City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, JUNE 2, 2020 – 6:30 PM COLUMBUS CITY HALL AGENDA Video Conference Address: https://us02web.zoom.us/j/87357754471?pwd=OUt6UGR6K1ZhdDl0MTBTUWpjckhldz09 Meeting ID: 873 5775 4471 Password: 054767 OR Phone Conference Phone Number: 312-626-6799 Meeting ID: 873 5775 4471 Password: 054767 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications • Due to the COVID-19 health crisis, City staff will continue to minimize attendance at the Council meeting in City Hall until further notice. Citizens wishing to make public comment at the meeting, please call 312-626-6799 by 6:15 pm. All comments are limited to 3 minutes in length. Consent Agenda 1. Council & Committee of the Whole Minutes – 5/19/20, special COW 5/21/20 New Business 1. Consider & take action on address update for the Aquatic Center 2. Consider & take action on Draft State Municipal Agreement 3. Consider & take action on recommendation of Plan Commission to approve CUP for a home occupation at 556 Waterloo Street 4. Consider & take action to name the recreation area Butterfly Trails Volunteer Park on River Road 5. Consider & take action on claims in the amount of $ 274,637.30 6. Report of City Officers – City Administrator, Mayor Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, MAY 19, 2020 – 6:30 PM Columbus City Hall 1. Roll Call: The meeting was called to order at 6:30 pm by Mayor Thom. Present: Mayor Thom, Alders Gray (via teleconference), McCabe, Pyfferoen, Reid, Ryan; City Administrator Ellefson, City Deputy Clerk Fude, City Attorney Johnson (via teleconference), City Staff (via teleconference), interested citizens. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Pyfferoen, seconded by Ryan to approve. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Ryan, seconded by Pyfferoen to approve consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 5/5/20, Applications for Operator Licenses, term 07/01/19 – 06/30/21 New Business 1. Consider & take action on Resolution #9-20 "Resolution Authorizing the Issuance and Sale of $1,135,000 Sewerage System Revenue Bonds, Series 2020A of the City of Columbus, Columbia County, Wisconsin, and Providing for the Payment of the Bonds and Other Details With Respect to the Bonds": Greg Johnson provided a recap of the sewer bonds and bid tabulations. Motion by Ryan, seconded by McCabe to approve Resolution #9-20 “Resolution Authorizing the Issuance and Sale of $1,135,000 Sewerage System Revenue Bonds, Series 2020A of the City of Columbus, Columbus County, Wisconsin, and Providing for the Payment of the Bonds and Other Details with Respect to the Bonds”. Roll call vote unanimous. 2. Consider & take action on Resolution #8-20 "Resolution Providing For The Rebate Of Certain Alcohol License Fees And Amending Certain Polices For The Approval Of Alcohol Licenses During The 2020-2021 License Period": Motion by Pyfferoen, seconded by Reid to approve Resolution #8-20 "Resolution Providing For The Rebate Of Certain Alcohol License Fees And Amending Certain Polices For The Approval Of Alcohol Licenses During The 2020-2021 License Period”. Roll call vote unanimous. 3. Consider & take action on Mayoral Appointments to Boards, Committees, Commissions: Mayor Thom read all the appointments. All are reappointments extending their terms except for Kyle Ellefson where his appointment to the Joint Board of Review is as city representative. Nora Vieau-Library 2023, Jim Schieble–Library 2023, Kyle Ellefson-Joint Board of Review, City Representative, Brad Basten-Plan 2023, Theresa Sumnicht- Police and Fire Commission 2025, Mike Meyers - CDA 2024. Motion by McCabe, seconded by Ryan to approve Mayoral Appointments to Boards, Committees, Commissions. Carried voice vote. 4. Consider & take action on donation from Lions Club of a Lion Park Bench in Meister Park: Recreation Director Meyers presented information and thanked the Lions Club for their donation. This is a nice addition to Meister Park. Motion by Ryan, seconded by Reid to approve donation from Lions Club of a Lion Park Bench in Meister Park. Carried voice vote. 5. Consider & take action on donation from Lions Club for planters in Meister Park: Another donation from the Lions Club. The Lions Club will maintain the planters. Motion by McCabe, seconded by Ryan to approve donation from Lions Club for planters in Meister Park. Carried voice vote. 6. Consider & take action on DOT Traffic Safety Grant – Police Dept: The Police Department received a $4,000 grant and will replace two radar units. Motion by Ryan, seconded by Pyfferoen to approve DOT Traffic Safety Grant – Police Dept. in the amount of $4,000.00. Carried voice vote.  