City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, JANUARY 19, 2021 – 6:30 PM COLUMBUS CITY HALL AGENDA Topic: Common Council/COW Regular Meeting Log In Time: Jan 19, 2021 06:00 PM https://us02web.zoom.us/j/84030188480?pwd=NzdoM1paUndBZDAyeWVDcUlVdWh5QT09 Meeting ID: 840 3018 8480 Passcode: 065534 312 626 6799 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon January 19. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon January 19, may still comment by appearing in person at the meeting and signing up for public comment. Consent Agenda 1. Council & Committee of the Whole Minutes – 1/5/21 2. Applications for Operator Licenses, term 07/01/20 – 06/30/22 New Business 1. Consider & take action on Music & Memory donation to the Senior Center 2. Consider & take action Developing a Downtown Tax Increment District (Ehlers Contract) 3. Consider & take action on Resolution #2-21 "A Resolution To Authorize The Submission Of A Community Development Block Grant Application" for CDBG Close Application 4. Consider & take action on Resolution #3-21 "A Resolution To Adopt The Police To Prohibit The Use Of Excessive Force And Barring Of Entrances/Exits For Non-Violent Civil Rights Demonstrations" for the CDBG Close Applicatoin 5. Consider & take action to change meeting dates due to upcoming elections 6. Consider & take action on claims in the amount of $ 166,875.30 7. Report of City Officers – City Administrator, Mayor 8. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, JANUARY 5, 2021 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: The meeting was called to order at 6:30 pm by Mayor Thom. Present: Mayor Thom, Council President Ryan, Alders (all via Zoom): Adams, Gray McCabe, Pyfferoen, and Reid; City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson (Zoom), Staff: Meyers, Lang, Lietha (Zoom), Ruekert Mielke staff, interested citizens. 2. Pledge of Allegiance: Mayor Thom led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Ryan, second by Adams to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None Consent Agenda: Motion by Adams, second by Gray to approve the consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 12/15/20, Applications for Operator Licenses, term 07/01/20 – 06/30/22 New Business 1. Consider & take action on Resolution #1-21 Dodge County Hazard Mitigation Plan: Motion by Gray, second by McCabe to approve Resolution #1-21 Dodge County Hazard Mitigation Plan. Carried voice vote. 2. Consider & take action Wisconsin Service Award Program Revised Adoption Agreement: Motion by Adams, second by Pyfferoen to approve the revised Wisconsin Service Award Program Agreement. Carried voice vote. 3. Consider & take action on Hibbard Street Change Order #3: Motion by Adams, second by Pyffereon to approve Hibbard Street Change Order #3 in the amount of $57,317.38. Roll call vote unanimous. 4. Consider & take action on claims in the amount of $ 191,234.71: Motion by Pyfferoen, second by Ryan to approve the claims in the amount of $191,234.71. Roll call vote unanimous. 5. Report of City Officers – City Administrator: Tax Collections are underway with approximately 50% collected – with City Hall closed, there is a drop box at the entrance and online options to make payment; watch your sidewalks for snow and be aware of winter parking rules; David Duernberger has been hired as the new DPW Director and plans to start January 25. Mayor: Drive thru COVID testing at the Columbus Water & Light Building today, as well as February 2 & March 2 Noon – 6 pm; City applied for Urban Forestry grant last year and have been awarded $25,000 to assist in removing ash trees infected with the Emerald Ash borer. 6. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion by Gray, second by Adams to convene to closed session at 7:03 pm. Roll call vote unanimous. 7. Reconvene to open session: Motion by Reid, second by Adams to reconvene to open session at 7:15 pm. Carried voice vote. 8. Consider & take action on possible termination of service agreement with Active Network: Motion by McCabe, second by Adams to advise staff to notify ActiveNetwork that the City wishes to terminate the service agreement effective January 16, 2022. Carried voice vote. 9. Adjourn: Motion by Gray, second by Reid to adjourn at 7:15 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, JANUARY 5, 2021 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: The meeting was called to order by Council President Ryan at 7:20 pm. Present: Council President Ryan, Mayor Thom; Alders (all via Zoom): Adams, Gray McCabe, Pyfferoen, and Reid; City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson (Zoom), Staff: Meyers, Lang, Lietha (Zoom), Ruekert Mielke staff (Zoom), interested citizens Ron Curtis, Max Chu. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Gray, second by Adams to approve the agenda. Carried voice vote. 4. Citizen Comments: Present: Ron Curtis, Max Chur to comment on item #11. 5. Committee/Commission Minutes: placed on file: Aquatic Center 6/10/20, 8/26/20, Cable Commission 09/02/20, 10/7/20; CDA 10/19/20, 11/23/20, CHLPC 11/12/20, CWL 11/19/20, Library 06/16/20, 08/18/20, 09/15/20, 10/20/20, Plan Commission 8/13/20, 9/10/20, 10/15/20, 11/12/20, PFC 8/17/20, Recreation 9/14/20, Tourism 8/3/20, 9/14/20 6. Review & discuss Music & Memory donation to the Senior Center: Senior Center Director Kim Lang reviewed a donation from Enerpac which allows the Senior Center to reach out to citizens with cognitive challenges to find ways to engage them with the community. Forward to 1/19/21 Regular meeting. 7. Review & discuss Butterfly Garden Volunteer Park MOU: Planning & Development Director Matt Schreiber informed the Council of several changes to the site plan without City knowledge or approval, differing from the original plans and the MOU. Suggested the MOU be revisited. Council members were of the understanding this project would be done in phases as well as a master plan be implemented. Return to 1/19/21 COW. 8. Review & discuss SMA for TAP Grant: There are several items which need to be done and not covered under the grant. Looking into another grant to help with real estate acquisition. Return to 1/19/21 COW. 9. Review & discuss Details of Developing a Downtown Tax Increment District: Council reviewed and liked the updated map of the proposed TID. The cost to develop the TID if $15,000 and Ehlers can help with the creation. The City can reimburse itself with these costs once the TID is created. Forward to 1/19/21 Regular meeting. 10. Review & discuss Resolution for CDBG Close Application: Application will require two resolutions; once they are approved, Schreiber will review the application with the DOA prior to submittal. Forward to 1/19/21 Regular meeting. 11. Review & discuss details and options for a Storm Water Utility or Transportation Utility: Administrator Ellefson explained the two different utilities. The storm water utility would be a separate charge on the utility bill and the money would only be eligible for storm water projects. It could help offset any borrowing proposed for storm water projects. It would also require a referendum with a short time frame to notify the public to explain the utility. The deadline to submit wording for a referendum question on the Spring 2021 ballot is January 26. In setting up a transportation utility, the money can be used for any street project with few limitations, and can also offset any borrowing needed for larger street projects. The transportation utility would not require a referendum, but would also be a separate charge on the utility bill and can be used for street projects; and could free up approximately $95,000 in the 2021 budget designated for slurry and crack sealing and mill & overlay projects. That money could be used for storm water projects. Council agreed to the Transportation Utility only if the money set aside in the 2021 budget for street work would be reallocated, by resolution, for storm water projects. Forward to 1/19/21 Regular meeting. 12. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential acquisition of parcels in the City of Columbus. Motion by Gray, second by Adams to convene to closed session at 10:02 pm. Roll call vote unanimous. 