City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, SEPTEMBER 1, 2020 – 6:30 PM COLUMBUS CITY HALL AGENDA https://us02web.zoom.us/j/81429813208?pwd=YTl2THh5d0N4V3JQSEwxZmt6Z0NIZz09 OR Phone: 312 626 6799 Meeting ID: 814 2981 3208 Passcode: 475429 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon September 1. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon September 1, may still comment by appearing in person at the meeting and signing up for public comment. Consent Agenda 1. Applications for Operator Licenses, term 07/01/20 – 06/30/22 New Business 1. Consider & take action on WWTP Influent Pump Replacement 2. Consider & take action on Trick or Treat Date/Time 3. Consider & take action on Leak Detection at the Aquatic Center 4. Consider & take action on Water Attraction Repair 5. Consider & take action on Ordinance #755-20 "An Ordinance to Create Section 78-15 Of The City Code Of Ordinances Requiring A Site Plan In Certain Circumstances And To Repeal Section 78-53 Of The City Code Of Ordinances" 6. Mayoral Appointment – Recreation Advisory Board 7. Consider & take action on claims in the amount of $ 467,254.63 8. Report of City Officers – City Administrator, Mayor Adjourn  2020 AGENDA ITEM Council Meeting date: _____September 1, 2020_______ ITEM: _____New Operator Licenses for licensing period 7/1/20 – 6/30/22__ DETAILED DESCRIPTION OF SUBJECT MATTER: Recommend approval for new operator licenses: Hunter Braund Dasha Prazak-Zickert Jenelle Sajdak Lynne Timmerman LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: o Recommend approval for new operator license(s)  2020 AGENDA ITEM Committee of the Whole Meeting date: August 18, 2020 Council Meeting date: September 1, 2020 ITEM: Influent Pump Replacement DETAILED DESCRIPTION OF SUBJECT MATTER: This project consists of the removal of three influent pumps and the installation of one of increased capacity. Controls including variable frequency drives and piping modifications are also part of this project. Consider Ruekert Mielke's recommendation of August Winter's bid for the influent pump replacement project in the amount of $197,900.00 LIST ALL SUPPORTING DOCUMENTATION ATTACHED: o Bid recommendation from Ruekert Mielke ACTION REQUESTED OF COMMITTEE OF THE WHOLE: o Forward to next Regular meeting September 1 for approval  4001 Nakoosa Trail, Suite 200, Madison, WI 53714 608-819-2600 August 13, 2020 Mr. Kyle Ellefson City Administrator City of Columbus 105 N. Dickason Columbus, WI 53925 RE: City of Columbus WWTF Influent Pump Replacement Dear Mr. Ellefson: Bids for the above project were opened on August 11, at 11:00 a.m. online and are summarized as follows. BIDDER BASE BID 1. August Winter & Sons, Inc. $197,900.00 2. Sabel Mechanical $235,550.00 3. Staab Construction Corporation $237,000.00 4. . Lee Plumbing Mechanical Contractors, Inc $251,902.00 We reviewed the documentation submitted by the apparent low bidder and found that: 1. The Bid Form has been appropriately completed. 2. We have no objections to the low bidder. 3. Low bidder has successfully completed similar projects. On these bases, we recommend that August Winter & Sons, Inc. be awarded the WWTF Influent Pump Replacement contract, in the amount of $197,900.00. On all construction projects, unpredictable factors may increase the final contract amount. Our review did not include an evaluation of bidder's current financial condition nor of their permanent safety program. Should you decide to accept our recommendation, we will prepare the Notice of Award for your signature. We will then forward it, with contracts for execution, to the Contractor. One fully completed Notice of Award will be returned to you for your records. Bids remain subject to acceptance for 60 days from the bid date, unless Bidder agrees to an extension. Please advise us of your award decision or call if there are any questions. Respectfully, RUEKERT & MIELKE, INC. Mark B. Van Weelden, P.E. Project Engineer mvanweelden@ruekert-mielke.com MBV:nah cc: John Nehmer, City of Columbus Wastewater Director ~Columbus City 8117-10066 WWTF Influent Pump Replacement > 200 Design > Bidding > Ellefson-20200813 -Recommendation of Award_WWTF.docx~ Your Infrastructure Ally ruekertmielke.com  2020 AGENDA ITEM Committee of the Whole Meeting date: __August 18, 2020______ Council Meeting date: ____September 1, 2020 ITEM: Columbus Trick Or Treat, 2020 DETAILED DESCRIPTION OF SUBJECT MATTER: For many years, the City has designated community trick or treat hours on either the evening of the last Saturday in October or the afternoon of the last Sunday in October. Last year the trick or treat hours were on Saturday, October 26th, from 5:00p.m. – 8:00 p.m. This year, the last Saturday in October is October 31st, while the last Sunday will fall on October 25th. In the past, the City has implemented safety measures such as no parking zones in congested trick or treat areas. Once the consensus regarding trick or treating is known, staff will bring safety recommendations to the next COW for consideration. With the uncertainty of COVID-19, it is impossible to determine at this time what, if any, restrictions or guidance local, state, and federal officials may provide related to community-wide door-to-door events like trick or treating. ACTION REQUESTED OF COUNCIL: Set Trick or Treat for 2020. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None.  CITY OF COLUMBUS FOR MEETING OF: September 1, 2020 REQUEST FROM/DEPARTMENT: CAAC AGENDA ITEM/REQUEST: Continued Leak Detection *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: Enclosed is a quote from Neuman Pools for continued leak detection at the CAAC. The main source of the leak we believe has been found (water feature) however, there continues to be some water loss each day. A contributing factor is the expansion joints and caulk lines, which are to be replaced by Mid-America in September. We are asking council to approve the work by Neuman to rule out any other significant areas The scope of work could be disbursed from several funds:  215-555210-249 POOL: EQUIPMENT MAINTENANCE / a balance of 12,765.59 remains (least likely)  215-555210-298 POOL; PROFL SVCS/CONSULTANTS / a balance of 6,737.00 remains  215-555210-312 POOL; SUPPLIES & OP EXPENSES / a balance of 12,098.17 remains PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  Contract Owner: Columbus Area Aquatic Center Date: 8/7/2020 Address: 161 Dickason Blvd. Phone Number: 920 623 5936 City, State, Zip Code: Columbus, WI 53925 Fax Number: Job Name: Columbus Area Aquatic Center Email: recreation@columbuswi.us Job Location: 1049 Park Avenue, Columbus, WI 53925 Contact Person: Amy Jo Meyers Phone Number: 847 350 5559 Feature Pipe Repair Neuman Pools, Inc. (NPI) proposes to complete the following scope of work including all labor and materials. Repair the Leaking Pool Feature 4” Line • Repair of the 4” broken pipe for the Blue Feature spray loop. • Pressure testing of repaired line to ensure there are no additional breaks in the line. If additional breaks are found in the 4” line between the toy and the valve vault, additional costs may be incurred. • All concrete removal and excavation of soils is by others. • All backfilling and concrete placement is by others. • Work to be performed on a Time and Material Basis. Time & Material Estimated Price: $ 6,500.00____ Initial Pool Leak Detection • Perform leak detection services on the rest of the pool. • Develop a plan of repair if any leaks are found. • Work to be performed on a Time and Material Basis. Time & Material Estimated Price: $ 5,900.00____Initial Notes: • If additional leaks are detected, additional charges may be incurred. • Pricing is based on leaks previously identified by others. • Additional work must have prior approval and will be performed for a lump sum amount or billed at the following rates: Supervisory Labor: $100/hour; General Labor: $65/hour; Tradesman: $90/hour; Travel Time: $65/hour.  Page 2 of 3 CONDITIONS 1. Owner shall provide access for equipment and trucks. 2. Draining the pool just prior to work starting is the responsibility of the owner. 3. Builder will not be responsible for damage to grass, shrubs, walks, or driveways, etc. caused by normal performance of work. 4. Filling of the pool and chemical treatment is by the owner. 5. Electric power and water for construction purposes shall be furnished by the Buyer at no charge to the Contractor. 6. All materials used in construction shall remain the property of the Contractor until fully paid, and all surplus materials are to remain the property of the Contractor. 7. Buyer’s and Contractor’s representations, limitations and responsibilities: The Contractor agrees to perform the work in a good and workmanlike manner with reasonable dispatch in accordance with the attached specifications which set forth a custom-built pool, but do not necessarily duplicate any particular photograph. 8. Title and ownership to equipment and accessories described in the Agreement, whether or not affixed to Buyer’s realty, shall remain the property of the Contractor until the total price of the pool has been paid. None of such equipment or accessories shall be deemed to become a part of the real property regardless of the completeness of their obligation until such time of entire payment. In the event of non-payment, the Contractor may without notice enter upon the premises and remove said equipment and accessories. The Contractor will then apply the reasonable value of the removed items, less costs and expenses of removal, against the unpaid balance. 