City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, DECEMBER 1, 2020 – 6:30 PM COLUMBUS CITY HALL AGENDA Common Council and COW Regular Meetings https://us02web.zoom.us/j/84500557415?pwd=ak5mbnhWZlcwaTZ1S0diNjVSSDJSZz09 OR Call: 312 626 6799 Meeting ID: 845 0055 7415 Passcode: 630462 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon December 1. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon December 1, may still comment by appearing in person at the meeting and signing up for public comment. Consent Agenda 1. Council & Committee of the Whole Minutes – 11/17/20, 11/24/20 - AVAILABLE MONDAY 2. Applications for Operator Licenses, term 07/01/20 – 06/30/22 New Business 1. Consider & take action to delegate authorization for CHLPC to receive and recommend bids on Phase 3 of Pavilion Restoration project 2. Consider & take action on Cost for Summit Court snow removal for 2020-2021 season 3. Consider & take action on recommendation to award building inspection services to Safebuilt, and review draft Contract. 4. Consider & take action on claims in the amount of $1,966,897.22 5. Report of City Officers – City Administrator, Mayor 6. Adjourn  2020 AGENDA ITEM Council Meeting date: _____December 1, 2020 ITEM: _____New Operator Licenses for licensing period 7/1/20 – 6/30/22__ DETAILED DESCRIPTION OF SUBJECT MATTER: Recommend approval for new operator licenses: Patricia J. Vogel LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: o Recommend approval for new operator license(s)  2020 AGENDA ITEM Committee of the Whole Meeting date: ____November 24, 2020_______ Council Meeting date: _December 1, 2020___________ ITEM:_CHLPC Phase III Window Project Request_ DETAILED DESCRIPTION OF SUBJECT MATTER: CHLPC would like to request of council approval on their Phase 3 proposal for Pavilion Window Restoration. Please see below for a scope of the project.  HLPC has gathered private donations to restore the aesthetics of the ballroom to have matching banks of windows and correlating window casings along the NW (Park Ave) side of the building, which will mirror the SE side.  Community Building & Restoration, who have done all of the previous window restoration work, will replicate as close to original specifications the size and profile of the existing windows in the ballroom at the Pavilion. There will be 12 new windows produced in this fashion. Sashes are constructed off site at their shop in Shorewood, WI; they will then be installed during the period of November 23, 2020-February 27, 2021. There are no rentals during this timeframe.  Community Building & Restoration will remove existing interior and exterior siding at the original window openings; which were at one point covered over. Community Building & Restoration will dispose of the discarded siding. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Phase 3 proposal from Community Building & Restoration needing signature approval from the Mayor and / or City Administrator  December 2, 2019 COW CHLPC request for Pavilion Window Restoration project  December 17, 2019 Regular meeting agenda to take action on donation from CHLPC on the Pavilion Window Restoration project  December 17, 2019 Regular meeting minutes approval for acceptance of the donation from CHLPC on the Pavilion Window Restoration project  Two pictures showing the difference in siding where the two windows in the set of three were removed, and the openings covered.  US Department of Interiors / National Register of Historic Places – Fireman’s Park Pavilion Historic Structure report buy River Architects; 2003 summary and review of the Pavilion windows  Building permit application dated September 9, 2020 needing signature from the Mayor and / or City Administrator ACTION REQUESTED OF COUNCIL: *** Update for 12/1/2020 *** As CHLPC works through the public notice and bidding process for this proposed public construction project, the consensus of the Committee of the Whole was that the process surrounding the evaluation, recommendation and accepting the bid should be clarified and approved by the City Council so the steps involved, areas of responsibility, and approval authority are established. Based on deliberations, the Council may wish to formally authorize CHLPC to receive the bids for Phase III, open and evaluate the bids according to the advertised procedure, and recommend the successful bidder to the City Council for approval at a regular City Council meeting.  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MONDAY, DECEMBER 2, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Department Reports a. Lifestar – October Report 6. Committee Minutes a. HLPC Minutes – 11/14/2019, 11/21/2019 b. PFC Minutes – 10/29/2019 7. Discuss acceptance of donation to Fire Dept 8. Ontech Update and discussion of maintenance agreement 9. Request from Kestrel Ridge to connect to City storm sewer 10. Request from Drexel for dedication of pond and extension of terms of development agreement 11. Functional Classification Update for Columbus Urban Area 12. Continue discussion on Snow Removal Fees 13. CHLPC request for Pavilion Exterior Painting Project 14. CHLPC request for Pavilion Window Restoration Project 15. Discuss preparation of agendas & council packets 16. Continue review of Ordinance to Repeal and Recreate Chapter 18 Of The City Of Columbus Code Of Ordinances Concerning Buildings And Building Regulations 17. Continue discussion of Resolution #23-19 to Set Fees for Building Inspections 18. Continue review of Ordinance to Create Chapter 20 Of The City of Columbus Code Concerning Property Maintenance 19. Convene to closed session per §19.85(1)(c) considering employment, promotion, compensation, performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (Senior Center Director) 20. Reconvene to open session Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, DECEMBER 17, 2019 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 12/2/19 2. Applications for Operator Licenses, term 07/01/19 – 06/30/21 New Business 1. Consider & take action on acceptance of donation to Fire Dept. 2. Consider & take action on donation from Columbus Historic Landmarks and Preservation Commission (CHLPC) for Pavilion Exterior Painting Project 3. Consider & take action on donation from Columbus Historic Landmarks and Preservation Commission (CHLPC) for Pavilion Window Restoration Project 4. Consider & take action to approve Memorandum of Understanding (MOU) with Kestrel Ridge to connect to City's storm sewer 5. Consider & take possible action of Resolution #27-19 "Resolution Accepting Certain Improvements From Drexel Building Supply, Inc." 6. Consider & take action on request from Drexel for extension of certain terms of development agreement 7. Consider & take action on Resolution #23-19 to Set Fees for Building Inspections 8. Consider & take action on Ordinance #752-19 "An Ordinance To Create Sections 18-31 Through 18-36 Of The City Of Columbus Code Of Ordinances Concerning Building Regulations" 9. Consider & take action on Municipal Pool slide restoration and cement decking repairs 10. Consider & take action on Functional Classification Update for Columbus Urban Area 11. Appoint Election Clerks for the 2020-2021 Election cycle 12. Consider & take action on Senior Center Director wage 13. Consider & take action on process for preparation of agendas & council packets 14. Consider & take action on claims in the amount of $ 954,092.56 15. Report of City Officers – Interim City Administrator, Mayor Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING - MINUTES TUESDAY, DECEMBER 17, 2019 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Present: Mayor Thom, Alders Gray, Johnson, Reid, Ryan, Traxler; City Administrator Berner, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. Excused Theilen. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Traxler, second by Reid to approve agenda. Carried voice vote. 5. Correspondence & Communications: Mark Krause, 735 Hibbard St spoke against sidewalks for the Hibbard Street reconstruction. Ryan Rodenkirch, 745 Hibbard St spoke against sidewalks for the Hibbard Street reconstruction. Doug Caldwell, 605 Hibbard St spoke against sidewalks for the Hibbard Street reconstruction. John Falk, 219 Hibbard St spoke against sidewalks for the Hibbard Street reconstruction. Betty Meeusan, 110 Greenview Dr, shared concerns with her tax bill, and leaf pick up. Consent Agenda Motion by Ryan, second by Traxler to approve consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 12/2/19, Applications for Operator Licenses, term 07/01/19 – 06/30/21 New Business 1. Consider & take action on acceptance of donation to Fire Dept: Motion by Traxler, second by Johnson to approve the donation of $4000 from Doris Dingee to the Fire Dept. Don Robbins, son of Dingee, thanked the Fire Dept for all they do. 2. Consider & take action on donation from Columbus Historic Landmarks and Preservation Commission (CHLPC) for Pavilion Exterior Painting Project: Motion by Traxler, second by Ryan to approve the donation to the CHLPC from the Merle Guenther Foundation in the amount of $49,750 to paint the exterior of the pavilion. Carried voice vote. Painting to be done by Roberts Brothers Painting. 3. Consider & take action on donation from Columbus Historic Landmarks and Preservation Commission (CHLPC) for Pavilion Window Restoration Project: Motion by Ryan, second by Gray to approve the donation to the CHLPC from the Merle Guenther Foundation in the amount of $53,580.00 for window restoration at the pavilion. Carried voice vote. Window restoration to be done by Community Build & Restoration. 4. Consider & take action to approve Memorandum of Understanding (MOU) with Kestrel Ridge to connect to City's storm sewer: Motion by Johnson, second by Traxler to approve the MOU with Kestrel Ridge to connect to City's storm sewer. Carried voice vote. 5. Consider & take possible action of Resolution #27-19 "Resolution Accepting Certain Improvements From Drexel Building Supply, Inc.": Motion by Traxler, second by Ryan to approve Resolution #27-19. Carried voice vote. 6. Consider & take action on request from Drexel for extension of certain terms of development agreement: Motion by Traxler, second by Ryan to approve the landscaping be completed by July 1, 2020. Carried voice vote. Motion by Traxler, second by Gray to approve the delay in asphalt to December 1, 2020 and Drexel must come back to the City to request further extensions if needed. Carried voice vote. 7. Consider & take action on Resolution #23-19 to Set Fees for Building Inspections: Motion by Johnson, second by Traxler to approve Resolution #23-19. Carried voice vote.  AGENDA ITEM Committee of the Whole Meeting date: __October 20, 2020 _________ Council Meeting date: ____December 1, 2020 _______ ITEM: _ Snow Plowing for Summit Court, 2020-21 DETAILED DESCRIPTION OF SUBJECT MATTER: For the past several winters, the City of Columbus has worked with the Summit Court Condo Association to collaborate on snow removal for Summit Court. The Condo Association hires a contractor to remove snow from their driveways, the sidewalk, and the public roadway, and collect it in on one location on the street. The Public Works Department is then responsible for collecting and removing the plowed snow by loading and trucking it away from Summit Court to dump in another location. During the previous snow season, previous DPW Director Navin evaluated the agreement in practice, and determined it may not be beneficial for the City to continue this agreement, and may provide a special benefit for a single group of residents that is not available to the rest of the community. While there are time savings when the City snowplows do not need to clear that road, that benefit is replaced with a more time consuming obligation to remove the snow collected from the road, sidewalk, and driveways. During a single snow removal event, it took 2 tandem dump trucks and the end loader 90 minutes to remove the snow from Summit Court. During that same snow event the City spent 20 minutes on Hillcrest and 25 minutes on Highland Court. Update for 11/17/2020 Meeting Staff have previously reported the actual cost for one snow removal event on Summit Court and compared it to actual costs for snow removal on two other cul de Sacs. Staff have also estimated what it would cost to plow and remove the snow on Summit Court like they do on other cul de sacs. The major obstacle in determining a specific difference between snow removal costs on Summit Court and other cul de sacs is that there is no apples to apples comparison easily determined. Differences in street length, the amount of snow that triggers private plowing and city plowing on the streets, frequency and lead time of snow pile removal, inconsistency related to the height and volume of snow piled on the cul de sacs, and allowing snow from sidewalks and driveways to be placed in the roadway in only one of these cul de sacs renders a straight line comparison of exact costs unreliable at best. The Council has previously discussed that this is the final year of this arrangement, and it is being continued due to the late date and difficulty the homeowners may have in making alternate arrangements. In that case, it may make sense to choose a fee that recovers some cost, without hinging the agreement on a specific dollar for dollar analysis. That Ordinance allows for the collection of these fees, but incorporates language that provides discretion. If a fee ranging from $50-$100 was charged each time the snow pile needed to be removed, that may provide revenue that adequately offsets the additional costs due to this unique arrangement. If there was a desire to continue this practice in future years or on an open ended basis, a more specific fee structure should be developed. If this is supportable, an agreement should be developed that determines who requests the snow removal and pays the fees, what level of snow load can trigger a removal action, and how the fees will be collected or assessed. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Email from Zach Navin  Email From Jenny Schultz  Contract from J & B Service ACTION REQUESTED OF COUNCIL: *** Update for 12/1/2020 ***:  Based on the consensus of the Committee of the Whole, approve the snow removal arrangement on Summit Court for this snow season, at a charge of $50 a removal, with removals to be requested and paid for by the Homeowner’s Association. From: Zach Navin <ZNavin@columbuswi.us> Sent: Thursday, September 24, 2020 10:36 AM To: Kyle Ellefson <cityadministrator@columbuswi.us> Subject: Summit Ct. Snow Plowing Kyle, The Summit Court Home owners association has had an agreement with a snow plow contractor and the City where the HOA pays the contractor to clear their driveways, sidewalks, and the street and then the City hauls the snow pile out after the storm. The initial idea is that this was saving the City time by not having as much street to clear. After reviewing this for a snow season I don’t believe it is as efficient as once believed. Because the driveways and sidewalks are cleared with the street, the pile of snow that accumulates in the cul de sac is much large than others and the contractor doesn’t have equipment large enough to pile the snow up and keep the road clear for vehicles to get through. This then causes them to call DPW to ask to have their snow removed more often. I have attached jenny’s breakdown of one event last winter. Ultimately, This is an agreement that I would not recommend the City keep moving forward with as it is taking us more staff and equipment time to clear this cul de sac than it does the rest in town. Even if we have to plow the street, that is much less time than the amount of time currently spent hauling snow. I will have this email saved in my transition files as well. Thanks, Zach Zach Navin Director of Public Works Columbus, WI 229 E School Street Columbus, WI 53925 O:920-623-5908 C:920-350-5254 From: Jenny Schultz Sent: Tuesday, January 21, 2020 2:11 PM To: Zach Navin Subject:Cul de sacs Zach Summit court, which gets hauled out every time, took us 1 1/2 hours today (2 tandems & 1 end loader). Hillcrest & Highland Crt. took us 20 & 25 min respectively with the same equipment and this is the first time we have hauled these out this winter. Any questions let me know. Get Outlook for iOS  AGREEMENT TO PROVIDE SNOW PLOWING SERVICE This agreement is made between the City of Columbus, a municipal corporation, herein called "City" and William Kluetzman, J&B Service herein called "Contractor". RECITALS 1. The City desires to contract for snow plowing services on Summit Court for the City of Columbus. T 2. Contractor desires to provide said services on the terms and conditions set forth herein. AF AGREEMENT 1. TERM: The term of this agreement begins on November 1, 2020 and terminates on March 31, 2021, unless sooner as set forth below. 