13. Reconvene to open session: Motion by Thom, second by Gray to reconvene to open session at 10:24. Carried voice vote. 14. Adjourn: Motion by Thom, second by Gray to adjourn at 10:24 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  Accredited by the Wisconsin Association of Senior Centers Columbus Area Senior Center 125 N Dickason Blvd Columbus, Wisconsin 53925 920-623-5918 seniorcenter@columbuswi.us Memo: To: The Mayor and City of Columbus Council Members From: Kim Lang, Director Date: December 21, 2020 Re: Donation from Enerpac for the Music and Memory Program The Columbus Area Senior Center would like the council’s approval of a donation from Enerpac to the Music and Memory Program. The Columbus Area Senior Center has been working on initiatives to engage seniors where they live. We have started to work on several ways to do this. Our start was in 2019 with the purchase of a large SMART TV and web cam. We have been using ZOOM and Skype to reach out to seniors in their home and connect them with their community here at the Senior Center. These programs have become very important during the pandemic and we hope to expand and make more accessible going forward. Our next phase is to reach out to those (seniors and non-seniors) who have cognitive challenges and find ways to engage them in our community. We had planned to start the Music and Memory program in in the spring of 2020, however Covid 19 slowed the beginnings and we are now hoping to start this the process this winter. This program brings professionals, volunteers and participants together to re-connect and find a unique a way to bridge gaps associated with cognitive impairments. Enerpac has graciously offered to help us with the Music and Memory program for the Columbus area with a donation of $2500.00 in training and equipment through Music and Memory. https://musicandmemory.org/ Attached is our implementation plan and fundraising goals. “The City of Columbus seeks to provide activities and services through the Columbus Area Senior Center that enhances the quality of life for individuals aged 55 and better in our community.” CASC Music and Memory About the program: In 2013, the Wisconsin Department of Health Services made Dementia Friendly programs a priority. “Wisconsin’s Music & Memory initiative is part of a broader effort, spearheaded by Secretary Rhoades, to become “dementia capable.” Coughlin says DHS priorities include making dementia training programs more affordable and accessible, creating and supporting dementia-friendly communities, improving options for individuals with dementia to live at home, and adapting facility physical environments to needs of those with dementia.” https://www.dhs.wisconsin.gov/music- memory/index.htm The Columbus Area Senior Center would like to offer all of our citizens an Alzheimer’s friendly environment in our community. The first program to work toward that goal is the Music and Memory program. MUSIC & MEMORY® is a non-profit organization that helps individuals with a wide range of cognitive and physical conditions to engage with the world, ease pain, and reclaim their humanity through the use of personalized music playlists. They train nursing home staff and other elder care professionals, as well as family caregivers, to create, provide, and manage personalized playlists using digital music players that enable those struggling with Alzheimer’s, dementia, and other cognitive and physical challenges to reconnect with the world through music-inspired memories. By providing access and education, and by creating a network of MUSIC & MEMORY® Certified organizations, they aim to make this form of personalized therapeutic music a standard of care throughout the health care industry. To learn more about this program please visit: https://musicandmemory.org/ Implementation plan: *Dates are subject to change depending on Covid directives and access to participants, volunteers and professionals for training and implementation. Date Activity Action Item Costs Notes Fall 2020 Contract with program Contract with Music $1250 ($200 Additional fundraising each and Memory annual renewal year to cover continuing costs. fee) Fall 2020 Purchase Equipment Obtain donations and IPod kit estimate IPad are preferred as they are order equipment $100 (per easier for users to manage Start with 10 iPod kits participant) After 6 months, reassess 5 IPad kits= $3000 IPad kit estimate equipment needs based on $400 (per participants. participant) Spring Hold public promotional Set up 3-4 events at $50 per event 2021 events different days/times Winter Invite Volunteers and Work with Asst. Living 2021 Professionals to Training organizations, schools and community groups Winter and Schedule Training Set up with Music and Spring Memory at CASC 2021 Spring Schedule locations and Professionals and 2021 identify participants families to identify participants Spring Register participants Volunteers and 2021 professionals work together  Spring Program Equipment Volunteers will use 2021 registration information to program equipment with participants play list Spring Schedule participant and Professional and 2021 professional 1st volunteer appointment Spring Schedule Professional and 2021 weekly/monthly volunteer appointments Summer Schedule follow –up CASC to schedule 2021 volunteers, professionals and volunteers Summer Set equipment checks CASC and volunteers 2021 and maintenance schedule Fall 2021 Evaluate success of CASC, professionals, Fundraising for additional program and expansion volunteers and equipment will cover all possibilities participant families expansion costs. Total estimated cost of starting program: $3800.00 Training $800.00 15 Participant kits $3000.00 (includes all equipment and music library) Continuing costs: $200 annual certification fee – includes music library fee $100-400 per additional kit Fundraising to date: $2500 CAE grant awarded in 2019 $2500 Enerpac Community Grant to be awarded  2021 AGENDA ITEM Committee of the Whole Meeting date: _1-5-2021______________________ Council Meeting date: __01-19-2021________ ___________ ITEM: _Review & discuss Potential for Downtown TID DETAILED DESCRIPTION OF SUBJECT MATTER: Council recently disused the concept of a downtown TID at the 12-1-2020 meeting. Council indicated support for a downtown TID and staff moved forward to create a potential TID map for the downtown Area. Attached in your packets is a Map of the areas that could be included in a Downtown TID and the values broken down by each block. At the 1-5-2021 meeting staff noted that the process to create a TID takes approximately 3 months. Based on the discussion at the COW staff was instructed to get a draft contract from Ehlers for the creation of the TID project plan. The project plan will identify the boundaries of the TID and identify projects that could be completed with TID funds. The City Attorney has reviewed the contact and has no concerns. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Contract with Ehlers for TID project plan ACTION REQUESTED OF COUNCIL: Approve the contract with Ehlers to work on the project plan for a Downtown TID. January 11, 2021 Matthew Schreiber, Director of Planning & Development City of Columbus, Wisconsin 105 N Dickason Blvd Columbus, WI 53925 Re: Written Municipal Advisor Client Disclosure with the City of Columbus (“Client”) for 2021 Tax Incremental Finance District #6 (“Project” Pursuant to MSRB Rule G-42) Dear Matthew: As a registered Municipal Advisor, we are required by Municipal Securities Rulemaking Board (MSRB) Rules to provide you with certain written information and disclosures prior to, upon or promptly, after the establishment of a municipal advisory relationship as defined in Securities and Exchange Act Rule 15Ba1-1. To establish our engagement as your Municipal Advisor, we must inform you that: 1. When providing advice, we are required to act in a fiduciary capacity, which includes a duty of loyalty and a duty of care. This means we are required to act solely in your best interest. 2. We have an obligation to fully and fairly disclose to you in writing all material actual or potential conflicts of interest that might impair our ability to render unbiased and competent advice to you. We are providing these and other required disclosures in Appendix A attached hereto. 