9. Builder shall pay all applicable state sales tax and carry liability and worker’s compensation insurance. 10. Extra work (work performed outside the contract) must be approved in writing by the Owner and the Contractor prior to the start of work. 11. Changes or alterations made to the installation performed by Neuman Pools, Inc., including pool accessories such as ladders and the like equipment with Owner’s consent, except changes or alterations performed by Neuman Pools, Inc., shall be at Owner’s sole risk. Neuman Pools, Inc. shall not be responsible for defects or damages to the pool installation caused by other contractors or tradesmen of any kind of character arising from improper maintenance, supervision, or neglect of the pool installation by Owner, who shall hold Neuman Pools, Inc. harmless therefore. 12. It is the responsibility of the owner to supply and fill the pool with water. It is also the responsibility of the owner to make sure that the quality of water used is such that it will not be harmful to the pool’s interior finish and equipment. Neuman Pools, Inc. will assist you in determining the quality of your fill water, and give you options of treatment. Filling with unsuitable water will void the warranty. WARRANTY Contractor makes the following limited warranties of its work, subject to the limitations and restrictions in Paragraph c. hereof: a. Contractor warrants its workmanship to be free from defects for one (1) year from date of completion. Contractor shall remedy defects of workmanship, which occur within the warranty period, without cost to the Owner. Contractor’s work as used herein shall include work of Subcontractors employed by Contractor, and shall not include any work performed by other contractors separately from the Contract by Owner. b. Waterline tile and plaster applied to the pool shell by Contractor are guaranteed against defects in materials and workmanship for one (1) year from the date of completion of plastering the pool. Walks and decking are not warranted against normal cracking, checking, raising, settling, or discoloration, and plaster is not guaranteed against discoloration or staining. Contractor assumes no responsibility for quality of water used to fill pool, or any damage caused by high water. c. The following limitations to Contractor’s warranties shall apply: aa. Contractor’s performance under the terms and provisions of its warranties shall not be required, until final payment of the full Contract has been made. bb. Contractor shall not be responsible for the cost of labor to remedy defects in material for purchase assemblies. Purchased assemblies (for example: filtration system, water treatment equipment, etc.) or materials (for example: concrete, caulking, chemicals, etc.) used in this installation are subject only to manufacturer’s or processor’s warranty of fitness and from defects in manufacture. Contractor makes no warranty expressed or implied as to such assemblies or materials, except that the same will be installed in accordance with specifications, which occur during the warranty period. cc. Contractor’s warranties shall not apply to damage to any part of the swimming pool shell, circulation piping, deck or equipment, resulting from natural causes or acts of God, including earthquakes, ground swells, inundation’s, ground or hillside motion, landslides, or any natural or accidental cause or peril resulting from storms, surface drainage, floods, war, riot, or damage caused by negligent or willful acts of person(s) other than Contractor, its Subcontractors or employees. dd. Contractor shall not be responsible for damage to the swimming pool shell, if the Owner causes the pool to be emptied of water without a representative of the Contractor present to supervise the emptying and prompt refilling of the pool. ee. Owner shall notify Contractor within seven (7) days of discovery of any defect in the pool, equipment or accessories; otherwise the Contractor’s warranty shall be void. No warranty repair expense by the Owner shall be a valid claim under Contractor’s warranties, unless the Contractor is given written notice as provided herein, and a reasonable time to obtain parts or equipment, and to repair the defects.  