City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, JULY 20, 2021 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 7/12/21 2. Approve Operator Licenses for 2021-2023 Licensing Period New Business 1. Appoint DPW Director Jerry Lentz as Weed Commissioner 2. Consider & take action on disposal of assets for copy machine at Fire Department 3. Consider & take action to award bid to Parisi Construction Co for sidewalk replacement 4. Consider & take action to change August 3, 2021 meeting date due to National Night Out 5. Consider & take action on claims in the amount of $194,610.20 6. Report of City Officers – City Administrator, Mayor 7. Adjourn  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE SPECIAL MEETING MINUTES RESCHEDULED TO MONDAY, JULY 12, 2021 – 5:00 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 5:01 pm. Present: Council President Gray, Mayor Arnold, Alders: McCabe, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Engineer Lietha, City Attorney Johnson (via Zoom), interested citizens. Excused Albright. 2. Notice of Open Meeting: Meeting was noted as posted. 3. Approve Agenda: Motion by Pyfferoen, second by McCabe to approve the agenda. Carried voice vote. 4. Citizen Comments: None. 5. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically Fire Chief salary: Motion by McCabe, second by Motiff to convene to closed session at 5:03 pm. Roll call vote unanimous. 6. Reconvene to open session: Motion by Pyfferoen, second by McCabe to reconvene to open session at 5:08 pm. Carried voice vote. 7. Adjourn: Motion by Pyfferoen, second by McCabe to adjourn at 5:08 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES RESCHEDULED TO MONDAY, JULY 12, 2021 – 5:05 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the meeting to order at 5:10 pm. Present: Mayor Arnold, Council President Gray, Alders: McCabe, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Engineer Lietha, City Attorney Johnson (via Zoom), interested citizens. Albright excused. 2. Pledge of Allegiance : Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Pyfferoen, second by McCabe to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Gray, second by Motiff to approve the consent agenda with changes to the minutes. Carried voice vote. Council & Committee of the Whole Minutes – 6/22/21, Approve Operator Licenses for 2021-2023 Licensing Period: Susan J Baron, Valerie L Beard, Makayla A Beeler, Stephen W Bright, Kari L Burke, Kathleen M Burns, Audra C Dates, Sally J Ebert, Elizabeth E Giese, Denise A Husan, Debora L Perry, Thomas E Rehfeldt, Leila A Smith, Michael K Wilson. New Business 1. Consider & take action on compensation for Fire Chief selected by Police & Fire Commission: Motion by Gray, second by Reid to approve a $32,000 salary for the Fire Chief. Roll call vote unanimous. 2. Consider & take action on Acceptance of donations – Fire Dept.: Motion by McCabe, second by Pyfferoen to approve future donations to the Fire Department to restore the 1925 LaFrance antique fire engine. Carried voice vote. 3. Consider & take action on Rotary Park donations and potential surplus equipment: Motion by Gray, second by Motiff to approve the donation for new picnic tables to return the old tables to Columbus/Fall River Rotary. Roll call vote unanimous. 4. Consider & take action on Media Coordinator Position Description: Motion by Gray, second by Pyfferoen to approve the Media Coordinator position description. Carried voice vote. 5. Consider & take action on claims in the amount of $ 100,534.01: Motion by Pyfferoen, second by McCabe to approve claims in the amount of $100,534.01. Roll call vote unanimous. 6. Report of City Officers – City Administrator: all maintenance positions at the DPW have been filled, and an operator B will be starting at the WWTP; welcome to Jerry Lentz as the new DPW Director. Mayor: Enjoyed participating in the parade with Alders Motiff, Gray, Albright, Thank you to Mark Rhodes for the use of his car, to Colt Peterson & Cassidy Olson who helped hand out candy, and Paul Pyfferoen and committee for a wonderful 4th celebration; Farmers Market each Wednesday from 3:00-6:00, Special Election for District 37 is tomorrow. 7. Adjourn: Motion by Pyfferoen, second by McCabe to adjourn at 5:28 pm. Carried voice vote. Submitted by Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES RESCHEDULED TO MONDAY, JULY 12, 2021 – 5:15 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 5:29 pm. Present: Council President Gray, Mayor Arnold, Alders: McCabe, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Engineer Lietha, City Attorney Johnson (via Zoom), interested citizens: Ron Curtis, Anne Raeder, Bruce Zahn, Peggy Schleicher. Excused Albright. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Pyfferoen, second by Reid to approve the agenda. Carried voice vote. 4. Citizen Comments: several residents spoke on storm water management: Anne Raeder, 317 Fairway Dr: spoke of concerns to flooding in the Parkview area, beginning in 2008; significant damage to homes; asking the City to take more steps to remedy the flooding. Bruce Zahn, 315 Fairway Dr: landscape has changed since the last study was done, more development, the hospital has added on, Enerpac; suggests removing the culvers by the high school and in the park. Peggy Schleicher, 102 Brookside Ln: agrees with Raeder & Zahn. Jim Beck, 312 Fairway Dr: has concerns with the flooding, but it is also a health hazard. Max Chu, 321 Fairway Dr: (comments read by Alder Pyfferoen) advocates removing the culvert in next 15 months and remove constrictions in the 2nd ward creek. 