3. As your Municipal Advisor, Ehlers shall provide this advice and service at such fees, as described within Appendix B attached hereto. This documentation and all appendices hereto shall be effective as of its date unless otherwise terminated by either party upon 30 days written notice to the other party. During the term of our municipal advisory relationship, this writing might be amended or supplemented to reflect any material change or additions. We look forward to working with you on this Project. Sincerely, Ehlers Greg Johnson Senior Municipal Advisor/Vice President _______________ 1 This document is intended to satisfy the requirements of MSRB Rule G-42(b) and Rule G-42(c). Appendix A Disclosure of Conflicts of Interest/Other Required Information Actual/Potential Material Conflicts of Interest Ehlers has no known actual or potential material conflicts of interest that might impair its ability either to render unbiased and competent advice or to fulfill its fiduciary duty to Client. Other Engagements or Relationships Impairing Ability to Provide Advice Ehlers is not aware of any other engagement or relationship Ehlers has that might impair Ehlers’ ability to either render unbiased and competent advice to or to fulfill its fiduciary duty to Client. Affiliated Entities Ehlers offers related services through two affiliates of Ehlers, Bond Trust Service Corporation (BTSC) and Ehlers Investment Partners (EIP). BTSC provides paying agent services while Ehlers Investment Partners (EIP) provides investment related services and bidding agent service. Ehlers and these affiliates do not share fees. If either service is needed in conjunction with an Ehlers municipal advisory engagement, Client will be asked whether or not they wish to retain either affiliate to provide service. If BTSC or EIP are retained to provide service, a separate agreement with that affiliate will be provided for Client’s consideration and approval. Solicitors/Payments Made to Obtain/Retain Client Business Ehlers does not use solicitors to secure municipal engagements; nor does it make direct or indirect payments to obtain or retain Client business. Payments from Third Parties Ehlers does not receive any direct or indirect payments from third parties to enlist Ehlers recommendation to the Client of its services, any municipal securities transaction or any financial product. Payments/Fee-splitting Arrangements Ehlers does not share fees with any other parties and any provider of investments or services to the Client. However, within a joint proposal with other professional service providers, Ehlers could be the contracting party or be a subcontractor to the contracting party resulting in a fee splitting arrangement. In such cases, the fee due Ehlers will be identified in a Municipal Advisor writing and no other fees will be paid to Ehlers from any of the other participating professionals in the joint proposal. Municipal Advisor Registration Ehlers is registered with the Securities and Exchange Commission (SEC) and Municipal Securities Rulemaking Board (MSRB). Material Legal or Disciplinary Events Neither Ehlers nor any of its officers or municipal advisors have been involved in any legal or disciplinary events reported on Form MA or MA-I nor are there any other material legal or disciplinary events to be reported. Ehlers’ application for permanent registration as a Municipal Advisor with the (SEC) was granted on July 28, 2014 and contained the information prescribed under Section 15B(a)(2) of the Securities and Exchange Act of 1934 and rules thereunder. It did not list any information on legal or disciplinary disclosures. Documentation of Municipal Advisor Relationship – Appendix A Page 1 Ehlers January 11, 2021 Client may access Ehlers’ most recent Form MA and each most recent Form MA-I by searching the Securities and Exchange Commission’s EDGAR system (currently available at http://www.sec.gov/edgar/searchedgar/companysearch.html) and searching under either our Company Name (Ehlers & Associates, Inc.) or by using the currently available “Fast Search” function and entering our CIK number (0001604197). Ehlers has not made any material changes to Form MA or Form MA-I since that date. Conflicts Arising from Compensation Contingent on the Size or Closing of Any Transaction The forms of compensation for municipal advisors vary according to the nature of the engagement and requirements of the client. Compensation contingent on the size of the transaction presents a conflict of interest because the advisor may have an incentive to advise the client to increase the size of the securities issue for the purpose of increasing the advisor’s compensation. Compensation contingent on the closing of the transaction presents a conflict because the advisor may have an incentive to recommend unnecessary financings or recommend financings that are disadvantageous to the client. If the transaction is to be delayed or fail to close, an advisor may have an incentive to discourage a full consideration of such facts and circumstances, or to discourage consideration of alternatives that may result in the cancellation of the financing or other transaction. Any form of compensation due a Municipal Advisor will likely present specific conflict of interests with the Client. If a Client is concerned about the conflict arising from Municipal Advisor compensation contingent on size and/or closing of their transaction, Ehlers is willing to discuss and provide another form of Municipal Advisor compensation. The Client must notify Ehlers in writing of this request within 10 days of receipt of this Municipal Advisor writing. MSRB Contact Information The website address of the MSRB is www.msrb.org. Posted on the MSRB website is a municipal advisory client brochure that describes the protections that may be provided by MSRB rules and how to file a complaint with the financial regulatory authorities. Documentation of Municipal Advisor Relationship – Appendix A Page 2 Ehlers January 11, 2021 Appendix B Tax Incremental Financing Services Scope of Service Client has requested that Ehlers assist Client with the creation of Tax Incremental Finance District No. 6 (“Project”). Ehlers proposes and agrees to provide the following scope of services: Phase I – Feasibility Analysis The purpose of Phase I is to determine whether the Project is a statutorily and economically feasible option to achieve the Client’s objectives. This phase begins upon your authorization of this engagement and ends on completion and delivery of a feasibility analysis report. As part of Phase I services, Ehlers will: · Consult with appropriate Client officials to identify the Client’s objectives for the Project. · Provide feedback as to the appropriateness of using Tax Incremental Financing in the context of the “but for” test. · If the Project includes creation of or addition of territory to a district, identify preliminary boundaries and gather parcel data from Client. Determine compliance with the following statutory requirements as applicable: o Equalized Value test. o Purpose test (industrial, mixed use, blighted area, in need of rehabilitation or conservation, or environmental remediation). o Newly-platted residential land use test. · Prepare feasibility analysis report. The report will include the following information, as applicable: o Identification of the type or types of districts that may be created. o A description of the type, maximum life, expenditure period and other features corresponding to the type of district proposed. o A summary of the development assumptions used with respect to timing of construction and projected values. o Projections of tax increment revenue collections to include annual and cumulative present value calculations. o Qualification of the district as a donor or recipient of shared increment, and projected impact of any allocations of shared increment. o If debt financing is anticipated, a summary of the sizing, structure and timing of proposed debt issues. o A cash flow pro forma reflecting annual and cumulative district fund balances and projected year of closure. o A draft time table for the Project. o Identification of how the creation date may affect the district’s valuation date, the base value, compliance with the equalized value test, and the ability to capture current year construction values and changes in economic value. Documentation of Municipal Advisor Relationship – Appendix B Page 1 Ehlers January 11, 2021  o When warranted, evaluate and compare options with respect to boundaries, type of district, project costs and development levels. o Ehlers will provide guidance on district design within statutory limits to creatively achieve as many of the Client’s objectives as possible and will provide liaison with State Department of Revenue as needed in the technical evaluation of options. · Present the results of the feasibility analysis to the Client’s staff, Plan Commission or governing body. Phase II – Project Plan Development and Approval If the Client elects to proceed following completion of the feasibility analysis, the Project will move to Phase II. This phase includes preparation of the Project Plan, and consideration by the Plan Commission1, governing body, and the Joint Review Board. This phase begins after receiving notification from the Client to proceed and ends after the Joint Review Board acts on the Project. As part of Phase II services, Ehlers will: · Based on the goals and objectives identified in Phase I, prepare a draft Project Plan that includes all statutorily required components. · We will coordinate with your staff, engineer, planner or other designated party to obtain a map of the proposed boundaries of the district, a map showing existing uses and conditions of real property within the district, and a map showing proposed improvements and uses in the district. · Submit to the Client an electronic version of the draft Project Plan for initial review and comment. · Coordinate with Client staff to confirm dates and times for the meetings indicated within the following table. Ehlers will ensure that selected dates meet all statutory timing requirements and will provide documentation and notices as indicated. 