AUTHORITY OF COLUMBUS: Mr. Charles Sheffield was nominated to serve another term of office. (Councilor Thomas’ nominee) Term expires: April 30, 2028 Clerk of Council’s Agenda #5(E): Nomination: Councilor Davis nominated Will White to succeed Heath Schondelmayer. E. DEVELOPMENT AUTHORITY OF COLUMBUS: Mr. Doug Jenkins was nominated to succeed Mr. Heath Schondelmayer. (Mayor Pro Tem Allen’s nominee) Term expires: April 30, 2028 Clerk of Council’s Agenda #5(F): Vote Result: CONFIRMED F. PERSONNEL REVIEW BOARD: Ms. Natalie McDowell was nominated to fill the expired term of Dr. Shanita Pettaway (Resigned) as Alternate Member 5. (Mayor Pro Tem Allen’s nominee) Term expires: December 31, 2025 6. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Page 10 of 14  VACANT (Council District 2- Davis) Term Expired: March 27, 2024 Virginia Dickerson (Council District 3- Huff) Not Eligible to succeed Term Expired: March 27, 2024 Members appointed by Council shall serve for two-year terms and members appointed by Mayor shall serve for three-year terms. Board Meets quarterly. 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Dr. Jean Waguespack Open for Nominations Veterinarian Association Representative (Council’s Appointment) (Seat declared vacant) Term Expires: October 15, 2024 Dr. Scott McDermott Open for Nominations Veterinarian Association Representative (Council’s Appointment) (Seat declared vacant) Term Expires: October 15, 2025 Clerk of Council’s Agenda #7(B): No Action Taken B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Rev. Curtis West Open for Nominations Liberty Theatre & Cultural Arts Center Bd Rep. (Council’s Appointment) No longer a resident of Muscogee County Term Expired: January 31, 2024 Page 11 of 14  In accordance with Ordinance 24-012, this seat is slated for a member serving on the Liberty Theatre & Cultural Arts Center Advisory Board. Clerk of Council’s Agenda #7(C): Vote Result: APPROVED to submit Darrell Floyd, Bob Jones and Tracy Sayers as nominees for the Hospital Authority to select a successor. C. HOSPITAL AUTHORITY OF COLUMBUS: Cynthia Williams Jordan Open for Nominations Seat declared vacant (Council’s Nomination) Term Expires: November 14, 2024 The following nominees would be forwarded to the Hospital Authority of Columbus: Mr. Darrell Floyd, Mr. Bob Jones and Mr. Tracy Sayers. *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation. The term is three years. Board meets monthly with the exception of November and December. Women: 2 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #7(D): Nomination: Councilor Huff nominated Taylor G. Martin to succeed Lee Jordan. D. KEEP COLUMBUS BEAUTIFUL COMMISSION: Lee Jordan Open for Nominations (SD-29 Representative) (Council’s Appointment) Eligible to succeed Term Expired: June 30, 2023 Page 12 of 14  VACANT Open for Nominations (SD-29 Representative) (Council’s Appointment) Term Expires: June 30, 2026 These are three-year terms. Meets every even month. The Keep Columbus Beautiful Commission Director is recommending Ms. Taylor G. Martin to succeed Mr. Lee Jordan. Women: 6 Senatorial District 15: 6 Senatorial District 29: 3 PUBLIC AGENDA (continued) 2. Mr. Marvin Broadwater, Sr., Re: Charter of Columbus, Georgia. No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of potential litigation as requested by Assistant City Attorney Sheftall earlier in the meeting. Councilor Tucker made a motion to go into Executive Session, seconded by Councilor Huff and carried unanimously by the seven members present, with Councilors Cogle and Garrett being absent for the vote, Councilor Barnes being absent from the meeting, and the time being 3:32 p.m. The Regular Meeting reconvened at 3:40 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of potential litigation; however, there were no votes taken. ADD-ON RESOLUTION: City Attorney’s Agenda Add-On Item: Vote Result: APPROVED A resolution authorizing a payment of $40,000 to settle all damage claims of Rhonda Grant stemming from an incident which occurred on September 3, 2019. Page 13 of 14 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Crabb to adjourn the April 9, 2024 Regular Council Meeting, seconded by Councilor Huff and carried unanimously by the seven members present, with Councilors Cogle and Garrett being absent for the vote, Councilor Barnes being absent from the meeting, and the time being 3:44 p.m. Page 14 of 14