City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, FEBRUARY 5, 2019 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications - Columbus School Board, Launching Forward/Facilities Forward Consent Agenda 1. Council Meeting Minutes – 01/15/19 Regular & Committee of the Whole 2. Council Meeting Minutes – 01/03/19 Committee of the Whole New Business 1. Consider and take action on Task Order for Water Quality & Phosphorus Abatement 2. Consider and take action on Task Order 2019-01 for Industrial Discharges into the Wastewater Treatment Facility 3. Consider and take action on request of HLPC to refinish floors in pavilion 4. Consider and take action on ordinance to repeal Section 106.35 relating to Beautification Committee 5. Consider and take action on driveway waivers for properties along James Street 6. Consider and take action on a Mayoral Appointment of Ashley Schwoerer to the Recreation Advisory Committee 7. Consider and take action of Mayoral Appointment of Patricia Goebel as City Clerk 8. Consider and take action on applications for Operator Licenses, term 07/01/18 – 06/30/20 9. Consider and take action on claims in the amount of $ 3,554,367.00 10. Report of City Officers – City Administrator, Mayor Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING - MINUTES TUESDAY, JANUARY 15, 2019 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Present: Mayor Thom, alders Clark, Hendrickson, Reid, Theilen, Traxler; City Administrator Vander Sanden, City Attorney Johnson, Interim Clerk Goebel, City Engineer Leitha, interested citizens and the media. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance 3. Notice of Open Meeting: Noted 4. Approve Agenda: Motion by Traxler, second by Hendrickson to approve. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Clark, second by Traxler to approve the consent agenda. Carried voice vote. Items approved: Council Meeting Minutes – 01/03/19 and Columbus Country Club Change of Agent – Christopher G. Foraker New Business 1. Consider Mayoral Appointments to the Municipal Court Ad Hoc Committee: Ed Johnson, Regan Hendrickson and Andy Traxler: Motion by Clark, second by Traxler to approve the appointments. Carried voice vote. 2. Review & Consider Bids and Recommendation for the WWTP Sludge Holding Tank Aeration Blower Replacement: Motion by Traxler, second by Hendrickson to accecpt bid recommendation of J F Ahern Company, in the amount of $98,400, for WWTF Sludge Holding Tank Aeration Blower Replacement. Roll call vote unanimous. 3. Consider and take action on Change Order #2 for the Hall Road Project: Motion by Traxler, second by Clark to approve CO#2 in the amount of $25,560. Roll call vote unanimous. 4. Consider and take action on the Banner Art Contest for downtown light poles: Motion by Hendrickson, second by Traxler to approve the contest rules as presented. Carried voice vote. 5. Consider and take action on Resolution 26-18: A Resolution to Recognize the Creation of Fund #255; Columbus Municipal Court and to Approve Commitment and Assignment of Fund Balances for a Specific Fund Held by the City of Columbus: Motion by Traxler, second by Hendrickson to approve Resolution #26-18. Carried voice vote. 6. Consider and take action on Resolution 27-18: A Resolution to Abandon Certain Sanitary Sewer Utilities within the City of Columbus: Motion by Clark, second by Traxler to approve Resolution #27- 18. Carried voice vote. 7. Consider and take action on an agreement with the Summit Court Condo Assn on Snowplowing Activities: Motion by Traxler, second by Clark to approve agreement. Carried voice vote. 8. Consider and take action on a job description for a Media Coordinator: Motion by Traxler, second by Hendrickson to approve job description. Carried voice vote. 9. Consider and take action on an employment separation agreement with Davis Clark: Motion by Clark, second by Theilen to approve separation agreement. Roll call vote carried 4-1 with Clark, Hendrickson, Reid, Theilen voting yes and Traxler voting no. 10. Consider and take action on an agreement with Russell Consulting for work associated with a 360-employment review for the City Administrator: Motion by Traxler, second by Reid to approve the agreement. Carried voice vote. 11. Consider and take action on applications for Operator Licenses, term 07/01/18 – 06/30/20: Motion by Traxler, second by Clark to approve licenses for Michael Hutchens, Emma Peters. Carried voice vote. 12. Consider and take action on claims in the amount of $ 3,183,593.55: Motion by Traxler, second by Hendrickson to approve. Roll call vote unanimous. 