1If Client has created a Redevelopment Authority or a Community Development Authority, that body may fulfill the statutory requirements of the Plan Commission related to creation or amendment of the district. Documentation of Municipal Advisor Relationship – Appendix B Page 2 Ehlers January 11, 2021  Meeting Ehlers Responsibility Client Responsibility Post or publish agenda and provide Prepare Notice of Meeting and transmit to notification as required by the Client’s designated paper. Wisconsin Open Records Law. Mail meeting notice, informational materials, Prepare meeting minutes. Initial Joint and draft Project Plan to overlapping taxing Review Board Designate Client Joint Review jurisdictions. Board representative. Provide agenda language to Client. Identify and recommend Public Attend meeting to present draft Project Plan. Joint Review Board representative for appointment. Plan Post or publish agenda and provide Prepare Notice of Public Hearing and transmit to Commission notification as required by the Client’s designated paper. Public Hearing Wisconsin Open Records Law. Prepare and mail individual For blighted area districts and in need of property owner notices (only for Plan rehabilitation or conservation districts, provide a districts created as blighted area, or Commission format for the required individual property in need of rehabilitation or Public Hearing owner notification letters. conservation). Attend hearing to present draft Project Plan. Prepare meeting minutes. Post or publish agenda and provide notification as required by the Provide agenda language to Client. Wisconsin Open Records Law. Plan Attend meeting to present draft Project Plan. Distribute Project Plan & resolution Commission Provide approval resolution for Plan to Plan Commission members in Commission consideration. advance of meeting. Prepare meeting minutes. Post or publish agenda and provide notification as required by the Provide agenda language to Client. Governing Body Wisconsin Open Records Law. Action Attend meeting to present draft Project Plan. Provide Project Plan & resolution to Provide approval resolution for governing body governing body members in consideration. advance of meeting. Prepare meeting minutes. Mail meeting notice and copy of final Project Plan to overlapping taxing jurisdictions. Prepare Notice of Meeting and transmit to Post or publish agenda and provide Client’s designated paper. notification as required by the Joint Review Board Action Provide agenda language to Client. Wisconsin Open Records Law. Attend meeting to present final Project Plan. Prepare meeting minutes. Provide approval resolution for Joint Review Board consideration. Documentation of Municipal Advisor Relationship – Appendix B Page 3 Ehlers January 11, 2021  · Throughout the meeting process, provide drafts of the Project Plan and related documents in sufficient quantity for the Client’s staff, Plan Commission, governing body and Joint Review Board members. · Provide advice and updated analysis on the impact of any changes made to the Project Plan throughout the approval process. Phase III – State Submittal This phase includes final review of all file documents, preparation of filing forms, and submission of the base year or amendment packet to the Department of Revenue. This phase begins following approval of the district by the Joint Review Board and ends with the submission of the base year or amendment packet. As part of Phase III services, Ehlers will: · Coordinate with Client’s assessor and other staff as necessary to obtain parcel valuations, parcel data and other information needed for preparation of the State forms that must be filed as part of the base year or amendment packet. · Assemble and submit to the Department of Revenue the required base year or amendment packet to include a final Project Plan document containing all required elements and information. · Provide the Client with an electronic copy of the final Project Plan (and up to 15 bound hard copies if desired). · Provide the municipal Clerk with a complete electronic and/or hard copy transcript of all materials as submitted to the Department of Revenue for certification. · Act as a liaison between the Client and the Department of Revenue during the certification process in the event any questions or discrepancies arise. Compensation In return for the services set forth in the “Scope of Service,” Client agrees to compensate Ehlers as follows: Phase I $ 6,000 Phase II $ 7,000 Phase III $ 2,000 Total $ 15,000 Phase I base fee includes up to five financial scenarios. Additional scenarios will be run as needed at a cost of $750/scenario. · In the event Client determines not to proceed with the Project once a Phase has been authorized, but prior to that Phase’s completion, the compensation due for that Phase will be prorated to reflect the percentage of the work completed. For any service directed by Client and not covered by this, or another applicable Appendix, Ehlers will bill Client at an hourly rate that is dependent upon the task/staff required to meet Client request at no less than $125.00/hour and not to exceed $300.00/hour. Documentation of Municipal Advisor Relationship – Appendix B Page 4 Ehlers January 11, 2021 Payment for Services For all compensation due to Ehlers, Ehlers will invoice Client for the amount due at the completion of each Phase. Our fees include our normal travel, printing, computer services, and mail/delivery charges. The invoice is due and payable upon receipt by the Client. Client Responsibility The following expenses are not included in our Scope of Services, and are the responsibility of Client to pay directly: · Services rendered by Client’s engineers, planners, surveyors, appraisers, assessors, attorneys, auditors and others that may be called on by Client to provide information related to completion of the Project. · Preparation of maps necessary for inclusion in the Project Plan. · Preparation of maps necessary for inclusion in the base year or amendment packet. · Publication charge for the Notice of Public Hearing and Notices of Joint Review Board meetings. · Legal opinion advising that Project Plan contains all required elements. (Normally provided by municipal attorney). · Preparation of District metes & bounds description. (Needed in Phase III for creation of new districts, or amendments that add or subtract territory). · Department of Revenue filing fee and annual administrative fees. The current Department of Revenue fee structure is: Current Wisconsin Department of Revenue Fee Schedules Base Year Packet $1,000 Amendment Packet with Territory Addition $1,000 Amendment Packet with Territory Subtraction $1,000 Base Value Redetermination $1,000 Amendment Packet No Charge Annual Administrative Fee $150 The above Proposal is hereby accepted by Columbus, Wisconsin, by its authorized officer: Signed Title Date Documentation of Municipal Advisor Relationship – Appendix B Page 5 Ehlers January 11, 2021  2021 AGENDA ITEM Committee of the Whole Meeting date: ____January 5 __ Council Meeting date: ____January 19__________ ITEM: _ Consider & take action on Resolution Authorizing the Submittal of the CDBG Grant Application DETAILED DESCRIPTION OF SUBJECT MATTER: Consider & take action on Resolution Authorizing the Submittal of the CDBG Grant Application In June of 2019, the City of Columbus the city turned over the assets of the old Revolving Loan Fund totaling $423,476.54 of federal funds to Wisconsin Department of Administration (DOA) as part of the CDBG CLOSE program. The funds that were relinquished as part of the CLOSE program are being held for City of Columbus as non- competitive grant. Even though the grants are non-competitive, all projects must meet the national objectives and rules of the CDBG program. Applications must be submitted by January 31, 2021 and the city will have 2 years to complete the project. The CLOSE program does not have the matching fund requirements that are required by other CDBG programs. This past summer, council selected storm water infrastructure project along the second ward creek that will mitigate flooding issues in targeted areas. The attached Resolution needs council approval as part of the CDBG Grant Application process. In addition to the Resolution, the Mayor will also need to sign: Statement of assurances, Lobbying Certification, Potential Fair Housing Actions Checklist, Citizen Participation Public Hearing Certification Form, Residential Anti-Displacement and Relocation Assistance Plan as well as the application for submittal. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Resolutions to Authorize the Grant Submittal, Abbreviated Application with all required Forms ACTION REQUESTED OF COUNCIL: Consider & take action on Resolution Authorizing the Submittal of the CDBG Grant Application  RESOLUTION # 2-21 A RESOLUTION TO AUTHORIZE THE SUBMISSION OF A COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION WHEREAS, Federal monies are available under the Community Development Block Grant (CDBG) program, administered by the Wisconsin Department of Administration (DOA) Division of Energy, Housing and Community Resources (DEHCR) for the purpose of the provision or improvement of public facilities (CDBG-PF) ; and WHEREAS, after public meeting and due consideration, the Columbus Common Council has recommended that an application be submitted to DOA for the following project(s): Columbus Storm water Infrastructure Improvements; and WHEREAS, it is necessary for the Columbus Common Council to approve the preparation and filing of an application for the City to receive funds from this program; and WHEREAS, the Columbus Common Council has reviewed the need for the proposed project(s) and the benefit(s) to be gained there from; NOW, THEREFORE, BE IT RESOLVED, that the Columbus Common Council does hereby approve and authorize the preparation and filing of an application for the above- named project(s); and that the Mayor is hereby authorized to sign all necessary documents on behalf of the City; and that authority is hereby granted to the Columbus Common Council to take the necessary steps to prepare and file the application for funds under this program in accordance with this resolution. Adopted this 19th day of January, 2021 City of Columbus ___________________________ Michael, Thom, Mayor Attest: _________________________ Patricia Goebel, City Clerk  Wisconsin Department of Administration Division of Energy, Housing and Community Resources Community Development Block Grant CLOSE Public Facilities (CDBG CL-PF) Grant Application PART 1 - GRANT REQUEST Grant Request Amount: Other Funding, if applicable: Total Project Cost: $ 423,483.99 $ $ 581,250.00 Project Scope: Community-Wide Neighborhood, District, or Site-Specific Project Title: Columbus Storm water Infrastructure Improvements Brief Project Description: Targeted improvements to storm water infrastructure to mitigate flooding issues. If Project receives CDBG funding: Project Begin Date (MM/YY): _01__ / __22__ Project Completion Date (MM/YY): __12__ / __22__ PART 2 - APPLICANT INFORMATION APPLICANT (Unit of General Local Government [UGLG]): City of Columbus Population: UGLG Type: City Village Town County County: Senate District #: Assembly District #: Joint Application? No Yes (If yes, list other unit[s] of government): Chief Elected Official (CEO): Michael Thom Title: Mayor Clerk: Pat Goebel Title: City Clerk Municipal Administrator: Kyle Ellefson Title: City Administrator Treasurer/Finance Director: Bob Geenan Title: Finance Director UGLG Street Address: 105 N Dickason Blvd UGLG Mailing Address if different than above: City: Columbus Zip: 53925 DUNS #: UGLG Phone: ( 920 ) _623_ – _5900_ UGLG Fax: (920 ) 623 – 5901 FEIN: 39-6005417 UGLG E-Mail: mschreiber@columbuswi.us Clerk E-Mail: pgoebel@columbuswi.us If the UGLG contracted with a third party to complete this application, please provide the contract amount for application preparation services: $ __________ Chief Elected Official’s Signature: Date: Application Contact Name: Matt Schreiber Title: Director of Planning and Development Firm/Company/Entity: City of Columbus Mailing Address: 105 N Dickason Blvd City: Columbus State: WI Zip: 53925 1 CDBG CL–PF Grant Application Revised 04/17/2019 Phone: (920 ) 623 – 5900_ Fax: (920) 623 – 5901 E-Mail: mschreiber@columbuswi.us PART 3 - INITIAL ELIGIBILITY Provide or acknowledge the following to demonstrate initial application eligibility. Contact the Bureau of Community Development if any answer in this section is “No”: Yes No 1. The Unit of General Local Government (UGLG) certifies that it is a non-entitlement community that does not receive CDBG funds directly from the Department of Housing and Urban Development (HUD). 2. UGLG’s adopted Citizen Participation Plan is attached. 3. Documentation of the first public hearing notice, verifying that the notice was published in accordance with the UGLG’s Citizen Participation Plan in effect on the date of the first notice; and adequate advance notice was given for the public hearing in accordance with the UGLG’s Citizen Participation Plan in effect on the date of the first notice and no less than the equivalent of a Class 2 Notice, is attached. 4. Citizen Participation Public Hearing Certification is attached. 5. Public Hearing Meeting Minutes [with attendees listed in the Minutes or on separate sign-in sheet(s) provided] are attached. 6. Authorizing Resolution to Submit CDBG Application is attached. 7. Statement of Assurances is attached. 8. Lobbying Certification is attached. 9. Potential Fair Housing Actions checklist is attached. 10. The UGLG acknowledges that if the project is funded, the UGLG will be required to complete the environmental review process before the UGLG can receive grant funds. 11. The UGLG acknowledges that if this project is funded, Professional Services for Grant Administration will be properly procured in compliance with Federal, State, and local requirements. 12. The UGLG understands that the contract for professional services is between the UGLG and the professional services provider; the State is not responsible or a part of that relationship. 13. The UGLG acknowledges responsibility for ensuring that CDBG contract requirements are met. The fees paid for grant application preparation and grant administration may be published on DEHCR’s web page. 14. The UGLG certifies it is not debarred from receiving federal grant funds. 15. The UGLG understands that incomplete applications may be denied before review and denial of incomplete applications cannot be appealed. _______ By initialing, the Chief Elected Official (CEO) certifies that the eligibility information noted above is complete and accurate. Contact the Bureau of Community Development if any answer in this section is “No.” 2 CDBG CL–PF Grant Application Revised 04/17/2019  PUBLIC FACILITIES APPLICATION ATTACHMENTS AND SUPPORTING DOCUMENTATION CHECKLIST Included with this Required application Topic Documents For All submission? Apps YES NO 1. Adopted Citizen Participation Plan (CPP)  2. Citizen Participation Public Hearing Notice (with proof of publication [if required] and/or clerk’s certification of posting dates and locations [if required]; and proof of adequate advance notice in accordance with the UGLG’s CPP in  effect on the date of the first notice and no less than the equivalent of a Class Citizen 2 Notice) Participation 3. Citizen Participation Public Hearing Certification Form  4. Public Hearing Meeting Minutes (with the attendees listed in the Minutes or on  a separate Sign-In Sheet provided) 5. Policy for Non-Violent Civil Rights Demonstrations/Prohibiting the Use of  Excessive Force and Barring of Entrances/Exits 6. Detailed Itemization of Project Costs (including applicable supporting Financial  documentation for the Budget in Part 6 of this application) 7. Map of Project Area (with Service Area boundaries marked; and location of  project site, if Plan will be for a specific site) 8. Demographic Profile Sheet of beneficiaries in Service Area (must use form  provided by DEHCR in the Application Attachments) 9. LMI Calculation Worksheet, if HUD LMI Summary Data (LMISD) for multiple census blocks or multiple local governments that make up the entire service area were used to calculate the LMI percentage for the service area; or if a combination of HUD LMISD and income survey data were used to calculate the LMI percentage for the service area (if applicable) 10. Map of Boundaries of Census Block(s) that make(s) up the Service Area, if HUD LMI Census Block data were used to determine the LMI percentage for the service area (if applicable) 11. Map of Income Survey Area with survey area boundaries marked; residences surveyed marked; and