5. Committee & Commission Minutes: placed on file: CWL 5/20/21, HLPC 5/13/21, 5/20/21 Special, Library 5/18/21, PFC 5/5/21, 6/9/21, Senior Citizen 3/5/20, Tourism 3/22/21 6. Review & discuss Ron Curtis – Stormwater Concerns/Budget Request: Ron Curtis, 100 Brookside Ln thanked Council for including him on the agenda; he began with his concerns of continued flooding in the Parkview subdivision. His opinion that removing the other culvert in the park would make the most significant impact; he shared photos of the flooding in 2008, 2014, and 2020 in the Parkview area. Curtis is hopeful the 2022 budget would include monies to begin work to help alleviate some of the flooding in Parkview and properties further down stream. 7. Review & discuss disposal of assets for copy machine at Fire Department: Forward to July 20 Regular meeting. 8. Review & discuss Sidewalk Replacement Bids: Parisi was low bidder. Forward to July 20 Regular meeting 9. Review & discuss Electronic Agendas: consensus to move forward with electronic agendas. Return to July 20 COW. 10. Review & discuss Ordinance Review Ad Hoc Committee priorities: Tabled to July 20 COW 11. Review & discuss moving the August 3 Council meeting – National Night Out: Consensus to move the Council meeting to Monday, August 2. Forward to July 20 Regular meeting. 12. Adjourn: Motion by Pyfferoen, second by Arnold to adjourn at 6:33 pm. Carried voice vote. Submitted by Pat Goebel, City Clerk  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ July 20, 2021 Council Meeting date: ______________________________ Operator Licenses for Licensing Period 7/1/21 - 6/30/23 ITEM: _______________________________________________________ SUBMITTED BY: Pat Goebel ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Heidi L. Bell Darci A. Bosse LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________ Council Meeting date: ___7/20/2021____________ ITEM:_Appoint Weed Commissioner_ DETAILED DESCRIPTION OF SUBJECT MATTER: As required by Ordinance, the City Council must appoint a Weed Commissioner with duties and authorities related to the weed and grass regulations in Chapter 106 of our Ordinances. This appointment often goes to the Public Works Director, but is not automatically designated as such by Ordinance. With Public Works Director Jerry Lentz starting this past week, his appointment to this position will allow the Public Works Department to enforce weed and grass violations, and will replace interim Public Works Director Duane Gau in that role. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: N/A ACTION REQUESTED OF COUNCIL: Approve Jerry Lentz’s appointment as Weed Commissioner.  2021 AGENDA ITEM Committee of the Whole Meeting date: July 6, 2021 Council Meeting date: July 20, 2021 ITEM: Disposal of copy machine DETAILED DESCRIPTION OF SUBJECT MATTER: We’ve had a copy machine here for 12-1/2 years. It was a hand-me-down from another department when we got it. It no longer works properly and the copier company, Wisconsin Copy and Business Equipment, said there was nothing they could do with it. They were the company that DPW got their new one from as well as the company we had a service agreement with. No other city department has a use for it. Several weeks ago, we received the copy machine from DPW when they got their new one. The copier company said they would take the old one off our hands free of charge. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: To allow the fire department to dispose of our old copier by having Wisconsin Copy and Business Equipment pick it up.  2021 AGENDA ITEM Committee of the Whole Meeting date: July 6, 2021 Council Meeting date: July 20, 2021 ITEM: Award of Concrete Sidewalk Replacement Program Project # 01-2021-22-23 DETAILED DESCRIPTION OF SUBJECT MATTER: The City of Columbus budgeted $33,000 for Sidewalk Replacement in 2021. Request for proposal was advertised in the Beaver Dam Daily Citizen on May 29th and June 5th, and on the city website for two weeks. The deadline for submission was Monday, June 21, 2021, at 10:00 am. The advertisement is attached. We received 2 bids for the Sidewalk Replacement Program. These were opened by Ryan Weber and Amy Jo Meyers Monday, June 21, 2021, at 10:00 am. The bid tabulation sheet is attached. Public Works is recommending to offer Three (3) year Concrete Sidewalk Replacement Project # 01-2021-22-23 Contract to Parisi Construction Co, INC., the lowest bidder LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Name of Documents 1. Advertisement in Beaver Dam Daily Citizen and City of Columbus website – 2 pgs. 2. Proposal with specifications – 25 pgs. 3. Bid tabulation sheet – 1 pg. 4. Contract with Addendum A – 3 pgs. 5. Exhibit B Bid List – 2021 Sidewalk/Curb Replacement Program 1 pg. Number of Attached Pages: 18 Is Funding Required? _____X____ YES __________NO Funding Source: General Fund Departments: Public Works Streets: Sidewalk Rep/Main Account Numbers: 100-555500-349 ACTION REQUESTED OF COUNCIL: Approve the award of Three (3) year Concrete Sidewalk Replacement Project # 01-2021-22-23 Contract to Parisi Construction Co, INC. for the total amount of $28,943.00 for 2021. 2022 and 2023 contracts will be based on negotiated squared feet and unite prices between Parisi Construction Co, INC. & City of Columbus.  