Page 3 of 3 Amount (words): TBD Amount (numbers): TBD Offer Valid Until: 08/30/2020 Neuman Pools, Inc. Neuman Pools, Inc. Mark Othmer (signature): Representative: $2,000.00 Initial payment with signed proposal; monthly progress payments for Terms: work completed to date. As required by Wisconsin Construction Lien Law, neuman pools, inc. hereby notifies Owner that persons or companies furnishing labor or materials for construction on Owner’s land may have lien rights on Owner’s land and buildings if not paid. Those entitled to lien rights, in addition to neuman pools, inc., are those who contract directly with the Owner, or those who give the Owner notice within 60 days after they first furnish labor or materials for construction or improvement. Accordingly, the Owner probably will receive notices from those who furnish labor or materials for the construction or improvement, and should give a copy of each notice to his mortgage lender, if any. Neuman Pools, Inc. agrees to cooperate with the Owner and his lender, if any, to see that all potential lien claimants are duly paid. Accepted by: Date: (Signature) Print Name: NOTE – Please sign the contract and return with your deposit (if applicable) to Neuman Pools, Inc. Upon receipt, I will sign and return a fully executed contract to your office for your files. If a contract or a purchase order is used, this contract must be signed and attached to it.  CITY OF COLUMBUS FOR MEETING OF: September 1, 2020 REQUEST FROM/DEPARTMENT: CAAC AGENDA ITEM/REQUEST: Water Attraction *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: The Blue Feature spray loop water attraction at the CAAC has a 12” crack in the vertical pipe that feeds water to this attraction. To save on water loss, we closed the attraction down this summer. We believe this was our main source of the leak in 2019. Enclosed are quotes to the City for repair on the cracked pipe as well as an option to abandon the water attraction. Below is a brief description of each quote received:  Fischer Brothers: DPW would prep the area of concrete demolition, and replace the concrete and rebar when the pipe is repaired. $1450.00 / DPW to configure cost.  Musson Brothers, Inc.: This is less evasive of the quotes received where the cracked pipe would be slip-lined. Slip lining is completed by installing a smaller, fiberglass liner into the larger host pipe. Patching of any cracked surface would be the City’s responsibility to fix. $6980.00  Neuman Pools Inc.: DPW would prep the area of concrete demolition, and replace the concrete and rebar when the pipe is repaired. $6500.00 / DPW to configure cost.  Abandon the water feature: All plans for review are required to be submitted electronically through the State. The fee for an alteration to an existing swimming pool is $320, the fee for a modification is $1000.00, and an inspection would be included with either. A modification consists of restructuring of the existing pool basin, which may or may not include drain sumps. An alteration consists of changes to a pool or any of its components or accessories that does not include any restructuring of the existing pool basin. Mid-America Pool Renovation will be returning to the CAAC mid-September to resurface the pool and to replace the expansion joints and caulk lines set in place in 2017. This work will be a contributing factor to continued water loss. Knowing if a repair or an abandonment is to take place, we can communicate with Mid-America what steps they need to have in place to mend that area. Musson Brothers, Inc.  Slip lining the water feature comes with a 5 year warranty  The fiberglass liner is 1.5 Millimeter; this will not affect the flow rate of the water to the attraction. It consists of a specially designed glass-reinforced fabric and two-part ambient-cure silicate resin mixture that does not require a heat cure or other accelerators for optimal performance.  Musson Brothers uses a Hammer Head point repair system. It is a cured-in- place pipe point or sectional repair solution.  The resin is a silicate resin that actually absorbs and expands. It is odor-free, styrene-free, VOC-free and presents no hazards to the environment or human health.  NOTE: This is only a 24” patch and does not include the entire length of the pipe. Musson Brothers will pre-televise the entire pipe before lining.  Contract Owner: Columbus Area Aquatic Center Date: 8/7/2020 Address: 161 Dickason Blvd. Phone Number: 920 623 5936 City, State, Zip Code: Columbus, WI 53925 Fax Number: Job Name: Columbus Area Aquatic Center Email: recreation@columbuswi.us Job Location: 1049 Park Avenue, Columbus, WI 53925 Contact Person: Amy Jo Meyers Phone Number: 847 350 5559 Feature Pipe Repair Neuman Pools, Inc. (NPI) proposes to complete the following scope of work including all labor and materials. Repair the Leaking Pool Feature 4” Line • Repair of the 4” broken pipe for the Blue Feature spray loop. • Pressure testing of repaired line to ensure there are no additional breaks in the line. If additional breaks are found in the 4” line between the toy and the valve vault, additional costs may be incurred. • All concrete removal and excavation of soils is by others. • All backfilling and concrete placement is by others. • Work to be performed on a Time and Material Basis. Time & Material Estimated Price: $ 6,500.00____ Initial Pool Leak Detection • Perform leak detection services on the rest of the pool. • Develop a plan of repair if any leaks are found. • Work to be performed on a Time and Material Basis. Time & Material Estimated Price: $ 5,900.00____Initial Notes: • If additional leaks are detected, additional charges may be incurred. • Pricing is based on leaks previously identified by others. • Additional work must have prior approval and will be performed for a lump sum amount or billed at the following rates: Supervisory Labor: $100/hour; General Labor: $65/hour; Tradesman: $90/hour; Travel Time: $65/hour.  