Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 24, 2024 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Travis L. Chambers, Joanne Cogle, Charmaine Crabb, R. Walker Garrett, Byron Hickey, Bruce Huff (arrived at 5:45 p.m.), Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Deputy Clerk of Council Lindsey G. McLemore and Deputy Clerk Pro Tem Tameka Colbert. ABSENT: Councilor Glenn Davis and Clerk of Council Sandra T. Davis were absent. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Col Scott Koeman – Senior Command Chaplain of Ft. Moore MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the September 10, 2024 Council Meeting and Executive Session. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Chambers) 2. Proclamation: Tuskegee - Morehouse Football Classic  Receiving: Deputy City Manager Lisa Goodwin Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. Proclamation: Diaper Need Awareness Receiving: Junior League of Columbus Organization Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Garrett) 4. Proclamation: Melanie Anne Anderson Day Receiving: Melanie Anne Anderson Mayor’s Agenda #5: No Action Taken (Proclamation read into the record by Councilor Hickey) 5. Proclamation: Jonathan and Christopher Falls Day Receiving: Jonathan and Christopher Falls Mayor’s Agenda #6: No Action Taken (Proclamation read into the record by Councilor Tucker) 6. Proclamation: Daisy Pearson Day Receiving: Daisy Pearson Mayor’s Agenda #7: No Action Taken (Proclamation read into the record by Councilor Thomas) 7. Proclamation: Communities in Motion Receiving: Director of Transportation, Rosa Evans PRESENTATION: 8. Underserved and Inmate Healthcare Program Update (Presented by Bob Paskowski, Principal, PYA, P.C. and Jane Jerzack, Principal, PYA, P.C.) No Action Taken Page 2 of 12 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-07-24-1562: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 5710 Warm Springs Road (parcel # 101-031-003) from Neighborhood Commercial (NC) Zoning District to General Commercial (GC) Zoning District with conditions. (Planning Department and PAC recommend conditional approval) (Mayor Pro- Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An ordinance providing for the demolition of various structures located at: 1) 1119 37th Street (168 ADELINE AVE LLC, Owner) 2) 1821 St. Elmo Drive (AMY M OURSO & ROBERT BRADFORD BICKERSTAFF II, Owner) 3) 2734 Mimosa Street (WILLIE J. PASSMORE, Owner) 4) 2935 Schaul Street (GLEN E. HEINZELMAN, Owner) 5) 4207 Bellamy Street (GREEN PRIOR LEWIS, JR., Owner) 6) 4245 Meritas Drive (JERAQUIS CHANEY, Owner) 7) 4703 Connor Road (YAUNITA ARRINGTON, Owner) 8) 245 Robert E. Lee Drive (CORTEZ TAYLOR, JR., Owner) and for demolition services for the Inspections and Code Department in accordance with the attached Tabulation of Bid sheet. (Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance amending the procurement ordinance, Section 2-3.03 of the Columbus Code, to revise procurement purchasing limits; and for other purposes. (as amended) (Councilor Tucker) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An ordinance amending Section 2-298(b) of the Columbus Code to allow members of the Liberty Theatre & Cultural Arts Center Advisory Board to serve on more than one Council appointed board; and for other purposes. (Councilor Thomas) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An ordinance amending Section 5-42 of the Columbus Code, to amend certain restrictions on the keeping of fowl; and for other purposes. (Councilor Crabb) Page 3 of 12 City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- An ordinance adding a new Section 2-3.08 of the Columbus Code, to establish a uniform policy for the acceptance of donations made to the consolidated government, and for other purposes. (Councilor Tucker) PUBLIC AGENDA 1. Miss Brooke Mobley, Re: Columbus Animal Care & Control. No Action Taken 2. Mr. Marvin Broadwater, Sr., Re: Hostility towards private citizens from Councilors. No Action Taken 3. Ms. Theresa El-Amin, Re: Treatment of citizens. No Action Taken 4. Ms. Desiree Kennison, Re: Trash Pickup Policy Change. Not Present 5. Ms. Allie Johnson, representing Columbus Animal Allies, Re: The presentation on CACC at the last Council Meeting. No Action Taken 6. Mrs. Sandy Gunnels, Re: Defense of the Bill of Rights. No Action Taken 7. Mrs. Debbie Wooten, representing Columbus Animal Allies, Re: Reform Plan & Transition at Columbus Animal Care & Control Center. No Action Taken 8. Ms. Nancy Anderson, Re: Columbus Animal Care and Control. No Action Taken 9. Mr. Nathan Smith, Re: Ethics. No Action Taken 10. Ms. Jennifer LeDenney, Re: Request for Rigdon Park hours to be changed from closing at 11:00 to closing at dusk unless permit obtained. No Action Taken 11. Ms. Carol Jameson, Re: Perspectives on Public Agenda. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Synovus Park Ingress/Egress Lighting Upgrade Page 4 of 12 Approval is requested to execute a Lighting Services Agreement with Georgia Power for the Synovus Park Ingress/Egress Lighting Upgrade in the initial amount of $260,000.00 to replace the previously demolished lighting in order to facilitate the construction of the various improvements to the Park. The new lighting is located along the ingress path and emergency egress pathways from the Park and will provide visibility to both stadium visitors and first responders during normal operations as well as in an emergency. Georgia Power will furnish and install all wiring, conduit, light poles, pole bases, and light fixtures. Funding is provided by bond proceeds. City Manager’s Agenda #2: Vote Result: APPROVED 2. FY25 HUD Annual Action Plan Approval is requested to file the FY25 Annual Action Plan, the substantially amended Consolidated Plan, and the amended Citizen Participation Plan to the U.S. Department of Housing and Urban Development (HUD). The sources of federal funding and programs are the Community Development Block Grant (CDBG) Program, the HOME Investment Partnership Program (HOME), and the Emergency Solutions Grant (ESG). City Manager’s Agenda #3: Vote Result: APPROVED 3. Transit Trust Fund Program (TTFP) Grant Approval is requested to apply for and accept, if awarded, funds made available to METRA by the State Fiscal Year 2025 (SFY25) Transit Trust Fund Program (TTFP) in the amount of $297,057 to be used for the procurement and installation of 360 metal compact seats at METRA bus stop locations as needed. City Manager’s Agenda #4: Vote Result: APPROVED 4. 2023 Brownfield Multipurpose Grant Approval is requested to amend the Multi-Governmental Fund up to $1,000,000 for an Environmental Protection Agency (EPA) Brownfield Multipurpose Grant. The grant funding will be utilized to conduct Brownfield Assessments of properties and cleanup activities within Bibb Mill and South Columbus. City Manager’s Agenda #5(A-H): Vote Result: APPROVED 5. PURCHASES Page 5 of 12  A. Language Services (Annual Contract) – Georgia Statewide Cooperative Purchase B. Flood Abatement Project 19th Street System – RFB No. 24-0016 C. Storm Drain Rehabilitation Through Internal Pipe Lining Priority 1 Pipes (Annual Contract) – RFQ No. 24-0002 D. Replacement Fire Hose for Fire & EMS – GSA Cooperative Purchase E. Redundant Communications Equipment and Services for Homeland Security/Emergency Management (Annual Contract) – State of Georgia Technology Authority and Federal GSA Cooperative Purchase F. Storage Facility Rental Payment for the Sheriff’s Office G. Computer Equipment and Computer Services for Information Technology (Annual Contract) – Various Cooperative Contracts Cooperative Purchase H. Replacement MSA Self-Contained Breathing Apparatus for Fire & EMS – Sourcewell Cooperative Purchase 6. UPDATES AND PRESENTATIONS A. ARP - Poverty Reduction Initiative, United Way - Ben Moser, President and Chief Executive Officer, United Way, and Jennifer St. John, Senior Vice President of Impact, United Way. No Action Taken BID ADVERTISEMENT DATE: September 24, 2024 SUBJECT: Advertised Bids/RFPs/RFQs September 27, 2024 1. Residential General Contractor Services and Housing Inspection Services for the Community Reinvestment Department II (Annual Contract) – RFP No. 25-0008 Scope of RFP Columbus Consolidated Government (the City) invites qualified vendors to provide residential general contractor services (Option A) and housing inspection services (Option B) for rehabilitative single-family housing located throughout Columbus-Muscogee County. The Community Reinvestment Department will procure the services on an as- needed basis. Vendors may submit proposals for one, both or all options. Some activities could be a U.S. Department of Housing and Urban Development (HUD) funded project which utilizes Community Development Block Grant (CDBG) funding. Contracts utilizing CDBG funding are subject to state and local laws, as well as federal regulations found in Page 6 of 12  §2 CFR 200.317 through §2 CFR 300.327 and §24 CFR 570.611. Potential bidders must assure that all project activities will be administered in compliance with labor and civil rights laws and regulations for CDBG funded projects. October 4, 2024 1. Forcible Entry Door Simulator – PQ No. 25-0002 Scope of PQ The Columbus Consolidated Government (“the City”) is seeking quotes from qualified vendors to provide one (1) forcible entry door simulator, to be used by the Columbus Fire and EMS Department. 2. Consultant Services for Comprehensive Transit Study for METRA – RFP No. 25- 0011 Scope of RFP Columbus Consolidated Government (the “City”) is soliciting proposals for acquiring the services of a Transit Consultant (the “Consultant”) to conduct a comprehensive study on METRA’s behalf. The Consultant will be responsible for conducting a full assessment of METRA’s fixed route bus service, including potential route service to Brookstone Centre, and an assessment of METRA’s Dial-A-Ride ADA complementary paratransit service. In addition, a comprehensive study determining the costs, materials, personnel, and other resources needed for METRA to implement a micro-transit and or on-demand service within the boundaries of Muscogee County, Georgia shall be performed. 3. Single Stream Recycling Materials Processing (Annual Contract) – RFP No. 25-0012 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified and interested parties to receive recycling materials delivered by Public Works collection vehicles and serve as a processor as well as an end market for recycling materials. This contract is needed while the City prepares its facility to receive recycling materials, which may take approximately 2 years. Please Note: The receiving of this material must be on the property of the proposer. The City’s current facility, 8001 Pinegrove Way, will not be available for this purpose. The Public Works Department will be working with a consultant to purchase and install recycling equipment for the City’s recycling facility in preparation for future processing. On Hold 1. Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 25-0005 Scope of RFP Page 7 of 12  Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail. The requested services consist of medical, dental, and mental health, as well as healthcare personnel. Medical services include but are not limited to x- ray, laboratory, and prescription drug services for a rated capacity of 1069 inmates. The term of this contract will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. REFERRALS: CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Letter from Suzanne Goddard, Solicitor General- Muscogee County placing the employees of the State Court Solicitor General Office under the merit system. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A resolution cancelling the October 29, 2024 Consent Agenda / Work Session. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A resolution ratifying the appointment of Mr. John Anker to fill the unexpired term of late Mr. Todd Hammonds on the Board of Tax Assessors. Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. Email Correspondence from Chatt Hall, Board Secretary of the Columbus Ironworks Convention & Trade Center Authority, requesting that the seat of Mr. Craig Burgess be declared vacant due to a lack of attendance. Page 8 of 12 Clerk of Council’s Agenda #5: Vote Result: APPROVED 5. Email Correspondence from Kristin Youngquist, Chairperson of the Tree Board, requesting that the seats of Mr. Robert Hecht (Commercial or Industrial Development seat), Ms. Farah Dewsbury (At-Large seat) and Beautie Moore (At-Large seat) to be declared vacant due to a lack of attendance. Clerk of Council’s Agenda #6: Vote Result: RECEIVED 6. Minutes of the following boards: Audit Committee, July 18, 2024 Board of Elections and Registration, February 8, 2024 Board of Tax Assessors, #30-24 Board of Water Commissioners, September 9, 2024 Development Authority of Columbus, August 1, 2024 New Horizons Behavioral Health- MH, AD & DD- Community Service Board, February 12, March 11, May 13, June 17, & August 12, 2024 BOARD APPOINTMENTS - ACTION REQUESTED 7. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Armando Fernendez (Mayor’s Appointment) Seat declared vacant Term Expires: March 27, 2025 Tamika McKenzie (Mayor’s Appointment) Seat declared vacant Term Expires: March 27, 2025 Page 9 of 12  The terms are three years. Board meets quarterly. Clerk of Council’s Agenda #7(B): Nomination: Mayor Henderson nominated Brittany Perkins to succeed S. Carson Cummings on the Columbus Ironworks Convention & Trade Center Authority; Vote Result: CONFIRMED appointment of Brittany Perkins. B. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: S. Carson Cummings (Mayor’s Appointment) Not Eligible to succeed Term Expires: October 24, 2024 The terms are three years. Board meets bi-monthly. Women: 1 Senatorial District 15: 1 Senatorial District 29: 4 8. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): Nomination: Councilor Huff nominated Elessa Price to succeed Virginia Dickerson as the District 3 Representative on the Community Development Advisory Council; Vote Result: CONFIRMED appointment of Elessa Price. A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Virginia Dickerson (District 3 Appointment - Huff) Not Eligible to succeed Term Expired: March 27, 2024 The terms are three years. Board meets quarterly. Page 10 of 12 9. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #9(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Sabine Stull Open for Recommendation (Animal Rescue Representative) by Animal Rescue Not Eligible to succeed (Council’s Appointment) Term Expired: April 11, 2024 Nancy Anderson Open for Nominations (Resigned) (Council’s Appointment) Term Expires: October 15, 2025 These are two-year terms. Board meets as needed. Women: 6 Senatorial District 15: 3 Senatorial District 29: 3 Clerk of Council’s Agenda #9(B): No Action Taken B. TREE BOARD: Jeremy Cummings Open for Nominations (Public Utility Representative) (Council’s Appointment) Resigned Term Expires: July 1, 2025 Frank Tommey Open for Nominations (Residential Development Seat) (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Page 11 of 12  Senatorial District 15: 5 Senatorial District 29: 6 UPCOMING BOARD APPOINTMENTS: A. Hospital Authority of Columbus (Council’s Nomination/Confirmation) B. Housing Authority of Columbus (Mayor’s Appointment) PUBLIC AGENDA (continued): 1. Miss Brooke Mobley, Re: Columbus Animal Care & Control. No Action Taken 6. Mrs. Sandy Gunnels, Re: Defense of the Bill of Rights. No Action Taken 7. Mrs. Debbie Wooten, representing Columbus Animal Allies, Re: Reform Plan & Transition at Columbus Animal Care & Control Center. No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of litigation and personnel as requested by City Attorney Fay earlier in the meeting. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Garrett and carried unanimously by the nine members present, with Councilor Davis being absent from the meeting, and the time being 8:56 p.m. The Regular Meeting reconvened at 9:34 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation and personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the September 24, 2024 Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the nine members of Council, with Councilor Davis being absent from the meeting, and the time being 9:34 p.m. Page 12 of 12