REQUEST FOR PROPOSAL 2021 CONCRETE SIDEWALK REPLACEMENT PROGRAM - CITY OF COLUMBUS The City of Columbus requests sealed bids for the 2021 Concrete Sidewalk Replacement Program in the City of Columbus. The City of Columbus is soliciting bids from qualified contractors to remove and replace approximately 3,200 square feet of existing concrete sidewalk squares at various locations, and 27 linear feet of curb and gutter throughout the city. Bids shall be enclosed in a sealed envelope and marked “2021 Concrete Sidewalk Replacement Program – Project #01-2021”. Bid specifications and proposals can be found online at www.cityofcolumbuswi.com, or you may pick up a copy at the Department of Public Works, 229 E. School St., Columbus, WI 53925. Deadline for submittal of bid is 10:00am on Monday, June 21, 2021, at the Department of Public Works. Contact Candace Schroeder at 920-623-5908 with any questions. The City of Columbus reserves the right to select any firm’s bid that it deems the most advantageous and serves in the best interest of the city.  Customer Ad Proof 60013600 city of columbus-Public Works Dept Order Nbr 55088 Publication Beaver Dam Daily Citizen Contact city of columbus-Public Works Dept PO Number Address 1 229 EAST SCHOOL STREET Rate Open Address 2 Order Price 39.68 City St Zip COLUMBUS WI 53925 Amount Paid 0.00 Phone 9206235908 Amount Due 39.68 Fax Section Legals Start/End Dates 05/29/2021 - 06/05/2021 SubSection Insertions 2 Category 0100 LEGAL NOTICE Size 32 Ad Key 55088-1 Salesperson(s) Becky McBride Keywords 2021 CONCRETE SIDEWALK Taken By Arlene Staff Notes Ad Proof MAD\mnistafa 1 of 1 5/26/2021 12:03:30 PM  Part I Public Notice AD FOR BIDS-2021 Concrete Sidewalk Replacement Program: The City of Columbus is soliciting bids from qualified contractors to repair or replace approximately 2,255 square feet of existing concrete sidewalk squares at various locations and 27 lineal feet of curb & gutter throughout the City. Sealed Bids will be received by Office of the Public Works Office at, 229 E. School Street, Columbus WI. 53925 no later than 10:00a.m. Monday, June 21, 2021 at which time they will be publicly opened and read aloud. Bids shall be enclosed in a sealed envelope and marked “2021 Concrete Sidewalk Replacement Program - Project #01- 2021-22-23". Firms may obtain copies of the Request for Bid from the Dept. of Public Works beginning June 1,, 2021, Mon-Fri, 7:00am-3:30pm, by calling Candace Schroeder at 920.623.5908 or by email request ColumbusDPW@columbuswi.us The City of Columbus reserves the right to select any firm's bid that it deems the most advantageous and serves in the best interest of the City. Publish: May 29, 2021 and June 5, 2021 in the Beaver Dam Daily Citizen  Part II INSTRUCTIONS TO BIDDERS 2021 Concrete Sidewalk Replacement Program Project # 01-2021 A. Summary The City of Columbus Department of PUBLIC WORKS (City) is soliciting unit price bids from qualified service providers to provide Concrete Sidewalk Repair and/or Replacement Services for a three (3) year program. Listed within each of the tasks defined below are key items to be completed. The proposed project includes the following: • Remove and replace approximately 2,255 square feet of existing concrete sidewalk squares and 27 lineal feet of curb & gutter at various locations to be marked throughout the City of Columbus. The City will provide a list and map showing replacement locations at the first meeting between the department and the successful bidder. For consideration of three (3) year contract remove and replace will be approximately 2,500 square feet annually. Each proceeding years contract will be negotiated based on square feet the city will be contracting for and unite price contractor provides. B. Preparation of Bid Include everything required to perform, furnish and provide labor, materials, necessary tools, equipment, and all transportation needs to perform and complete all the work requested in this request in your bid total. The City shall not be liable for any costs incurred to prepare or submit a bid for this project. Question concerning the request should be directed to: Jenny Schultz, Lead Public Works Phone: 920.623.5908 Cell: 920.345.5163 Email: JSchultz@columbuswi.us OR Duane Gau, Interim DPW Phone: 920.623.5908 Email: DirectorDPW@columbuswi.us C. Scope of Work All work for the following tasks shall be in conformance with the included specifications and current City of Columbus Specifications and Standards for sidewalks and curb/gutter. All stop-boxes, gate valves and other fixtures within the limits of the work shall, if necessary, be reset with their covers by the Contractor to the grades and contour of the new work. Remove, replace, and dispose of approximately 2,255 S.F. of existing 4" and 6" thick concrete sidewalk squares and 27 lineal feet of curb & gutter at various locations to be marked in the field by City Staff. Work includes removal of tree roots encountered within the footprint of sidewalk section damaged by the roots and restoration of all the area disturbed by the removal sidewalk and replacement of the concrete work. This work must be completed by October 31, 2021. 