City Council Meeting Packets

AMENDED COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, NOVEMBER 5, 2019 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 10/15/19 2. Applications for Operator Licenses, term 07/01/19 – 06/30/21 New Business 1. Consider & take action on donation of downtown holiday decorations from CDDC & Chamber of Commerce 2. Consider & take action on changing the December 3 Council meeting due to the Holiday Train 3. Consider & take action on The Woods at Highland Ridge Phase 2 Letter of Credit 4. Consider & take action on acceptance of storm water main from Prairie Ridge Health 5. Consider & take action on Resolution #18-19 "Preliminary Resolution Declaring Intent To Levy Special Assessments Under Municipal Police Powers Pursuant To Section 66.0703, stats." 6. Consider & take action on Resolution #19-19 "A Resolution To Approve Use Of The Allowable Increase In The City of Columbus 2019 Tax Levy As Shown On The Levy Limit Worksheet" 7. Consider & take action on "Class B" Beer & Fermented Malt Beverage & Intoxicating Liquor license application for Tequilas Bar & Grill, 126 S Ludington St 8. Consider & take action on claims in the amount of $369,531.40 9. Report of City Officers – Mayor 10. The City Council meeting will temporarily adjourn and reconvene after the conclusion of the Committee of the Whole Meeting to address items 11 and 12 of the agenda. 11. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session to consider the purchase of a building for redevelopment purposes at 103 N Ludington Street. 12. Reconvene to open session to consider and take possible action on offer to purchase at 103 N Ludington. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, OCTOBER 15, 2019 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Present: Mayor Thom, Alders Gray, Johnson, Reid, Ryan, Theilen, Traxler; City Administrator Vander Sanden, City Attorney Johnson, City Clerk Goebel, City Engineer Lietha, interested citizens and the media. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Ryan, second by Johnson to approve. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Theilen, second by Ryan to approve consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 10/01/19, Council & Committee of the Whole Minutes – special meetings 10/08/19 New Business 1. Consider & take action on selection of Hibbard Street for street reconstruction in 2020: Motion by Traxler, second by Theilen to approve Hibbard Street for reconstruction in 2020. Carried voice vote. 2. Consider & take action on sink hole situation at Fireman’s Park: Motion by Traxler, second by Reid to approve Columbia County to fix the sink hole in Fireman's Park in the amount of $23,292.54. Roll call vote unanimous. The work will not disrupt the deer pen. 3. Consider & take action on field use agreement with Columbus Area Youth Soccer Organization: Motion by Traxler, second by Theilen to approve the field use agreement with CAYSO. Carried voice vote. 4. Consider & take action on 2020 Dodge County Stray Animal Contract: Motion by Reid, second by Ryan to approve the 2020 Dodge County Stray Animal contract in the amount of $1100, up to and only 5 dogs, and Humane Society must approve the animal. Roll call vote unanimous. 5. Consider & take action on 2020 Dodge County Joint Powers Agreement: Motion by Johnson, second by Traxler to approve the 2020 Dodge County Joint Powers Agreement. Carried voice vote. 6. Consider & take action on Columbus Police Department request to proceed with policy manual revision: Motion by Gray, second by Ryan to approve proceeding with policy manual revision for the Police Dept. Roll call vote unanimous. Insurance will reimbursement $1000 when complete. 7. Consider & take action on Columbus Police Department request to purchase 2 cell phone cradle units for squads: Motion by Ryan, second by Traxler to approve the purchase of 2 cell phone cradle units for squads. Roll call vote unanimous. 8. Consider & take action on updates to the City’s Special Assessment Guidelines: Motion by Traxler, second by Gray to approve the Special Assessment Guidelines. Carried voice vote. 9. Consider & take action on roof repairs at the Wastewater Treatment Plant: Motion by Ryan, second by Gray to approve roof repairs at WWTP, Option 1, in the amount of $80,600. Roll call vote unanimous. 10. Consider & take action on the 2018 City Audit: Motion by Traxler, second by Theilen to approve the 2018 City Audit. Carried voice vote. 11. Consider & take action on the 2018 Sewer Audit: Motion by Gray, second by Ryan to approve the 2018 Sewer Audit. Carried voice vote. 12. Consider & take action on change of easement location at lot 6 of the Columbus Commerce Center: Motion by Johnson, second by Gray to approve the change of easement location at lot 6 of Columbus Commerce Center with changes to paragraph #7, 9. Carried voice vote. 13. Consider & take action on applications for Operator Licenses, term 07/01/19 – 06/30/21: Motion by Traxler, second by Gray to approver operator licenses for Terry Tenevugue, Amber Marie Mallow, Sonda Porras Alatorre, Fabian Arzate-Ramirez. Carried voice vote. 14. Consider & take action on claims in the amount of $243,163.37: Motion by Gray, second by Traxler to approve claims. Roll call vote unanimous. 