Page 2 – Common Council – May 19, 2020 7. Consider & take action on The Woods Development Letter of Credit: DPW Director Navin gave an update of what needed to be accomplished. Motion by Gray, seconded by Pyfferoen to authorize staff to pull letter of credit and extend for not more than 30 days. Carried voice vote. 8. Consider & take action on Mae Ward Fund application – Downtown planters: Direcotr of Planning & Development Schrieber expects to see final invoice not to exceed $500.00. Motion by Reid, seconded by Ryan to approve downtown planters. Carried voice vote. 9. Consider & take action on claims in the amount of $ 209,037.69: Motion by Pyfferoen, seconded by McCabe to approve claims in the amount of $209,037.69. Roll call vote unanimous. 10. Report of City Officers – City Administrator: Finance Director deadline is May 27, may need to extend. Safer at Home has expired and working on plans for reopening departments. League of WI Municipalities did issue ability of municipalities to set restrictions but warned restrictions should be narrowly tailored. Mayor: Reported on self response rates: Nationwide 59.6%, State of WI 67%, Columbia County 70.6 and City of Columbus 76.2. Encourage everyone to complete their self-response. Thanked Columbus Water and Light for working Columbus School District for helping with the senior graduate banners and wanted to congratulate the graduates. May 8th the city received a LRIP grant from the State of WI. for street projects in the amount of $450,000. Total estimated cost for the Hibbard project is $1,900,000. This is tremendous news for our city to receive this funding. District 3 alderman still have a vacancy. If interested please contact City Clerk, Patricia Goebel. Please see our website for committee vacancies. Reid attended the Library Board meeting and reported that the Library will be opening May 26 with regular hours with some restrictions. Adjourn: Motion by Pyfferoen, second by Ryan to adjourn at 7:15 pm. Carried voice vote. Submitted by: Jane Fude, Deputy Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, MAY 19, 2020 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Meeting was called to order at 7:25 pm by Council President Ryan. Present: Council President Ryan, Alders Gray (via teleconference), McCabe, Pyfferoen, Reid, Thom; City Administrator Ellefson, City Deputy Clerk Fude, City Attorney Johnson (via teleconference); City Staff (via teleconference), interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Pyfferoen, second by McCabe to approve. Carried voice vote. 4. Citizen Comments: None. 5. Department Reports: Placed on file: Police Report – April 2020, DPW Report – April 2020, Fire Dept. Report – April 2020. No comments. 6. Consider & discuss address update for the Aquatic Center: Aquatic Director Meyers would like to recommend 250 Folsom Street for the Aquatic Center. Meyers would like to have address that is not within the Fireman’s Park. Ellefson explained this can be completed internally. Would like a formal recommendation approved. Forward to June 2 Regular meeting. 7. Consider & discuss naming of recreation area on River Road: Director of Planning & Development Schreiber explained the Top 5 five ranked names and the DNR recommended name. Forward Butterfly Trails Volunteer Park to the June 2nd Regular meeting. 8. Consider & discuss financing options for Hibbard Street reconstruction project: Ellefson reviewed borrowing options presented by Ehlers & Assoc. Recommend 10-year Notes for financing options for Hibbard Street reconstruction project. Forward to June 2 Regular meeting. 9. Consider & discuss Draft State Municipal Agreement: Agreement related to LRIP grant. Establishes responsibility of all parties. Agreement has been reviewed by the City Engineer Lietha and City Attorney Johnson. Forward SMA with notes to June 2 Regular meeting. 10. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus: Motion by Pyfferoen, seconded by McCabe to convene into closed session at 7:55 PM. Roll call vote unanimous. 11. Reconvene to open session: Motion by Thom, seconded by Pyfferoen to reconvene into open session at 9:18. Carried voice vote  Page 2 – Common Council COW – May 19, 2020 12. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Pyfferoen, second by McCabe to convene to closed session at 8:42 pm. Roll call vote unanimous. 