City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, APRIL 21, 2020 – 6:30 PM COLUMBUS CITY HALL AGENDA Video Conference Address: https://zoom.us/j/93948374512?pwd=dkdSODB4MmJjYnA5alhmMEVnUElxQT09 Meeting ID: 939 4837 4512 Password: 135905 OR Phone Conference Phone Number: 312-626-6799 Meeting ID: 939 4837 4512 Password: 135905 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Due to the COVID-19 health crisis, City staff need to minimize attendance at the Council meeting in City Hall per Governor Evers' Directive. Citizens wishing to make public comment at the meeting, please call 312-626-6799 by 6:15 pm. All comments are limited to 3 minutes in length. Consent Agenda 1. Council & Committee of the Whole Minutes – 4/7/20 New Business 1. Take Nominations and Elect a City Council President 2. Consider & take action on Mayoral Appointments of Alderpersons to City Boards, Committees, Commissions 3. Resolution 7-20 "Resolution Providing For The Sale of Approximately $1,135,000 Sewerage System Revenue Bonds, Series 2020A" 4. Consider & take action on Enerpac donation of playground structures for Warner Street Park 5. Consider & take action to suspend the rules to consider Agenda Item #6 6. Consider & take action on approval of city employee holding non-city public office (section IX.D of the Personnel Handbook) 7. Consider & take action on claims in the amount of $ 292,876.96 8. Report of City Officers – City Administrator, Mayor Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES MONDAY, APRIL 6, 2020 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Council meeting was called to order at 6:30 pm by Mayor Thom. Present: Mayor Thom, Alders Johnson, Reid, Ryan (via teleconference), Theilen (via teleconference), Traxler; Interim City Administrator Berner, City Attorney Johnson (via teleconference), City Clerk Goebel, City staff (via teleconference), interested citizens, and the media. Absent: Gray. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Traxler, second by Reid to approve. Carried voice vote. 5. Correspondence & Communications o Due to the COVID-19 health crisis, City staff need to minimize attendance at the Council meeting in City Hall per Governor Evers' Directive. Citizens wishing to make public comment at the meeting, please call 312-626-6799 by 6:15 pm. All comments are limited to 3 minutes in length. No public comment. Consent Agenda: Motion by Johnson, second by Ryan to approve the consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 3/24/20, Applications for Operator Licenses, term 07/01/19 – 06/30/21 New Business 1. Consider & take action on Final Resolution #6-20 "Final Resolution Authorizing Public Improvements And Levying Special Assessments Against Benefited Properties": Motion by Johnson, second by Theilen to approve Final Resolution #6-20. Roll call vote unanimous. 2. Consider & take action on contract for Neuman Pools for continued work on pool leak: Motion by Reid, second by Traxler to approve the contract with Neuman Pools to continue work on the pool leak. Roll call vote unanimous. 3. Consider & take action on contract with Wing Three to remove asbestos at the Senior Center: Motion by Traxler, second by Reid to approve the contract with Wing Three to remove asbestos flooring at the Senior Center. Roll call vote unanimous. 4. Consider & take action on contract with Home Expressions to install new flooring at the Senior Center: Motion by Reid, second by Traxler to approve contract with Home Expressions to install new flooring at the Senior Center. Roll call vote unanimous. 5. Consider & take action on Task Order #2020-02 2020 STH 89 Sanitary Sewer Design with WisDOT Coordination: Motion by Traxler, second by Ryan to approve Task Order #2020-02 for Hwy 89 with WisDOT. Roll call vote unanimous. 6. Consider & take action on Task Order #2020-03 2020 Street Maintenance: Motion by Traxler, second by Reid to approve Task Order #2020-03 for 2020 Street Maintenance. Roll call vote unanimous. 7. Consider & take action on Task Order #2020-01 2020 Water Quality Trading Assistance: Motion by Traxler, second by Ryan to approve Task Order #2020-01 for 2020 Water Quality Trading assistance. Roll call vote unanimous. 