13. Report of City Officers – City Administrator: Crossing Guards were honored by the Columbus School Board during Crossing Guard Week; sewer work has begun; Christmas Tree collection continues until January 31; First meeting of the Roapmap 2050 was held at the Senior Center. Mayor: Thank you to the Crossing Guards; there a still some vacancies on some boards, committees, and commissions – please contact Mayor or City Administrator for an application; reminder of listening session at the Library Annex on January 22 at 6:00 pm. Adjourn: Motion by Traxler, second by Hendrickson to adjourn at 6:50 pm. Submitted by: Pat Goebel, Interim Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE - MINUTES TUESDAY, JANUARY 15, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler, alders Clark, Hendrickson, Reid, Theilen, Thom; City Administrator Vander Sanden, City Attorney Johnson, Interim Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted. 3. Approve Agenda: Motion by Hendrickson, second by Theilen to approve. 4. Citizens Comments on agenda items: None. 5. Department Reports: placed on file: Fire Department, Treasurer’s Report, Police Department, Senior Center 6. Presentation on Columbus Community Hospital Tax-Exempt Bond Financing for 2019 Facility Project: approved to move forward with initial resolution. 7. Review and Discuss an addition to Task Order for Water Quality & Phosphorus Abatement: change to add Farmer to Task Order, total in the amount of $12,500. Forward to Regular Council February 5, 2019. 8. Review and Discuss Task Order related to Industrial Discharges into the Wastewater Treatment Facility: set up program to include evaluating current toxic substances, create permit process, ordinance change, in the amount of $24,529. Cost from 2019 Sewer Budget. Forward to Regular Council February 5, 2019. 9. Further discussion of signage and safety changes around the Columbus Elementary and Middle Schools: review sign changes/updates to parking around elementary and middle schools. Atty Johnson recommended removing references in ordinance and set code by the signs. Return to Committee of Whole February 5, 2019. 10. Presentation from HLPC on recent donation to address maintenance issues at the Fireman’s Park Pavilion: HLPC received donation from Merle Guenther Foundation for projects at the pavilion. First project to refinish hardwood floors. Forward to Regular Council February 5, 2019. 11. Review and discuss ordinances related to the Zoning Administrator and the permit approval process: review process for the Zoning Administrator; change to an appointed position, appoint Planning & Development Director as Zoning Administrator and review the process and fees for permits and applications. Return to future Committee of the Whole. 12. Discuss formalization of citywide beautification committee: further discussion regarding creating a commission, decide funding, formalize scope. Return to future Committee of the Whole. Remove reference 106.35 from ordinances and start over. Forward ordinance change to Regular Council February 5, 2019. 13. Discuss Deputy Treasurer retirement and plan moving forward: agree to change to full-time position. Request report on staff structure at City Hall. Return to Committee of Whole. 14. Consider and discuss driveway waivers for properties along James Street post construction: It was determined several driveways along W James construction were found to be out-of-compliance with City ordinance. Waivers would acknowledge this and any changes would require compliance. Forward to Regular Council February 5, 2019. 15. Continued Discussion and Review of Slow Moving Vehicle Regulations – proposed Ordinance: discussion continued on proposed ordinance and where golf carts would be allowed. Return to Committee of Whole for further review. 16. Discuss options to fill vacant District 1 Aldermanic Seat: Will wait until after Spring Election to make decision. 17. Adjourn: Motion by Theilen, second by Clark to adjourn at 8:57 pm. Submitted by: Pat Goebel, Interim Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE - MINUTES THURSDAY, JANUARY 3, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler, alders Clark, Hendrickson, Reid, Theilen, Thom; City Administrator Vander Sanden, City Attorney Johnson, Interim Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted. 3. Approve Agenda: Motion by Hendrickson, second by Theilen to approve. Carried voice vote. 4. Citizens Comments on agenda items: J.D. Milburn thanked the many departments, individuals, business who helped make the Holiday Train evening a success. 