13. Reconvene to open session: Motion by Thom, second by Pyfferoen to reconvene at 9:18 PM. Carried voice vote. Adjourn: Motion by Pyfferoen, second by McCabe to adjourn at 9:18 pm. Carried voice vote. Submitted by Jane Fude, City Deputy Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES - SPECIAL MEETING TUESDAY, MAY 12, 2020 – 6:30 PM COUNCIL CHAMBERS 1. Roll Call: Present: Council President Ryan; Mayor Thom, Alders Gray, McCabe, Reid, Pyferroen; City Administrator Ellefson and Planning & Development Director Schreiber staffed the meeting. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Pyferroen, second by McCabe to approve agenda. Carried voice vote. 4. Review and discuss draft of the City of Columbus Road Map 2050 Report with MSA Professional Services: The Council heard from Jason Valerius, project manager for the City of Columbus Road Map 2050 Plan. The Council discuss the findings, content of the draft report and the next steps. Council scheduled an interactive Public Information Meeting on June 9. 5. Adjourn: Motion by Pyfferoen, second by Gray to adjourn at 7:56 pm. Carried voice vote. Submitted by: Matt Schreiber, Director of Planning and Development  CITY OF COLUMBUS FOR MEETING OF: May 19, 2020 REQUEST FROM/DEPARTMENT: Aquatic Department AGENDA ITEM/REQUEST: Address Change for the CAAC *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: I would like to recommend that the CAAC have its own address, not within Fireman’s Park. The pool has had deliveries left at the Rest Haven and Pavilion gone unnoticed as well as guests arrive at the pool for an event that is taking place at the Pavilion. I have been working closely with Pat Goebel on this subject; a suggested address of 250 Folsom be used for the CAAC. Thank you for your consideration. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  2020 AGENDA ITEM Committee of the Whole Meeting date: _______________________ Council Meeting date: ____June 2_____________ ITEM: Consider and take action on recommendation of plan commission to approve a CUP for a home occupation at 556 Waterloo Street_____ DETAILED DESCRIPTION OF SUBJECT MATTER: At the 5-21 meeting, the plan commission reviewed the application of Doug Lindeman for a home occupation permit at 556 Waterloo Street. The applicant operates Ammo Box LLC, which sells firearms and related accessories online. After careful consideration, the Plan Commission made that the following recommendation to council: 1. The applicant shall meet the requirements of 114-106 for a home based business 2. Firearms must be kept in a safe or other secure location at all times 3. A Security System must be maintained for the Premises 4. The applicant can hold no more than 5 firearms waiting for pick-up at any given time LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Consider and take action on recommendation of plan commission to approve a CUP for a home occupation at 556 Waterloo Street  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: May 21, 2020 Agenda Item: 8a and 8b – Conditional Use Permit Applicant: Doug Lindeman (AKA Ammo Box LLC) Property Address: 556 Waterloo Street Parcel ID: 11211-991.2 Zoning: R2 – Medium Density Residential Future Land Use Map: Residential Summary Staff received a request from Doug Lindeman (AKA Ammo Box LLC) at 556 Waterloo Street for a home occupation. The home occupation is needed for the sale of firearms and ammunition. The sales will be online only and inventory typically will not be stored onsite. Home occupations are allowed as conditional uses provided they meet the 12 requirements of 114-106. Staff has included the requirements for 114-106 below. Under 114-106 Home occupations are allowed as conditional uses in all residential districts subject to the following: (1) Incidental use only. The home occupation shall be incidental to the principal use of the premises as a dwelling unit. (2) On-site sales limited. No article is sold or offered for sale on the premises except that produced by such occupation. (3) Equipment. No mechanical equipment is used other than that permissible for purely domestic purposes. (4) Traffic. No pedestrian or vehicle traffic is generated in addition to that typical for a residential neighborhood. (5) Area of use. Home occupations shall be entirely contained within the interior of a residence or located in garages or accessory structures on the site. No visible evidence of the business shall be apparent from the street or surrounding area. Family day care homes are allowed to have an outside play area which shall be fenced. A home occupation shall use no more than 20 percent of the total dwelling unit floor area. Those home occupations which require occasional meetings using more than 20 percent