8. Consider & take action on Water Quality Trading Service Agreement with Columbia County Land & Water Conservation Dept: Motion by Johnson, second by Traxler to approve the Water Quality Service Agreement with Columbia County. Carried voice vote. 9. Consider & take action on MOU agreement with Columbus Oddfellows Lodge #40 for butterfly garden: Motion by Traxler, second by Reid to approve the MOU with Columbus Oddfellows for butterfly garden. Carried voice vote. Page 2 – Common Council – 4/6/20 10. Consider and take action on extension agreement for centrex (phone) services with AT&T: Motion by Ryan, second by Reid to approve the extension agreement for centrex phone services with AT&T. Carried voice vote. 11. Consider & take action to suspend the rules and approve an agreement for temporary accounting services: Motion by Ryan, second by Traxler to suspend the rules for immediate consideration. Carried voice vote. Motion by Traxler, second by Ryan to authorize City Administrator to secure agreement for temporary accounting services. Carried voice vote. 12. Consider & take action on claims in the amount of $ 761,989.48: Motion by Traxler, second by Reid to approve claims in the amount of $761,989.48. Roll call vote unanimous. 13. Report of City Officers – Interim City Administrator: Berner announced this is his last meeting as new City Administrator/Treasurer will be taking over; thanked Council for the opportunity to serve the City of Columbus. Also thanked the management team and employees in these difficult circumstances, and to the Mayor for a great working relationship. Mayor: Thank you to Berner for his leadership and guidance in the interim. Thank you to Andy and Jason for their time on the Council and working together as team. City Administrator/Treasurer Kyle Ellefson started his position today, looking forward to working with Kyle. Ellefson reported he was excited to be here, looking forward to working through current circumstances and then moving forward and working with the team. Johnson thanked Interim Administrator Berner for his professionalism and was great to work with. Traxler thanked council members, staff, City Administrator, City Engineer, City Clerk for their hard work and welcome to Kyle in his new position. Adjourn: Motion by Traxler, second by Ryan to adjourn at 7:34 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES MONDAY, APRIL 6, 2020 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Meeting was called to order at 7:42 pm by Council Present Traxler. Present: Council President Traxler, Alders Johnson, Reid, Ryan (via teleconference), Theilen (via teleconference), Thom; Interim City Administrator Berner, City Attorney Johnson (via teleconference), City Clerk Goebel, City staff (via teleconference), interested citizens, and the media. Absent: Gray. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Council President Traxler removed #9 from the agenda. Motion by Johnson, second by Ryan to approve amended agenda. Carried voice vote. 4. Citizen Comments o Due to the COVID-19 health crisis, City staff need to minimize attendance at the Council meeting in City Hall per Governor Evers' Directive. Citizens wishing to make public comment at the meeting, please call 312-626-6799 by 6:15 pm. All comments are limited to 3 minutes in length. No public comment. 5. Committee Minutes: Placed on file: HLPC – 3/11/20, Library – 2/27/20 6. Enerpac donation of playground structures for Warner Street park: Amy Jo Meyers, Recreation Director, spoke on behalf of Enerpac, reporting they are looking for the City's blessing to purchase additional playground equipment for the Warner Street park. Forward to April 21 Regular meeting. 7. Consider and discuss site plan for butterfly garden near WWTP: Matt Schreiber, Director of Planning & Development, updated the layout of the proposed butterfly garden. Recommending gravel parking lot with approximately 20 stalls; discuss excess land use; trail/path through and around the garden, naming contest. Return to future COW meeting. 