5. Department Reports: Lifestar Report – November 2018, Senior Center Report – November 2018, Police Report – November 2018, Fire Dept – November 2018 6. Board/Committees/Commissions Reports: Senior Center – 11/01/18, Cable Commission – 10/3/18, CWL – 11/08/18 7. Review & Consider Bids and Recommendation for the WWTP Sludge Holding Tank Aeration Blower Replacement: J.F. Ahern apparent low bidder with $98,400. Forward to Regular Council January 18, 2019. 8. Update on Hall Road Project Closeout and Change Order: additional striping and restoration required in the amount of $25,560.47. Forward to Regular Council January 18, 2019. 9. Update on Downtown Beautification Task Force: Donation received for banners. Task Force offering art contest for the banners – request to approve contest; request to re-instate Beautification Committee for fund-raising. Forward contest request to Regular Council January 18, 2019. 10. Review of Signage around Columbus Elementary and Middle Schools: request by school district to review parking signage at the elementary and middle schools. Return to Committee of the Whole January 18, 2019. 11. Resolution 26-18: Creating the Municipal Court Fund: create separate fund for Municipal Court monies. Forward to Regular Council January 18, 2019. 12. Resolution 27-18: APC Sewer Utility Abandonment: sewer line ran under American Packaging plant is no longer functional after the W James Street reconstruction. Request to abandon. Forward to Regular Council January 18, 2019. 13. Review and Consider agreement with Summit Court for snow plowing operations: Agreement has been in place for several years. Forward to Regular Council January 18, 2019. 14. Municipal Court Update: an ad hoc committee should be appointed to review start up process for Municipal Court, which starts May 1. Appointments to be made at Regular Council January 18, 2019. 15. Review of Job Description – Media Specialist: discussion and forward to Regular Council January 18, 2019. 16. Convene to closed session pursuant to §19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Hendrickson, second by Thom to adjourn to closed session at 7:42 pm. Roll call vote unanimous. Motion by Clark, second by Reid to reconvene to open session at 7:55 pm. 17. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility; §19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session; and §19.85(1)(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. (discussion of DPW Director employment matters, DPW employee performance matters, possible DPW transition plan affecting a specific employee or employees, and DPW Director agreement). Motion by Hendrickson, second by Thom to convene to closed session at 7:56 pm. Roll call vote unanimous. 18. Convene to open session to take action regarding matters discussed in this closed session. Motion by Clark, second by Theilen to reconvene to open session at 8:37 pm. 19. Convene to closed session pursuant to §19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Tabled. Page 2 – Council Committee of Whole January 3, 2019 20. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Administrator Evaluation process, Wages and Police Chief compensation): Motion by Clark, second by Theilen to convene to closed session at 8:38 pm. Roll call vote unanimous. Motion by Clark, second by Hendrickson to reconvene to open session at 9:37 pm. Roll call vote unanimous. 21. Adjourn: Motion by Hendrickson, second by Theilen to adjourn at 9:38 pm. Carried voice vote. Submitted by: Pat Goebel, Interim Clerk  2019 AGENDA ITEM Committee of the Whole Meeting date: __ January 15, 2019 ______ Council Meeting date: _____TBD ______ ITEM: _ Task Order 2019-01: DETAILED DESCRIPTION OF SUBJECT MATTER: Our Wastewater Engineer, David Arnott appeared before the City Council on December 4, 2018 to share efforts and interests in enhancing programs to regulate the discharges of industrial strength wastes into the Wastewater Treatment Plant. Dave described the need to work with the industrial community to limit the pollutants discharges which ultimately affect the limits that the Wisconsin DNR places on the WWTP permit. Attached is a task order drawn up by Ruekert-Mielke to commence this project. The work to set up the system is recommended to set up ordinances, educate affected customers to the WWTP on the program and determine the appropriate regulatory levels will coincide with the operations of the WWTP and the requirement of our discharge permit. The 2019 budget has an amount set for non-specific project engineering, which this work would qualify. The budget in this line item would cover the costs of this task order. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Task Order 2019-01 ACTION REQUESTED OF COUNCIL: Consider project to address this issue.  TASK ORDER 2019-01 Industrial Wastewater Discharge Control This is Task Order No. 2019-01, consisting of 4 pages. Task Order In accordance with paragraph 1.1 of the Master Professional Service Agreement between City of Columbus (City) and Ruekert & Mielke Inc. (R/M) for Professional Services – Task Order Edition, dated April 6, 2010 ("Agreement"), City and R/M agree as follows: 1. Specific Project Data A. This project will include establishing local discharge limits for significant sewer users, including but not limited to American Packaging and Enerpac. The local discharge limits prohibit wastewater pollutants (constituents) from being discharged to the sanitary sewer system. These pollutants can interfere with the designed operation of the collection system or treatment facilities; pass through the treatment works to cause the treatment works to exceed the limits presented by the WPDES permit; or interfere with the sludge management program. Discharge permits will be prepared for the existing, significant sewer users and serve as a template for future permitting. The project will include suggestions for modifying and updating the Sewer Use Ordinance. Sections will be modified or added for discharge prohibitions, discharge limitations, local limitations, wastewater discharge permits, and pretreatment. 2. Scope of Services for R/M A. R/M would provide the following services to develop local limits: 1. Establish toxic substance concentrations for non-industrial sewer users. 2. Review and identify the toxic removal efficiency of the Columbus WWTP. 3. Identify background, toxic concentrations of the water in the Crawfish River. 4. Summarize water quality-based effluent limits for toxic substances. 5. Calculate allowable pollutant loadings to prevent pollutant pass-through, treatment process interference, and sludge management program interference. 6. Compare allowable pollutant loadings and identify controlling value. Page 1 of 4 Pages (Attachment 1 - Task Order Form) 3/14/17 Ruekert & Mielke. Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc. Engineering > Task Orders > Task Order 2019-01 Industrial WW Discharge Control > Task Order 2019-01 Industrial Wastewater Discharge Control~  TASK ORDER 2019-01 Industrial Wastewater Discharge Control 7. Identify and summarize loadings available to industry and pollutant concentrations available to industry. 8. Establish flow-based concentrations for pollutants. B. R/M will provide the following services for preparing the discharge permits for existing, significant sewer users, including but not limited to: American Packaging, Enerpac, Ottery Brothers, LLC, Roberts Mfg., and Fromm: 1. Meet with significant sewer users to review the purpose and scope of the program, and to obtain information on the source, location, and characteristics of their wastewater discharges. 2. Inspect significant, sewer user facilities. 3. Provide sewer user questionnaires to the significant sewer users, coordinate the completion of questionnaires, and review the finished questionnaires. 4. Obtain and review the information available for the sewer users including the wastewater flow schematic and site plans. 5. Prepare an outline of the discharge permit and review with City staff. 6. Prepare discharge permits for two, significant sewer users. Permits will contain sections including: description of industrial operations, monitoring facility requirements, monitoring requirements, reporting requirements, access to monitoring facilities, basis of user charge, local limitations, notification of process changes, and provisions for modification of the permit. 7. Meet with significant sewer users to present their permits. 8. Coordinate finalizing and implementing the discharge permit program with the significant users and the City. C. R/M will provide the following services for modifying and updating the Sewer Use Ordinance: 1. Review the existing Sewer Use Ordinance and identify the sections that need to be modified and updated. 2. Modify and update sections of the Sewer Use Ordinance. 3. Provide a draft of ordinance changes to the City for review and comments. 4. Update draft to incorporate City comments. 5. Provide final Sewer Use Ordinance to the City for council’s approval and incorporation into the City’s Code of Ordinances. Page 2 of 4 Pages (Attachment 1 - Task Order Form) 3/14/17 Ruekert & Mielke. Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc. Engineering > Task Orders > Task Order 2019-01 Industrial WW Discharge Control > Task Order 2019-01 Industrial Wastewater Discharge Control~  TASK ORDER 2019-01 Industrial Wastewater Discharge Control 6. Assist City in notifying significant sewer users of the Sewer Use Ordinance update and its impact on their wastewater management. 3. City's Responsibilities The City shall have those responsibilities set forth in Section II of Agreement, subject to the following: A. Provide files on the significant user’s facilities and wastewater data. B. Provide the current Sewer Use Ordinance. 4. Items Excluded The following items are excluded from the Scope of Services: A. None. 5. Times for Rendering Services Schedules are subject to change due to activities beyond the control of Ruekert & Mielke, Inc. In general, the tentative schedule is as follows: February 2019 Common Council task order authorization. February 2019 Start industrial wastewater discharge control work. March 2019 Complete development of local limits, discharge permits, and Sewer Use Ordinance update. April 2019 Incorporate City comments and finalize project. May 2019 Provide final documents to City. 6. Payments to R/M A. City shall pay R/M for services rendered as follows: Estimate of Compensation for Category of Services Compensation Method Services Industrial Wastewater Standard Hourly Rates $24,392 Discharge Control Reimbursables $137 TOTAL = $24,529 B. Detailed breakdown of Hours is attached as Exhibit B. C. The terms of payment are set forth in Section III and Exhibit A of the Agreement, subject to the following: Page 3 of 4 Pages (Attachment 1 - Task Order Form) 3/14/17 Ruekert & Mielke. Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc. Engineering > Task Orders > Task Order 2019-01 Industrial WW Discharge Control > Task Order 2019-01 Industrial Wastewater Discharge Control~  TASK ORDER 2019-01 Industrial Wastewater Discharge Control Terms and Conditions: Execution of this Task Order by City and R/M shall make it subject to the terms and conditions of the agreement (as modified above), which Agreement is incorporated by this reference. R/M is authorized to begin performance upon its receipt of a copy of this Task Order signed by City. The Effective Date of this Task Order is February 5, 2019. City of Columbus: Ruekert & Mielke, Inc.: By: By: Name: Name: Jason P. Lietha, P.E. Title: Title: Vice President/Office Manager DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Name: Jason Lietha Title: Title: Vice President/Office Manager Address: Address: 4001 Nakoosa Trail, Suite 200 Madison, WI 53714-2407 E-Mail E-Mail Address: Address: jlietha@ruekert-mielke.com Phone: Phone: 608.819.2600 Fax: Fax: 608.819.2601 Phone: Phone: Fax: Fax: Page 4 of 4 Pages (Attachment 1 - Task Order Form) 3/14/17 Ruekert & Mielke. Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc. Engineering > Task Orders > Task Order 2019-01 Industrial WW Discharge Control > Task Order 2019-01 Industrial Wastewater Discharge Control~ 2019 Columbus Wisconsin Standard Rates Exhibit A RUEKERT & MIELKE, INC. STANDARD HOURLY RATES STANDARD HOURLY RATES ENGINEERING SERVICES SCADA SERVICES Engineer 8 191.00 Senior SCADA Analyst $175.00 Engineer 7 181.00 City Engineer 7 176.00 SURVEYING SERVICES City Engineer 7 (Meeting Rate) 87.00 Professional Land Surveyor 134.00 Engineer 6 164.00 Crew Chief / Surveyor 122.00 Engineer 5 155.00 Surveying Technician 89.00 Engineer 4 147.00 Engineer 3 124.00 CONSTRUCTION REVIEW SERVICES Engineer 2 118.00 Construction Review Manager 130.00 Engineer 1 101.00 Senior Construction Review Technician 102.00 Senior Engineer Technician 139.00 Construction Review Technician 2 89.00 Engineer Technician 3 117.00 Construction Review Technician 1 75.00 Engineer Technician 2 105.00 Engineer Technician 1 95.00 ADMINISTRATIVE SERVICES Environmental Coordinator 145.00 Certified Public Accountant (Company CFO) 181.00 Project Assistant 75.00 Administrative Assistant 75.00 MISCELLANEOUS MILEAGE MUNICIPAL ECONOMICS & For Engineers and Technicians .58/mile PLANNING SERVICES For Construction Review Technicians .62/mile Senior Economic Consultant 189.00 For Survey Crews .79/mile Economic Consultant 2 134.00 Economic Consultant 3 145.00 IT/GIS TECHNICIAN SERVICES Asset Management Consultant 177.00 Print reproductions .50/sq. foot IT/GIS Analyst 4 161.00 Color copies .40/page IT/GIS Analyst 2 133.00 B&W copies .15/page IT/GIS Analyst 1 118.00 Color plots 2.50/sq. foot IT/GIS Technician 2 105.00 Scanning .50/scan IT/GIS Technician 1 95.00 Flow Probe 125.00/day GPS equipment 125.00/day ATV fee 125.00/day Robotics equipment 125.00/day Road Tube Traffic Counter – day 50.00/day Road Tube Traffic Counter – week 150.00/week Turning Movement Traffic Counter 10.00/day Note: Overtime rates will be 120% of standard rate for construction review services. 