Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 19, 2024 C. E. “Red” McDaniel City Services Center- Second Floor 4:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Travis L. Chambers, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, Byron Hickey, Bruce Huff, Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, Deputy Clerk of Council Lindsey G. McLemore and Deputy Clerk Pro Tem Tameka Colbert (arrived at 5:25 p.m.). CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor Sherryl King- Peters Chapel AME Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of personnel and litigation as requested by City Attorney Fay. Councilor Tucker made a motion to go into Executive Session, seconded by Councilor Hickey and carried unanimously by the ten members of Council, with the time being 4:34 p.m. The Regular Meeting reconvened at 5:24 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel and litigation; however, there were no votes taken. MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 12, 2024 Council Meeting and Executive Session. PRESENTATIONS: Mayor’s Agenda #2: No Action Taken 2. Finance Audit Report Follow-up-Acuitas (Presented by Alyssa Cavanaugh with Troutman Pepper Law Firm and Pamela Hefner from Acuitas, Inc.) Mayor’s Agenda #3: No Action Taken 3. Mobile Integrated Healthcare (Chief Sal Scarpa- Fire & EMS Chief) RECOGNITION: Mayor’s Agenda #4: No Action Taken 4. The local Columbus Cricket Club has been awarded the Georgia Recreation and Parks Association (GRPA) Volunteer of the Year Award for their hard work and dedication to bringing the sport of cricket to the City of Columbus. (Holli Browder - Director of Department of Parks & Recreation) Mayor’s Agenda #5: No Action Taken 5. The Georgia Association of Tax Officials has presented Muscogee County Tax Commissioner Lula Huff with the Lifetime Achievement Service Award. (Councilor Travis L. Chambers) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-08-23-0146: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district Page 2 of 8  located at 3160 Primrose Road (parcel # 085-010-008) from Planned Unit Development (PUD) Zoning District to Residential Office (RO) Zoning District. (Planning Department recommends denial. PAC recommends approval.) (As amended on 1st Reading) (Councilor Hickey) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-08-24-1865: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4012 Buena Vista Road (parcel # 087-028-003) from Neighborhood Commercial (NC) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Hickey) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- REZN-09-24-2020: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 411 21st Street (parcel # 016-013-004) from General Commercial (GC) Zoning District to Residential Multifamily - 1 (RMF1) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- REZN-9-24-2015: An ordinance amending Section 3.2.22. of the Unified Development Ordinance (UDO) for Columbus, Georgia, to add additional provisions pertaining to convenience stores with gas sales. (Planning Department and PAC recommend approval.) (Councilor Tucker and Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: CPD Training Needs and Why Good Public Policy Matters. Not Present 2. Rev. Johnny Flakes, III, Re: The status of the Internal City Auditor. Not Present 3. Ms. Natalie Nicole, representing Role Model Academy, Re: (1) Crosswalk and road paint safety concern, (2) Public Works and Codes and Inspection requests. Not Present 4. Mr. Todd Gibson, Re: Pet permit fees. Not Present 5. Mrs. Jennifer Parker, Re: CACC negotiations. Not Present Page 3 of 8 6. Mrs. Sandy Gunnels, Re: Lack of transparency. No Action Taken 7. Mrs. Kathy Tanner, Re: Discuss the playard at CACC and other issues at CACC. No Action Taken 8. Mrs. Lynn Ezzell, Sears Woods Neighborhood, Re: To express opposition to the request to rezone 5201 Macon Road from SFR2 to SFR3 w/conditions +RMF1. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Memorandum of Agreement: CFEMS & MercyMed of Columbus Approval is requested to execute the Memorandum of Agreement related to Mobile Integrated Healthcare services jointly provided by the Columbus Department of Fire and Emergency Medical Services and MercyMed of Columbus. City Manager’s Agenda #2: Vote Result: APPROVED 2. Memorandum of Agreement: CFEMS, CPD & Valley Healthcare System Approval is requested to execute the Memorandum of Agreement related to Mobile Integrated Healthcare services jointly provided by the Columbus Department of Fire and Emergency Medical Services, Columbus Police Department, and Valley Healthcare System. City Manager’s Agenda #3(A-J): Vote Result: APPROVED 