2. SERVICES: Contractor shall provide all services as specified, including the following: a. Contractor will coordinate his/her work with the Department of Public Works. b. Conrtactor services will be required primarily between November 1, 2020 and DR March 31, 2021. c. Contractor must have at his/her disposal the following equipment to perform the work. (a) pickup truck with snow plow attachment. d. Response time of 1 hour after notification by the City to proceed. 3. INDEPENDENT CONTRACTOR STATUS: Contractor acknowledges that he/she is not an agent or employee of the City and is responsible for all costs and taxes related to the provision of services under this agreement, including without limitation, furnish all required labor, tools and equipment to perform said services. 4. COMPENSATION: Contactor and the City agree there is no compensation to either party for the services provided herein. 5. PROOF OF INSURANCE: Contractor shall provide to City a certificate of insurance of all required insurance coverage and naming the City of Columbus as an additional insured for services performed.  6. HOLD HARMLESS AND INDEMNIFICATION: Contractor shall hold harmless and indemnify City against all claims for personal injury or property damage that is caused by negligence of Contractor, its agents or employees. 7. ASSIGNMENT: Contractor shall not assign its rights and obligations under this agreement without prior receipt of written consent of City. CITY OF COLUMBUS Date CONTRACTOR T Zq... {3 � e�t11'C f:._ 9 0- 2l0 - -4\41 2 AF Date DR  2020 AGENDA ITEM Committee of the Whole Meeting date: _ November 24, 2020____________ ______ Council Meeting date: ______ December 1, 2020___________________________ ITEM: _Review and Discuss Building Inspector Proposals____________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The Request for Proposals for building inspection services for the City of Columbus resulted in two proposals. The city received proposals from GEC and SAFEbuilt before the November 10th deadline. In review of the proposals, it appears that both proposals generally addressed the RFP requirements and the firms are qualified to complete the duties of building inspector for the city. However, SAFEbuilt more clearly addressed the selection criteria for the RFP. Neither proposal addressed insurance requirements and the city should require proof of insurance before we execute a contract. The Financial Proposals from each company is a critical element. Both firms offer a percentage of fee pricing model, the benefit of this is there is very little cost to the city and inspection services would be paid for by the permit fees. In the GEC proposal, approximately 90% of the permit fees would go to GEC with the remaining 10% going to the city. In the SAFEbuilt proposal they are proposing an 80-20 split with the city receiving 20% of the inspection fees. SAFEbuilt also offers three options under the financial proposal option. Option 1 is an 80-20 split based on current fees, Option 2 would create a new fee schedule with a 65% (SAFEbuilt) /35% (City) fee split except Commercial Plan Review at 90% (SAFEbuilt) /10% (City) fee split, Option 3 would be hourly rates which would be provided upon request. The new fee schedule for option 2 appears higher than some of the neighboring communities like Sun Prairie and Waupun. City staff has completed reference checks by contacting references listed in each proposal. Staff contacted multiple references for GEC and SAFEbuilt to confirm that each company completed inspections on a timely basis, always had an inspector available to cover vacations or sick time, collaborated with staff to ensure plans are followed, and that they were attentive to the municipalities needs. The feedback received indicated that both companies adequately meet the needs of the references. Staff has scheduled interviews with both companies on Monday 11-23 to review their proposal before we make a recommendation to council on 11-24. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Proposals from GEC and SAFEBuilt ACTION REQUESTED OF COUNCIL: At the 11/24/20 COW, staff recommendation was to award contract to Safebuilt.  Request for Proposals (RFP) Building Inspection and Related Services COPY Columbus, WI November 10, 2020 | 3:00 PM EST Steve Nero Senior Director, Business Development 312.339.0436 snero@safebuilt.com SAFEbuilt Wisconsin, LLC  Request for Proposal Building Inspection and Related Services | City of Columbus Tuesday, November 6, 2020 City of Columbus Pat Goebel, City Clerk City Hall 105 N Dickason Blvd Columbus, WI 53925 Dear Pat Goebel: SAFEbuilt Wisconsin, LLC (SAFEbuilt), is pleased to present our proposal in response to the Request for Proposal (RFP) for Building Inspection and Related Services for the City of Columbus. Accurate and timely Building Department Services are critical to helping support City development. SAFEbuilt provides efficient and effective solutions with proven methods that deliver high customer satisfaction at a reasonable cost. SAFEbuilt has been providing Building Department Services since 1992. Our goal is to help you keep the City of Columbus a safe and attractive place to live, work, and play. In order to provide your community with quality services, it is essential to choose a company with demonstrated abilities, capable of fully managing Building Services. Our long-term experience with many Wisconsin communities provides SAFEbuilt a thorough working knowledge of the requirements and expectations of the City. Our previous work highlights our technical expertise to perform these services in a timely, well-qualified, and resourceful manner. We have provided examples of our work, each similar to the size, scope, and complexity of this contract. SAFEbuilt is your local partner with the capacity to customize services to meet your needs. All staff is locally managed and co-managed to City Hall, as needed. We ensure we will implement your program seamlessly, delivering the solutions your community needs in a manner that elected officials, City staff, stakeholders, and citizens desire and deserve. We recognize that different communities have different needs and objectives. Our efforts will address these specific goals and challenges to help you sustain a thriving City. Our proposal details our services, qualifications, and fees for delivering outstanding Inspection and Plan Review Services to support your Building Department. We enthusiastically present this proposal for your review and evaluation and thank you in advance for taking the time to assess our offer. I am the main point of contact for any questions or clarifications and can be reached at 312.339.0436 or snero@safebuilt.com. Best Regards, Steve Nero | Senior Director, Business Development SAFEbuilt Wisconsin, LLC MAKING A DIFFERENCE WHERE YOU NEED US 3  Request for Proposal Building Inspection and Related Services | City of Columbus CONTENTS Selection Criteria Response 9 Financial Proposal 15 Key Personnel Qualifications 21 References 29 Contractual Inspection Obligations in Wisconsin 39 Available Start Date 43 Assurance of Scope Understanding 47 Additional Information 51 MAKING A DIFFERENCE WHERE YOU NEED US 5 Selection Criteria Response  Request for Proposal Building Inspection and Related Services | City of Columbus Selection Criteria Response 1. Certifications as required by the State of Wisconsin. Yes, all staff have qualifications and certifications as required by the State of Wisconsin. Refer to the résumés provided in the Key Personnel Qualifications section, beginning on page 11. 2. Knowledge and understanding of all applicable codes. The SAFEbuilt Team has decades of experience in municipal building departments. Along with the required certifications, our Team is adept with reading, understanding, and interpreting complex laws, codes, ordinances, and permit documentation. Our Team stays current with the latest best practices, code, and ordinance changes. 3. Successful experience in providing building inspection and plan review services to a municipality of similar size. SAFEbuilt has more than 44 clients in Wisconsin and 1,000+ clients throughout the country. Our Team of 25 employees in the state delivers services that are second to none. In addition to our references, it is important to note that we have a 97% client retention rate. Customer satisfaction is one of our top priorities, and this is evident in all of our long-term relationships in neighboring communities. 