Special Called Meeting

~~POST SUMMARY MINUTES~~ Council Chambers June 18, 2019 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Special Called Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem Evelyn Turner Pugh and Councilors R. Gary Allen (arrived at 9:05 a.m.), Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, Assistant City Attorney Lucy Sheftall, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey Glisson. ABSENT: Councilor Jerry “Pops” Barnes and City Attorney Clifton Fay. 1. CALL TO ORDER: Mayor B. H. "Skip" Henderson, Presiding. 2. INVOCATION: Pastor Michael Powell- Asbury United Methodist Church. 3. PLEDGE OF ALLEGIANCE: Led by Mayor B. H. “Skip” Henderson. Mayor’s Agenda Item #4: Vote Result: APPROVED 4. MINUTES: Approval of minutes for the June 11, 2019 Council Meeting. CITY ATTORNEY'S AGENDA FOR THE MEETING OF JUNE 18, 2019 O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED as amended (1) 2nd Reading – REZN-11-18-2018: An ordinance rezoning property located at 0 Psalmond Road & 7930 Beaver Run Road. The current zoning is RE1 (Residential Estate 1). The proposed zoning is GC (General Commercial) with conditions. The proposed use is commercial property. The Planning Advisory Commission recommends denial and the Planning Department recommends conditional approval. The applicant is Edward French (George Mize). (AS AMENDED) (Councilor Allen) Non-Agenda Item: Vote Result: APPROVED motion to amend minutes from the June 11, 2019 Council Meeting to include information regarding City Attorney Item #1 discussed at that time. City Attorney’s Agenda #2: Vote Result: APPROVED (2) 2nd Reading - REZN-03-19-0476: An ordinance rezoning property located at 2214 Paddy Avenue. The current zoning is GC (General Commercial). The proposed zoning is SFR3 (Single Family Residential 3). The proposed use is a residential house. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Evelyn Montgomery. (Councilor Woodson) City Attorney’s Agenda #3: Vote Result: APPROVED as amended (3) 2nd Reading - An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2019 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) R E S O L U T I O N S: City Attorney’s Agenda #4: Vote Result: APPROVED (4) A resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding various City issues during Fiscal Year 2020. (Mayor Pro-Tem Pugh) PUBLIC AGENDA June 18, 2019 Page 1 {Public Comments were provided by the individuals listed below; unless otherwise stated.} THERE IS NO ONE LISTED ON THE PUBLIC AGENDA. CITY MANAGER'S AGENDA June 18, 2019 City Manager’s Agenda #1: Vote Result: APPROVED I. UGA/CCG COUNTY EXTENSION PERSONNEL CONTRACT - MEMORANDUM OF UNDERSTANDING: Approval is requested for the Columbus Consolidated Government to enter into a County Extension Personnel Contract/Memorandum of Understanding between the Board of Regents of the University System of Georgia on behalf of The University of Georgia Cooperative Extension and the Columbus Consolidated Government. The University of Georgia by and on behalf of the University of Georgia Cooperative Extension hereinafter referred to as the UGA EXTENSION do hereby agree to cooperate in the operation of an Extension education program in agriculture, natural resources and environmental management, family and consumer science, 4-H/youth work, and subjects related thereto in Columbus Consolidated Government. City Manager’s Agenda #2: Vote Result: APPROVED II. ONEGEORGIA AUTHORITY GRANT FOR COLUMBUS SPORTS COUNCIL: Approval is requested to submit an application for, and if awarded, accept Equity Funding from the OneGeorgia Authority of the Georgia Department of Community Affairs in the amount of $2,600,000, or as otherwise awarded, on behalf of the Columbus Sports Authority, for renovations and upgrades to the South Commons Softball Complex. III. PURCHASES: Approval is requested of items "A" to "M": City Manager’s Agenda #3 (A): Vote Result: APPROVED A. Field Maintenance Equipment for Parks and Recreation City Manager’s Agenda #3 (B): Vote Result: APPROVED B. Inmate Vehicle for Parks and Recreation City Manager’s Agenda #3 (C): Vote Result: APPROVED C. Athletic Equipment Maintenance/Repair Services City Manager’s Agenda #3 (D): Vote Result: APPROVED D. Work Uniforms City Manager’s Agenda #3 (E): Vote