3. PURCHASES A. Additional Sources for Pursuit Vehicle Buildout Services (Annual Contract) – Federal General Services Administration (GSA) Cooperative Contract and TIPS-USA Cooperative Contract B. Change Order 4 – Recreation Center Roof Project – RFB No. 24-0001 C. Change Order 5 – Recreation Center Roof Project – RFB No. 24-0001 D. Change Order 6 – Recreation Center Roof Project – RFB No. 24-0001 E. Panasonic Toughbooks (Laptops) with Accessories for Police Department – OMNIA Partners/NCPA Cooperative Purchase Page 4 of 8  F. Console Computers with Accessories for E-911 – OMNIA Partners/NCPA Cooperative Purchase G. Cardiac Monitor/Defibrillator with Accessories for Fire & EMS Department – Sourcewell Cooperative Contract H. Power Load System and Power-Pro 2 Ambulance Cot with Accessories for Fire & EMS – Sourcewell Cooperative Purchase I. Amendment 19 for Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 J. On-Call General Contractor Services (Annual Contract) – RFP No. 25-0003 4. UPDATES AND PRESENTATIONS A. Liberty District Master Plan Update - Neil Clark, Hecht Burdeshaw Architects, Inc. No Action Taken B. GDOT Funding - Will Johnson, Planning, Director. No Action Taken BID ADVERTISEMENT DATE: November 19, 2024 SUBJECT: Advertised Bids/RFPs/RFQs December 18, 2024 1. Muscogee County Jail Roof Project – RFB No. 25-0006 Scope of Bid Provide all labor, equipment, and materials to remove the existing roof system at the Muscogee County Jail and install a new TPO roof system as specified, in full compliance with the project manual. A mandatory Site Visit is scheduled for 9:00 AM, Friday, November 22, 2024. Vendors shall convene at the Muscogee County Jail, which is located at 700 E 10th St, Columbus, GA 31901. Page 5 of 8 CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Memorandum from the Historic District Preservation Society Board of Directors, Re: Proposed Parking Deck in the Columbus Historic District. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Planning Advisory Commission, October 16, 2024 BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Ms. Mary Kathryn McCray was nominated to fill the unexpired term of Mr. John Jackson. (Councilor Tucker’s nominee) Term expires: March 1, 2027 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED B. PERSONNEL REVIEW BOARD: Mr. Willie Belfield, Jr. was nominated to succeed Mr. Torrance Goodwin as (Regular Member 3). (Councilor Crabb’s nominee) Term expires: December 31, 2027 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED C. PERSONNEL REVIEW BOARD: Ms. Donna D. Baker was nominated to succeed Ms. Tracy Walker as (Regular Member 2). (Councilor Crabb’s nominee) Term expires: December 31, 2027 Page 6 of 8 4. COUNCIL’S CONFIRMATION- NOMINATIONS RECEIVED FROM AN ORGANIZATION / AGENCY: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED appointment of Danielle Saunders to serve as the Department of Public Health Member on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Kristi Ludy Recommendation from (Dept. of Public Health Member) Dept of Public Health Continues in Office (Council’s Confirmation) The Columbus Department of Public Health is recommending the new County Manager- Danielle Saunders to serves as the Public Health member. 5. COUNCIL NOMINATIONS- THREE NOMINEES ARE SENT TO THE AUTHORITY FOR SELECTION: Clerk of Council’s Agenda #5(A): No Action Taken A. HOSPITAL AUTHORITY OF COLUMBUS: Ernest Smallman, IV Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2024 John Kingsbury Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2024 Mike Welch Open for Nominations Not Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2024 Councilor Cogle re-nominated Mr. Ernest Smallman, IV and Dr. John Kingbury. *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation. Page 7 of 8  The terms are three years. Board meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 4 6. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. PERSONNEL REVIEW BOARD: Dennis Walsh Open for Nominations (Alternate Member 1) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2024 Willie L. Belfield, Jr. Open for Nominations (Alternate Member 2) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 Donna D. Baker Open for Nominations (Alternate Member 3) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 The terms are three years. Meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 5 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the November 19, 2024 Regular Council Meeting, seconded by Councilor Crabb and carried unanimously by the nine members of present, with Councilor Garrett being absent for the vote, and the time being 9:26 p.m. Page 8 of 8