Page 2 of 3 CONDITIONS 1. Owner shall provide access for equipment and trucks. 2. Draining the pool just prior to work starting is the responsibility of the owner. 3. Builder will not be responsible for damage to grass, shrubs, walks, or driveways, etc. caused by normal performance of work. 4. Filling of the pool and chemical treatment is by the owner. 5. Electric power and water for construction purposes shall be furnished by the Buyer at no charge to the Contractor. 6. All materials used in construction shall remain the property of the Contractor until fully paid, and all surplus materials are to remain the property of the Contractor. 7. Buyer’s and Contractor’s representations, limitations and responsibilities: The Contractor agrees to perform the work in a good and workmanlike manner with reasonable dispatch in accordance with the attached specifications which set forth a custom-built pool, but do not necessarily duplicate any particular photograph. 8. Title and ownership to equipment and accessories described in the Agreement, whether or not affixed to Buyer’s realty, shall remain the property of the Contractor until the total price of the pool has been paid. None of such equipment or accessories shall be deemed to become a part of the real property regardless of the completeness of their obligation until such time of entire payment. In the event of non-payment, the Contractor may without notice enter upon the premises and remove said equipment and accessories. The Contractor will then apply the reasonable value of the removed items, less costs and expenses of removal, against the unpaid balance. 9. Builder shall pay all applicable state sales tax and carry liability and worker’s compensation insurance. 10. Extra work (work performed outside the contract) must be approved in writing by the Owner and the Contractor prior to the start of work. 11. Changes or alterations made to the installation performed by Neuman Pools, Inc., including pool accessories such as ladders and the like equipment with Owner’s consent, except changes or alterations performed by Neuman Pools, Inc., shall be at Owner’s sole risk. Neuman Pools, Inc. shall not be responsible for defects or damages to the pool installation caused by other contractors or tradesmen of any kind of character arising from improper maintenance, supervision, or neglect of the pool installation by Owner, who shall hold Neuman Pools, Inc. harmless therefore. 12. It is the responsibility of the owner to supply and fill the pool with water. It is also the responsibility of the owner to make sure that the quality of water used is such that it will not be harmful to the pool’s interior finish and equipment. Neuman Pools, Inc. will assist you in determining the quality of your fill water, and give you options of treatment. Filling with unsuitable water will void the warranty. WARRANTY Contractor makes the following limited warranties of its work, subject to the limitations and restrictions in Paragraph c. hereof: a. Contractor warrants its workmanship to be free from defects for one (1) year from date of completion. Contractor shall remedy defects of workmanship, which occur within the warranty period, without cost to the Owner. Contractor’s work as used herein shall include work of Subcontractors employed by Contractor, and shall not include any work performed by other contractors separately from the Contract by Owner. b. Waterline tile and plaster applied to the pool shell by Contractor are guaranteed against defects in materials and workmanship for one (1) year from the date of completion of plastering the pool. Walks and decking are not warranted against normal cracking, checking, raising, settling, or discoloration, and plaster is not guaranteed against discoloration or staining. Contractor assumes no responsibility for quality of water used to fill pool, or any damage caused by high water. c. The following limitations to Contractor’s warranties shall apply: aa. Contractor’s performance under the terms and provisions of its warranties shall not be