1 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 D. Withdrawal of Bids Bidder may withdraw their Bid at any time prior to the scheduled time for the opening of the Bids. No Bids shall be withdrawn for a period of 60 days after the scheduled opening of the Bids without the consent of the Owner. E. Evaluation of Bids and Award of Project City expressly reserves the right to reject any or all Bids that are nonconforming, nonresponsive or conditional. City further reserves the right to reject the Bid of any Bidder whom it finds after reasonable inquiry and evaluation to not be responsible. City may reject the Bid of any Bidder if City believes that it would not be in the best interest of the project to make an award to that Bidder. City also reserves the right to waive any informal or technical irregularities and to waiveall informalities not involving price, time, or changes in the Work and to negotiate contract terms with the successful Bidder. In evaluating Bids, City will consider whether or not the Bids comply with the prescribed requirements and such alternates, unit prices and other data as may be requested in the Form of Bid Proposal or prior to the Notice of Award. In evaluating Bidders, City will consider their qualifications through written evidence and the data provided on the Qualification Questionnaire. The City may conduct other investigations as theydeem necessary. If the Contract is to be awarded, City will award the Contract to the Bidder based on the Bid Form submitted by Bidder, the Qualification Questionnaire, including the Safety Performance section, and any other relevant information. The City reserves the right to reject any or all bids, waive any informality and accept the bid which serves the best interest of the City of Columbus. F. Bid and Contract Security The Bidder will execute and file the Performance Bond, Payment Bond, and Insurance Certificate(s) as required by this Request for Bid, within fifteen days after receipt of the Notice of Award. The Bidder to whom a project is awarded will be required to furnish a Performance and Payment Bond to the Owner, in an amount equal to one hundred percent (100%) of the Bid Price. The Bonds shall be executed on the form included in the Contract Documents by a Surety company authorized to do business in the State of Wisconsin and acceptable as Surety to the Owner. Accompanying the Bonds shall be a "Power of Attorney" authorizing the attorney-in-fact to bind the Surety Company and certify to include the date of the Bond. If the Bidder fails to file the Performance and Payment Bonds and Insurance Certificate(s) as required by the REQUEST Documents, the contractor will not be allowed to start any part of the project. G. Bid Forms Only Bids submitted on the Bid Form attached hereto will be considered. No Bid will be accepted which does not contain an adequate or reasonable price for every item named in the Bid schedule. H. Quantities The quantities, although stated with as much accuracy as is possible in advance, are approximate and are assumed solely for the purpose of comparing Bids. The quantities on which payments will be made to the contractor are to be determined by the measurement of the work actually performed by the contractor as specified in said contract. 2 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  Property owners are ordered by the City to repair their unsafe sidewalk. If the property owner decides not to do so, the City will, by contract, remove and replace the sidewalk square(s) with this Contract. Because of this, these estimated quantities will likely be reduced. For 2021 program sidewalk replacement will be only for City Owned sidewalk. At any time throughout the project, the City shall have the right to modify this list with quantity changes for the reason of, but is not limited to, the property owner making their own repairsand any additional sidewalk squares added to the program. If a location is not on the list the contractor must call the City for authorization to replace sidewalk prior to any work being done at that location. I. Bidders Responsibility to Examine Work and Site Bidders are required to examine all specifications and must satisfy themselves by personal examination of the proposed work site or by such other means as they may prefer, so as to determine the scope of the Work. Upon request, all available information in the possession of the Owner will be shown to Bidders, but the correctness of any such information is not guaranteed. Bidder is responsible for all sub-surface or underground conditions that may be encountered during the progress of the Work. Bids submitted must include all expenses and disbursements in connection with such sub-surface work. Bidders shall not at any time after the submission of their proposal dispute or claim to the Owner a plea of ignorance of conditions that exist or of conditions or difficulties that may be encountered in the execution of the Work under this contract. Failure to make the necessary examination and investigation will not be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill all of the requirements of said contract and specifications, nor will it be accepted as a basis for any claims for extra compensation. J. Non-Discrimination Statement The City of Columbus does not discriminate on the basis of race, color, religion, age, marital or veterans’ status, sex, national origin, disability, or any other legally protected status in the admission or access to, or treatment or employment in, its services, programs or activities. K. Contractor’s Insurance The Contractor shall not commence work under this