15. Report of City Officers – Mayor: TV/Appliance recycling on 10/19 8:00-3:00 pm, need a pre-paid receipt available at City Hall or DPW; Trick or Treat 10/26 5:00-8:00 pm, City-wide bonfire 10/25; Hibbard Street Reconstruction Public Informational Meeting 10/16 6:30 at Senior Center; Budget Meetings 10/21, 10/22, 10/28, 10/29, 11/7. City Administrator: Vander Sanden thanked Council, staff, family, friends for support throughout his career as City Administrator. Adjourn: Motion by Traxler, second by Theilen to adjourn at 6:54 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, OCTOBER 15, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler, Alders Gray, Johnson, Reid, Ryan Theilen, Thom; City Administrator Vander Sanden, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Theilen, second by Ryan to approve with changes: #17 after #9, #16 after #17. Carried voice vote. 4. Citizen Comments: None. 5. Department Reports: Place on file: Police Report – September 2019, Life Star Report – September 2019, Media Coordinator – September 2019, Treasurer's Report – September 2019, DPW Report – September 2019, Senior Center – September 2019 6. Committee Minutes: Place on file: Cable Commission – 9/4/2019, Hillside Cemetery – 06/03/19, 07/15/19, Senior Citizens Advisory – 09/05/19, CWL – 09/12/19 7. Presentation from Erik Raatz regarding proposed Eagle Scout project for the City of Columbus: Raatz informed the Council of ideas for a proposed Eagle Scout project. Thom directed Raatz to speak with Dir of Planning & Development Matt Schreiber as his project progresses. 8. Review & Consider acceptance of downtown holiday decorations from CDDC & Chamber of Commerce: Forward to November 5 Regular meeting. 9. Presentation from Andrew Gile on the City Hall Auditorium: Andrew Gile presented a proposed time line and fundraising ideas for the City Hall auditorium restoration. 17. Consider application for "Class B" Beer & Fermented Malt Beverage & Intoxicating Liquor license application for Tequilas Bar & Grill, 126 S Ludington St: Forward to November 5 Regular meeting. Council can grant the license conditional upon closing on the property. 16. Review RFP’s from Public Management Search firms to discuss City Administrator transition: Henry Veleker, IPR, LLC presented his proposal as a search firm for the City Administrator transition. 10. Further review and discussion of WisDOT LRIP and MLS Grants: City Engineer Lietha updated the Council on several grants available for the City to apply for. 11. Further discussion on potential Mill & Overlay candidates for 2020: Continue discussion on candidates. Return to COW. 12. Review The Woods at Highland Ridge Phase 2 Letter of Credit: Letter of Credit due 11/15. Forward to November 5 Regular meeting. 13. Discussion of acceptance of storm water main from Prairie Ridge Health: Prairie Ridge would like to replace the storm water drain and have the City maintain it. We would need an easement in order to do so. Forward to November 5 Regular meeting. 14. Review Resolution #18-19: "Preliminary Resolution Declaring Intent To Levy Special Assessments Under Municipal Police Powers Pursuant To Section 66.0703, stats.": Forward to November 5 Regular meeting. 15. Review Resolution #19-19 "A Resolution To Approve Use Of The Allowable Increase In The City of Columbus 2019 Tax Levy As Shown On The Levy Limit Worksheet": Forward to November 5 Regular meeting. 18. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session to consider the purchase of a building for redevelopment purposes at 103 N Ludington Street. Motion by Ryan, second by Gray to convene to closed session at 8:44 pm per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session to consider the purchase of a building for redevelopment purposes at 103 N Ludington Street. Roll call vote unanimous. 19. Reconvene to open session to consider and take possible action on offer to purchase at 103 N Ludington. Motion by Johnson, second by Ryan to reconvene to open session at 9:35 pm. Roll call vote unanimous. Recommend to CDA to draft offer to purchase the property at 103 N Ludington St and move forward with financing. Adjourn: Motion by Gray, second by Ryan to adjourn at 9:36 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2019 AGENDA ITEM Committee of the Whole Meeting date: _ _ ____ ______ Council Meeting date: _____November 5, 2019__________ ITEM: _____New Operator Licenses for licensing period 7/1/19 – 6/30/21__ DETAILED DESCRIPTION OF SUBJECT MATTER: Recommend approval for new operator licenses: • Kelly A. Stratman • Ryan L. Frei • Michelle J. Dreger LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Recommend approval for new operator licenses:  AGENDA ITEM Committee of the Whole Meeting date: __October 15__ Council Meeting date: _____________ ITEM: Consider and accept donation of Holiday Decorations from Columbus Chamber of Commerce and Columbus