Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Muscogee County School Board Chambers November 4, 2025 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 2960 Macon Road, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen and Councilors John Anker, Travis L. Chambers, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, Byron Hickey, Bruce Huff and Toyia Tucker (arrived at 9:22 a.m.). Deputy City Manager Pam Hodge, Deputy City Manager Lisa Goodwin, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Lindsey G. McLemore and Deputy Clerk of Council Tameka Colbert. ABSENT: N/A CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Reverend Thad Haygood, St. Luke Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Skip Henderson MINUTES: Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the October 28, 2025, Council Meeting and Executive Session. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Huff) 2. Proclamation: Bee Smart Building, LLC Receiving: Taylor and Trent Griffin of Bee Smart Building PRESENTATIONS: Mayor’s Agenda #3: No Action Taken – Presenter Not Present 3. Fountain City Classic – Presented by Calvin Smyre Mayor’s Agenda #4: No Action Taken 4. GA Tech Housing Study – Presented by Alan Durham CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading – An Ordinance approving a policy concerning the governance and use of Artificial Intelligence (AI) Technologies as Addendum 6 to the Acceptable and Supportable use of Technology Policy Number 210-1000-004. (Mayor Pro-Tem and Councilor Tucker) RESOLUTIONS City Attorney’s Agenda #2: Vote Result: APPROVED 2. A Resolution approving execution of real estate documents implementing the recreational use of the former Columbus State Farmer’s Market property located at 318 10th Avenue, Columbus, Georgia 31901. (Mayor Pro-Tem) PUBLIC AGENDA 1. Dr. Marvin Broadwater, Sr., Re: Let’s Help Those Families Receiving SNAP Benefits, “The Plan”. No Action Taken Page 2 of 16 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Ordinance or Resolution to Compensate Small Businesses Impacted by Road Project. No Action Taken 3. Mr. Matthew Bolin, Re: Public Safety in Downtown Parking Garages. Not Present 4. Dr. Natalie Nicole, representing Role Model Academy of Arts, Re: Ethics & Leadership: The Responsibility of Speech in Public Office. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Lease Agreement – Former Railroad Right of Way adjacent to 3020 Warm Springs Road – Milner Family, LLLP Approval is requested to enter into a lease agreement with Milner Family, LLLP to lease the Former Railroad Right of Way adjacent to 3020 Warm Springs Road. City Manager’s Agenda #2: Vote Result: APPROVED 2. Acceptance of Donation and approval of MOU with Midtown Inc. Approval is requested accept the donation of the goods and services necessary to construct a Children’s Bicycle Park from MidTown, Inc. having a gift value of approximately $587,000; and to enter into a Memorandum of Understanding (MOU) that defines the relationship between the Midtown, Inc, (hereinafter Midtown), and the Columbus Consolidated Government (hereinafter, City) with respect to the construction and maintenance of the Children’s Bicycle Playground in Dinglewood Park. 3. 2026 Legislative Agenda Items – Additional Proposed Items Consideration is requested of the resolutions for the 2026 Legislative Session of the Georgia General Assembly. City Manager’s Agenda #3 (1): Vote Result: APPROVED 3 (1). ATTORNEY FEES: The Columbus Council requests that the local delegation to the Georgia General Assembly introduce statewide legislation requiring that any such payment of attorney’s fees by a local government be reviewed by a Superior Court within the same judicial circuit as the local government before any such fees are paid by the local government. (Request of Councilor Glenn Davis) City Manager’s Agenda #3 (2): Vote Result: APPROVED Page 3 of 16  3 (2). STATE LEVEL FUNDING FOR RIVERCENTER: The Columbus Council requests that the local delegation to the Georgia General Assembly support any legislation that would provide funding at the state level for the Re-investing in the Arts: RiverCenter at 25 project. (Request of Mayor Pro Tem Gary Allen) 4. PURCHASES City Manager’s Agenda #4 (A-B): Vote Result: APPROVED A. Used & Confiscated Firearms for Credit or Swap RFB No. 26-0005 B. Contract Extension for HVAC Preventative Maintenance Services RFB No. 19-0014 5. UPDATES AND PRESENTATIONS A. Heritage Park Update – Elizabeth Walden, Historic Columbus No Action Taken City Manager’s Agenda #5 (B): Vote Result: APPROVED motion to review salary adjustment request at mid-year budget B. Solicitor Update – Shevon Thomas, Solicitor General C. Landfill Update - Drale Short, Director, Public Works No Action Taken D. City Hall Update - Ryan Pruett, Director, Building Inspections and Code Enforcement No Action Taken BID ADVERTISEMENT DATE: November 4, 2025 TO: Mayor and Councilors FROM: Finance Department SUBJECT: Advertised Bids/RFPs/RFQs November 5, 2025 1. Plumbing and Irrigation Supplies (Annual Contract) – RFB No. 26-0002 Scope of Bid Page 4 of 16  Provide plumbing & irrigation supplies on an “as needed basis” to be picked up or delivered to Columbus Consolidated Government. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. November 14, 2025 1. Construction Manager as General Contractor Services for Public Safety Building – RFP No. 26-0016 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to engage for Construction Manager as General Contractor (GC) services to construct renovations to the existing Public Safety Building located at 510 10th Street. The renovations will consist of mechanical, electrical, plumbing system upgrades, interior alterations, interior finish upgrades, and exterior shell maintenance and replacement. The estimated construction budget for this project is $4,500,000. The selected vendor will be responsible for providing preconstruction services to assist the City and the design team with review and selection of the final scope of work to accommodate the funds available. Following finalization of the scope of work, the vendor will serve as the GC to construct the improvements. 2. Course Instructors for the HR Department/The Learning Center (Annual Contact) – RFP No. 26-0015 Scope of RFP The Department of HR/The Learning Center is seeking multiple contractors to provide instructors in various training modules to employees interested in growing and developing their skills within the Columbus Consolidated Government. Training will be conducted on an ‘as needed’ basis. November 19, 2025 1. Dragonfly Trail – Midtown Connector Phase I - RFB No. 26-0003 Scope of Bid This project consists of constructing a connection from the existing trail at the intersection of Warren Road and Wynnton Road following Bradley Street and Warren Williams Road to Dinglewood Park. The trail also travels through Dinglewood Park to the intersection of 18th Avenue and 13th Street. The project is within the City of Columbus property and public right of way. The project length is approximately 4,956 LF and includes a 10’ wide concrete trail, landscape improvements, stormwater improvements, and trail amenities. Additional work associated with the project includes minor demolition and clearing, erosion control, grading, and signage. Page 5 of 16 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Animal Control Advisory Board, 04-10-2025 Animal Control Advisory Board, 08-28-2025 Animal Control Advisory Board, 09-11-2025 Animal Control Advisory Board, 09-25-2025 Animal Control Advisory Board, 10-09-2025 BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS – ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): No Action Taken A. BUILDING AUTHORITY OF COLUMBUS: _______________ Open for Nominations Vacant (Mayor’s Appointment) Term Expired: March 24, 2025 Terms are two years. Meets as needed. Women: 1 Senatorial District 15: 0 Senatorial District 29: 3 Vacancies: 2 Page 6 of 16 Clerk of Council’s Agenda #2(B): Nomination(s): Clerk of Council McLemore announced the following nomination – Mayor Henderson renominated Tiffany N. Stacy to serve another term; Vote Result: CONFIRMED B. HOUSING AUTHORITY OF COLUMBUS: Tiffany N. Stacy Open for Nominations Eligible (Mayor’s Appointment) Term Expires: November 16, 2025 Ordinance No. 11-23 removes the two-term limit previously in place for board members. The terms are five years; Resident Position serves a 1-year term. Meets monthly. Women: 4 Senatorial District 15: 3 Senatorial District 29: 4 Vacancies: 0 Clerk