4. An ability to ensure regular inspection coverage so that permits or inspections are not delayed due to illnesses, vacations, and other disruptions. One of the first things we do when partnering with a jurisdiction is to ensure consistent coverage throughout the year. We cross-train our Team to have a comprehensive understanding of the procedures and local nuances within a community. We have a back-up employee who is ready to be engaged when needed for every service we offer. Our work model provides flexibility when managing workloads and covering for PTO, vacations, and an influx of department activity. When coverage is needed, we can call upon plan reviewers and inspectors from our other projects in Wisconsin and from the surrounding states to fill in where needed. Given the number of resources we have locally and regionally, our Team stands ready to help right away. 5. Demonstration of a high level of accuracy in building inspection services for municipal clients. Our long-standing and repeat client portfolio is the best demonstration of the quality and the high-level accuracy of our Team’s services. Using best practices from across the country and leveraging technology allows us to provide very accurate, transparent, and timely services. MAKING A DIFFERENCE WHERE YOU NEED US 9  Request for Proposal Building Inspection and Related Services | City of Columbus 6. Evidence of positive client interaction/service from previous or existing municipal clients. In addition to our references provided on page 17, our client retention speaks volumes to this. To date, we have a 97% client retention that continues to improve. We pride ourselves on communication and transparency. We make sure service level expectations are clearly defined, and we report that directly to the client when requested. We would be happy to share some of our annual client survey results if invited. 7. Familiarity with the City of Columbus. Our Team is very familiar with the City of Columbus. We have researched your community, needs, and priorities from our work with other clients in the region. We are committed to becoming an extension of your current organization and a partner with your community for the long term. We have a published community involvement program where we earmark a percentage of our clients’ revenue and reapply it back into the community through local scholarship programs, activity sponsorships, and charitable contributions. 8. An ability to work effectively with the City of Columbus Common Council and its committees As your contractor of choice, we know the SAFEbuilt Team serves at the pleasure of the City Council. Our goal is to ensure clear and effective communication is established and maintained with the Council throughout the contract’s life. SAFEbuilt will partner with the City Council and Staff to drive efficiencies and innovations and leverage new technologies to serve the community better. We are confident we can reduce the City’s costs and improve service on an ongoing basis. SAFEbuilt offers many proprietary and third-party technologies (e.g., CommunityCore, Field Management Services, electronic plan workflow, etc.). We have operationalized our community development experience across our nearly 1,000 clients for over 28 years. Using this experience, we have developed an operations playbook with best practices, tools, and techniques for delivering community development services, which we will apply to reduce risks, costs, and improve service. Our Team will meet with the Council at contract execution to discuss expectations, define performance metrics, and determine your desired reporting needs. Our Project Manager, Mr. Dave Hendrix, will serve as the primary point of contact for daily operations. Along with Mr. Hendrix, you will also have Mr. Steve Nero, your regional Account Manager, as your secondary point of contact for contract-related questions. SAFEbuilt believes that maintaining frequent and consistent check-ins between the Account Manager and our clients is key to early identification of performance risks and contributes to contract success. Mr. Nero will schedule meetings at periodic intervals during the term of contract performance. These meetings will provide both parties with the opportunity to manage the resources tactfully and develop the best Contractor-Client relationships. It will also allow us to estimate and evaluate possible outcomes during this process and make changes as necessary. MAKING A DIFFERENCE WHERE YOU NEED US 10  Request for Proposal Building Inspection and Related Services | City of Columbus 9. An ability to work effectively with City of Columbus Staff. When transitioning new team members into existing building departments, we have discovered that clients can sometimes be concerned with the impact on their team and the community they serve. Current employees, other departments, permit holders, applicants, and other jurisdictions can all be affected by new service providers. From the start, we work hard to build trust with City staff and establish strong working relationships. Our priority is to ensure the best possible experience working with our Team—with minimum impact on the City and its citizens. Face-to-face meetings are an integral part of the plan, especially at contract start-up, involving all applicable staff from the City and the SAFEbuilt Team. Everyone involved must be aware of the progress and changes they can expect going forward. We will prepare communications that can be shared with all City staff, detailing what to expect during contract transition and moving forward. 10. An ability to work effectively with building contractors and property owners, particularly in regard to communicating code issues and assisting with permit applications/procedures. We understand that building department processes and procedures can be confusing, as well as frustrating to property owners, developers, contractors, and others—no matter if it is their first or 100th time building in your community. For this reason, our staff takes a proactive and personalized approach in our service delivery, whereby we educate each client that engages with your building department. Meaning each client receives a step-by-step explanation of the process, transparent communication, identification of timelines and costs, checklists of requirements needed for approvals, and advice and consultation to streamline approvals. COLUMBUS, WI MAKING A DIFFERENCE WHERE YOU NEED US 11 Financial Proposal  Request for Proposal Building Inspection and Related Services | City of Columbus Financial Proposal SAFEbuilt’s pricing is tailored to each municipal contract. We work with each individual community to establish reasonable rates for the services we provide. The following fees are all-inclusive of overhead, materials and equipment. We propose a Percentage of Fee pricing model. By using a Percent of Fee model, SAFEbuilt collects a percentage of the fee costs to perform the services. For example, we would collect 80% of a fee charged for the service performed, while the City collects the other 20% of the fee. By allowing us to perform services outside of the constraints of a traditional flat rate model, Columbus can see numerous benefits including risk mitigation, flexibility in services, and mutually invested interests. We offer the following three options: • Option 1 – Using the existing fee schedule, 80% (billed from SAFEbuilt)/20% (retained by the City) fee split • Option 2 – Using the following fee schedule SAFEbuilt would adjust its fee requirement to a 65% (SAFEbuilt) /35% (City) fee split EXCEPT Commercial Plan Review at 90% (SAFEbuilt) /10% (City) fee split. • Option 3 – Hourly rates available upon request A. Minimum permit fee for all permits $70.00 Residence - One and Two family and Attached garages $0.37/sq. ft. B. Service Fee for Time Extension 50% of original fee Residences and Apartments, Three Family and over, Row Housing, Multiple Family C. $0.37/sq. ft. Dwellings, Institutional $0.37/sq. ft. or fraction D. Residences - Additions thereof $0.35/sq. ft. or fraction E. Local Business, Office Buildings or Additions thereto thereof $0.30/sq. ft. or fraction F. Manufacturing or Industrial (Office Areas to be included under E) thereof $280.00 Multi- Family, Industrial and G. Permit to start construction of footings and foundations Commercial $210.00 One and Two Families $0.30/sq. ft. or fraction H. Agriculture Buildings, Detached Garages and Accessory Buildings thereof All other buildings, structures, alterations and repairs where square footage cannot be $12.50/$1,000.00 I. calculated valuation Heating, Incinerator Units, Wood Burning Appliances, Energy Recovery Ventilators, Heat Pumps, and Split HVAC units J.