01/10/19 ~Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc Engineering > Task Orders > Exhibit A - Ruekert and Mielke 2019 Rates For Columbus.doc~  EXHIBIT B PROFESSIONAL FEE ESTIMATE CLIENT: CITY OF COLUMBUS Industrial Wastewater Discharge Control Jan-2019 PREPARED BY: TSN CATEGORY OF PERSONNEL $181 $164 $118 $105 $75 TOTAL TOTAL SCOPE OF SERVICES E7 E6 ET2 ET ADMIN LABOR PM/ENG ENG ENG CADD ASSIST HRS COST Tasks - Develop Local Limits $6,554 Establish toxic substance concentrations for non industrial users. 1 3 1 5 $791 Review and identify toxic removal efficiency of the Columbus WWTP. 1 3 1 5 $791 Identify background toxic concentrations of the water in the Crawfish River. 1 2 2 5 $745 Summarize water quality-based effluent limits for toxic substances. 2 1 3 $446 Calculate allowable pollutant loadings to prevent pollutant pass through, treatment process interference, and sludge management program interference. 1 4 3 8 $1,191 Compare allowable pollutant loadings and identify controlling value. 4 2 6 $892 Identify and summarize loadings available to industry and pollutant concentrations available to industry. 3 3 2 8 $996 Establish flow based concentrations for pollutants. 1 2 1 1 5 $702 TOTAL HOURS 5 23 14 0 3 45 Tasks - Prepare Discharge Permits $12,269 Meet with significant sewer users to review purpose and scope of the program and obtain information on wastewater discharges. 0.5 12 12.5 $2,059 Inspect significant sewer user facilities. 10 10 $1,640 Provide, coordinate, and review significant user questionnaires. 0.5 6 6 2 14.5 $1,933 Obtain and review information available for the sewer users including wastewater flow schematic and site plans. 4 4 8 $1,128 Prepare outline of discharge permit. Review with City staff. 0.5 2 2 4.5 $655 Prepare discharge permits. 0.5 4 4 2 2 12.5 $1,579 Meet with significant sewer users to present permits. 12 12 $1,968 Coordinate finalizing and implementing the discharge permit program with the significant users and City. 1 4 4 9 $1,309 TOTAL HOURS 3 54 20 2 4 83 Tasks - Modify and Update Sewer Use Ordinance (SUO) $5,569 Review existing Sewer Use Ordinance and identify sections that need to be modified and updated. 1 2 3 $509 Modify and update sections of the Sewer Use Ordinance. 1 12 4 17 $2,449 Provide draft of ordinance changes to the City for review and comments. 1 2 3 $509 Update draft to incorporate City comments. 0.5 0.5 2 3 6 $634 Provide final Sewer Use Ordinance to the City for council approval and incorporation in the City’s Code of Ordinances. 1 1 2 4 $432 Assist City in notifying significant sewer users of the Sewer Use Ordinance update and impact on their wastewater management. 2 6 8 $1,036 TOTAL HOURS 3.5 19.5 9 0 9 41 REIMBURSABLE $137 Printing/Copying $50.00 Mileage 150 Miles $0.58 /mile $87.00 TOTAL ENGINEERING FEES $24,529 Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc. Engineering > Task Orders > Task Order 2018-08 Industrial WW Discharge Control> Exhibit B - Manhour Estimate.xls 1/10/2019 Ruekert Mielke, Inc.  2019 AGENDA ITEM Committee of the Whole Meeting date: __ January 15, 2019 ______ Council Meeting date: _____February 5, 2019______ ITEM: _ Refinishing Floors in the Pavilion – HLPC DETAILED DESCRIPTION OF SUBJECT MATTER: At the January 15th COW, the Council give support for going forward on a project to refinish the wood floors at the Pavilion, which would utilize funds from the Columbus Historic Landmarks Preservation Commission. It was there that information was provided regarding a generous donation of funds was to be coming in to address a number of projects with the Pavilion, which is great. To formalize the plan for the project for HLPC will be good for Tuesday night, but I want you to know that I intend to forward official agreements with contractors to the Council for formal approval before work is undertaken with the City as a signatory to the agreement. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Approval to move forward on a contract for the refinish of the flooring at the Firemen’s Park Pavilion.  