responding, non-responding, and vacant residences marked or provided on a separate sheet (if applicable) Service Area/ 12. Income Survey Results Income Tabulation Form (if applicable: see Appendix Income C in the Income Survey Guide) Survey 13. Income Survey Results Race/Ethnicity Tabulation Form (if applicable: see Appendix C in the Income Survey Guide) 14. Income Survey Form used to conduct the Income Survey (if applicable) 15. List of street addresses of service area/survey area including the associated mailing address(es), if different than street address(es) and the mailing address(es) was/were used to distribute the income survey(s) (if applicable) 16. List of other contact information associated with the addresses of residents surveyed, if methods other than mailing or door-to-door/in-person methods were used (e.g., telephone, email, etc.) (if applicable) 17. List of assigned survey numbers for income surveys distributed/conducted with the response data tracking for each (date(s) survey was distributed/conducted or attempts were made; date surveyed/response received; and family size, income, and race/ethnicity information for each) (if applicable) 18. Income Survey Letter and/or other related correspondence sent to residents regarding the survey distribution and collection process (if applicable) 19. Potential Fair Housing Actions Checklist (Specifying the three (3) actions that  Fair Housing the local community will undertake) 20. Fair Housing Ordinance  21. Slum and Blight Certification (if applicable) Slum & Blight 22. Slum and Blight supporting documentation (for Area Basis only) Acquisition / 23. Residential Anti-Displacement and Relocation Assistance Plan (RADRAP)  Relocation 24. Acquisition/Relocation/Demolition Questionnaire  25. Authorizing Resolution to Submit CDBG Close Application  Other 26. Project Narrative Supporting Documentation 8 CDBG CL–PF Grant Application Revised 04/17/2019  27. Statement of Assurances  28. Lobbying Certification  Fillable forms and sample documents can be found electronically on the Bureau of Community Development Website at: https://doa.wi.gov/Pages/CDBGCLOSE.aspx. 9 CDBG CL–PF Grant Application Revised 04/17/2019 Division of Energy, Housing and Community Resources Community Development Block Grant – Lobbying Certification from the Municipality LOBBYING CERTIFICATION FROM THE MUNICIPALITY The undersigned certifies, to the best of his/her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. City of Columbus Name of the Unit of General Local Government (UGLG) Mayor Signature of the Chief Elected Official (CEO) CEO Title Date Signed Clerk Signature of the Municipal Clerk Clerk Title Date Signed v2017.01.26 Division of Energy, Housing and Community Resources Community Development Block Grant – Potential Fair Housing Actions UNIT OF GENERAL LOCAL GOVERNMENT (UGLG) NAME: City of Columbus DOA-DEHCR Grant Agreement #: POTENTIAL FAIR HOUSING ACTIONS According to 24 CFR 570.487(b), the Unit of General Local Government (UGLG) must take some action to affirmatively further fair housing during the contract period if the UGLG receives a CDBG Grant. Indicate (by checking the appropriate boxes) at least THREE (3) of the actions listed below that will be completed if the UGLG is awarded a CDBG Grant. If your project is funded, the actions selected (below) will be included in the Grant Agreement (i.e. contract) timetable and will be required to be implemented in accordance with the timetable of the signed Grant Agreement. Fair housing actions may include, but are not limited to the following: Selection(s) Actions 1. Enact, strengthen, or advertise a local fair housing law; 2. Make area-wide zoning revisions to facilitate the dispersal of multi- family housing outside of minority-concentrated areas; 3. Initiate or fund any studies examining current housing opportunities for minority persons, handicapped persons, and families with children and have these studies form the basis of an affirmative action program providing greater housing opportunities for minorities, handicapped persons and families with children; 4. Send letters from the chief elected official of the local government to those in the business of selling, renting, or financing housing, encouraging them to adhere fully to the fair housing law; 5. Have the local governing body or chief elected official publicly endorse the principle of fair housing and of adherence to the fair housing law in the form of a proclamation, resolution, or similar publicized statement of importance; 6. Improve community facilities and public services in racially integrated neighborhoods to help preserve their mixed character; 7. Display a fair housing poster or provide fair housing information at an appropriate public place; 8. Initiate a public education program on fair housing, involving, for example, representatives of fair housing groups, human relations’ bodies, minority organizations, the real estate industry, and government, through the local media. This could include talks on the community's housing opportunities; v2017.01.26 (continued on the next page) Division of Energy, Housing and Community Resources Community Development Block Grant – Potential Fair Housing Actions 9. Fund a fair housing organization (such as a local housing authority) to conduct studies and/or to aggressively investigate rental and/or realtor practices; 10. Suggest the use of affirmative marketing and advertising practices by private developers as a condition for obtaining local licenses and permits; and 11. Enlist the participation of local associations (realtors, real estate brokers, home builders, and mortgage lenders) in approved voluntary programs to promote affirmative fair housing marketing and to review mortgage credit and underwriting criteria that may have an adverse impact on minorities, women, handicapped persons, and families with children. 12. OTHER: 13. OTHER: Date by which the actions will UGLG Name: City of Columbus be completed: 12/31/2022 (Date) Office of Fair Housing and Equal Opportunity: http://www.hud.gov/offices/fheo/ Fair Housing ads and other materials: http://www.fairhousinglaw.org/ Page 2 v2017.01.26 Division of Energy, Housing and Community Resources Community Development Block Grant – Citizen Participation Certification (Public Hearing #1) CITIZEN PARTICIPATION CERTIFICATION for Public Hearing #1 I, Pat Goebel , as Clerk for the City of Columbus , hereby (Clerk’s Name) (City, Town, Village, or County) (Grantee / UGLG / Community Name) certify that the following checked topics were discussed at the Community Development Block Grant (CDBG) Citizen Participation Public Hearing held at 06:30 PM on December 12, 2020 : (Time: 00:00 am/pm) (Date: Month, Day, Year) Items Discussed at Agenda Items / Topics Covered the Public Hearing 1. Basic overview of the Community Development Block Grant (CDBG) program. 2. The total Community Development Block Grant (CDBG) funds (including anticipated Revolving Loan Funds) available for: a. Housing (CDBG-HSG); b. Planning (CDBG-PLNG); c. Public Facilities (CDBG-PF); d. Economic Development (CDBG-ED); and/or e. Public Facilities for Economic Development (CDBG-PFED). 3. Types of activities eligible for CDBG funding: a. Housing (CDBG-HSG): i. Rehabilitation ii. Homebuyer Assistance iii. Special Housing Projects iv. Other: ___________________________________________ v. Other: ___________________________________________; b. Planning (CDBG-PLNG); c. Public Facilities (CDBG-PF); d. Economic Development (CDBG-ED); and/or e. Public Facilities for Economic Development (CDBG-PFED). 4. Housing needs identified by staff/consultant prior to the Public Hearing. v2017.01.26 (continued on the next page) Division of Energy, Housing and Community Resources Community Development Block Grant – Citizen Participation Certification (Public Hearing #1) 5. Community Development needs (Planning, Public Facilities, Economic Development, and/or Public Facilities for Economic Development) identified by the staff/consultant prior to the Public Hearing. 6. Housing needs identified by attendees of the Public Hearing. 7. Community Development needs (Planning, Public Facilities, Economic Development, and/or Public Facilities for Economic Development) needs identified by attendees of the Public Hearing. 8. Activities proposed for the CDBG application. 9. The potential for residential and/or business displacement as a result of the proposed CDBG activities. 