required, until final payment of the full Contract has been made. bb. Contractor shall not be responsible for the cost of labor to remedy defects in material for purchase assemblies. Purchased assemblies (for example: filtration system, water treatment equipment, etc.) or materials (for example: concrete, caulking, chemicals, etc.) used in this installation are subject only to manufacturer’s or processor’s warranty of fitness and from defects in manufacture. Contractor makes no warranty expressed or implied as to such assemblies or materials, except that the same will be installed in accordance with specifications, which occur during the warranty period. cc. Contractor’s warranties shall not apply to damage to any part of the swimming pool shell, circulation piping, deck or equipment, resulting from natural causes or acts of God, including earthquakes, ground swells, inundation’s, ground or hillside motion, landslides, or any natural or accidental cause or peril resulting from storms, surface drainage, floods, war, riot, or damage caused by negligent or willful acts of person(s) other than Contractor, its Subcontractors or employees. dd. Contractor shall not be responsible for damage to the swimming pool shell, if the Owner causes the pool to be emptied of water without a representative of the Contractor present to supervise the emptying and prompt refilling of the pool. ee. Owner shall notify Contractor within seven (7) days of discovery of any defect in the pool, equipment or accessories; otherwise the Contractor’s warranty shall be void. No warranty repair expense by the Owner shall be a valid claim under Contractor’s warranties, unless the Contractor is given written notice as provided herein, and a reasonable time to obtain parts or equipment, and to repair the defects.  Page 3 of 3 Amount (words): TBD Amount (numbers): TBD Offer Valid Until: 08/30/2020 Neuman Pools, Inc. Neuman Pools, Inc. Mark Othmer (signature): Representative: $2,000.00 Initial payment with signed proposal; monthly progress payments for Terms: work completed to date. As required by Wisconsin Construction Lien Law, neuman pools, inc. hereby notifies Owner that persons or companies furnishing labor or materials for construction on Owner’s land may have lien rights on Owner’s land and buildings if not paid. Those entitled to lien rights, in addition to neuman pools, inc., are those who contract directly with the Owner, or those who give the Owner notice within 60 days after they first furnish labor or materials for construction or improvement. Accordingly, the Owner probably will receive notices from those who furnish labor or materials for the construction or improvement, and should give a copy of each notice to his mortgage lender, if any. Neuman Pools, Inc. agrees to cooperate with the Owner and his lender, if any, to see that all potential lien claimants are duly paid. Accepted by: Date: (Signature) Print Name: NOTE – Please sign the contract and return with your deposit (if applicable) to Neuman Pools, Inc. Upon receipt, I will sign and return a fully executed contract to your office for your files. If a contract or a purchase order is used, this contract must be signed and attached to it. Neuman Pool Previous work to determine leak  All pipes were pressure tested in the pool with the exception of the pipe to the body slide and the vortex slide.  All activity pipes were tested and found the blue arch had a leak in the vertical pipe  Determined that the 4” and the 12” pipes had small leaks and those pipes were cut and plumbed.  Pipes repaired were re-pressure tested, the fixes held pressure Continued leak detection: Neuman pools recently purchased a new leak detection system called the Leakalyzer. The Leakalyzer enables you to quickly determine if a pool is losing water and how much water it is losing. The device measures water level changes to the 10,000th of an inch, and tracks these changes in real time on a digital graph. The work to be done is based on a time and material basis.  Perform leak detection services on the rest of the pool  Develop a plan of repair if any leaks are found (findings would be brought to council to develop a plan)  Work to be performed on a time and material basis.  Play Attraction Repair Because the quotes provided for repairs at the pool did not include removal and replacement of concrete, the Recreation Director asked that DPW provide estimates to complete the work. The cheapest for DPW is about $1,000 on top of the current quotes Amy Jo provided (Option 1). This includes opening up a 5’x5’ area to replace the broken pipe. The most expensive is about $3,500 on top of the quotes. This is if DPW needs to open up the entire length of the pipe which is approximately 60’ (Option 2). Please keep in mind that we have no idea what we are getting into once we start digging up the concrete as the plans are not true to specs and if we have to dig up the entire length of the pipe we will be trying to bore under the concrete slab and under the gutter system. We will most likely end up having to remove and replace all the valves and associated plumbing from the connection pit so that we have room to work, which could be another $1,000+. 