Result: APPROVED E. Change Order 2 for Melrose Drive, Boxwood Boulevard & Decatur Street Bridge Replacements City Manager’s Agenda #3 (F): Vote Result: APPROVED F. Payment for Local Phone Service Billing  City Manager’s Agenda #3 (G): Vote Result: APPROVED G. Annual Maintenance: Disaster Recovery Recording for the Real Estate Computer System City Manager’s Agenda #3 (H): Vote Result: APPROVED H. Annual Tag Reader Maintenance for Police Department City Manager’s Agenda #3 (I): Vote Result: APPROVED I. State Mandated Solid Waste Disposal Fees City Manager’s Agenda #3 (J): Vote Result: APPROVED J. Inmate Housing Services City Manager’s Agenda #3 (K): Vote Result: APPROVED K. Garbage Truck Repair City Manager’s Agenda #3 (L): Vote Result: APPROVED L. Pharmaceutical Agreement for Fire/EMS City Manager’s Agenda #3 (M): Vote Result: APPROVED M. Course Instructors for the Department of Human Resources/The Learning Center IV. UPDATES AND PRESENTATIONS: 1) River Valley Regional Commission Update - Jim Livingston, River Valley Regional Commission Executive Director 2) South Commons Update - Holli Browder, Parks and Recreation Director Bid Advertisement (Schedule opening bid date) June 19, 2019 1. Bus Shelters (Annual Contract) – RFB No. 19-0051 Scope of Bid METRA is requesting qualified vendors to provide Bus Shelters on an “as needed” basis. The contract term will be for three years. CLERK OF COUNCIL’S AGENDA June 18, 2019 ENCLOSURES, ACTION REQUESTED: Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: Excusing Councilor Jerry “Pops” Barnes from the June 18, 2019 Special Called Meeting. Clerk of Council’s Item #2: Vote Result: APPROVED 2. RESOLUTION: Cancelling the July 2, 2019 regularly scheduled Proclamation Session. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following boards: Columbus Ironworks Convention & Trade Center Authority, April 29, 2019. Recreation Advisory Board, October 31, 2018. Recreation Advisory Board, January 30, 2019. Recreation Advisory Board, March 27, 2019. Recreation Advisory Board, May 29, 2019. BOARD APPOINTMENTS- ACTION REQUESTED: 4. MAYOR’S APPOINTMENTS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4(A): There were no nominations. A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples Open For Nominations Mayor’s Appointment Business Community Representative Term Expires: June 30, 2019 Does not desire reappointment 5. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #5(A): NOMINATION/CONFIRMATION of Debra Singletary (Councilor Huff’s nominee). A. PUBLIC SAFETY ADVISORY COMMISSION: Delphine Ebron Open for Nominations Council District 3 District 3 Representative from District 3 Appointment (Huff) (Seat Declared Vacant) Councilor Term Expires: March 31, 2019 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #6(A): There were no nominations. A. DOWNTOWN DEVELOPMENT AUTHORITY (Memorandum is Attached): Will Barnes Open for Nominations (Council’s Term Expires: August 15, 2019 Appointment) Eligible to succeed Stephen Butler Open for Nominations (Council’s Term Expires: August 15, 2019 Appointment) Not Eligible to succeed Kriss Cloninger Open for Nominations (Council’s Term Expires: August 15, 2019 Appointment) Not Eligible to succeed Billy Blanchard Open for Nominations (Council’s Term Expires: August 15, 2019 Appointment) Not Eligible to succeed Allen Taber Open for Nominations (Council’s Term Expires: August 15, 2019 Appointment) Not Eligible to succeed Women: 0 Senatorial District 15: 4 Senatorial District 29: 4 Clerk of Council’s Item #6(B): There were no nominations. B. TREE BOARD: Candice L. Wayman Open for Nominations (Council’s Term Expires: July 1, 2019 Appointment) Not Eligible to succeed Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of personnel. Motion by Councilor Thomas, seconded by Councilor Allen and carried unanimously by the nine members of Council, with Councilor Barnes being absent for the meeting and the time being 10:42 a.m. The meeting reconvened at 11:26 a.m. from executive session, where no votes were taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the June 18, 2019 Special Called Meeting, seconded by Councilor Crabb and carried unanimously by nine members present, with Councilor Barnes being absent for the vote, and the time being 11:28 a.m.