10. The public attending this meeting were offered an opportunity to discuss the proposed CDBG application. *** Minutes from this Public Hearing (described above) are available upon request. *** Clerk Signature of the Municipal Clerk Title Date Signed Mayor Signature of the Chief Elected Official (CEO) Title Date Signed Typed Name of the Chief Elected Official (CEO) Page 2 v2017.01.26 Division of Energy, Housing and Community Resources Community Development Block Grant – Citizen Participation Certification (Public Hearing #1) CITIZEN PARTICIPATION #1 CERTIFICATION FORM INSTRUCTIONS The Unit of General Local Government (UGLG) must hold at least two (2) Public Hearings during the course of its Community Development Block Grant, according to the schedule established within the CDBG Grant Agreement. This form should be filled-in & submitted to the Division of Energy, Housing and Community Resources (DEHCR) upon completion of the first Public Hearing as preparation for CDBG Grant Application.  Fill-in the “Clerk’s Name”, the UGLG’s “City/Town/Village/County” designation, the “Grantee/UGLG/Community Name”, along with the “Time” and “Date” that the Public Hearing was held.  Indicate which topic(s) were discussed at the Public Hearing by marking the checkbox(es) that appear to the left of the listed “Agenda Items / Topics Covered” section. IMPORTANT REMINDER! A full copy of the meeting minutes from this Public Hearing must be kept in the UGLG’s CDBG Project File and be made available upon request by the Public and by DEHCR staff.  The Citizen Participation Certification form must be signed by the UGLG’s municipal Clerk. Make sure to provide the signature and typed name of the Clerk. Fill-in the date the form is signed by the Clerk.  The Citizen Participation Certification form must be signed by the UGLG’s Chief Elected Official (i.e., Mayor, City Council President, Village President, Town Board Chairman, County Board Chairman, or County Executive). Make sure to provide the signature, typed name, and title of the Chief Elected Official (CEO). Fill-in the date the form is signed by the CEO.  The Citizen Participation Certification form must be submitted with your CDBG Grant Application materials. Fill-in the date the form is submitted.  Retain the original completed Citizen Participation Certification form for your prospective project file and submit a copy with your CDBG Grant Application materials. The completed form must be submitted (with your CDBG Grant Application) to: Wisconsin Department of Administration Division of Energy, Housing and Community Resources Bureau of Community Development Attn: CDBG Grant Application Reviewer 101 E. Wilson Street, 6th Floor P.O. Box #7970 Madison, WI 53707-7970 Page 3 v2017.01.26 Division of Energy, Housing and Community Resources Community Development Block Grant – Statement of Assurances STATEMENT OF ASSURANCES I, Michael Thom , Mayor of Columbus (Name of the Chief Elected Official) (CEO’s Job Title) (UGLG/Unit of General Local Government’s Name) in Columbia County certify that the City of Columbus : (County Name) (UGLG/Unit of General Local Government’s Name) [Initial each item.] 1. Has authorized its Chief Elected Official or Administrator to submit the application, sign contracts, and conduct other business related to the proposed activity if funded. 2. Has identified its housing and community development needs, including those of low- and moderate-income persons and the activities to be undertaken meet such needs. 3. Will conduct and administer its program in conformance with the Civil Rights Act of 1964 and the Fair Housing Act, and has adopted a local Fair Housing ordinance. 4. Will minimize displacement as a result of activities associated with CDBG funds, and will follow an adopted residential anti-displacement and relocation assistance plan. 5. Will not use special assessments or fees to recover the capital costs of CDBG funded public improvements from low- and moderate-income owner occupants. 6. Will comply with 24 CFR 570.608 regarding notification, inspection, testing, and abatement procedures concerning lead-based paint. 7. Has adopted and will enforce a policy prohibiting use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations in accordance with Section 519 of Public Law 101144. 8. Has a policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of nonviolent and civil rights demonstrations. 9. Will not enter into a contract with any entity that is debarred, v2017.02.24 (continued on the next page) Division of Energy, Housing and Community Resources Community Development Block Grant – Statement of Assurances suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation. 10. Understands that the contract for professional services is between the Applicant and the Grant Administrator; the State is not responsible or a part of that relationship. 11. Acknowledges responsibility for ensuring that CDBG contract requirements are met. The fees paid for grant application and grant administration may be published on DEHCR’s web page. 12. Is currently in compliance with terms and conditions of all past and/or active CDBG awards and/or contracts. 13. Will not use CDBG funds to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area (LMA) to another LMA if the relocation is likely to result in a significant loss of jobs in the LMA from which the relocation occurs, in accordance with 24 CFR 570.210. 14. Acknowledges that the project cannot commence prior to the grant award and certain procedures must first be taken, including but not limited to: Completing the environmental review process; Requesting federal wage rates if applicable; Establishing base employment levels for job-related projects; Entering into a development agreement with the participating business if applicable; and Developing a system for tracking job retention and/or LMI benefit. 15. Understands that incomplete applications may be denied before review and denial of incomplete applications cannot be appealed. 16. Will comply with all the provisions of the Community Development Block Grant (CDBG) Program and will maintain documentation of compliance with the above certifications. I certify that, to the best of my knowledge and belief, the information being submitted to the Wisconsin Department of Administration (DOA) is true and correct. Signature of the Chief Elected Official (CEO) Date Signed Signature of the Local Clerk Date Signed Page 2 v2017.02.24  CITY OF COLUMBUS WISCONSIN RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR CDBG PROGRAMS This Residential Anti-Displacement and Relocation Assistance Plan (RARAP) is prepared by the City of Columbus in accordance with the Housing and Community Development Act of 1974, as amended; and HUD regulations at 24 CFR 42.325 and is applicable to our CDBG1 projects. Minimize Displacement Consistent with the goals and objectives of activities assisted under the Act, the City of Columbus will take the following steps to minimize the direct and indirect displacement of persons from their homes: [Check all that apply below; delete any steps that will not be taken/are not applicable; add steps if others will be taken/are applicable:] Coordinate code enforcement with rehabilitation and housing assistance programs. Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent undue financial burden on established owners and tenants. Stage rehabilitation of apartment units to allow tenants to remain in the building/complex during and after the rehabilitation, working with empty units first. Arrange for facilities to house persons who must be relocated temporarily during rehabilitation. Adopt policies to identify and mitigate displacement resulting from intensive public investment in neighborhoods. Adopt policies which provide reasonable protections for tenants faced with conversion to a condominium or cooperative. 