1) If DPW just has to saw cut and open a 5ft x5ft area to expose the pipe below are the costs to complete the job: Removal Saw cutting 2hrs - $67.68 Labor cost for removal of debris (this includes jackhammering) 6hrs -$203.04 Truck #42 8hrs - $115.20 Rental of jackhammer - $40 Total cost of removal - $425.92 Replacement of Concrete Replacement of re-rod (1 stick) - $13.79 3 yards of gravel - $16.95 1 yard of concrete - $135 End loader #6 - $47.10 (pick up concrete) Truck #42 4hrs - $57.60 Labor 8hrs (2 people 4hrs) – $270.72 Total cost for replacement of concrete - $541.16 2) If DPW just has to saw cut and open the entire length of the pipe the costs to complete the job are approximately: Removal Saw Cutting 8 hrs. - $270.72 Labor cost for removal of debris (this includes jackhammering) 16hrs - $541.44 Truck #42 - 8hrs - $115.20 Rental of Jackhammer (2days) - $80 No clue what the cost will be for the gutter if we have to remove it Estimated cost of removal - $1,007.36 Replacement of Concrete Replacement of re-rod (10 sticks) - $139.79 9 yards of gravel/clear stone - $50.85 8 yards of concrete - $1,080 Tool cat 8 hrs - $195.36 #42 8hrs - $115.20 Labor costs 24 hrs - $812.16 Total cost for replacement of concrete - $2,393.36  AGENDA ITEM Committee of the Whole Meeting date: ____August 18 __ Council Meeting date: __September 1, 2020____________ ITEM: Review and Discuss recommendation from Plan Commission to adopt the Site Plan Ordinance DETAILED DESCRIPTION OF SUBJECT MATTER: In review of our ordinance, Staff has noted that City Ordinance only identifies submission requirements for site plans under 114-26. Section 114-26 outlines the submittal requirements for Conditional Use Permits. The site plan requirements for permitted uses are not clearly identified in our Zoning Code. To provide transparency the site plan requirements should be identified in our Zoning Code. This item was discussed at a Development Team meeting. As a result of that meeting City Attorney Johnson has created a draft ordinance for review. The draft ordinance was reviewed by the Plan Commission multiple times and they are recommending council approve the draft ordinance as presented. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Ordinance ACTION REQUESTED OF COUNCIL: Move the recommendation from Plan Commission to council to adopt the Site Plan Ordinance  CITY OF COLUMBUS ORDINANCE NO. ___755-20_____ AN ORDINANCE TO CREATE SECTION 78-15 OF THE CITY CODE OF ORDINANCES REQUIRING A SITE PLAN IN CERTAIN CIRCUMSTANCES AND TO REPEAL SECTION 78-53 OF THE CITY CODE OF ORDINANCES The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. Section 78-15 of the City of Columbus Code of Ordinances is created to now read as follows: Sec. 78-15. – Site Plan Required. (1) Purpose. It is determined that in certain circumstances where a person or entity is seeking to subdivide a parcel of land under Chapter 90, or change the zoning of a parcel of land under Chapter 114, or in other certain circumstances, a site plan of the parcel being modified would be beneficial to the City decision makers. (2) Applicability. The requirements of this Section shall apply to all new Commercial Development, Multifamily Development and Land Divisions. (3) Authority. The Zoning Administrator or Building Inspector may direct an applicant to provide a site plan as part of its initial submittal. (4) Contents of Site Plan. A site plan required under this Section shall contain all the following: a. Project Narrative. A narrative or cover letter that includes the following: i. Owner and applicant’s name, phone number and address; ii. Where applicable, the architect’s or engineer’s name, phone number and address; iii. Description of all proposed buildings indicating proposed uses and building size; iv. Description of the location, type and size of all outside signs; v. Calculations indicating the total site size, building floor area, number of parking spaces, amounts of impervious surfaces, and amount of non-impervious green space, size of total disturbed area during construction; vi. Anticipated taxable and non-taxable value of the project upon completion; vii. Proposed project schedule; b. Site Plan. A site plan including the following: i. Name of project and date of plan preparation; ii. Seal of professional engineer; iii. Scale of