contract until he has obtained all insurance required under this paragraph and such insurance has been approved by the City, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the Subcontractor has been so obtained and approved. Worker’s Compensation Insurance. The Contractor shall take out and maintain during the life of this contract,Workman's Compensation Insurance for all of his employees employed at the site of the project and, in case any work is sublet, the Contractor shall require the Subcontractor similarly to provide Workman's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance. The Contractor shall take out and maintain during the life of the contract such public Liability and Property Damage Insurance as shall protect him from any damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from operations under this contract, whether such operation be by himself or by any Sub-contractor or by anyone directly or indirectly employed by either of them and the amounts of such insurance shall be as follows. Public Liability Insurance in an amount not less than $1,000,000.00 for injuries or accidental death to any one person on account of one accident, and Property Damage Insurance in a like amount 3 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  Insurance Covering Special Hazards. The following special hazards shall be covered by rider or riders to the Public Liability and/or Property Damage Insurance Policy or Policies herein required to be furnished by contractor or by separate policies of insurance, in amounts as follows: Public Liability $100,000 - $300,000.00 Automobile Property Damage - $35,000.00 Liability Insurance may be arranged by Comprehensive General Liability and Comprehensive Automobile Liability policies for the full limits required; or by a combination of underlying Comprehensive Liability policies for lesser limits with the remaining limits provided by an Excess Umbrella Liability policy in the amount of $2,000,000.00. L. Submission of Bids 1. Number of proposals One paper copy of the Bid is required. Proposals must be submitted in a sealed envelope clearly marked “2021 Concrete Sidewalk Replacement Program #01-2021”. 2. Mailing Address: City of Columbus Office of the DPW 229 E. School Street Columbus, WI 54925 3. Deadline Bids will be received until 10:00 am local time on Monday, June 21, 2021. Bids received after the deadline will not be accepted. It is neither the City’s responsibility nor practice acknowledging receipt of any bid. It is the responder’s responsibility to ensure that a bid is receivedin a timely manner. 4 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  PART III BID FORM 2021 Concrete Sidewalk Replacement Program–Project # 01-2021 Bids will be received until 10:00 a.m. on the 21st day of June 2021 TO: Interim Director of Public, City of Columbus, Wisconsin The undersigned, having familiarized himself with the local conditions affecting the cost of said work and with the Contract Documents, including Advertisement for Bids, Instructions to Bidders, the Form of Bid Proposal, the Form of Contract, Execution of Bonds, Form of Bond, Plans and Specifications on file in the Office of the Interim Director of Public Works of the City of Columbus, Wisconsin, hereby propose to provide and furnish all labor, supervision, tools, equipment, materials, all utility and transportation services and all incidental items necessary to perform and complete in a workman like manner the specified spot removal and replacement of approximately 2,255 sq. ft. of existing 4" and 6" concrete sidewalk and 27 lineal feet of curb & gutter for the City of Columbus, all in accordance with the plans and specifications furnished by said City, including addenda Nos. Issued thereto, at the prices for said work as follows: 2021 Concrete Sidewalk Replacement Program – Project # 01-2021 Unit Prices and Total Bid – Spot Removal and Replacement, 4” & 6” Concrete Sidewalk Item Unit Unit Price Subtotal 1. 4” concrete sidewalk replacement, Including removal, disposal & 1,777 S.F. $ $ restoration. 2. 6” concrete sidewalk replacement,including removal disposal & restoration. 478 S.F. $ $ 3. 27 lineal feet of curb & gutter 27 L.F. $ $ 4. ½” thick sidewalk expansion felt installed 100 L.F. $ $ 5. ½” Diameter reinforcing bars installed 100 L.F. $ $ Total Bid Price: $ 5 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 1. Work will commence within 15 days after the awarding of the contract and will be completed within 90 working days thereafter. It is understood by the Bidder that the above figures listed in the Form of Bid Proposal is used in determining the low Bidder for the proposed Work and are also to be used by the Bidder in calculating the amount of Performance and Payment Bond. 2. This Bid is based on the following subcontractors: Name Address Class of Work 3. I hereby certify that all statements herein are made on behalf of: (Name of corporation, partnership or person submitting Bid) a corporation organized and existing under the laws of the state of a partnership consisting of or an individual trading as of the City of State of . That I have examined and carefully prepared this Bid Form and have checked the same in detail before submitting this Bid; that I have full authority to make such statements and submit this proposal in (it’s) (their) behalf; and that the said statements are true and correct. (Signature) (Title, if