8. Consider and discuss resolution providing for sale of $1,135,000 for Sewerage System Revenue Bonds, Series 2020: Greg Johnson of Ehlers discussed the pre-sale report for the sewer revenue bonds in the amount of $1,135,000 for the sewer plant huber screen upgrades. Ehlers is recommending the City allow Ehlers to negotiate placement of the bonds with Banker's Bank, based on current market conditions. 9. Discuss agreement for temporary accounting services: Removed from council consideration. 10. Motion to adjourn to closed session pursuant to 19.85 (1) (e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus: Motion by Ryan, second by Johnson to convene to closed session. Roll call vote unanimous. Motion by Ryan, second by Thom to reconvene to open session. Carried voice vote. Adjourn: Motion by Traxler, second by Ryan to adjourn at 9:25 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2020 AGENDA ITEM Committee of the Whole Meeting date: _______________________ Council Meeting date: ______April 21, 2020____ ___________ ITEM: ___Mayoral Appointments – Council Liaisons to Boards, Committees, Commissions______ DETAILED DESCRIPTION OF SUBJECT MATTER: Each year, the Mayor makes Council liaison appointments to Boards, Committees, and Commissions. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: o List of Council Liaison Appointments ACTION REQUESTED OF COUNCIL: o Approve Council Liaison Appointments as submitted 2020 City Council Board, Committee, Commission and Liaison appointments ○ Police and Fire Commission​: Reid ○ ○ Library Board​: Reid ○ ○ Historic Landmarks​: Gray ○ ○ Investment Board​: Thom ○ ○ School District Liaison​: Ryan ○ ○ Recreation Advisory​: Gray ○ ○ Senior Center Advisory​: Gray ○ ○ Tourism Commission​: Thom, McCabe ○ ○ Hillside Cemetery Association​: Gray ○ ○ Water and Light Commission​: Thom, Ryan ○ ○ Plan Commission​: Ryan, Pyfferoen ○ ○ CAAC Advisory​: McCabe, Gray ○ ○ CDA​: Pyfferoen, Thom ○ ○ Cable Commission​: Ryan, Pyfferoen ○ ○ Columbia County Comprehensive Plan Committee​: Planning Director Matthew Schrieber ○ ○ Columbus Area EMS Group​: Administrator Kyle Ellefson, Thom (alt.) ○ ○ Columbia County Economic Development Corporation Board​: Administrator Kyle Ellefson  Resolution No. __7-20___ RESOLUTION PROVIDING FOR THE SALE OF APPROXIMATELY $1,135,000 SEWERAGE SYSTEM REVENUE BONDS, SERIES 2020A WHEREAS the City of Columbus, Columbia County, Wisconsin, is presently in need of approximately $1,135,000 for the public purpose of paying the cost of additions, improvements and extensions to the City’s Sewerage System; and WHEREAS it is desirable to borrow said funds through the issuance of Sewerage System Revenue Bonds pursuant to Section 66.0621, Wis. Stats; NOW, THEREFORE, BE IT RESOLVED that: Section 1. The Bonds. The City shall issue its Sewerage System Revenue Bonds, Series 2020A in an approximate amount of $1,135,000 (the "Bonds") for the purpose above specified. Section 2. Sale of Bonds. The Common Council hereby authorizes and directs that the Bonds be offered for sale to Bankers' Bank. At a subsequent meeting, the Common Council shall consider any proposals or bids for the Bonds as may have been received and take action thereon. Section 3. Official Statement. The City Clerk (in consultation with Ehlers & Associates, Inc.) shall also cause an Official Statement to be prepared and distributed. The appropriate City officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Official Statement, such certification to constitute full authorization of such Official Statement under this resolution. Adopted, approved and recorded April 21, 2020. _____________________________ Michael Thom Mayor ATTEST: ____________________________ Patricia Goebel City Clerk (SEAL) QB\62441823.1 April 21, 2020 Pre-Sale Report for City of Columbus, Wisconsin $1,135,000 Sewer System Revenue Bonds, Series 2020A Prepared by: Greg Johnson, Senior Municipal Advisor Brian Roemer Municipal Advisor Executive Summary of Proposed Debt Proposed Issue: $1,135,000 Sewer System Revenue Bonds, Series 2020A Purposes: The proposed issue includes financing for the following purposes: Finance sewer system improvements, primarily the Huber screen project. Debt service will be paid from sewer revenues. Authority: The Bonds are being issued pursuant to Wisconsin Statute(s):  66.0621 The Bonds are not general obligations of the City but