Downtown Development Corporation (CDDC) DETAILED DESCRIPTION OF SUBJECT MATTER: Consider and accept donation of Holiday Decorations from Columbus Chamber of Commerce and CDDC The Columbus Chamber and Commerce and CDDC undertook a fundraising effort earlier this year to raise funds for Holiday Decorations in Columbus. The project raised funds for: Holiday Decorations for street poles, Holiday decorations for the Christmas Tree in the library lawn, and for electrical outlets to along Dickason Blvd. The donation form has been submitted to recognize the street pole decorations and for the Christmas Tree decorations. Attached is the supporting information provided to us by the Beautification Committee. City Staff would like to Thank: the beautification Committee of Beth Reanee, Paula Steiner, Dave Maylone; JD Milburn and Tiffany Faust for help manage the donations; everyone at the Columbus Chamber of Commerce and CDDC for helping with the fundraising effort; and every individual, business or commission that donated to this effort. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Holiday Décor Donation Packet ACTION REQUESTED OF COUNCIL: Consider and accept donation of Holiday Decorations from Columbus Chamber of Commerce and CDDC  2019 AGENDA ITEM Committee of the Whole Meeting date: __ ______ Council Meeting date: ______November 5, 2019______ ITEM: _ Holiday Train and Council Meeting - December 3, 2019 DETAILED DESCRIPTION OF SUBJECT MATTER: Request the Council to review and consider moving the December 3 City Council meeting to Monday, December 2 due to the arrival of the Holiday Train. This is part of our normal practice, so I have placed this on the Regular Agenda for a vote. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Consider moving the December 3, 2019 City Council to another date.  2019 AGENDA ITEM Committee of the Whole Meeting date: __ October 15, 2019 ______ Council Meeting date: ____November 5, 2019____ ITEM: _Action on the Letter of Credit for the Woods, ph 2 DETAILED DESCRIPTION OF SUBJECT MATTER: The Letter of Credit (LOC) for phase 2 of the Woods at Highland Ridge is set to expire on November 14, 2019. The current letter of credit for this development is $59,640. We have reached out to the developer on this issue and have asked for an update on the punchlist items to be completed before this phase is accepted. Further discussion will be necessary at the Committee of the Whole on Tuesday. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: City Engineer letter to Valido Homes related to items on phase 2 of the Woods. ACTION REQUESTED OF COUNCIL: Review & discuss.  4001 Nakoosa Trail, Suite 200, Madison, WI 53714 608-819-2600 September 30, 2019 , WI 53204 Patrick Vander Sanden City Administrator 105 N. Dickason Boulevard Columbus, WI 53925 Re: The Woods at Highlands Phase 2 – Punch List Dear Patrick: Ruekert & Mielke, Inc. (R/M) conducted a walkthrough of the above project on September 24, 2019, to develop a punch list for repairs. The list below is comprised of the items that still must be addressed. The items that require attention are as follows: 1. Clean the road. 2. Repair the damaged curb at the entrance of the private driveway. 3. Add turn around at the end of Woods Lane. 4. Complete restoration along Woods Lane. 5. Clean out the storm-sewer manholes. 6. Repair drive apron grade issue on Lot 3. The timeline for the items to be completed is October 15, 2019, in order to release the Letter of Credit prior to its expiration. Please notify R/M when these items are completed, and we will then schedule a follow-up inspection. If you have any questions, please don’t hesitate to contact me. Respectfully, RUEKERT & MIELKE, INC. Jason P. Lietha, P.E. (WI, MN) Vice President/Office Manager jlietha@ruekertmielke.com JPL:rsf cc: Zach Navin, Director of Public Works Joe Hammer, Columbus Water & Light Matthew Schreiber, City of Columbus Jim Hartung, Valido Homes File ~Columbus City 8117-10021 Site Development Review > 124 - Woods and Highland Ridge > Vander Sanden-20190930-The Woods at Highlands Phase 2 Punch List~1.docx.docx~ Your Infrastructure Ally ruekertmielke.com  2019 AGENDA ITEM Committee of the Whole Meeting date: __October 15, 2019 ______ Council Meeting date: ___TBD_____ ITEM: _Discuss proposal to accept stormwater main from Prairie Ridge Hospital DETAILED DESCRIPTION OF SUBJECT MATTER: As part of the latest addition to Prairie Ridge Hospital, work has been done to improve stormwater drainage around the Hospital. One of the stormwater mains that will be improved will carry a considerable amount of water coming off of Park Ave (STH 73) around the Hospital. Hospital officials have talked about whether the City would be ok with taking ownership of this stormwater main. City Engineer Jason Lietha will have further information on this item on Tuesday night. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Review and discuss proposal.  