** $70.00 per unit Replacement units K. Commercial/Industrial Exhaust Hoods and Exhaust Systems $180.00/unit MAKING A DIFFERENCE WHERE YOU NEED US 15  Request for Proposal Building Inspection and Related Services | City of Columbus Air Conditioning, Heat Pumps, and Split HVAC units M.** $70.00 per unit Replacement units $85.00 minimum plus Wrecking, Razing and Interior Demolition Fees may be waived at the discretion of the $0.12/sq. ft. with N. Building Inspector $850.00 maximum fee per building $230.00 plus $0.12/ O. Moving buildings over public ways sq. ft. P. Re-inspection $55.00/inspection Q. Local Business, Office Buildings or Additions thereto 1. One and Two Family Residence $250.00 $300.00 plus $27.00/ 2. Apartment, Three Family Residence, Row Housing, Multiple Family Buildings unit Per SBD 118 Commercial/Industrial New Form must be filled 3. out when plans are Commercial/Industrial Alterations and Additions submitted 4. Additions to One and Two Family Dwellings $85.00 5. Alterations to One and Two Family Dwellings $55.00 6. Accessory Buildings, greater than 120 sq. ft. $65.00 7. Decks, Swimming Pools $55.00 Heating plans, lighting and energy calculations to heating plans submitted 8. $65.00 each separately 9. Resubmission of previously approved plans $55.00 R. Special Inspections, other than normal working hours, and Reports $175.00 S. Wisconsin Uniform Building Permit Seal $82.00 Permits may be obtained individually or on one form in the categories of construction, heating, NOTE 1 ventilation and air conditioning, electrical and plumbing. An additional fee for plan review may be assessed at the time of application for renewal of the NOTE 2 permit. MAKING A DIFFERENCE WHERE YOU NEED US 16  Request for Proposal Building Inspection and Related Services | City of Columbus $55.00/unit, addition, alteration or accessory T. Occupy Permits: Residential and multi-family building over 300 sq. ft. Commercial/Industrial New, Alterations and Additions $215.00 580.00 350.00 Temporary Occupancy Permits (6 mo. or less) Refunded per ordinance $12.50/$1,000.00 U. Pools - In Ground/Above Ground/Spas valuation $70.00 minimum V. Accessory Structures 1. Decks; less than 100 sf $80.00 2. Decks; 100 sf or more $160.00 Sheds and Commercial Tents four hundred 3. $70.00 (400) sf or more and fifty (50) or more occupants W. Erosion Control Fees: 1. One and Two Family Lots $175.00/Lot $205.00/Bldg. plus $5/1,000.00 sq. ft. of 2. Multi-Family, Commercial and Industrial disturbed lot area with a $2,250.00 maximum Other $140.00 Minimum Other fees charged to the Municipality from other government enti- ties for reviewing plans or permits. Fees charged are required to be paid at the time of application. Triple fees - Failure to obtain permit before work commences New Homes, Additions, and Alterations • Plumbing .07 x square footage of affected area plus $60.00. Minimum $70.00 • Electric .07 x square footage of affected area plus $60.00. Minimum $70.00 • HVAC .07 x square footage of affected area plus $60.00. Minimum $70.00 • Outside Sewer $70.00 • Electric for Replacement Appliance (Dishwasher, Furnace, AC) $70.00 • Plumbing for Replacement Appliance (Sump Pump, Dishwasher Water Heater) $70.00 MAKING A DIFFERENCE WHERE YOU NEED US 17 Key Personnel Qualifications  Request for Proposal Building Inspection and Related Services | City of Columbus Key Personnel Qualifications SAFEbuilt hand-picks staff uniquely qualified and experienced to deliver the exact services requested. Once assigned to a project, our team members remain dedicated to that project until completion. Mr. David Hendrix, a 30-year veteran in the construction industry will lead our Columbus Team. He will be supported by our local Team of inspectors and plans examiners with additional support from our national pool of plans examiners. The following matrix introduces our proposed local Team and their certifications. UDC Construction Inspector UDC Electrical Inspector UDC Plumbing Inspector UDC HVAC Inspector ICC Plans Examiner Inspectors / Plans Examiners David Hendrix, Project Manager     Anthony Fockler     Chris Butschke     Plans Examiner Daniel Povolo  Local Personnel Résumés The following résumés showcase the qualifications of our Inspectors and Plans Examiners. MAKING A DIFFERENCE WHERE YOU NEED US 21  Request for Proposal Building Inspection and Related Services | City of Columbus DAVE PROFESSIONAL EXPERIENCE • Building Inspector, SAFEbuilt | 2019 to Present HENDRIX – Maintain all building inspection records, review building related ordinances, implement all policies and procedures. Issue all permits and do the Building Inspector inspections for those permits. • Town of Norway-Town of Dover | 1997 to 2019 – Building Inspector » Maintain all building inspection records, review building related ordinances, C E R T I F I C AT I O N S implement all policies and procedures. Issue all permits and do the Residential Construction Inspector inspections for those permits. Residential HVAC Inspector – Community Services Director Residential Electric Inspector » Investigate all complaints related to Town Ordinances; enforce the Town's Residential Plumbing Inspector minimum Housing Code and the maintenance of dwellings, structures and premises. Work with residents and business owners to understand and stay Commercial Building Inspector in compliance with local ordinances Commercial Plumbing Inspector – Racine County Board of Adjustment Commercial HVAC Inspector » Vise-Chair Racine County Board of Adjustment. Make rulings on petitioners Home Inspector for variances that cannot conform to current Zoning Ordinances. Research and understand current ordinances and case law that applies to variance Rental Weatherization Inspector request. Ground Water Operator – Certified Ground Water and Distribution Operator Distribution Operator » Supervisor the operations of municipal well Municipal Water Supply Operator • D&D Home Services | 1997 to Present UDC Construction Inspector – To provide inspection services to Wisconsin municipalities and Home UDC Electrical Inspector Inspections per state statute UDC HVAC Inspector • Assistant Building Inspector, City of New Berlin | 1996 to 1997 UDC Plumbing Inspector – Issue all 1&2 family building permits and do all related 1&2 family inspections • Building Inspector, Independent Inspection | 1995 – Issue all 1&2 family building permits and do all related inspections • Carpenter Forman, Stonefield Homes | 1990 to 1995 – Oversee construction on custom homes and manage a four-man construction crew. MAKING A DIFFERENCE WHERE YOU NEED US 22  Request for Proposal Building Inspection and Related Services | City of Columbus TONY PROFESSIONAL EXPERIENCE • Inspector, SAFEbuilt, 2005 to Present FOCKLER – Inspection and plan review support for various community contracts, including the Town and Village of Oregon, WI and the Town of Brooklyn, Inspector WI. • Saddle Stitcher Operator, Quad Graphics, Inc., Hartford, WI, 6/1999 E D U C AT I O N - Present Phillips High School,1984 • Finishing Technician, Quad Graphics, Inc., Hartford, WI, 11/1997 - Phillips, WI 6/1999 • Carpenter/Commercial Cabinet Installer, L.R. Kalupa Company, MATC, 1996, Milwaukee, WI Hartland, WI, 2 - 9/1996; 5/1997 - 6/1999 Residential Construction • Carpenter, Trade Services, Inc., Brookfield, WI, 9/1996 - 5/1997 Inspection Certification • Carpenter/Supervisor, Jekenzie Builders, Hartland, WI, 3/1993 - On-going continuing 2/1996 education participation for • Lead Man, Shipping and Receiving, Lumonics, Inc., Camarillo, CA, UDC Construction 5/1990 - 3/1993 UDC Construction Inspector UDC Electrical Inspector UDC HVAC Inspector Currently Renewing UDC Plumbing Inspector Credentials MAKING A DIFFERENCE WHERE YOU NEED US 23  Request for Proposal Building Inspection and Related Services | City of Columbus CHRIS C E R T I F I C AT I O N S UDC Construction BUTSCHKE UDC HVAC UDC Electric Inspector/Plans UDC Plumbing (currently renewing) Examiner Commercial Building Commercial Plumbing E D U C AT I O N PROFESSIONAL EXPERIENCE Waukesha County • Inspector/Plans Examiner, SAFEbuilt | 2018 to Present Technical College • Regional Coordinator, IIL | 1998 to 2018 Associates Degree, Architectural – Middle management provides building inspection services and oversight Drafting/Mechanical Design