of the floor space may be permitted, providing such meetings do not occur more frequently than once per month. (6) Employees. The home occupation shall be conducted by family members residing on the premises with no assistance from other individuals or groups. (7) Parking. No parking in the public right-of-way shall occur as a result of this home occupation except for occasional meetings, recitals or demonstrations, and day care pick up/drop off. (8) Changes to exterior. The appearance of a dwelling as a residence shall not be altered in such a way as to change its residential character. Alterations of building material, size or color; lighting fixtures or intensity; parking area; or any other exterior change should not cause the structure to lose its residential character nor should it detract from the residential character of the neighborhood. (9) Nuisance controls. A home occupation shall not create excessive noise, dust or dirt, heat, smoke, odors, vibration and glare or bright lighting which would be over and above that normally created by a single-family dwelling. The production, dumping or storage of combustible or toxic  substances shall not be permitted on-site. Additionally, a home occupation shall not create interference or fluctuations of radio or television transmission. (10) Visitation. A home occupation may attract patrons, students or any business-related individuals only between the hours of 6:00 a.m. and 9:00 p.m. A home occupation shall not generate more than six arrivals and six departures per day by vehicles except for family day care operations which shall not generate more than 12 arrivals and 12 departures per day by vehicles. These standards shall not be construed to prohibit occasional group gatherings, recitals or demonstrations. However, such gatherings shall not occur more frequently than once per month and must be held within the specified visitation hours. (11) Signage. Signage or other forms of advertising pertaining to the home occupation may be placed or painted onto the exterior of the residence or in the yard of a residence. These signs may not exceed two square feet in total area. (12) Garage or yard sales are not classified as home occupations and are regulated under subsection 114-98(4). Recommendation The applicant has indicated that they will meet the requirements under 114-106. Provided that the applicant continues to meet the requirements under 114-106 staff would recommend approval. Attachments • Application Form  CITY OF COLUMBUS 105 N DICKASON BLVD * COLUMBUS, WISCONSIN 53925-1565 920.623.5900 * FAX 920.623.5901 www.cityofcolumbuswi.com Celebrate! COLUMBUS APPLICATION: CONDITIONAL USE PERMIT Applications will not be processed unless all required information for the specific application type is submitted and applicable fees are paid by 12:00 p.m. on the application filing deadline date as identified inwill Applications thenot Plan beCommissions Development processed unless Review all required Calendar. information Nospecific for the partial application applications will be accepted and final acceptance will be determined by City Staff. Applicant information: Name: Douglas Lindemann Address: 556 Waterloo St. City: Columbus State: WI ZIP: 53925 Phone: (H) None (C) 608-556-9550 Fax: None Email: Ammoboxsunprairie@gmail.com Property Owner information (if different from Applicant): Name: Hayri & Lori Vurgun Address: 2615 Banyon Way City: Santa Maria State: CA ZIP: 93455 Phone: (H) (C) 805-714-3231 Fax: Email: lori.vurgun@gmail.com Contractor involved with project: Name: None Address: City: State: ZIP Phone: (C) Fax: Email: Page 2 of 4 Architect and/or engineer involved with project: Name: None Address: City: State: ZIP Phone: (C) Fax: Email: Please complete all items from the list below. (1) General submittal requirements. (a) Names and addresses of the applicant, owner of the site, architect, professional engineer, contractor and all opposite and abutting property owners of record. (b) Description of the subject site by lot, block and recorded subdivision or by metes and bounds; address of the subject site; type of structure; proposed operation or use of the structure or site; number of employees; and the current and proposed zoning districts. (c) Plat or survey prepared by a registered land surveyor showing all of the information required for a certificate of zoning compliance. (d) Signature of the current property owner or original signed letter of authorization. (2) Narrative. A narrative or cover letter shall include the following: (a) Owner and/or developer's name, phone number, and