2019 AGENDA ITEM Committee of the Whole Meeting date: __ January 15, 2019 ______ Council Meeting date: ______February 5, 209 ______ ITEM: _ Repeal of Section 106.35 related to the Beautification Committee DETAILED DESCRIPTION OF SUBJECT MATTER: As was directed at the January 15th COW, attached is an ordinance drafted by Atty. Johnson that repeals sections in City Ordinance related to the Columbus Beautification Committee. This would be the first step in potentially reviewing and revising the goals of the committee and beautification efforts in the City. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Proposed Ordinance ACTION REQUESTED OF COUNCIL: Review and take action.  2019 AGENDA ITEM Committee of the Whole Meeting date: __ January 15, 2019 ______ Council Meeting date: ______February 5, 209 ______ ITEM: _ Repeal of Section 106.35 related to the Beautification Committee DETAILED DESCRIPTION OF SUBJECT MATTER: As was directed at the January 15th COW, attached is an ordinance drafted by Atty. Johnson that repeals sections in City Ordinance related to the Columbus Beautification Committee. This would be the first step in potentially reviewing and revising the goals of the committee and beautification efforts in the City. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Proposed Ordinance ACTION REQUESTED OF COUNCIL: Review and take action.  CITY OF COLUMBUS ORDINANCE NO. ______________ AN ORDINANCE TO REPEAL SECTIONS 106-32(3) AND 106-35, AND REPEAL AND RECREATE SECTIONS 106-37, 106-39, 106-44 AND 90-334 OF THE CITY CODE OF ORDINANCES The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. Sec. 106-35. – Beautification Committee, is hereby repealed in its entirety and has no further legal effect or authority. 2. Sec. 106-32(3) is hereby repealed in its entirety and has no further legal effect or authority. 3. Sec. 106-37. – Interference with City Forester Prohibited, is hereby repealed and recreated to now read as follows: No person shall interfere with the City Forester, the Forester’s authorized representative, or its agents while they are engaged in carrying out any work or activities authorized by this chapter. 4. Sec. 106-39(a) – Planting of Public Trees and Shrubs, is hereby repealed and recreated to now read as follows: (a) Tree Planting Program. The City Forester, using the Arboricultural Specifications Manual for the City of Columbus shall recommend to the Common Council a program for tree planting, care, and protection for public trees and shrubs. The Common Council shall also encourage the planting, care and protection of trees and shrubs on private premises within the City. 5. Sec. 106-44 – Appeals, is hereby repealed and recreated to now read as follows: Any action of the City Forester may be appealed to and heard by the Common Council. To be effective, an appeal must be filed within 30 days after the decision of the City Forester. The appeal shall be in writing and shall be filed with the City Forester and with the City Clerk for placement on the Common Council’s agenda. The appeal shall clearly specify the reasons for which a hearing is requested. 6. Sec. 90-334(1) – Plans, is hereby repealed and recreated to now read as follows:  (1) Each of the following plans and accompanying construction specifications shall, except for the landscaping plan, be approved by the Common Council and any other agency having relevant approving authority before commencement of the installation of the relevant improvement. The landscaping plans shall be reviewed and approved by the Plan Commission. 7. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 8. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2019. CITY OF COLUMBUS By: ___________________________ Michael Thom, Mayor By: __________________________ Pat Goebel, Acting Clerk Vote: Yes ______ No ______ Published on: _________________ F:\DOCS\WD\53481\6\A3352770.DOCX 2  2019 AGENDA ITEM Committee of the Whole Meeting date: __ January 15, 2019 ______ Council Meeting date: _____TBD ______ ITEM: _ Driveway Waivers for James Street DETAILED DESCRIPTION OF SUBJECT MATTER: This issue relates to the management of driveway widths for properties along James Street that came about as part of the James Street reconstruction. After the James Street project, several driveways were identified that did not comply with City Code, either to wide, dual driveway or other imperfections. Instead of requiring the landowners to bring the driveway into compliance, Atty. Paul Johnson came up with a document allowing the driveway to remain in place as is until such time as it needs to be replaced by the homeowner (or the City/DOT requires it as part of a street project). If that occurs, then the owner will need to bring the driveway into compliance. Attached is a waiver document and list of affected properties. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Waiver document and property list ACTION REQUESTED OF COUNCIL: Consider approval of driveway waivers  WAIVER FOR NONCONFORMING DRIVEWAYS Document Number Document Title This is not a conveyance as defined under Wis. Stat. § 77.21(1) and not subject to a real estate transfer fee. A. As of the date of execution of this Waiver, the real estate identified more specifically on Exhibit A (the "Property") contains a driveway that does not conform to Chapter 86 the City of Columbus Code of Ordinances ("Columbus Code"); B. Pursuant to its general powers, the City of Columbus Common Council finds that waiving compliance with the Columbus Code will not have a detrimental effect on the safety of the general public; Recording Area C. The City of Columbus (the "City") desires to waive compliance with the terms of Name and Return Address the Columbus Code pursuant to the conditions contained herein to facilitate conveyances of the Property; Attorney Paul A. Johnson P.O. Box 256 NOW THEREFORE, the City waives the requirement that the Nonconforming Lodi, WI 53555-0256 Driveway comply with the Columbus Code conditioned upon the following provisions: See attached Addendum. Parcel Identification Number (PIN) 1. In the event the Nonconforming Driveway is damaged from any cause whatsoever and to the extent that repair costs would be equal to or greater than 50% of the cost of installing a new driveway, or in the event that the Nonconforming Driveway is voluntarily removed or replaced, this waiver is deemed revoked and a new driveway that meets the minimum driveway requirements of the then current Columbus Code must be installed. 2. In the event the City deems it necessary to revoke this waiver on the basis of a need to expand capacity or improve safety, the City reserves the right to give notice regarding the removal of the Nonconforming Driveway. The City may terminate this waiver upon thirty (30) days written notice to the property owner. The property owner shall remove the Nonconforming Driveway maintained under this waiver within the time specified in the notice. 3. If the City determines the maintenance or use of the Nonconforming Driveway authorized under this waiver increases the difficulty of road maintenance, creates conditions adverse to the best interest of the highway users, the general public, or presents a threat to road or pedestrian safety, then the property owner, upon notification by the City, shall promptly remove the Nonconforming Driveway. 4. The requirement to install a new driveway after revocation of this waiver does not relieve the property owner from complying with any and all provisions of the Columbus Code regulating the installation of driveways. 5. Issuance of this waiver shall not be construed as a waiver of any other defect in the Nonconforming Driveway that fails to meet the minimum requirements of the Columbus Code or as a waiver of the property owner's obligation to comply with any other requirement imposed by the Columbus Code or state law. 6. Failure by the property owner to comply with the provisions of this waiver is cause for the City to terminate this waiver and to require the property owner to take immediate action to comply with the Columbus Code. This waiver was approved by the Common Council on _____________ ____, 2018. Signed this _______ day of _________, 2018 State of Wisconsin ) ) ss. __________________________________________________ Columbia County ) Michael Thom, Mayor On ___________________, 2018, this instrument was acknowledged before me by the named person(s). Attested: _________________________________________________________ __________________________________________________ (Signature, Notary Public, State of Wisconsin) City Clerk Name: ___________________________________________________ My Commission (expires: ________________ / is permanent) This instrument was drafted by: Attorney Paul A. Johnson INFO-PRO® www.infoproforms.com Boardman & Clark LLP, 156 S. Main Street, Lodi, WI 53555  2019 AGENDA ITEM Committee of the Whole Meeting date: __ None______ Council Meeting date: ______February 5, 2019 ______ ITEM: _ Mayoral Appointment of City Clerk DETAILED DESCRIPTION OF SUBJECT MATTER: Mayor Thom has informed me that it is his wish to appoint Pat Goebel as the City Clerk. Pat has officially been the Interim City Clerk since early October and has managed the duties of the City Clerk since late August. Pat has done a great job in this role and I look forward to continue working with her. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Consider Mayoral Appointment