of inspectors in Southern Wisconsin • Building Inspector, IIL | 1995 to 1998 Attendance at continuing education courses for inspectors to maintain inspection credentials. MAKING A DIFFERENCE WHERE YOU NEED US 24  Request for Proposal Building Inspection and Related Services | City of Columbus DAN Since joining SAFEbuilt in 2018, Dan has demonstrated his skills as an experienced plans examiner, reviewing specifications for POVOLO, commercial, industrial, and residential projects to ensure compliance P. E . with city, state and federal laws and regulations. He organizes and participates in construction conferences between applicable parties to Building Structural resolve technical issues. C E R T I F I C AT I O N S ICC Certified Building Plans Examiner E D U C AT I O N P.E.: ND, SD, WI, MI, OH, IN, PA, NY, NJ, and ME S .E.: IL Michigan Technological University P.Eng.: APE GNB, APENS, APE GA, PEI, PE GNL, APE GS, APEY, and Houghton, MI APE GM Bachelor of Science in Civil Engineering, Structural WORK EXPERIENCE Option, 1989 to 1995 • Structural Engineer, SAFEbuilt, Milwaukee, WI, 8/2018 to Present Post Graduate Studies in – Provided residential and commercial reviews for municipalities in Wisconsin to meet the Wisconsin Uniform Dwelling Code, Commercial Secondary Education Building Code and 2015 International Building Code. 1997 to 1998 • VP Buildings, Evansville, WI, 7/1998 to 3/2018 - Structural Design Engineer P.E., S.E., P.Eng. | P.E. – ND, SD, WI, MI, OH, IN, PA, NY, NJ, ME and S.E. - IL | P.Eng. – APEGNB, APENS, APEGA, PEI, PEGNL, APEGS, APEY, and APEGM – Design Engineer, 7/1998 to 6/2006, Design of low rise steel buildings using BOCA, UBC, International Building Code or National Building Code of Canada. Reviewed loading to meet ASCE7 and applicable codes. Provided designs for steel frames, wall and roof support members, crane runway systems, mezzanines, high seismic and building bracing. Performed design checking and drawing reviews. – Drafting Supervisor/Senior Design Engineer 6/2006 to 6/2014, Responsible for managing and scheduling the drafting department. Provide training and mentoring for engineers and technicians. 50% of time spent in a management role and 50% of time in design/drawing review. – Lead Engineer 6/2014 to 7/2016, Responsible for managing and scheduling engineers. Provided training and support for the engineers. Performed design checks and drawing reviews. – Senior Design Engineer 7/2016 to 3/2018, Design provided for steel buildings – manufacturing facilities, airplane hangars, warehouses, utilities, sports facilities, schools, retail and agricultural. Performed design checks and drawing reviews. . • Field Engineer, Schlumberger Oilfiend Services, Williston, ND, 5/1995 to 1/1997 MAKING A DIFFERENCE WHERE YOU NEED US 25  Request for Proposal Building Inspection and Related Services | City of Columbus Back-Up Plans Examiners In addition to our local Team members, we present the experience and qualifications of two of our back-up plans examiners who can provide support as needed. OTTO LETZELTER, PE, SI, BCA, LEED AP - PLANS EXAMINER Mr. Letzelter has more than 30 years of experience in Building Department Services and an employee of SAFEbuilt for the past 17 years. Through his employment with SAFEbuilt, Mr. Letzelter is currently the Chief Building Official for Florida Department Management Services, Broward County College, and Florida Department of Juvenile Justice in Tallahassee, FL. He is also a Building Inspector / Plans Examiner for Florida Atlantic University in Boca Raton, FL. PE licenses in the states of FL, GA, SC, NC, TX, MD, OH, MA, LA, VT, ME, CO, MI, TN, and Washington D.C. IL PE license in process. ICC Certifications: Commercial Electrical Inspector, Plumbing Plans Examiner, Fire Code Specialist, Certified Building Official, Commercial Combination Inspector, Coastal and Floodplain Construction Inspector, Plumbing Inspector, Soils Special Inspector, Building Code Specialist, Mechanical Code Official, Mechanical Inspector, Plumbing Code Specialist, Structural Steel and Bolting Special Inspector, Building Plans Examiner, Mechanical Code Specialist, Structural Masonry Special Inspector, Plumbing Code Official, Fire Plans Examiner, Mechanical Plans Examiner, Structural Welding Special Inspector, Fire Inspector I, Building Inspector, Building Code Official, and Fire Inspector II. Other Certifications: Certified Plumbing Engineer, CIPE, ASPE; NFPA Fire Inspector I & II; NFPA Fire Plans Examiner; LEED Accredited Professional, GBCI. Education: Bachelor of Civil Engineering from Georgia Institute of Technology; FIU Master of Construction Management Program. JULIO GONZALEZ, PE, PLANS EXAMINER Working in the construction industry for more than twenty years, Mr. Gonzalez has a strong background and experience with the Florida Building, NFPA and Mechanical Codes. Mr. Gonzalez has extensive knowledge and experience in design and management of mechanical systems including HVAC, plumbing and fire protection for residential and commercial projects. Furthermore, Mr. Gonzalez has experience with mechanical centrifugal chillers, screw machines, reciprocating chillers, cooling towers, chilled water systems, DX systems as well as hydronic systems. Due to his extensive knowledge and experience, Mr. Gonzalez has worked as a forensic engineer leading field investigations, evaluating causes and losses by natural disasters, accidents, malfunction and vandalism related to mechanical systems. For the past several years, Mr. Gonzalez has dedicated his professional career to performing technical inspections of mechanical systems as well as reviewing specifications to ensure compliance with State and local codes. PE license in the state of Florida (#PE37275) Education: Bachelor’s Degree in Mechanical Engineering MAKING A DIFFERENCE WHERE YOU NEED US 26 References  Request for Proposal Building Inspection and Related Services | City of Columbus References Village of Bayside Building Inspection Services / Plan Review Services Andy Pederson, Village Manager 9075 N. Regent Road, Milwaukee, Wisconsin 53217 414.206.3925 apederson@bayside-wi.gov Town of Blooming Grove Building Inspection Services / Plan Review Services Mike Wolf, Administrator 1880 S. Stoughton Road, Madison, Wisconsin 53714 608.223.1104 bgadmin@blmgrove.com City of Brodhead Building Inspection Services / Plan Review Services John Bernstein, Alderman 1111 W 2nd Avenue, Brodhead, Wisconsin 53520 608.897.4018 alderman2@cityofbrodheadwi.us Town of Brooklyn Plan Review Services Amy Ross, Clerk/Treasurer 400 West Main, Brooklyn, Wisconsin 53521 608.455.6411 clerk@brooklynwisconsin.org Village of Brownsville Building Inspection Services / Plan Review Services Carolyn Lerch, Clerk/Treasurer PO Box 308, Brownsville, Wisconsin 53006 920.583.4087 vobclerk@plbb.us Town of Burke Building Inspection Services / Plan Review Services Brenda Ayers, Clerk/Treasurer 5365 Reiner Road, Madison, Wisconsin 53718 608.825.8420 townofburke@frontier.com MAKING A DIFFERENCE WHERE YOU NEED US 29  Request for Proposal Building Inspection and Related Services | City of Columbus Village of Butler Building Inspection Services / Plan Review Services Kayla Chadwick, Village Administrator 12621 West Hampton Avenue, Butler, Wisconsin 53007 262.783.2525 x1222 kchadwick@butlerwi.gov Town of Cedarburg Building Inspection Services / Plan Review Services Tim Rhode, Town Administrator 1293 Washington Avenue, Cedarburg, Wisconsin 53012 262.377.4509 trhode@town.cedarburg.wi.us Village of Deerfield Building Inspection Services / Plan Review Services Elizabeth McCredie, Administrator PO Box 66, Deerfield, Wisconsin 53531 608.764.5404 mccredie@deerfieldwi.com Town of Delafield Building Inspection Services / Plan Review Services Paul Kanter, Alderman W302 N1254 Maple Avenue, Delafield, Wisconsin 53018 262.646.2778 pkanter1@wi.rr.com Town of Eagle Building Inspection Services Lynn Pepper, Clerk PO Box 327, Eagle, Wisconsin 53119 262.594.5800 clerk@townofeaglewi.us Village of Eden Building Inspection Services / Plan Review Services Sheila Zoon, Clerk/Treasurer PO Box 65, Eden, Wisconsin 53019 920.477.4304 villageclerk@villageofeden.com MAKING A DIFFERENCE WHERE YOU NEED US 30  Request for Proposal Building Inspection and Related Services | City of Columbus Village of Elm Grove Building Inspection / Plan Review Services / CommunityCore Software Dave DeAngelis, Village Manager 13600 Juneau Boulevard, Elm Grove, Wisconsin 53122 262.782.6700 ddeangelis@elmgrovewi.org