address. (b) Where applicable, the architect's or engineer's name, phone number, and address. (c) Description of all proposed buildings indicating proposed uses and building size. (d) Descriptions of the location, type, and size of all outside signs. (e) Calculations indicating the total site size, building floor area, number of parking spaces, amounts of impervious surfaces, and amount of non-impervious green space. (f) Anticipated taxable and nontaxable value of the project upon completion. (3) Disclosure statement. In addition to the basic narrative listed above, each of the following points must be addressed and numbered accordingly in a document submitted at the time of application. If, in the opinion of the applicant, the matter is not pertinent, that should be stated explicitly in writing and submitted as part of the disclosure statement. (a) Zoning ordinance and comprehensive plan purposes and intent. The proposed use and development will be in harmony with the general and specific purposes for which this chapter was enacted and for which the regulations of the zoning district in question were established and with the general purpose and intent of the city's comprehensive plan or element thereof. (b) Adverse impact. The proposed use and development will not have a substantial or undue adverse or detrimental effect upon or endanger adjacent property, the character of the area, or the public health, safety, morals, comfort, and general welfare and will not substantially diminish or impair property values within the community or neighborhood. (c) Interference with surrounding development. The proposed use and development will be constructed, arranged, and operated so as not to interfere with the use Page 3 of 4 and development of neighboring property according to the applicable zoning district regulations. (d) Adequate public facilities. The proposed use and development will be served adequately by essential public facilities and services such as streets, public utilities including public water supply system and sanitary sewer, police and fire protection, refuse disposal, public parks, libraries, schools, and other public facilities and utilities, or the applicant will provide adequately for such facilities. (e) Traffic management. That vehicular ingress and egress at the proposed site will be appropriately designed and will minimize undue negative traffic impacts. (f) Destruction of significant features. The plan commission may recommend and the common council may impose reasonable conditions on the proposed use and development to avoid or minimize the destruction, loss, or damage of any natural, scenic, or historic feature of significant importance, taking into account the surrounding uses, the existing use of the site, and public convenience. (g) Compliance with standards. The use shall, in all other respects, conform to the applicable regulations of the district in which it is located, except as such regulations may, in each instance, be modified to a more restrictive requirement by the common council pursuant to the recommendations of the plan commission. (4) Site plan. A site plan shall include the following: (a) Name of project and date of plan preparation. (b) Scale of drawing and north arrow. (c) Property boundaries. (d) Where applicable, the 100-year floodplain and floodway delineations. (e) Where applicable, wetlands as delineated by the applicant's scientists and confirmed by a concurrence letter from the Wisconsin Department of Natural Resources. (f) Existing and proposed easements on the subject property. (g) Adjoining public street rights-of-way, sidewalk locations, existing and proposed driveways and curb cuts, and parking and unloading areas. (h) Locations of existing and proposed building footprints with building setback lines shown. (i) Location of any existing or proposed signs. (j) Location and type of all outdoor lighting proposed to illuminate the site. (k) Existing land use and zoning of adjacent properties within 100 feet of the site, including: existing buildings, structures, and major features including but not limited to woodlands, wetlands, floodplains, steep slopes, and drainageways. (l) Location of any existing or proposed fire hydrants providing protection to the site. (5) Building plans. Building plans shall include the following: (a) Architectural elevation drawings, at a specified engineering scale depicting each side of new or remodeled buildings indicating materials and building dimensions. (b) One colored rendering of the front façade of the principal building showing the proposed