any) (Phone Number) (E-mail Address Company Name and Address Sworn and subscribed to before me this day of , 2021 (Notary or office authorized to administer oaths) 6 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 Part IV CONTRACT 2021 Concrete Sidewalk Replacement Program, Project # 01-2021 THIS CONTRACT made this day of , 2021, by and between herein after called the contractor and the City of Columbus, Wisconsin, hereinafter called the Owner. WITNESSETH, that the Contractor and the Owner for the consideration herein agree as follows: ARTICLE I, SCOPE OF WORK: The Contractor shall perform everything required to be performed and shall furnish and provide all of the labor, materials, necessary tools, equipment, and all utility and transportation services required to perform and complete in a workmanlike manner all the work required to provide concrete sidewalk construction services to remove and replace approximately 2,255 square feet of existing sidewalk sections throughout the city, and the performance of related work in said street R.O.W. in the City of Columbus Wisconsin, all in strict accordance with the plans and specifications furnished by the Owner, together with any and all addenda, which Plans, Specifications and addenda are made a part of this Contract, and in strict compliance with the Contractors Proposal and the other Contract documents herein mentioned which are part of this Contract and the other documents constituting a part thereof. This project must be completed by October 31, 2021. ARTICLE II - THE CONTRACT PRICE: The Owner shall pay the contractor for the performance of this Contract, subject to any additions or reductions (see H. Quantities of Part II of the bid documents) provided herein, upon Contractor's presentation of lien waivers for all subcontractors, laborers and material men, in current funds, the contract price computed as follows: Unit Prices and Total Bid – Spot Removal and Replacement, 4” & 6” Concrete Sidewalk and Curb & gutter Subtotal Item Unit Unit Price 1. 4” concrete sidewalk replacement, including removal and disposal of ______S.F. $ $ existing walk 2. 6” concrete sidewalk replacement,including removal and disposal of existing walk _____S.F. $ $ 3. 27 lineal feet of curb & gutter ______L.F $ $ 4. ½” thick sidewalk expansion felt ______ L.F. $ $ installed 5. ½” Diameter reinforcing bars installed ______L.F. $ $ Total Bid Price: $ 7 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 ARTICLE III - SPECIFICATIONS & PLANS. The Contractor shall keep on the work at all times a copy of the plans and specifications and shall at all times give the City or his representative’s access thereto. Anything mentioned in the specifications and not shown on the plans or shown on the plans and not mentioned in the specifications shall be of like effect as if shown or mentioned in both. In case of difference between the plans and specifications, the specifications shall govern. In any case of discrepancy in the figures or drawings, the matter shall be immediately submitted to the City without whose decision said discrepancy will not be adjusted by the Contractor, save only at his own risk and expense. The City shall furnish such detail drawings and other information as he may consider necessary, unless otherwise provided. Upon completion of the contract, the work shall be delivered complete and undamaged. ARTICLE IV - COMPONENT PARTS OF THIS CONTRACT. The contract consists of the following component parts, all of which are fully a part of this Contract as if herein set out verbatim or, if not attached, as if hereto attached: 1. Advertisement for Bids 2. Instruction to Bidders 3. Form of Bid Proposal 4. Form of Contract 5. Execution of Bonds 6. Form of Bonds 7. General conditions 8. Specifications, including Addenda No. 9. Plans/Exhibits (if applicable) 10. Qualification Questionnaire 11. This instrument In the event that any provision in any of the above component parts of this contract conflicts with any provision in any other part, the provision of the component part first enumerated above shall govern over any other component part which follow it numerically, except as may be otherwise specifically stated. IN WITNESS WHEREOF, CITY and CONTRACTOR have signed 3 copies of the Agreement. Counterparts of each have been delivered to CITY and CONTRACTOR. All portions of the Contract Documents have been signed or identified by CITY and CONTRACTOR or on their behalf. 8 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 The Effective Date of this Agreement will become effective on date of the Owner’s signature. CITY: CONTRACTOR: City of Columbus By: By: Title: Mayor Title: Date: Date: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign) Attest: Attest: Title: City Clerk Title: Address for giving Notice: Address for giving notices. 