are payable only from and secured by a pledge of income and revenue to be derived from the operation of the Sewer System. Term/Call Feature: The Bonds are being issued for a term of 20 years. Principal on the Bonds will be due on May 1 in the years 2021 through 2040. Interest is payable every six months beginning November 1, 2020. The Bonds will be subject to prepayment at the discretion of the City on May 1, 2027. or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: We recommend selling this issue non-rated as the cost of the rating would not be expected to be offset by the potential lower interest rates resulting from obtaining a rating. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of Bonds as a suitable option based on:  Net system revenues available for debt service that provide sufficient coverage for the estimated principal and interest payments of the proposed Bonds and existing parity debt.  The City’s policy and past practice of using revenue bonds to finance enterprise system improvements when needed to preserve G.O. borrowing capacity for non-utility projects. Presale Report April 21, 2020 City of Columbus, Wisconsin Page 1   The City’s current Capital Improvements Plan, which identified issuance of revenue bonds to finance these projects. Method of Sale/Placement: We will negotiate placement of the Bonds with Bankers’ Bank of Madison, WI. In the immediate aftermath of the COVID-19 pandemic in mid-March 2020, municipal bond yield spreads widened considerably on competitive bond sales conducted in Wisconsin. On a non-rated Water Revenue Bond competitively sold in Wisconsin on March 19, 2020 the spread between the winning bid and the cover bid was 63 basis points (1 basis point equals 0.01%). The winning bidder was Bankers’ Bank, and Bankers’ also won several other competitive sales within that same week. The City’s primary bank, Farmers & Merchants, has expressed a desire to partner with Bankers’ Bank demonstrating strong local interest for the City of Columbus’ bonds. Given market conditions have been more volatile amid the COVID-19 pandemic, Bankers’ Bank can leverage relationships with local financial institutions for purchase of the City’s bonds. A negotiated placement is recommended in lieu of a competitive sale given these conditions. Other Considerations: The Bonds will be offered with the option utilizing a term bond structure. By offering underwriters the option to “term up” some of the maturities at the time of the sale, it gives them more flexibility in finding a market for your Bonds. This makes your issue more marketable, which can result in lower borrowing costs. In the event that the underwriter utilizes a term bond structure, we recommend the City retain a paying agent to handle responsibility for processing mandatory redemption/call notices associated with term bonds. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time for the City’s revenue debt. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any Presale Report April 21, 2020 City of Columbus, Wisconsin Page 2  reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be defined in the Tax Exemption Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or contract with Ehlers to assist you. Investment of Bond Proceeds: To maximize interest earnings, we recommend using an SEC registered investment advisor to assist with the investment of bond proceeds until they are needed to pay project costs. Ehlers is a registered investment advisor and can assist the City in developing an appropriate investment strategy if needed. Risk Factors: Utility Revenue: The City expects to pay the Bond debt service with:  Sewer Revenues In the event utility revenues are insufficient to pay debt service, the Common Council is committing to consider appropriating funds from any other available sources in an amount sufficient to cover the shortfall. If it chooses to do so, the City may levy a tax to make up a shortfall. Any amount levied for this purpose is exempted from levy limits. While the City is not required to appropriate the funds necessary to remedy any shortfall in revenues needed to pay debt service, failure to do so would result in either a lack of access to capital markets in the future, or access at a substantially higher cost. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel & Disclosure Counsel: Quarles & Brady LLP Paying Agent: Bond Trust Services Corporation Presale Report April 21, 2020 City of Columbus, Wisconsin Page 3  Proposed Debt Issuance Schedule Pre-Sale Review by Committee of the Whole April 6, 2020 Pre-Sale Review by Common Council April 21, 2020 Due Diligence Call to review Official Statement: Week of May 4, 2020 Distribute Official Statement: May 11, 2020 Common Council Meeting to Award Sale of the Bonds: May 19, 2020 Estimated Closing Date: June 11, 2020 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Debt Coverage Calculations Revenue Bond Index graph Ehlers Contacts Municipal Advisors: Greg Johnson (262) 796-6168 Brian Roemer (262) 796-6178 Disclosure Coordinator: Sue Porter (262) 796-6167 Financial Analyst: Kathy Myers (262) 796-6177 Presale Report April 21, 2020 City of Columbus, Wisconsin Page 4 Table 1 Capital Improvments Financing Plan City of Columbus, WI 2020 Revenue Bonds Sewer Improvements (Huber Screen) 1,000,000 1 CIP Projects 1,000,000 Net Borrowing Requirement 1,000,000 Debt Service Reserve Debt Service Reserve Funds On Hand (137,663) New Debt Service Reserve Requirement 213,790 Subtotal Reserve Fund Requirement 76,127 Municipal Advisor (Ehlers) 26,700 Bond Counsel (Quarles & Brady) 12,000 Disclosure Counsel 7,200 Maximum Underwriter's Discount 9.00 10,215 Paying Agent 850 Subtotal Issuance Expenses 56,965 TOTAL TO BE FINANCED 1,133,092 Estimated Interest Earnings 0.50% (1,250) Assumed spend down (months) 3 Rounding 3,158 NET BOND SIZE 1,135,000 Notes: 1) Project Total Estimates Table 2 Allocation of Debt Service - 2020 Revenue Bonds City of Columbus, WI Year Sewer Portion Year Totals Ending Principal Est. Rate Interest Total Ending Principal Interest Total 2020 11,397 11,397 2020 0 11,397 11,397 2021 45,000 1.75% 28,914 73,914 2021 45,000 28,914 73,914 2022 45,000 1.75% 28,126 73,126 2022 45,000 28,126 73,126 2023 45,000 2.00% 27,283 72,283 2023 45,000 27,283 72,283 2024 50,000 2.00% 26,333 76,333 2024 50,000 26,333 76,333 2025 50,000 2.00% 25,333 75,333 2025 50,000 25,333 75,333 2026 50,000 2.25% 24,270 74,270 2026 50,000 24,270 74,270 2027 50,000 2.25% 23,145 73,145 2027 50,000 23,145 73,145 2028 50,000 2.25% 22,020 72,020 2028 50,000 22,020 72,020 2029 55,000 2.50% 20,770 75,770 2029 55,000 20,770 75,770 2030 55,000 2.50% 19,395 74,395 2030 55,000 19,395 74,395 2031 55,000 2.50% 18,020 73,020 2031 55,000 18,020 73,020 2032 60,000 2.70% 16,523 76,523 2032 60,000 16,523 76,523 2033 60,000 2.70% 14,903 74,903 2033 60,000 14,903 74,903 2034 60,000 2.70% 13,283 73,283 2034 60,000 13,283 73,283 2035 60,000 3.00% 11,573 71,573 2035 60,000 11,573 71,573 2036 65,000 3.00% 9,698 74,698 2036 65,000 9,698 74,698 2037 65,000 3.00% 7,748 72,748 2037 65,000 7,748 72,748 2038 70,000 3.15% 5,670 75,670 2038 70,000 5,670 75,670 2039 70,000 3.15% 3,465 73,465 2039 70,000 3,465 73,465 2040 75,000 3.15% 1,181 76,181 2040 75,000 1,181 76,181 Total 1,135,000 359,046 1,494,046 Total 1,135,000 359,046 1,494,046 Notes: Table 3 Revenue Debt Coverage - Impact of Financing Plan , Sewer Revenue Debt Service Only Sewer G.O. and Revenue Debt Service Existing Proposed Total Existing Proposed Year Revenue Debt Revenue Debt Total Debt Coverage Debt Revenue Debt Total Debt Coverage Year $827,439 $827,439 2018 Net Revenues 2018 Net Revenues 2020 322,171 11,397 333,568 2.48 441,001 11,397 452,398 1.83 2020 2021 320,686 73,914 394,600 2.10 433,075 73,914 506,989 1.63 2021 2022 319,040 73,126 392,166 2.11 429,956 73,126 503,082 1.64 2022 2023 322,178 72,283 394,461 2.10 431,623 72,283 503,905 1.64 2023 2024 320,132 76,333 396,465 2.09 432,959 76,333 509,292 1.62 2024 2025 317,958 75,333 393,290 2.10 429,024 75,333 504,357 1.64 2025 2026 320,584 74,270 394,854 2.10 434,770 74,270 509,040 1.63 2026 2027 318,013 73,145 391,158 2.12 356,195 73,145 429,340 1.93 2027 2028 215,324 72,020 287,344 2.88 215,324 72,020 287,344 2.88 2028 2029 217,377 75,770 293,147 2.82 217,377 75,770 293,147 2.82 2029 2030 214,255 74,395 288,650 2.87 214,255 74,395 288,650 2.87 2030 2031 215,952 73,020 288,972 2.86 215,952 