color. (6) Grading and stormwater plans. Grading and stormwater plans shall include the following: (a) Spot elevations, including an onsite benchmark elevation. (b) Plan should clearly indicate proposed drainage patterns. (c) Existing and proposed topography shown at a contour interval of not less than two feet at national geodetic vertical datum. Page 4 of 4 (d) Location and dimension of stormwater retention or detention basins and/or stormwater conveyances including calculations of anticipated stormwater impacts for the site. (7) Lighting plans. Lighting plans must be provided and shall include: (a) A photometric plan of the entire site. (b) Catalog cuts for the selected fixtures. (c) Pole design and mounting height. (8) Landscaping plans. Landscaping plans must be provided and shall include: (a) Notation of drawing scale. (b) Drawing orientation (indicated by conventional north arrow). (c) Name of landscape design professional. (d) Location of all existing vegetation which is equal to or exceeds the following sizes: 1) Deciduous trees greater than three-inch caliper; 2) evergreen trees five feet high or greater; and 3) shrubs greater than 36 inches in height. (e) Common name, location, botanical name, quantity, and planting size of all proposed plant material; and the location of other pertinent landscape features. (f) The location, design, height, and building material of all proposed walls, planter boxes, fences, bicycle racks and other site appurtenances. (g) Proposed method of saving existing vegetation during construction. (h) Plant installation details. (i) Proposed layout of vehicular use areas including the location, dimensions of parking spaces, curb islands, interior plantings, pedestrian walkways, and maneuvering aisles. (j) Location of existing and proposed street lights and fire hydrants in public right-of- way. (k) Size and location of all existing and proposed public and private utility improvements within the public right-of-way. (l) Property lines, easements, and right-of-way frontage with dimensions shown. (m) Sight triangles at intersections and at alley or driveway curb cuts. (9) Traffic study. A traffic study including existing traffic volumes, anticipated trip generation, and existing and proposed level of service on adjacent arterial and collector streets. (10) Other data. (a) Copies of private mains, easements, deed restrictions, covenants and other recorded documentation relative to the property. (b) Depending on the type and scale of the project, the city plan commission and/or staff may require additional information to assist in the review of the project. ***************************************************************************** I certify that all the above statements and plans submitted with this application are true and accurate. I consent to the entry in or upon the premises described in this application by any authorized official of the City of Columbus for the purposes of inspection as may be required by law. 04/08/2020 Date Signature of Applicant Date Signature of Owner (if different from Applicant)  General submittal list Applicant: Doug Lindemann (Ammo Box of Sun Prairie, LLC.) 556 Waterloo St. Columbus, WI. 53925 Owner of Site: Hayri & Lori Vurgun 2615 Banyon Way, Santa Maria, CA. 93455 Architect: None Engineer: None Contractor: None Opposite & Abutting Property owners: Adam Soldner 548 Waterloo St. Columbus, WI. 53925 Brandon Blair 628 Waterloo St. Columbus, WI. 53925 Lynn Seidlinger 549 Waterloo St. Columbus, WI. 53925 Phillip Quamme 7664 Yahara Rd. Deforest, WI. 53532 Cynthia Haima Nesmith PO Box 5452 Mt Laurel, NJ. 08054  Narrrative a) Business owner Doug Lindemann 608-556-3550 556 Waterloo St. Columbus, WI. 53925 b) No architect involved c) Single family home, 2 bedroom. d) No signage will be used out side e) Concrete driveway, grass yard f) Anticipated taxable and nontaxable value of the project is $0.  Disclosure statement The business I am applying for the permit for is only going to be on line. All of the products that will be sold will drop ship from my vendors to the customer. The only items that will have customers visiting the premises is possibly an occasional firearm purchase for someone local, wherein they would stop by when it arrives and fill out the required state and federal background forms, or a firearm that needs some sort of repair. The whole business other than that situation will be done from my laptop computer. It’s really more of a spare time hobby type of business. I will still be working my full time regular job and will not necessarily have posted hours of business, more of a “by appointment” situation. Any firearms that are received for the occasional local customer will be stored properly until said customer passes their background just like they were when this was a full on brick and mortar retail store. I do not see sections 3) through 10) on the application as pertinent to my situation, with no construction or building going on or any major traffic or parking needs.  