drawing and north arrow;  iv. Property boundaries and project boundary; v. Where applicable, the 100 year flood plain and floodway delineations; vi. Where applicable, wetlands or delineated by the applicant’s scientists and confirmed by a concurrence letter from the Wisconsin Department of Natural Resources; vii. Existing and proposed easements on the subject property; viii. Adjoining public street rights-of-way, sidewalk locations, existing and proposed driveways and curbcuts, and parking and unloading areas; ix. Locations of existing and proposed building footprints with building setback lines shown; x. Location of any existing or proposed signs; xi. Location and type of all outdoor lighting proposed to illuminate the site; xii. Existing land use and zoning of adjacent properties within 100 feet of the site, including: Existing buildings, structures, and major features including but not limited to, woodlands, wetlands, floodplains, steep slopes and drainageways; xiii. Location of any existing or proposed fire hydrants providing fire protection to the site. c. Building Plans. Building plans including the following: i. Architectural elevation drawings, at a specified engineering scale depicting each side of new or remodeled buildings indicating materials and building dimensions; ii. A colored rendering of the front façade of the principal building showing the proposed color; d. Grading and Stormwater Plans. Grading and stormwater plans including the following: i. Spot elevations, including an on-site benchmark elevation; ii. Plan should clearly indicate existing and proposed drainage patterns; iii. Existing and proposed topography shown at a contour interval of not less than 2 feet at national geodetic vertical datum; iv. Location and dimension of stormwater retention or detention basins and/or stormwater conveyances including calculations of anticipated stormwater impacts for the site in the form of a storm water management plan; v. Location and dimension of storm water infiltration areas as required. vi. Oil and grease separation best management practices as applicable. vii. A site erosion control plan including location, size and dimension of all best management practices including location and number of construction entrances; 2 G:\Administration\PLANNING & ZONING\Ordinance Projects\Site Plan Ordinance\Final Draft Site Plan Ordinance.docx  e. Lighting Plans. Lighting plans that include: i. A photo-metric plan of the entire site extended to property boundary; ii. Specifications for the selected fixtures; iii. Pole design and mounting height and specifications; f. Landscaping Plans. Landscaping plans including: i. Notation of drawing scale; ii. Drawing orientation (indicated by conventional north arrow); iii. Name of landscape design professional; iv. Location of all existing vegetation which is equal to or exceeds the following sizes: 1. Deciduous trees greater than 3 inch caliper; 2. Evergreen trees 5 feet or higher; 3. Shrubs greater than 36 inches in height; v. Common name, location, botanical name, quantity and planting size of all proposed plant material; and the location of other pertinent landscape features; vi. The location, design, height and building material of all proposed walls, railings, planter boxes, fences, bicycle racks and other site appurtenances; vii. Proposed method of saving existing vegetation during construction; viii. Plant installation details; ix. Proposed layout of vehicular use areas including the location, dimensions of parking spaces, curb and gutter locations, curb islands, interior plantings, pedestrian walkways, and maneuvering isles; x. Driveway width dimension, location and dimension to property line; xi. Location of existing and proposed street lights and fire hydrants in public right-of-way; xii. Size and location of all existing and proposed public and private utility improvements within the public right-of-way or within the proposed site; xiii. Property lines, easements, and right-of-way frontage with dimensions shown; xiv. Sight triangles at intersections and at alley or driveway curb cuts. 2. Section 78-1. through 78-14. and 78-16. through 78-30. are reserved for future use. 3. Section 78-53. – Fees is hereby deleted in its entirety. 3 G:\Administration\PLANNING & ZONING\Ordinance Projects\Site Plan Ordinance\Final Draft Site Plan Ordinance.docx 4. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 5. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2020. CITY OF COLUMBUS By: ___________________________ By: __________________________ Michael Thom, Mayor Patricia Goebel, Clerk Vote: Yes ______ No ______ Published on: _________________ 4 G:\Administration\PLANNING & ZONING\Ordinance Projects\Site Plan Ordinance\Final Draft Site Plan Ordinance.docx