of Council’s Agenda #2(C): No Action Taken C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: __________________ Open for Nominations Vacant (Mayor’s Appointment) (Business Community) Term Expires: June 30, 2026 The terms are four years. Meets monthly. Women: 4 Senatorial District 15: 9 Senatorial District 29: 2 Vacancies: 1 3. COUNCIL APPOINTMENTS – READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED Page 7 of 16  A. PERSONNEL REVIEW BOARD: Natalie N. McDowell was renominated to serve another term as Regular Member 5. (Councilor Crabb’s nominee) Term expires: December 31, 2027 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED B. RECREATION ADVISORY BOARD: Lawrence R. Stanford was renominated to serve another term in an At-Large Position. (Councilors Crabb & Huff’s nominee) Term expires: December 31, 2029 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED C. RECREATION ADVISORY BOARD: Lane Ogletree-Battle was renominated to serve another term in an At-Large Position. (Councilors Crabb & Huff’s nominee) Term expires: December 31, 2029 Clerk of Council’s Agenda #3(D): Vote Result: CONFIRMED D. RECREATION ADVISORY BOARD: Rodney Lawrence was renominated to serve another term in a Senatorial District 15 seat. (Councilors Crabb & Huff’s nominee) Term expires: December 31, 2029 Clerk of Council’s Agenda #3(E): Vote Result: CONFIRMED E. RECREATION ADVISORY BOARD: Brantley Pittman was renominated to serve another term in a Senatorial District 15 seat. (Councilors Crabb & Huff’s nominee) Term expires: December 31, 2029 4. APPOINTMENTS – CONFIRMED BY COUNCIL: Clerk of Council’s Agenda #4(A): No Action Taken A. AIRPORT COMMISSION: Art Guin Open for Nominations Eligible (Commission’s Nominee/Confirmed by Council) Term Expires: December 31, 2025 Page 8 of 16  The Commission submits three (3) nominees for consideration, from which Council appoints one new member. Ordinance No. 11-23 removes the two-term limit previously in place for board members. Terms are five years. Meets monthly. Women: 1 Senatorial District 15: 3 Senatorial District 29: 2 Vacancies: 0 5. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): Nomination(s): Clerk of Council McLemore announced the following nominations – Mayor Pro Tem Allen nominated Shannon Rowe to fill the District 6 vacant seat; Councilor Garrett nominated Jack Schley to fill the District 8 vacant seat; Vote Result: CONFIRMED A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: __________________ Open for Nominations Vacant (District 2 – Davis) Term Expires: March 27, 2026 __________________ Open for Nominations Vacant (District 6 – Allen) Term Expires: March 27, 2026 __________________ Open for Nominations Vacant (District 8 – Garrett) Term Expires: March 27, 2026 The terms for the Mayor’s Appointments are three years and Council’s Appointments are two years. Meets quarterly. Women: 4 Senatorial District 15: 7 Page 9 of 16  Senatorial District 29: 1 Vacancies: 4 Clerk of Council’s Agenda #5(B): No Action Taken B. PUBLIC SAFETY ADVISORY COMMISSION: Paul T. Berry, III Open for Nominations Eligible (District 5 – Crabb) Term Expires: October 31, 2025 *Not interested in serving another term. Scott Taft Open for Nominations Not Eligible (District 9 – Anker) Term Expires: October 31, 2025 The terms are three years. Meets monthly. Women: 3 Senatorial District 15: 4 Senatorial District 29: 3 Vacancies: 0 Clerk of Council’s Agenda #5(C): No Action Taken C. YOUTH ADVISORY COUNCIL: District 9 Nominee: ______________ 6. COUNCIL APPOINTMENTS – ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): Nomination(s): Councilor Crabb renominated Elizabeth Kirven Boyce and Mathew Franklin Gilbert to serve another term A. ANIMAL CONTROL ADVISORY BOARD: Page 10 of 16  Elizabeth Kirven Boyce Open for Nominations Eligible Council’s Appointment) Term Expired: October 15, 2025 Matthew Franklin Gilbert Open for Nominations Eligible Council’s Appointment) Term Expired: October 15, 2025 __________________ Open for Nominations Vacant (Council’s Appointment) (Georgia Veterinary Technician) Term Expires: October 15, 2025 __________________ Open for Nominations Vacant (Council’s Appointment) (Animal Rescue Shelter Representative) Term Expires: October 15, 2025 The terms are two years. Meet as