2020 AGENDA ITEM Committee of the Whole Meeting date: __5-19-2020________________ Council Meeting date: ___6-2-2020_______ ___________ ITEM: ___ Consider & take action to name the recreation area Butterfly Trails Volunteer Park on River Road DETAILED DESCRIPTION OF SUBJECT MATTER: At the 5-19-2020 COW Meeting the consensus was to name the area Butterfly Trails Volunteer Park. Tonight council needs to approve that name for the area. Thank you to all 27 people who submitted an entry. The name was a combination of entries from Taryn Michel and Winfield MacDonald. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Consider & take action to name the recreation area Butterfly Trails Volunteer Park on River Road  2020 AGENDA ITEM Committee of the Whole Meeting date: ____5/19/2020_______ Council Meeting date: ___June 2, 2020___________ ITEM:_State-Municipal Agreement_ DETAILED DESCRIPTION OF SUBJECT MATTER: The City was recently awarded a Local Roads Improvement Program (LRIP) grant of $450,000 for the Hibbard Street project. As a key step in the grant process, the City will need to finalize a State-Municipal Agreement (SMA) prior to awarding the construction project. The SMA is likely to detail the scope of the project and estimated project costs, as well as identify the costs to be covered by the LRIP Grant and costs to be paid by the City or City Departments. The agreement will also establish program requirements, as well as the responsibilities of each party to the agreement. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Draft SMA (if available at publishing) ACTION REQUESTED OF COUNCIL: Review draft SMA if available prior to meeting, and discuss the impact SMA approval is likely to have on the overall project schedule.  2020 - 2021 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Date: May 14, 2020 Program Type: MSID LRIP Project Number: 16772 Project ID: 39508802107 County: Columbia Appropriation: 27800 Recipient: City of Columbus Account: 8700140 The signatory city, village, town or county, hereinafter called the MUNICIPALITY, through its duly authorized officers or officials via the signed LRIP application form and terms and conditions, and the State of Wisconsin Department of Transportation, hereinafter called the STATE, enter into this agreement to accomplish the described project. The authority for the MUNICIPALITY and the STATE to enter into this agreement is provided by the Wisconsin Administrative Code TRANS 206.03(12). Improvement Type: Reconstruction Surface Type: 70 - Hot Mix Asphalt Pavement (HMAC) On Route 1: Hibbard St Additional Locations are displayed on Page 2 At Route: Maple Ave (1) Toward Route: Dix St Need for Improvement: Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration, Narrow Traveled Way With Deterioration Other Work: Adjust manholes, Establish drainage, Geotextile grid fabric, Lighting*, Realign roadway (vertically and/or horizontally), Reconstruct Intersection, Re-establish crown, Sanitary sewer*, Sidewalk, Storm sewer, Street signs*, Undercutting, Water main*, Widening roadway Thickness Travel Width (Per Lane) Left Shoulder Curb & Gutter Right Shoulder Curb & Gutter 4.00 in 14 ft 0 in 0 ft 0 in Y 0 ft 0 in Y Project Cost Summary Estimated Costs LRIP/State Funds Municipal Funds (includes ineligible costs) Engineering: $149,788.00 Right-of-Way Acquisition: $0.00 Construction: $1,078,936.25 Total Eligible Costs: $1,228,724.25 Total Ineligible Costs $686,900.00 Total Improvement Costs: $1,915,624.25 $450,000.00 $1,465,624.25 This request is subject to the terms and conditions agreed to at the time of application for the designated MUNICIPALITY and upon acceptance by the STATE, per signature below, shall constitute agreement between the MUNICIPALITY and the STATE. Accepted for the State of Wisconsin, Department of Transportation: By: Merrill Mechler-Hickson May 14, 2020 Local Transportation Programs and Finance Date Page 1 of 3  2020 - 2021 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Project Funding Funding Type From Project Program Type Biennium Sunset Date Approved Amount Date New Biennium Project Request N/A MSID 2020 - 2021 June 30, 2025 $450,000.00 