229 E. School Street Columbus, WI 53925 This is to certify that provisions have been made to pay the expense that will accrue under this contract. (Comptroller, Treasurer, or other designated Official) Approved as to form: (Attorney for the OWNER) 9 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  PART V EXECUTION OF BONDS The penal amount of the Bonds for a Unit Priced Contract shall be the unit prices, applied to quantities of several items, to make up the total contracted price. The form of bonds attached hereto shall be used for each contract. This form contemplates one corporate surety only. In case co-sureties will be furnished, proper forms therefore shall be obtained. If the principal is an individual, his/her full name and residence shall be inserted in the body thereof, and he/she shall sign the bond with the usual signature on the line opposite the scroll seal. If the principals are partners, their individual names shall appear in the body of the bond, with the recital that they are partners composing a firm, naming it. If the principal is a corporation, the name of the State in which it is incorporated shall be inserted in the appropriate place in the body of the bond and said instrument shall be executed and attested under the corporate seal, as indicated in the form. If the corporation has no corporate seal, the face shall be stated, in which case a scroll of adhesive seal shall appear following the corporate name. This also applies to execution by the Surety. The date of the bonds must not be prior to the date of the contract for which it is given. A Power of Attorney authorizing the executive of the bond by an attorney-in-fact, or agent, shall be attached to the executed counterpart of the bond. If the bond is executed by an out-of-state agent, the executed counterpart of the bond shall be countersigned by a licensed resident agent. The Surety on the bonds, as rated by AM Best, must be Class VII or larger. Proof of this rating must be provided with the bonds. 10 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  PART VI FORM OF BOND PERFORMANCE AND PAYMENT BOND NOTE: Payment and Performance Bond Forms are included with Specifications. NOTE: A Bid Bond is not required. ---This page is intentionally left blank--- 11 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  PART VII GENERAL CONDITIONS Section 1 A. Definitions Bid. The offer or bid submitted on the prescribed form setting forth the prices for the work to be performed. Bidder. One who submits a Bid directly to the City. Contract Documents. The Contract Documents shall consist of the following items, along with any addenda or amendments thereto: Advertisement for Bid, Instructions to Bidders, Bid Form, Execution of Bonds, General Conditions, Specifications, Special Provisions, Plans/Exhibits (if applicable), and any Addendums (if applicable). City. Owner shall mean the City of Columbus, Wisconsin. Contractor. Contractor shall mean the person, firm, partnership or corporation who has been awarded the Contract by the City and who is subject to the terms thereof. Work. The entire completed construction or the various separately identifiable parts thereof required to be furnished under the Contract Documents. Work includes the performing or furnishing of all labor, supervision, tools, equipment, materials, utility, transportation services and incidental items necessary to complete the entire project to the City of Columbus’s satisfaction as required by the Contract Documents. B. Contract Security The Contractor shall furnish surety bonds (forms attached) in an amount at least equal to 100% of the contract price as Security for the faithful performance of this contract and for the payment of all persons performing labor and furnishing materials in connection with this contract. C. Proof of Carriage of Insurance. The Contractor shall furnish satisfactory proof of carriage of the insurance required. D. Payment. At least once a month the City will make partial payment to the Contractor on the basis of a duly certified approved estimate of the work performed during the preceding calendar month by the contractor, the City may retain up to five percent of the total bid amount until final completion including restoration and acceptance of all work covered by this contract. Final invoice must be submitted by November 30, 2021. E. Indemnification. Bidder agrees to and shall hold the City, its elected and appointed officers, and employees harmless from any liability for claims or damages for personal injury or property damage which is caused by or arises from the sole negligence of Bidder in the performance of its services under this Agreement. The City agrees to and shall hold Bidder its officers, and employees harmless from any liability for claims or damages for personal injury or property damage, which is caused by, or arises from, the sole negligence 12 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  of the City. If both Bidder and the City are found by a fact finder to be negligent and the negligence of both is a proximate cause of such claim for damage, then in such event each party shall be responsible for the portion of the liability equal to its comparative share of thetotal negligence. Nothing contained within this paragraph or contract is intended to be a waiver or estoppels of the contracting municipality or its insurer to rely upon the limitations, defenses, and immunities contained within Wisconsin law, including those contained within Wisconsin Statutes 893.80, 895.52, and 345.05. To the extent that indemnification is available and enforceable, the municipality or its insurer shall not be liable in indemnity or contribution for an amount greater than the limits of liability for municipal claims established by Wisconsin Law. F. Public Records Responsibilities. City and Contractor recognize that applying applicable Wisconsin public records laws to particular records requests can be difficult, in light of copyright and other confidentiality protections. To