RESOLUTION ____18-19_____ PRELIMINARY RESOLUTION DECLARING INTENT TO LEVY SPECIAL ASSESSMENTS UNDER MUNICIPAL POLICE POWERS PURSUANT TO SECTION 66.0703, STATS. The City of Columbus, Columbia County, Wisconsin, by its Common Council, hereby resolves as follows: 1. The City of Columbus Common Council hereby declares its intention to exercise its police power under Section 66.0703, Stats., to levy special assessments upon property in the Assessment District hereafter described, for benefits conferred upon such properties by reason of the following public work and improvements: Street replacement, utility improvements, installation of curb and gutter, driveway aprons, driveway sidewalks, stormwater improvements, removal and replacement of existing sidewalks, installation of new sidewalks, and restoration. 2. The Properties to be assessed lie within the following described Assessment District, all lying within the City of Columbus, Columbia County, Wisconsin: a. the Lots abutting both sides of Hibbard St., from its intersection with Dix Street to its intersection with Maple Avenue. 3. The total amount assessed against the properties in the described Assessment District shall not exceed 100% of the administrative expenses and total costs of the improvements. 4. The Common Council determines that the improvements constitute an exercise of the police power for the health, safety and general welfare of the municipality and its inhabitants. 5. The Municipal Engineer, Ruekert & Mielke Inc. shall prepare a report which shall consist of: a. Preliminary Plans and specifications for the improvements; and b. Schedule of proposed assessments for all properties within the Assessment District. 6. When the report is completed, the Municipal Engineer shall file a copy of the report with the Municipal Clerk for public inspection. 7. All interested persons and owners of the property affected by this special assessment shall be provided with the notice and hearing requirements as set forth in sec. 66.0703(7)(a) Stats. 8. The assessment against any parcel may be paid in cash or in annual installments, the number of which shall be determined at the public hearing on the proposed assessments. Dated this _____ day ____________, 2019. CITY OF COLUBMUS By: ___________________________ Michael Thom, Mayor Attest: Patricia Goebel, Clerk C:\Users\PGoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\VN0WX9SO\preliminary resolution 093019 (A3568818x9DEB4).doc 2  RESOLUTION NO. 19-19 A RESOLUTION TO APPROVE USE OF THE ALLOWABLE INCREASE IN THE CITY OF COLUMBUS 2019 TAX LEVY AS SHOWN ON THE LEVY LIMIT WORKSHEET. WHEREAS, the meeting of the Committee of the Whole on October 8, 2019 did review the levy limit worksheet for the 2019 allowable tax levy, and WHEREAS, the levy limit worksheet indicated that there were two areas (Section B. / Section C.) which showed that there was allowable levy capacity available from prior years, and WHEREAS, Section B was the allowable difference between levy years and if not used would no longer be available to the City to build levy capacity, and WHEREAS, Section C is allowable levy capacity based on a rolling 5-year period which means that the 2014 allowable levy capacity of $114,540 if not used would fall off in 2020 and no longer be available to the City, and WHEREAS, the consensus of the Committee of the Whole was that having the levy capacity was important to the 2020 budget discussions and subsequent tax levy and approved moving this to a regular City Council meeting for adoption, and NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Columbus does hereby approve use of the allowable levy capacity as shown on the levy limit worksheet. (EXHIBIT “A”) Dated this 5th day of November 2019. CITY OF COLUMBUS ______________________________________ Michael Thom, Mayor Attest: ____________________________ Patricia Goebel, City Clerk  EXHIBIT "A" 2019 COLUMBIA 2019 11211 0308 CITY OF COLUMBUS 2019 2020 2018 2019 2019 15,571.28 $3,083,172 $0 2018 $0 2018 2019 $3,083,172 0 0 2018 $3,083,172 5.072 0 0 $3,239,550 2018 $3,239,550 2019 2020 $13,240.61 $3,226,309 $0 2019 2020 $3,226,309 $3,067,920 $3,067,601 $319 $3,067,601 0.015 $46,014 $319 2018 0.011 2017 0.000 2016 0.000 2015 0.000 2014 3.704 3.715 $3,083,172 $114,540 1 3  2019 AGENDA ITEM Committee of the Whole Meeting date: _ _ ____________ ______ Council Meeting date: _____November 5, 2019________________ ITEM: __Review New Alcohol License Application – Tequilas Bar & Grill, LLC _ DETAILED DESCRIPTION OF SUBJECT MATTER: Tequilas Bar & Grill, LLC have applied for a "Class B" Fermented Malt Beverage & Intoxicating Liquor license at 126 S Ludington Street. The applicants now own the property as the closing took place October 28. Remaining items for the application have been submitted, so the application is now complete. Final inspections are needed from Building & Fire Departments, and those will take place when remodeling is complete. If license is granted, it cannot be issued and the business cannot open until final inspections are complete. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: o Grant "Class B" Fermented Malt Beverage & Intoxicating Liquor license at 126 S Ludington Street for Tequilas Bar & Grill, LLC.