May 14, 2020 Total $450,000.00 Page 2 of 3  2020 - 2021 Local Roads Improvement Program (LRIP) State Municipal Project Agreement Terms and Conditions 1. The initiation and accomplishment of the improvement will be subject to the applicable federal, state and local laws, administrative policy and program rules, ordinances, standards, and contract bidding requirements. Please note that if any portion of an improvement is funded using federal funds (including design, real estate, or other related work activities), the entire improvement will be subject to federal requirements. All components of the improvement must be defined in the environmental document if any portion of the project is federally funded. 2. The construction of the improvement will be in accordance with the appropriate standards unless an exception to standards is granted by the state prior to construction. The entire cost of the improvement not constructed to standards will be the responsibility of the Municipality/County unless such exception is granted. 3. The Municipality/County will assume all responsibility for complying with all applicable environmental requirements for the improvement. 4. The work, which is eligible for state participation will be administered by the Municipality/County. The authority for the state to delegate this responsibility is described in ch. Trans 206. 5. All contracts will be let by competitive bid and awarded to the lowest responsible bidder in accordance with the provisions of s.86.31 Wis. Stats. and all other municipal/county bidding requirements. 6. State financing will be limited to up to 50 percent (%) participation in eligible items or to the limit approved for the improvement - whichever is less 7. Payments to the Municipality/County will be made after the improvement is completed, and the contractor(s) fully reimbursed. 8. In order to guarantee the Municipality's foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from any moneys otherwise due and payable by the State to the Municipality. 9. The Municipality/County will keep records of the cost of the improvement together with letting documents and will have them available for inspection by representatives of the state and will furnish copies when requested. 10. The design and construction of the improvement must be certified by a registered professional engineer, if the cost of the improvement exceeds $65,000. 11. Federal Single Audits of Local Government Units: a. The Municipality/County shall have a single organization audit performed by a qualified independent auditor if required to do so under federal law and regulations. (See Federal Circular No. A-133) b. This audit shall be performed in accordance with Federal Circular A-133 issued by the Federal Office of Management and Budget (OMB) and state single audit guidelines issued by the Wisconsin Department of Administration (DOA). c. The Municipality/County will keep records of costs of construction, inspection tests and maintenance done by it to enable the State to review the amount and nature of the expenditure for those purposes. Such accounting records and any other related records shall be subject to a project review or audit as directed by the Department within ten (10) years of project closing. 12. The Municipality/County will maintain, at its own cost and expense, all portions of the project that lie within its jurisdiction and will make ample provision of such maintenance as long as the road remains open to traffic. 13. This agreement is subject to the availability of State funds appropriated for this program. The continuance of this agreement beyond the limits of funds already available to the Wisconsin Department of Transportation is contingent upon appropriation of the necessary funds by the Wisconsin Legislature and the Governor. (Reference 66 OAG 408; State ex rel. LaFollette v. Reuter, 36 Wis. 2d 96, 119 [1967]) 14. In accordance with the State's sunset policy for LRIP projects, the subject improvement must be constructed and submitted for reimbursement within three biennium. X Checking this box indicates that the Preparer is authorized to conduct official business for the Municipality/County identified below and upon acceptance by the State shall constitute agreement between the Municipality/County and the State, subject to the terms and conditions above. Recipient: City of Columbus County: Columbia Head of Government: MICHAEL THOM Title: Mayor Preparer: Ben Schulte Title: Administrative/Finance Date: 10/31/2019 Reviewer: Chris Hardy Title: County Highway Commissioner Date: 01/08/2020 Page 3 of 3