73,020 288,972 2.86 2031 2032 134,560 76,523 211,083 3.92 134,560 76,523 211,083 3.92 2032 2033 135,679 74,903 210,581 3.93 135,679 74,903 210,581 3.93 2033 2034 131,568 73,283 204,850 4.04 131,568 73,283 204,850 4.04 2034 2035 132,220 71,573 203,793 4.06 132,220 71,573 203,793 4.06 2035 2036 132,500 74,698 207,198 3.99 132,500 74,698 207,198 3.99 2036 2037 127,500 72,748 200,248 4.13 127,500 72,748 200,248 4.13 2037 2038 75,670 75,670 10.93 75,670 75,670 10.93 2038 2039 73,465 73,465 11.26 73,465 73,465 11.26 2039 2040 76,181 76,181 76,181 10.86 2040 Total 4,217,696 1,494,046 5,635,561 5,045,538 1,494,046 6,539,585 Total Notes:  5 YEAR TREND IN MUNICIPAL BOND INDICES The Bond Buyer “20 Bond Index” (BBI) shows average yields on a group of municipal bonds that mature in 20 years and have an average rating equivalent to Moody’s Aa2 and S&P’s AA. Source: The Bond Buyer The Revenue Bond Index (RBI) shows the average yield on a group of revenue bonds that mature in 30 years and have an average rating equivalent to Moody’s A1 and S&P’s A+.  CITY OF COLUMBUS FOR MEETING OF: April 21, 2020 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Donation of Playground structures from Enerpac *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: Enerpac would like to share their renderings and vision of play equipment that will be installed in Warner Park on Warner Street, as a donation to the City of Columbus. This is Phase 2 of the Enerpac Playground donation. Enerpac will work closely with the Recreation Department and the DPW before any work is to be completed. Installation date has not yet been determined. City Council will be made aware of the date prior to the work being done. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  LEERECREATION.COM I 800.2GG.1250 Burke PI.AY THAT MOVES IOU- - -I -: .1; •. i I I - S. - - - - r.. — •1I • CHARCOAL •ORA)161 • PROPOSAL 142-1277GI-1 LEE ENERPAC PARI RECREATION LLC f/rN ITEM COMP. DESCRIPTION 1 370-0003 VITAL VORTEX CLIMBER om 2 370-0033 ODYSSEY POST LINK DOUBLE -am 3 370-0809 POWER PEAK W/OUT PANELS zOcM . 560-0032 RALLY ROUND 5 560-0453 STEP SPOT POD 8-16” 6 560-0464 FS SPIDER WEB CLIMBER L 560-0540 ROCKITENDPANEL 8 560-0541 ROCKITOFFSETPANEL 0) C 9 560-0542 ROCKIT CURVED PANEL ‘p. D 10 560-0545 ROCKIT END LADDER Qrrs 11 660-0136 ROCKIT 7 POST 88 314” 12 660-0139 ROCKIT Z POST 112 3/4” HIGH w C) CD 03 z C -I C CD 0 C) CD 0 C 3 Cd) -D Q) D r r C) -o 0 03 0 x CD m C) -k 0 D 0 CD a a. C C 3 QD r 03 ‘-I C) C 0) CD < C) 0 ‘<-a 01 -‘ 8D ow 0 or D CD C N) 01 CD (a) a) 0 CD H CD CD -D 0 D CD CD N) 0 CD N) Cb N) N) 0 r CD CD -n CD 0 -‘ C C) N) CD N) ö N) -.4 ::p N) 0 N) kC) 0  INFORMATION N MINIMUM FALL ZONE “ QCi)U) SURFACED WITH RESILIENT MATERIAL zrP’ AREA caW 848 SQ.FT. Ci) 7; -. PERIMETER 0) 111 FT. C) 0) aCD STRUCTURE SIZE -‘ D 0 38’ 3” x 29’ 10” U, C) STRUCTURE IS DESIGNED to z FOR CHILDREN AGES: C C C-) D 6-23 MONTH OLDS C) a 0 C 0 D 2-5YEAROLDS -D 0 5-12 YEAR OLDS D Sc r LI 13+YEAROLDS r C) -o 0 U, 0 ‘C Registered Registered to ‘.1 0 C) - 00to ISO 9001 j I to ISO 14001 a 0 CD C (0 rn a C 3 C) D r 0 0) CD 0 1 0 C -D Cl) 0) IPEMA C) U) -a CEATJFIED 0 0 0) D ASYM (I) C,.) D CD ,F1487, N) to verity product certification, visit www.lpema.org 0) 0 01 . Co I The play components identified in this plan are IPEMA certified. The use and layout of these components conform to the H CD requirements of ASTM F1487. CD To verify product certification, -D visit www.iperna.org 0 D CD Co The space requirements shown N) 0 here are to ASTM standards. Co Requirements for other standards N) may be different. N) N) 0 The use and layout of play components identified in this plan r conform to the CPSC guidelines. a U.S. CPSC recommends the a separation of age groups in playground layouts. 1 ADA ACCESSIBILITY GUIDELINE (ADAAG CONFORMANCE) NUMBER OF PLAY EVENTS: 14 WARNING! N) NUMBER OF ELEVATED PLAY EVENTS: 0 ACCESSIBLE SAFETY SURFACING MATERIAL IS REQUIRED BENEATH NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP: PROVIDED: 0 REUD: 0 AND AROUND THIS EQUIPMENT. NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY TRANSFER SYSTEM: PROVIDED: 0 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP OR TRANSFER SYSTEM: REQfl 0 FOR SLIDE FALL ZONE SURFACING AREA SEE CPSC’s Handbook for -)O NUMBER OF GROUND LEVEL PLAY EVENTS: PROVIDED: 14 REOft 0 Public Playground Safety. NUMBER OF TYPES OF GROUND LEVEL PLAY EVENTS: PROVIDED: 3 REOD: 0 PLATFORM HEIGHTS ARE IN INCHES ABOVE RESILIENT MATERIAL.  