Town of Empire Building Inspection Services Jim Pierquet, Town Chairman W3675 Fourth Street Road, Fond du Lac, Wisconsin 54937 920.477.2413 x228 jim@otterybros.com Village of Fox Point Building Inspection Services Scott Botcher, Village Manager 7200 Santa Monica Boulevard, Fox Point, Wisconsin 53217 414.351.8900 sbotcher@vil.fox-point.wi.us Village of Germantown Building Department Management Building Inspection Services / Plan Review Services / CommunityCore Software Jeff Retzlaff, Community Development Director/Lead N112 W17001 Mequon Road, Germantown, Wisconsin 53022 262.250.4735 jretzlaff@village.germantown.wi.us City of Glendale Building Department Management / Building Inspection Services / Plan Review Services Charlie Imig, Director of Public Works 5909 N. Milwaukee River Parkway, Glendale, Wisconsin 53209 414.228.1710 cimig@glendale-wi.org City of Greenfield Building Inspection Services / Plan Review Services Kristi Porter, Community Development Director 7325 West Forest Home Avenue, Greenfield, Wisconsin 53220 414.329.5342 kristi.porter@greenfieldwi.us MAKING A DIFFERENCE WHERE YOU NEED US 31  Request for Proposal Building Inspection and Related Services | City of Columbus Village of Hales Corners Building Inspection Services / Plan Review Services / Code Enforcement / CommunityCore Software Michele Stute, Deputy Clerk/Treasurer 5635 South New Berlin Road, Hales Corners, Wisconsin 53130 414.529.6161 mstute@halescorners.org Town of Herman Building Inspection Services Alison Pecha, Clerk/Treasurer W1892 Rock Road, Iron Ridge, Wisconsin 53035 920.387.9322 townherman@nconnect.net City of Kenosha Building Inspection Services Rich Schroeder, Community Development Director 625 52nd Street, Rm. 308, Kenosha, Wisconsin 53144 262.653.4030 rschroeder@kenosha.org Town of Lake Mills Building Inspection Services Sarah Fitzgibbons, Clerk/Treasurer 1111 S Main Street, Lake Mills, Wisconsin 53551 920.648.5867 townoflakemillsclerk@gmail.com Village of Marshall Building Inspection Services / Plan Review Services Adam Ruechel, Village Administrator PO Box 45, Marshall, Wisconsin 53559 608.655.4017 x203 aruechel@marshall-wi.com Town of Mitchell Building Inspection Services / Plan Review Services Kristin Beckford, Clerk W8095 Parnell Road, Cascade, Wisconsin 53011 920.528.7776 townofmitchell@gmail.com MAKING A DIFFERENCE WHERE YOU NEED US 32  Request for Proposal Building Inspection and Related Services | City of Columbus Village of Mount Pleasant Building Inspection Services / Code Enforcement Maureen Murphy, Village Administrator 8811 Campus Drive, Mount Pleasant, Wisconsin 53406 262.664.7818 mmurphy@mtpleasantwi.gov Town of Oregon Building Inspection Services / Plan Review Services Jeffrey Rau, Public Works Director 1138 Union Road, Oregon, Wisconsin 53575 608.835.6290 jrau@vil.oregon.wi.us Village of Oregon Building Inspection Services / Plan Review Services Peggy Haag, Clerk 117 Spring Street, Oregon, Wisconsin 53575 608.835.3118 phaag@vil.oregon.wi.us Village of Palmyra Building Inspection Services Laurie Mueller, Village Clerk/Treasurer PO Box 380, Palmyra, Wisconsin 53156 262.495.8316 clerk@villageofpalmyra.com City of Pewaukee Building Inspection Services Kelley Woldanski, Director of Parks, Recreation, and Community Services W240 N3065 Pewaukee Road, Pewaukee, Wisconsin 53072 262.691.7275 woldanski@pewaukee.wi.us City of Portage Building Inspection Services / Plan Review Services Shawn Murphy, City Administrator 115 W. Pleasant Street, Portage, Wisconsin 53901 608.742.2176 x324 shawn.murphy@portagewi.gov MAKING A DIFFERENCE WHERE YOU NEED US 33  Request for Proposal Building Inspection and Related Services | City of Columbus Town of Rhine Building Inspection Services / Plan Review Services Lexann Hoogstra, Clerk/Treasurer PO Box 117, Elkhart Lake, Wisconsin 53020 920.876.3413 clerk@townrhine.com Village of River Hills Building Inspection Services / Plan Review Services / Code Enforcement Tammy LaBorde, Village Administrator 7650 N. Pheasant Lane, River Hills, Wisconsin 53217 414.352.8213 tlaborde@vil.river-hills.wi.us Town of Sheboygan Building Inspection Services / Plan Review Services / CommunityCore Software Peggy Fischer, Town Clerk-in-Training 1512 N. 40th Street, Sheboygan, Wisconsin 53081 920.451.2320 peggy@townofsheboygan.org Town of Sun Prairie Building Inspection Services Doug Yelk, Town Supervisor 5556 Twin Lane Road, Marshall, Wisconsin 53559 608.837.6688 treasurer@townofsunprairie.info Village of Theresa Building Inspection Services / Plan Review Services Pam Koll, Clerk/Treasurer PO Box 327, Theresa, Wisconsin 53091 920.488.5421 pkoll@nconnect.net Village of Thiensville Building Inspection Services / Plan Review Services Colleen Landisch-Hansen, Village Administrator 250 Elm Street, Thiensville, Wisconsin 53092 262.242.3720 clandisch@village.thiensville.wi.us Village of Waterford Building Department Management / Building Inspection Services / Plan Review Services / Code Enforcement Zeke Jackson, Village Administrator 123 N. River Street, Waterford, Wisconsin 53185 262.534.3980 zjackson@waterfordwi.org MAKING A DIFFERENCE WHERE YOU NEED US 34  Request for Proposal Building Inspection and Related Services | City of Columbus City of Waterloo Building Department Management / Building Inspection Services / Plan Review Services Mo Hansen, Clerk/Treasurer 136 North Monroe Street, Waterloo, Wisconsin 53594 920.478.3025 mhansen@waterloowi.us City of Waukesha Building Inspection Services / Plan Review Services Kristin Stone, Chief Building Inspector 201 Delafield Street, Waukesha, Wisconsin 5318 262.524.3530 kstone@waukesha-wi.gov City of Wauwatosa Building Inspection Services Karl Schreiber, Building and Safety Manager 7725 W. North Avenue, Wauwatosa, Wisconsin 53213 414.479.8913 kschreiber@wauwatosa.net Village of West Milwaukee Building Inspection Services / Plan Review Services Kim Egan, Village Administrator 4755 W. Beloit Road, West Milwaukee, Wisconsin 53214 414.645.1530 kim.egan@westmilwaukee.org MAKING A DIFFERENCE WHERE YOU NEED US 35  Contractual Inspection Obligations in Wisconsin  Request for Proposal Building Inspection and Related Services | City of Columbus Contractual Inspection Obligations in Wisconsin The following is a list of SAFEbuilt’s current contractual obligations in the State of Wisconsin. Account Name Services Provided Village of Bayside Building Inspection Services; Plan Review Town of Blooming Grove Building Inspection Services; Plan Review City of Brodhead Building Inspection Services; Plan Review Town of Brooklyn Building Inspection Services Village of Brownsville Building Inspection Services; Plan Review Town of Burke Building Inspection Services; Plan Review Village of Butler Building Inspection Services; Plan Review Town of Cedarburg Building Inspection Services; Plan Review Village of Deerfield Building Inspection Services; Plan Review Town of Delafield Building Inspection Services; Plan Review Town of Eagle Building Inspection Services Village of Eden Building Inspection Services; Plan Review Town of Ellington Building Inspection Services; Plan Review Village of Elm Grove Building Inspection Services; Plan Review; Software Town of Empire Building Inspection Services Village of Fox Point Building Inspection Services Village of Germantown Building Department Management; Building Inspection; Plan Review; Software City of Glendale Building Department Management; Building Inspection Services; Plan Review City of Greenfield Building Inspection Services; Plan Review Village of Hales Corners Building Inspection Services; Code Enforcement; Plan Review; Software Town of Herman Building Inspection Services City of Kenosha Building Inspection Services Town of Lake Mills Building Inspection Services Village of Marshall Building Inspection Services; Plan Review Town of Mitchell Building Inspection Services; Plan Review Village of Mount Pleasant Building Inspection Services; Code Enforcement Town of Oregon Building Inspection Services; Plan Review Village of Oregon Building Inspection Services; Plan Review Village of Palmyra Building Inspection Services City of Pewaukee Building Inspection Services City of Portage Building Inspection Services; Plan Review Town of Rhine Building Inspection Services; Plan Review Village of River Hills Building Inspection Services; Code Enforcement; Plan Review Town of Sheboygan Building Inspection Services; Plan Review; Software State of Wisconsin Building Inspection Services Village of Sturtevant Building Inspection