City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, FEBURARY 4th, 2020 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 1/21/20, 1/27/20 2. Picnic License: Tri-County Oddfellows Lodge #40 – Oddtoberfest, September 26, 2020 –Fireman's Park Pavilion 3. Applications for Operator Licenses, term 07/01/19 – 06/30/21 New Business 1. Consider and take action to suspend the rules and establish a date for a special assessment public hearing for the Hibbard St. Project. 2. Consider and take action to schedule a special Committee of the Whole meeting for March 10th, 2020 at 6:30 pm in the Council Chambers for the purpose of conducting a Public Hearing to review the Engineer’s report and special assessments involving the Hibbard St. construction project 3. Consider & take action on claims in the amount of $668,368.80 4. Report of City Officers – Interim City Administrator, Mayor Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, JANUARY 21, 2020 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Present: Mayor Thom, Alders Gray, Johnson, Reid, Ryan, Theilen, Traxler; Interim City Administrator Berner, City Attorney Johnson, City Clerk Goebel, City Engineer Lietha, interested citizens, and the media. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Theilen, second by Ryan to approve agenda. Carried voice vote. 5. Correspondence & Communications: Mark Krause, 735 Hibbard Street expressed concerns with including sidewalks in the Hibbard Street reconstruction project. John Falk, 219 Hibbard Street expressed concerns with drainage issues on Hibbard Street. Consent Agenda: Motion by Ryan, second by Theilen to approve consent agenda. Carried voice vote. Placed on file: Council & Committee of the Whole Minutes – 1/7/20, Applications for Operator Licenses, term 07/01/19 – 06/30/21: Patricia L. Smith. New Business 1. Consider & take action on Capital Improvement Policy Amendment: Motion by Ryan, second by Johnson to approve the Capital Improvement Policy Amendment. Carried voice vote. 2. Consider & take action to approve a market revaluation in 2020 by Associated Appraisal: Motion by Traxler, second by Theilen to approve the market revaluation for 2020 by Associated Appraisal. Roll call vote unanimous. 3. Consider & take action on claims for $ 2,761,386.46: Motion by Traxler, second by Theilen to approve claims for $2,761,386.46. Roll call vote unanimous. 4. Report of City Officers – Mayor: [Title} Matt Schreiber and the School District will meet to discuss Roadmap 2050 and the Launching a Legacy campaign. Meeting will take place on February 6 at 6:30 pm at the Columbus High School Library; Ordinance Review ad Hoc Committee met for first time and will invite relevant staff and commissions for the different portions of the code under review. Next meeting is January 28, 6:30 at City Hall to review the HLPC portion of the code. 5. Motion to temporarily adjourn and reconvene at the conclusion of the Committee of the Whole meeting to consider action on items 7, 8 and 9 of the agenda: Motion by Traxler, second by Gray to temporarily adjourn to the Committee of the Whole at 6:49 pm. Carried voice vote. 6. Motion to reconvene: Motion by Theilen, second by Reid to reconvene to the Regular Council meeting at 9:11 pm. Carried voice vote. 7. Consider & take action to approve Resolution (required for LRIP grant application in the amount of $686,900) Designating Bike and Pedestrian Accommodation for Hibbard Street in the City of Columbus: Motion by Traxler, second by Reid to approve Resolution #1-20 designating bike and pedestrian accommodation for the Hibbard Street reconstruction. Roll call vote carried with Johnson, Reid, Ryan, Theilen, Traxler voting Yes, and Gray voting No. 8. Consider & take action to approve the purchase of two squad cars for the Police Dept: Motion by Traxler, second by Reid to approve the purchase of two squad cars for the Police Department for $84,500.31, Roll call vote unanimous. 9. Consider & take action to approve contract with Neuman Pools – continued leak detection & possible repair of an underground 4” main drain: Motion by Ryan, second by Gray to approve the contract with Neuman Pools for pool leak detection and possible repair. Roll call vote unanimous. Adjourn: Motion by Traxler, second by Theilen to adjourn at 9:16 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, JANUARY 21 – 6:50 PM COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler, Alders Gray, Johnson, Reid, Ryan, Theilen, Thom; Interim City Administrator Berner, City Attorney Johnson, City Clerk Goebel, City Engineer Lietha, interested citizens and the media. 2. Notice of Open Meeting: Notes as posted. 3. Approve Agenda: Motion by Ryan, second by Theilen to approve agenda. Carried voice vote. 4. Citizen Comments: Kenneth Schultz, 708 Maple Avenue expressed concerns over drainage from the Hibbard Street reconstruction. 5. Department Reports: Placed on file: Police Report – December 2019, DPW Report – December 2019, Treasurer's Report – December 2019, Fire Dept. Report – December 2019, Media Coordinator Report – December 2019 6. Committee Minutes: placed on file: Senior Center Advisory – 10/3/19, 12/5/19, Cable Commission – 12/4/19, CWL – 12/18/19 7. Convene to closed session pursuant to State Statues 19.85 (1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session; to confer with contracted property service, TerraVenture Advisors, LLC regarding purchase of right-of-way for the WDOT Hwy 89 construction project: Motion by Ryan, second by Thom to convene to closed session at 6:54 pm per State Statues 19.85 (1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session; to confer with contracted property service, TerraVenture Advisors, LLC regarding purchase of right-of-way for the WDOT Hwy 89 construction project. Roll vote unanimous. 