Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 13, 2024 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Travis L. Chambers, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, Byron Hickey (arrived at 9:38 a.m.), Bruce Huff, Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor Jimmy Elder- First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the July 30, 2024 Consent Agenda / Work Session. PROCLAMATION: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 2. Proclamation: Orchard View Rehabilitation & Skilled Nursing Center and Muscogee Manor & Rehabilitation Center Receiving: Britt Hayes, President / CEO of Hospital Authority of Columbus CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-03-24-0635: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 8877 Veterans Parkway (parcel # 079-001-006) from Residential Estate 1 (RE1) Zoning District to General Commercial (GC) Zoning District with conditions. (Planning Department recommends conditional approval and PAC recommends approval.) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-04-24-0772: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 2601 Courtland Ave and 6250, 6214, 0 Forrest Road (parcel # 114-001-008/7, 114-001-002, 113-002-008) from Single Family Residential -3 (SFR3) Zoning District to Single Family Residential -4 (SFR4) Zoning District. (Planning Department and PAC recommend approval) (Councilor Tucker) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance adopting new pay rates for the Civic Center temporary labor pool positions for the Consolidated Government and amending Fiscal Year 2025 Budget Ordinance No. 24-027; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-05-24-1039: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 104 38th Street, 3566 1st Avenue and 3568 1st Avenue (parcel # 008-009-001, 008-009-034/35) from Residential Office (RO) and Single Family Residential – 4 (SFR4) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) Page 2 of 13 City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-05-24-1040: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4211 Milgen Road (parcel # 083-043-001) from General Commercial (GC) Zoning District to Light Manufacturing/Industrial (LMI) Zoning District. (Planning Department and PAC recommend approval) (Councilor Crabb) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-06-24-1149: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 7758 Lloyd Road (parcel # 191-014-041) from Single Family Residential -1 (SFR1) Zoning District to Single Family Residential -4 (SFR4) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- REZN-06-24-1267: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3327 Gentian Boulevard (parcel # 069-011-020) from Neighborhood Commercial (NC) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval) (Councilor Crabb) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- REZN-06-24-1268: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6007 Veterans Parkway (parcel # 189-017-038) from Light Manufacturing/Industrial (LMI) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #9: PUBLIC HEARING HELD; Vote Result: APPROVAL to replace the ordinance as presented with the substitute ordinance passed around the table. 9. 1st Reading- An ordinance amending Chapter 5 of the Columbus Code so as to establish and clarify various standards for the tethering and restraint of dogs in Columbus, Georgia; and for other purposes. (Councilors Cogle and Davis) Page 3 of 13 PUBLIC AGENDA 1. Ms. Theresa El-Amin, Re: Historical account on the consolidation of Columbus and voting issues. No Action Taken 2. Mr. Timothy Veals, Re: The need for neighborhood cleanup and request for sidewalks on Head Street. No Action Taken 3. Mr. Marvin Broadwater, Sr., Re: Homelessness Discussion from Work Session Agenda. No Action Taken 4. Mr. Fred Greene, Re: Proposed parking deck to be built at the Marriott Hotel, located at 800 Front Avenue. No Action Taken 5. Mr. Gregory Foster, representing Chatham Woods Subdivision, Re: The encroachment of foliage into the backyards of homes in the Chatham Woods Subdivision. No Action Taken 6. Ms. Stacy McDowell, Re: Columbus Animal Care & Control Center. Not Present 7. Ms. Vicki Edwards, Re: Rules of Animal Care & Control and treatment of citizens. No Action Taken 8. Ms. Ethelyn Riley, Re: Accountability in protecting animals. No Action Taken 9. Mrs. Sandy Gunnels, Re: Columbus Consolidated Government Organization Chart and accountability. No Action Taken 10. Mr. Nathan Smith, Re: A request for Council to control investigations. No Action Taken 11. Mrs. Ashleigh Annecchiarico, Re: Columbus Animal Care & Control Management. No Action Taken 12. Ms. Martha Greene, Re: Citizens input on Public Works. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Intergovernmental Agreement with the Development Authority for SPLOST Economic Development Project Approval is requested to enter into an Intergovernmental Agreement with the Development Authority to implement the Special Purpose Local Option Sales Tax Economic Development project allocated a total of $9,000,000. Page 4 of 13 City Manager’s Agenda #2: Vote Result: APPROVED 2. Acquisition of Property for Fire/EMS Department Administration – Revision Approval is requested to execute a Purchase and Sales Agreement for approximately 2.52 acres located at 1112 Veterans Parkway. City Manager’s Agenda #3: Vote Result: DELAYED 3. Subrecipient Agreements for Occupational Training and Retention Services Approval is requested to execute subrecipient agreements for Occupational Training (Internships, Work Experience, On-the-Job Training and/or post-secondary training; and retention services) for economically disadvantaged (low-income) individuals residing in Muscogee County for a grand total amount of $1,100,000 or otherwise awarded to address the poverty in Muscogee County. City Manager’s Agenda #4: Vote Result: APPROVED 4. State Criminal Alien Assistance Program Grant Approval is requested to apply for and accept the State Criminal Alien Assistance Program (SCAAP) grant from the U.S. Department of Justice for Fiscal Year 2025, in the estimated amount of $35,000., or as otherwise awarded, with no local match required, and amend the SCAAP project budget by the amount of the award. SCAAP provides funding to local law enforcement agencies to cover certain costs associated with the incarceration of undocumented criminal aliens. City Manager’s Agenda #5: Vote Result: APPROVED 5. State of Georgia Gang Activity Prosecution (GAP) Grant Approval is requested to apply for and accept a reimbursement grant in the amount to be determined up to $1,250,000., on behalf of the Columbus Police Department, from the Georgia Emergency Management and Homeland Security Agency with no local match required and to amend the Multi-Governmental Fund by the amount of the award. City Manager’s Agenda #6: Vote Result: APPROVED 6. FY 2025 Gang Activity Prosecution (GAP) Grant Application – Sherriff’s Office Approval is requested to apply for and accept, if awarded, a grant from the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) for funds to assist with creating safer communities by proving resources for aiding with combating and prosecuting gang activity, in the amount of $84,040.00, or as otherwise awarded, with no local match required, and amend the Multi-governmental Fund budget by the amount of the award. Page 5 of 13 City Manager’s Agenda #7: Vote Result: APPROVED 7. Liberty Theatre Cultural Arts Center Donation Acceptance Approval is requested to accept donations from public/private entities and businesses given in support of the Liberty Theatre Cultural Arts Center. City Manager’s Agenda #8(A-V): Vote Result: APPROVED 8. PURCHASES A. Change Order 2 - Roofing Services at Carver Park Gym – RFB No. 22-0018 B. Change Order 4 - 2021 New Inground Pools Design and Construction Services – RFP No. 23-0001 C. Change Order 5 - 2021 New Inground Pools Design and Construction Services – RFP No. 23-0001 D. One (1) 2024 Ford Explorer for Inspections and Code Department – Georgia Statewide Contract Cooperative Purchase E. Three (3) 2024 Ford F-150 Pick-Up Trucks for Parks and Recreation Department – Georgia Statewide Contract Cooperative Purchase F. One (1) 2024 Ford Explorer XL for Information Technology – Georgia Statewide Contract Cooperative Purchase G. One (1) 2024 Ford 350 Transit Van for the Public Works Department – Georgia Statewide Contract Cooperative Purchase H. One (1) 2024 Ford F-150 for Sheriff’s Office – Georgia Statewide Contract Cooperative Purchase I. One (1) 2024 Ford F-150 Crew 4X4 for Engineering Department – Georgia Statewide Contract Cooperative Purchase J. Two (2) 2024 Ford F-150 Crew 4X2 for