1 CDBG programs include: Entitlement Community Development Block Grant (CDBG) Program, State CDBG Program, CDBG Small Cities Program, Section 108 Loan Guarantee Program, CDBG Special Purpose Grants Program, and the Neighborhood Stabilization Program (NSP). Page 1 of 4 v2020.04.09  Where feasible, give priority to rehabilitation of housing, as opposed to demolition, to avoid displacement. Adopt tax assessment policies, such as deferred tax payment plans, to reduce impact of increasing property tax assessments on lower income owner-occupants or tenants in revitalizing areas. Establish counseling centers to provide homeowners and tenants with information on assistance available to help them remain in their neighborhood in the face of revitalization pressures. If feasible, demolish or convert only dwelling units that are not occupied or vacant occupiable dwelling units (especially those units which are “lower-income dwelling units” as defined in 24 CFR 42.305). Target only those properties deemed essential to the need or success of the project. Relocation Assistance to Displaced Persons The City of Columbus will provide relocation assistance for lower-income tenants who, in connection with an activity assisted under the CDBG Program, move permanently or move personal property from real property as a direct result of the demolition of any dwelling unit or the conversion of a lower-income dwelling unit in accordance with the requirements of 24 CFR 42.350. A displaced person who is not a lower-income tenant, will be provided relocation assistance in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR Part 24. One-for-One Replacement of Lower-Income Dwelling Units The City of Columbus will replace all occupied and vacant occupiable lower-income dwelling units demolished or converted to a use other than lower-income housing in connection with a project assisted with funds provided under the CDBG Program in accordance with 24 CFR 42.375. Before entering into a contract committing the City of Columbus to provide funds for a project that will directly result in demolition or conversion of lower-income dwelling units, the City of Columbus will make public by providing a Class 1 Notice in the Beaver Dam Daily Citizen, which is the current newspaper of general circulation, and submit to the U.S. Department of Housing and Urban Development (HUD) through the State, under the State CDBG Program, the following information in writing: 1. A description of the proposed assisted project; 2. The address, number of bedrooms, and location on a map of lower-income dwelling units that will be demolished or converted to a use other than as lower- income dwelling units as a result of an assisted project; 3. A time schedule for the commencement and completion of the demolition or conversion; Page 2 of 4 v2020.04.09  4. To the extent known, the address, number of lower-income dwelling units by size (number of bedrooms) and location on a map of the replacement lower-income housing that has been or will be provided. NOTE: See also 24 CFR 42.375(d). 5. The source of funding and a time schedule for the provision of the replacement dwelling units; 6. The basis for concluding that each replacement dwelling unit will remain a lower- income dwelling unit for at least 10 years from the date of initial occupancy; and 7. Information demonstrating that any proposed replacement of lower-income dwelling units with smaller dwelling units (e.g., a 2-bedroom unit with two 1- bedroom unit), or any proposed replacement of efficiency or single-room occupancy (SRO) units with units of a different size, is appropriate and consistent with the housing needs and priorities identified in the HUD-approved Consolidated Plan and 24 CFR 42.375(b). To the extent that the specific location of the replacement dwelling units and other data in items 4 through 7 are not available at the time of the general submission, the City of Columbus will identify the general location of such dwelling units on a map and complete the disclosure and submission requirements as soon as the specific data is available. Replacement not Required Based on Unit Availability Under 24 CFR 42.375(d), the City of Columbus may submit a request to HUD (or to the State, if funded by the State) for a determination that the one-for-one replacement requirement does not apply based on objective data that there is an adequate supply of vacant lower-income dwelling units in standard condition available on a non- discriminatory basis within the area. Contacts The [City Planning and Development Director at (920) 623-5900] is responsible for tracking the replacement of lower-income dwelling units and ensuring that they are provided within the required period. The City Planning and Development Director at (920) 623-5900 is responsible for providing relocation payments and other relocation assistance to any lower-income person displaced by the demolition of any dwelling unit or the conversion of lower-income dwelling units to another use. Adopted by the City of Columbus Common Council on: January 19, 2021. Michael Thom ___________________ Mayor________ Chief Elected Official (CEO) Typed/Printed Name CEO Title Chief Elected Official Signature Page 3 of 4 v2020.04.09 ATTEST: Pat Goebel City Clerk Municipal Clerk Typed/Printed Name Municipal Clerk Title Municipal Clerk Signature Date Adopted: 01-19-2021 Date Effective: 01-20-2021 Page 4 of 4 v2020.04.09  2021 AGENDA ITEM Committee of the Whole Meeting date: ____January 5 __ Council Meeting date: ____January 19th __________ ITEM: _ # Consider & take action on Resolution to Adopt the Policy to Prohibit the use of Excessive Force and Barring of Entrance/Exits for Non-Violent Civil Rights Demonstrations DETAILED DESCRIPTION OF SUBJECT MATTER: Consider & take action on Resolution to Adopt the Policy to prohibit the use of Excessive Force and Barring of Entrance/Exits for Non-Violent Civil Rights Demonstrations In June of 2019, the City of Columbus the city turned over the assets of the old Revolving Loan Fund totaling $423,476.54 of federal funds to Wisconsin Department of Administration (DOA) as part of the CDBG CLOSE program. The funds that were relinquished as part of the CLOSE program are being held for City of Columbus as non- competitive grant. Even though the grants are non-competitive, all projects must meet the national objectives and rules of the CDBG program. Applications must be submitted by January 31, 2021 and the city will have 2 years to complete the project. The CLOSE program does not have the matching fund requirements that are required by other CDBG programs. This past summer, council selected storm water infrastructure project along the second ward creek that will mitigate flooding issues in targeted areas. The attached Resolution needs council approval as part of the CDBG Grant Application process. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Resolution to Adopt the Policy to prohibit the use of Excessive Force and Barring of Entrance/Exits for Non-Violent Civil Rights Demonstrations ACTION REQUESTED OF COUNCIL: Consider & take action on Resolution to Adopt the Policy to prohibit the use of Excessive Force and Barring of Entrance/Exits for Non-Violent Civil Rights Demonstrations  RESOLUTION # 3-21 A RESOLUTION TO ADOPT THE POLICY TO PROHIBIT THE USE OF EXESSIVE FORCE AND BARRING OF ENTERANCES/EXITS FOR NON-VIOLENT CIVIL RIGHTS DEMONSTRATIONS WHEREAS Section 104 (L)(1) of Title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 69 §5304) prohibits the State from expending or obligating any Community Development Block Grant funds to any unit of general local government that does not have or adopt a policy prohibiting the use of excessive force by local law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and a policy of enforcing State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction; AND WHEREAS it is in the interest of the City of Columbus to pursue Community Development Block Grant Funds and to adopt policy that complies with Section 104 (L)(1) of Title I of the Housing and Community Development Act of 1974 as amended (42 USC 69 §5304); NOW THEREFORE, BE IT RESOLVED BY THE Mayor and the Columbus Common Council of the City of Columbus: It is POLICY of the City to prohibit the use of excessive force by law enforcement agencies within the City’s jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. It is POLICY of the city to enforce applicable State and local laws against physically barring entrance to or exit from a facility or location, which is the subject of such nonviolent civil rights demonstration within the City’s jurisdiction. The officials and employees of the City shall assist in the orderly prevention of all excessive force within the City of Columbus by implementing the authority and enforcement procedures set forth in Title I of the Housing and Community Development Act of 1974. The Columbus Common council directs the Columbus police department to implement this Resolution by amending applicable Columbus police department procedures. Adopted this 19th day of January, 2021 City of Columbus Michael, Thom, Mayor Attest: Patricia Goebel, City Clerk  2021 AGENDA ITEM Committee of the Whole Meeting date: _____January 19, 2021__________ Council Meeting date: ____February 2, 2021______ ___________ ITEM: _Change Council meeting dates due to Elections_____ DETAILED DESCRIPTION OF SUBJECT MATTER: The Spring Primary will be Tuesday, February 16, 2021 and the Spring Election will be Tuesday, April 6, 2021. Both of the elections fall on Council meeting Tuesdays. Typically these meetings were moved to the Monday before to allow the Clerk to attend both the meeting and the election. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL:  Request to move the February 16 & April 6, 2021 meetings due to election day.