2020 AGENDA ITEM Committee of the Whole Meeting date: _______________________ Council Meeting date: __________4-21-2020___________ ITEM:________ DETAILED DESCRIPTION OF SUBJECT MATTER: After the local election results were reported on Monday evening, Deputy Clerk Jane Fude was contact by the City of Juneau where she resides, and informed that she had been elected to be an Alderman for the City Council as an unregistered write-in candidate. Since there was not a candidate on the ballot for that position, and there were no registered write-in candidates, the person with the most write-in votes won the election. Our Personnel manual covers this topic in section IX, subchapter D, “Non-City of Columbus Political Office.” Since there was no campaigning for this position, there was no opportunity to seek approval in advance, however the 3 elements used to determine if there is a conflict between the employee’s duties here and the position they are considering are still relevant. After analyzing the potential conflict and discussing the situation with the Deputy Clerk, I don’t feel a conflict of duties is likely to occur. Our mutual understanding is that while at work in Columbus, Jane will not engage in any work for or related to her position in Juneau. Jane understands that, as our appointed Deputy Clerk, she must remain available to perform her essential duties, including acting in collaboration with the Clerk or in the Clerk’s absence, staffing evening meetings, and participating in election activities as the need arises. The City of Juneau holds their Council meetings on alternate weeks from the City of Columbus, so there would not typically be any overlapping meetings. Jane understands that in order to avoid creating a conflict between the positions, she must abstain from debating, deliberating, or voting on any issue directly or indirectly related to the City of Columbus. Additionally, Jane must be vigilant that non-public information she obtains during her employment here is maintained in confidence, and she actively removes herself from any conflict likely to occur related to development or other confidential information, in either of her roles. With these expectation in place, I do not feel a substantial conflict is likely to exist. With the approval of the City Council, I will submit a letter with these expectations to Jane, and place a copy in her personnel file. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Relevant Excerpt from Personnel Handbook ACTION REQUESTED OF COUNCIL: Make a finding that, with adherence to the terms and understandings underlined in this memo, no conflict exists related to the employee’s non-City of Columbus political office. Personnel Manual, Page 36 - Excerpt Non-City of Columbus Political Office An employee may seek election to a non-City of Columbus public office provided it does not conflict with their duties and responsibilities as a city employee. In order for this determination to be made, the employee must disclose their intent in writing to the City Attorney prior to active participation in a campaign. The City Council, in consultation with the City Attorney, will make a determination as to whether an office is in conflict with an employee’s duties. In making this determination, consideration will be give to the following items: 1. The responsibilities of the office as they relate to those of the employee. 2. The times when, and the amount of time needed to properly exercise the responsibilities of the office. 3. The relationship with individuals or governmental units as a public official, in comparison to the relationship or possible relationship to the same individuals or governmental units as a City employee. Should it be determined an office is in conflict with an employee’s duties and responsibilities, the employee will be required to take a personal leave of absence without pay during the period of the campaign or while holding office.