8. Reconvene to open session: Motion by Ryan, second by Gray to reconvene to open session at 7:30 pm. Carried voice vote. 9. Review Resolution #1-20 (required for LRIP grant application in the amount of $686,900) Designating Bike and Pedestrian Accommodation for Hibbard Street in the City of Columbus: A resolution is required when applying for LRIP funds if bike and pedestrian accommodations will be included in the Hibbard Street Reconstruction project. Forward to the 1/21 Regular meeting. 10. Purchase of two (2) Squad cars for the Police Department: Forward to 1/21 Regular meeting. 11. Contract with Neuman Pools - Continued leak detection & possible repair of an underground 4” main drain: Forward to 1/21 Regular meeting. 12. Review and discuss Capital Projects Budget Amendment: Interim Administrator Berner hi-lighted the Capital Projects and review debt management. Council requested this be put into Budget Amendment draft format and a timeline for the February 4 Committee of the Whole. Adjourn: Motion by Ryan, second by Gray to adjourn at 9:10 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE – CLOSED SESSION MONDAY, JANUARY 27, 2020 – 6:00 PM COLUMBUS CITY HALL - 2ND WARD ROOM 1. Roll Call: Present: Council President Traxler, Alders Johnson, Reid, Ryan, Thom; Interim City Administrator Berner, Kevin Brunner, PAA. Theilen excused. Gray Absent. 2. Notice of Open Meeting: Meeting was noted as posted. 3. Approval of Agenda: Motion by Ryan, second by Johnson to approve the agenda. Carried voice vote. 4. Motion by Ryan, second by Johnson to convene to closed session pursuant to State Statues 19.85 (1) (c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; to confer with contracted recruitment Service consultant, Public Administration Associates (PAA) regarding the review of potential candidates who have applied for the open position of City Administrator/Treasurer. Roll call vote unanimous. 5. Reconvene to open session: Motion by Ryan, second by Johnson to reconvene to open session at 9:04 pm. Carried voice vote. Adjourn: Motion by Thom, second by Johnson to adjourn at 9:04 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2019 AGENDA ITEM Committee of the Whole Meeting date: _ _ ____ ______ Council Meeting date: _____February 4th, 2020__________ ITEM: _____New Operator Licenses for licensing period 7/1/19 – 6/30/21__ DETAILED DESCRIPTION OF SUBJECT MATTER: Recommend approval for new operator licenses: • Brittany L. Haas • Genavieve E. Luey • Tamara J. Lohmiller • Robb NcNicol LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Recommend approval for new operator license(s)  COW AGENDA ITEM # 1 & 2 CITY OF COLUMBUS FOR COW MEETING OF: FEBURARY 4th, 2020 FOR CITY COUNCIL MEETING OF: FEBUARY 17th, 2020 REQUEST FROM/DEPARTMENT: INTERIM CITY ADMINISTRATOR AGENDA ITEM/REQUEST: MOTION TO SCHEDULE PUBLIC HEARING FOR HIBBARD STREET SPECIAL ASSESSMENTS *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: Consider and take action to suspend the rules and establish a date for a special assessment public hearing for the Hibbard St. Project. Consider and take action to schedule a special Committee of the Whole meeting for March 10th, 2020 at 6:30 pm in the Council Chambers for the purpose of conducting a public Hearing to review the Engineer’s report and special assessments involving the Hibbard St. construction project. Attached is a schedule outline for the Hibbard St. project prepared by the City Engineer. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: 2020 Capital Projects Fund Department: __________________________ Acct. # Approved Budget: Current Balance in Acct #: Remaining Balance in Acct #: _______________ (after approval)  4001 Nakoosa Trail, Suite 200, Madison, WI 53714-1380 Tel. (608) 819-2600 MEMO TO: City of Columbus FROM: Jason P. Lietha P.E. DATE: January 30, 2020 SUBJECT: 2020 Hibbard and Turner Street and Utility Improvements The below schedule is created based on estimated milestones for construction. Timelines are estimated and subject to shift. January 24, 2020 Plan and specifications available to bidders January 24, 2020 Draft preliminary special assessment completed February 4, 2020 Set date for special assessment public hearing February 19, 2020 Send advertisement to newspaper for special assessment public hearing February 19, 2020 Bids due to the City February 20, 2020 Mail out special assessments to residents February 22, 2020 Newspaper publication for special assessment public hearing February 28, 2020 WRAPP permit approved by WDNR March 3, 2020 Review bids at COW meeting March 10, 2020 Public hearing / Special COW meeting to consider special assessment March 15, 2020 Approval of sewer and water main extension permits by WDNR March 17, 2020 Regular Council meeting to consider final special assessment March 20, 2020 Tentative date for LRIP grant notification April 7, 2020 (If no LRIP grant) approve Hibbard bid April 7, 2020 (If LRIP grant) review SMA for grant May 5, 2020 Approve SMA May 6, 2020 Execute contracts for construction May 8, 2020 Preconstruction meeting May 11, 2020 Start Hibbard street construction June 1, 2020 First payment due to contractor June 3, 2020 Complete sanitary sewer improvements June 26, 2020 Complete water main improvements July 17 2020 Complete storm sewer improvements August 19, 2020 Complete street August 31, 2020 Complete restoration September 30, 2020 Weather / project contingency October 16, 2020 Project closeout JPL: jpl 1 01/30/20 ~Columbus City 8117-10063 2020 Street Reconstruction > 200-Design > Schedule> 20200129_Project Schedule.docx~