needed. Women: 7 Senatorial District 15: 3 Senatorial District 29: 4 Vacancies: 3 Clerk of Council’s Agenda #6(B): No Action Taken B. BOARD OF HEALTH: Yasmine Cathright Open for Nominations Not Eligible (Council’s Appointment) Term Expires: December 31, 2025 The terms are five years. Meets monthly. Women: 4 Senatorial District 15: 0 Senatorial District 29: 5 Vacancies: 1 Page 11 of 16 Clerk of Council’s Agenda #6(C): Nomination(s): Clerk of Council McLemore announced the following nomination – Councilor Crabb renominated Douglas M. Jefcoat to serve another term. C. BOARD OF TAX ASSESSORS: Douglas M. Jefcoat Open for Nominations Eligible (Council’s Appointment) Term Expires: December 31, 2025 *Councilor Crabb is renominating Douglas M. Jefcoat. The terms are six years. Meets weekly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 Vacancies: 0 Clerk of Council’s Agenda #6(D): No Action Taken D. BOARD OF WATER COMMISSIONERS: Wes Kelley Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: December 31, 2025 The terms are four years. Meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 2 Vacancies: 0 Clerk of Council’s Agenda #6(E): No Action Taken E. LIBERTY THEATRE & CULTURAL ARTS CENTER ADVISORY BOARD: __________________ Open for Nominations Vacant (Council’s Appointment) Term Expired: August 14, 2025 Page 12 of 16  __________________ Open for Nominations Vacant (Council’s Appointment) Term Expired: August 14, 2026 The terms are four years. Meets every other month. Women: 5 Senatorial District 15: 7 Senatorial District 29: 4 Vacancies: 2 Clerk of Council’s Agenda #6(F): No Action Taken F. NEW HORIZONS BEHAVIORAL HEALTH – MENTAL HEALTH, ADDICTIVE DISEASES AND DEVELOPMENTAL DISABILITIES- COMMUNITY SERVICE BOARD: Judge David Ranieri Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: June 30, 2025 The terms are three years. Meets every other month. Women: 2 Senatorial District 15: 3 Senatorial District 29: 1 Vacancies: 0 Clerk of Council’s Agenda #6(G): No Action Taken. G. PERSONNEL REVIEW BOARD: Willie Butler Open for Nominations Not Eligible (Council’s Appointment) (Regular Member 1) Term Expires: December 31, 2025 Page 13 of 16 Yolanda Sumbry Sewell Open for Nominations Not Eligible (Council’s Appointment) (Regular Member 4) Term Expires: December 31, 2025 Delano Leftwich Open for Nominations Not Eligible (Council’s Appointment) (Alternate Member 4) Term Expires: December 31, 2025 _________________ Open for Nominations Vacant (Council’s Appointment) (Alternate Member 1) Term expires: December 31, 2027 __________________ Open for Nominations Vacant (Council’s Appointment) (Alternate Member 2) Term expires: December 31, 2027 __________________ Open for Nominations Vacant (Council’s Appointment) (Alternate Member 3) Term expires: December 31, 2027 __________________ Open for Nominations Vacant (Council’s Appointment) (Alternate Member 5) Term expires: December 31, 2025 The terms are three years. Meets monthly. Women: 3 Senatorial District 15: 3 Senatorial District 29: 3 Vacancies: 4 Page 14 of 16 Clerk of Council’s Agenda #6(H): No Action Taken H. UPTOWN FAÇADE BOARD: ___________________ Open for Nominations Vacant (Council’s Appointment) (Uptown Business Improvement District) Term Expires: October 31, 2026 Terms are five years. Meets monthly. Women: 6 Senatorial District 15: 4 Senatorial District 29: 5 Vacancies: 1 PUBLIC AGENDA (continued): 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Ordinance or Resolution to Compensate Small Businesses Impacted by Road Project. No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss property acquisition and disposal as requested by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Huff and carried unanimously by the nine members present, with Councilor Hickey being absent for the vote and the time being 12:57 p.m. The Regular Meeting was reconvened at 1:09 p.m., at which time, Mayor Henderson announced that the Council did meet in Executive Session to discuss property acquisition and disposal; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the November 4, 2025, Regular Council Page 15 of 16 Meeting, seconded by Councilor Davis and carried unanimously by the nine members present, with Councilor Hickey being absent for the vote and the time being 1:10 p.m. Page 16 of 16