Services; Plan Review Town of Sun Prairie Building Inspection Services Village of Theresa Building Inspection Services; Plan Review MAKING A DIFFERENCE WHERE YOU NEED US 39  Request for Proposal Building Inspection and Related Services | City of Columbus Account Name Services Provided Village of Thiensville Building Inspection Services; Plan Review Building Department Management; Building Inspection Services; Code Enforcement; Plan Village of Waterford Review City of Waterloo Building Department Management; Building Inspection Services; Plan Review City of Waukesha Building Inspection Services; Plan Review City of Wauwatosa Building Inspection Services Village of West Milwaukee Building Inspection Services; Plan Review MAKING A DIFFERENCE WHERE YOU NEED US 40 Available Start Date  Request for Proposal Building Inspection and Related Services | City of Columbus Available Start Date Our SAFEbuilt Team stands ready to begin performing Working with SAFEbuilt has this work for the City of Columbus as soon as possible. We are prepared to implement a 30-day phase-in plan been seamless, it does not at the contract execution date. Our proposed Team is even seem like it is an experienced with transitioning these services from previous outsourced service. service providers and will lead the City through a seamless transition process. - JOE LOCKWOOD MAYOR CITY OF MILTON, GA MAKING A DIFFERENCE WHERE YOU NEED US 43  Assurance of Scope Understanding  Request for Proposal Building Inspection and Related Services | City of Columbus Assurance of Scope Understanding From our experience working with other Wisconsin communities, including the Village of Deerfield, the Village of Marshall, and the City of Waterloo, SAFEbuilt is confident that we have a firm understanding of the best ways to accomplish this work to the City’s satisfaction. As part of our overall approach and risk mitigation, we specifically selected the proposed staff to serve the City based on their credentials and experience. All have been previously vetted through our extensive talent acquisition process and remain with SAFEbuilt due to our retention practices. Our Team Will… • Perform our duties in compliance with the Wisconsin Uniform Dwelling Code and the International Commercial Building Code, including electrical, HVAC, plumbing, and other associated codes adopted by the State of Wisconsin or the City of Columbus for all single-family, multiple-family dwellings, commercial, industrial and public buildings. • Complete work assigned within the specified timeframes and turnaround times. • Possess/maintain required licenses and certifications and have the experience to perform the work. • Return all emails and voicemails within 24 hours. • Perform all work courteously and professionally. Our Inspectors Will… • Provide accurate and timely processing of building permit applications. • Review assigned inspections before beginning the day and follow-up with any customers as applicable, and obtain all required materials. • Efficiently plan and route inspections based on requested items. • Wear/display proper identification. • Perform next-day inspection for calls received by 4:00 PM the previous business day and provide a 2-hour window for arrival. • Notify the contractor/homeowner before arrival. • Use inspection checklists and codebooks to enforce conditions for discretionary permits. • Verify approved plans are on site. • Verify construction has not deviated from approved plans. • Result inspections in the field and review the reports and comments on site. • Provide timely inspection results for entry into the City database. MAKING A DIFFERENCE WHERE YOU NEED US 47  Request for Proposal Building Inspection and Related Services | City of Columbus • Issue violation notices/stop-work orders as needed. • Send qualified inspectors for special investigations and research as required for special investigations. • Meet all job safety requirements and OSHA safety standards. • Operate field equipment. • Examine, prepare, and maintain various work-related documents, reports, and prepare correspondence. • Attend meetings as requested by the Building Division. Our Plans Examiners Will… • Conduct plan reviews for both electronic and hard copy plan formats. • Maintain, track, and transmit plans electronically. • Determine the scope of the project before the plan review. • Review all construction documents and plan sets, using compliance checklists throughout the plan review process. • Provide a plan letter review that cites the applicable construction drawing sheet number(s); notes code section(s) and provides the code language; and provides a brief but concise comment explaining the issues identified. • Return approved plans/associated documentation to the applicant in a timely and professional manner. • Provide design advice only in the context of achieving code compliance (written and verbal communication). • Communicate valuation/fee updates to Permit Technician/City Clerk. MAKING A DIFFERENCE WHERE YOU NEED US 48 Additional Information  Request for Proposal Building Inspection and Related Services | City of Columbus CommunityCore The system integrates with other software systems and is designed to streamline and automate building department processes, ensure compliance, manage workflows, generate activity reporting, and provide transparency to all stakeholders. With CommunityCore, Users Can… • Collect only the information for each type of permit application • View all activity at an address, including permits and code compliance cases • Quickly find a permit, case, or property using simple search fields • Manage business and contractor licenses • See the data in an easy-to-read graphic display The dashboard’s user-friendly design shows all work assigned to a specific user at a glance. It also displays information, like the number of active permits or permits in a particular status for any jurisdiction. CommunityCore returns information in fewer clicks and fewer steps, making this the best way to manage permitting, from the smallest jobs to the largest projects. CommunityCore will transform the way your City conducts plan reviews. Applicants can easily submit plan reviews electronically and track each step’s progress in real-time—from applicant submittal through occupancy certificate. CommunityCore gives you and your clients clear insight and detailed information on each permit’s status. InspectorConnect Using CommunityCore, Building Inspectors and Code Compliance Officers can stay connected on the job through the InspectorConnect app. With InspectorConnect, Inspectors Can… • Easily view assigned work each day • Organize each day by ordering your stops in a way that makes sense • Automatically send inspection results to the contractor or permit applicant • Access key documents, such as plans and certificates • Schedule, reschedule, or assign inspections in the field • Look up permit information while in the field MAKING A DIFFERENCE WHERE YOU NEED US 52  Request for Proposal Building Inspection and Related Services | City of Columbus CommunityConnect CommunityConnect is the service portal where contractors and community members can manage their own permitting and inspection requests, track progress, and make payments. With CommunityConnect, Contractors, and the Community Can… • Apply for permits • Track existing permits • Upload plans • Request inspections • Access permit documents, including permit certificates and plan reviews • View inspection results • Pay Fees Using the dashboard view, community members and contractors can see links and information about permits, scheduling, and fee payment options. They can also add any documents required for permit applications, contractors can renew licenses online, and community members can even log complaints about code violations. If desired, we will provide our cloud-based CommunityCore Solution at no cost to you. This package is valued at $150,000, and would include a full assessment and complete implementation, as well as project management services—migration of data from your existing system or spreadsheets. The details and scope of the data migration would be discussed as part of our implementation strategy. This process is simple— taking advantage of out-of-the-box functionality whenever possible. Figure 1: The CommunityCore Solution allows users to perform and track permit and inspection tasks with ease, using a flexible, user-friendly software. MAKING A DIFFERENCE WHERE YOU NEED US 53