Engineering Department – Georgia Statewide Contract Cooperative Purchase K. Three (3) Maverick Pick-Up Trucks for Inspections and Code Department – Georgia Statewide Contract Cooperative Purchase L. Five (5) Ford Explorer Trucks for Parks and Recreation Department – Georgia Statewide Contract Cooperative Purchase M. Network Upgrade Services for the Columbus Convention and Trade Center Page 6 of 13  N. Household Trash Carts for Public Works – Sourcewell Cooperative Contract Purchase O. Household Yard Waste Carts for Public Works – Sourcewell Cooperative Contract Purchase P. Declaration of Surplus and Disposal of Miscellaneous Office Equipment and Furniture Q. Repair of Aljon Compactor for Public Works R. Iplan Tables Workstations for Inspections and Code Department S. Provision and Installation of Digital Sign Marquee for METRA – Sourcewell Cooperative Purchase T. In-Car Video Camera Systems and Accessories for the Police Department – Federal GSA Cooperative Purchase U. Five-Year Plan for Body Worn Cameras and Accessories for the Police Department – Federal GSA Cooperative Purchase V. Repair of Tub Grinder for Public Works 9. UPDATES AND PRESENTATIONS A. Cure Violence Update - Reggie Lewis, Co-Founder/Executive Advisor, Cure Violence. No Action Taken B. Community Development Block Grant (CDBG) 50th Birthday - Robert Scott, Director, Community Reinvestment. No Action Taken C. Tyler Technology Odyssey Update - Forrest Toelle, Director, Information Technology. Not Presented D. State Swim Meet - Holli Browder, Director, Parks & Recreation. No Action Taken City Manager’s Agenda #9(E): Vote Result: APPROVED request to sell the salvage vehicles in annual auction. E. Salvaged CCG Vehicles - Drale Short, Director, Public Works F. Finance Update - Angelica Alexander, Director, Finance. No Action Taken BID ADVERTISEMENT DATE: August 13, 2024 Page 7 of 13 August 14, 2024 1. Steel Trash Receptacles (Annual Contract)– RFB No. 25-0002 Scope of Bid Provide steel, 32-gallon trash receptacles to METRA Transit System on an “as needed” basis. The term of this contract shall be for three (3) years. August 16, 2024 1. Traffic Incident Management Services & Towing Services (Annual Contract) – RFP No. 25-0001 Scope of RFP Columbus Consolidated Government invites qualified vendors to submit proposals to provide Traffic Incident Management Services (TIMS), which are overseen by Public Safety Departments (Option 1) and Towing Services for City-owned vehicles and equipment (Option 2). The services will be procured on an “as needed” basis. Vendors may submit proposals for one or both options. The term of the contract shall be for five (5) years. 2. Design and Construction Services for Columbus Convention and Trade Center Parking Garage– RFP No. 25-0002 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to engage a Design-Builder to design and construct an approximately 500 space parking garage for the Columbus Convention Center. The selected Design-Builder will be responsible for all design and construction services related to the delivery of the new parking garage. 3. Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 25-0005 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail. The requested services consist of medical, dental, and mental health, as well as healthcare personnel. Medical services include but are not limited to x- ray, laboratory, and prescription drug services for a rated capacity of 1069 inmates. The term of this contract will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Page 8 of 13 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: 457 Deferred Compensation Board, April 18, 2024 Animal Control Advisory Board, March 14, 2024 Audit Committee, December 13, 2023 & March 28, 2024 Board of Tax Assessors, #24-24, #25-24 & #26-24 Columbus Golf Course Authority, June 25, 2024 Development Authority of Columbus, June 6, and July 18, 2024 Planning Advisory Commission, June 12, 2024 BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): No Action Taken A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: S. Carson Cummings (Mayor’s Appointment) Not Eligible to succeed Term Expires: October 24, 2024 The terms are three years. Board meets bi-monthly. Women: 1 Senatorial District 15: 1 Senatorial District 29: 4 Page 9 of 13 3. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): Nomination(s): Councilor Crabb nominated Carley Mayhew to serve as the District 5 Representative and Councilor Garrett nominated Paxton Dunn to serve as the District 8 Representative; Vote Result: CONFIRMED appointment of Carley Mayhew and Paxton Dunn to the Youth Advisory Council. A. YOUTH ADVISORY COUNCIL: District 1 Nominee: _____________ District 5 Nominee: Carley Mayhew District 8 Nominee: Paxton Dunn 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED A. BOARD OF HONOR: Judge Bobby Peters was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: October 31, 2028 Clerk of Council’s Agenda #4(B): Vote Result: CONFIRMED B. BOARD OF HONOR: Ms. Barbara Pierce was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: October 31, 2028 Clerk of Council’s Agenda #4(C): Vote Result: CONFIRMED C. BOARD OF HONOR: Ms. Vivian Creighton Bishop was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: October 31, 2028 5. COUNCIL’S CONFIRMATION – RECOMMENDATIONS FROM ORGANIZATION / AGENCIES: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED appointment of Kyle Pelletier to fill the unexpired term of Jack Hayes as the Columbus Homebuilders Association Representative on the Historic & Architectural Review Board. Page 10 of 13  A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Jack Hayes Open for Nominations (Columbus Homebuilders Association) (Council’s Appointment) Resigned Term Expires: January 31, 2025 The Columbus Homebuilders Association is recommending Kyle Pelletier to fill the unexpired term of Jack Hayes. The terms are three years. Meets monthly. Women: 6 Senatorial District 15: 8 Senatorial District 29: 1 6. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Channon Emery Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: October 15, 2024 Sabine Stull Open for Recommendation (Animal Rescue Representative) by Animal Rescue Not Eligible to succeed (Council’s Appointment) Term Expired: April 11, 2024 * Ms. Paige Shields was confirmed on July 23, 2024 to fill the seat of Sabine Stull; however, she is not a resident of Muscogee County. These are two-year terms. Board meets as needed. Page 11 of 13  Women: 6 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #6(B): Nomination: Councilor Tucker nominated Katie Franklin to the expired term of William Bandy as a Senatorial District 29 Representative on the Keep Columbus Beautiful Commission. B. KEEP COLUMBUS BEAUTIFUL COMMISSION: William Bandy Open for Nominations Not seeking reappointment (Council’s Appointment) (SD-29 Representative) Term Expired: June 30, 2023 The Keep Columbus Beautiful Director is recommending Katie Franklin to fill the expired term of William Bandy. The term is three years. Board meets every even month. Women: 7 Senatorial District 15: 6 Senatorial District 29: 3 UPCOMING BOARD APPOINTMENTS: A. Board of Water Commissioners – (Council’s Appointment) B. Convention & Visitors Board of Commissioners – (Mayor’s Appointment) PUBLIC AGENDA (continued): 1. Ms. Theresa El-Amin, Re: Historical account on the consolidation of Columbus and voting issues. No Action Taken 3. Mr. Marvin Broadwater, Sr., Re: Homelessness Discussion from Work Session Agenda. No Action Taken Page 12 of 13 HONORARY DESIGNATION APPLICATION: Honorary Designation Application to honor Mr. Richard Callahan: Vote Result APPROVED: Request by Councilor Thomas for reconsideration on a vote from the July 23, 2024 Council Meeting to “receive with no further action” the Honorary Designation Application for a stone with plaque and marble bench at the Godwin Creek Golf Course to honor Mr. Richard Callahan. Vote Result APPROVED: A preference for a plaque in the appropriate location working with the Callahans and the Columbus Golf Course Authority in honor of Richard Callahan. EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of property acquisition and disposal, personnel, and potential litigation as requested by City Attorney Fay earlier in the meeting. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Davis being absent for the vote, and the time being 1:32 p.m. The Regular Meeting reconvened at 3:32 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition and disposal, personnel, and potential litigation; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the August 13, 2024 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members of Council, with the time being 3:32 p.m. Page 13 of 13