ensure that applicable laws are followed, both about private rights, and with regard to public records laws, City and Contractor agree as follows. If City receives public records requests for matters thatCity believes might be proprietary or confidential information, City will notify Contractor of the request. Within three (3) days of such notification (subject to extension of time upon mutual written agreement), Contractor shall either provide City with the record that is requested, for release to the requestor; or Contractor shall advise City that Contractor objects to the release of the requested information, and the basis for the objection. If for any reason City concludes that City is obligatedto provide a record to a requestor that is in Contractor’s possession, Contractor shall provide such records to City immediately upon City’s request. Contractor shall not charge for work performed under this paragraph, except for the “actual, necessary and direct” charge of responding to the recordsrequest, as that is defined and interpreted in Wisconsin law. In addition to, and not to the exclusion or prejudice of, any provisions of the agreement or documents incorporated herein by reference, Contractor shall indemnify and save harmless and agrees to accept tender of defense and to defend and pay any and all legal, accounting, consulting, engineering and other expenses relating to the defense of any claim asserted or imposed upon the City, its officers, agents, employees and independent contractors growing out if (i) City’s denial of records request, based upon objections made by Contractor, or (ii) Contractor’s failure to provide records to City upon City’s request; or (iii) City’s charges made to a records requestor, based upon reimbursement of costs Contractor charged to owner in responding to a records request; or (iv) City’s lack of timely response to a records request, following Contractor’s failure to timely respond to City as required herein; or (v) City’s provision of records to a requestor that were provided to City by Contractor inresponse to a records request. Contractor’s claims of proprietary rights, or any other copyright or confidentiality claims, shall be waived such that City may provide all requested documents, programs, data, and other records to the requestor, upon failure by Contractor to defend, indemnify orhold harmless the City as required herein, and/or upon judgment of a court having jurisdiction in the matter requiring release of such records. 13 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  Section 2 A. Contract Start Time The Contractor cannot start any work until project is awarded, signed contract with required insurance and bonds have been received and an initial meeting held with the required parties. Work shall not commence prior to July 5, 2021. B. Working Hours Normal working hours are 7:00 am to 7:00 pm, Monday through Friday. Early morning, late evening and weekend hours must be approved by the City. Contractor must work in a continuous manor. C. Safety The Contractor during the entire project, shall have the responsibility to meet all safety standards imposed by the City, law and practices within the industry. The Contractor shall at all times protect and take all measures necessary to safeguard all existing conditions; any signs, paved surfaces, buildings, structures, landscaping, street lights, utilities and all other such facilities that may be encountered or interfered with during the progress of the Work, both on and off the project site. D. Inspection The City shall at all times have access to the Work and wherever the Work is in preparation or in progress the Contractor shall provide proper facilities for access so as to permit inspections. At the end of the project, the City and the Contractor shall make a final physical inspection to achieve final quantities and acceptance of all Work performed. Final inspection must be completed by October 31, 2021. E. Correction of Work At any time throughout the project, the City shall have the right to reject Work such as but not limitedto: materials, defective workmanship or any damages. Rejected workmanship shall be satisfactorily corrected per specifications and rejected materials shall be removed from the premises without charge to the City, all at the Contractor’s expense. F. Owner's Right to do Work If the Contractor fails to correct such rejected Work, neglects to provide a resolution on the rejected Work or fails to perform any provisions of the Contract, the City, after three days a written notice given to the Contractor and his Surety, may without prejudice to any other remedy the Contractor mayhave, make good such deficiencies and may deduct the cost thereof from the payment due the Contractor. G. Warranty of Work after Final Payment The final payment of any provision in the contract documents shall not relieve the contractor of an unlimited and unconditional warranty in having the responsibility for, but not limited to: negligence, faulty materials or workmanship for a period of one (1) year from date of final acceptance. Upon written notice, the restoration or the entire concrete sidewalk slab shall be re-done at the Contractor’s expense. 14 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 H. Public Accommodations During the progress of the work the convenience and accommodation of the public and the residents along the work must be provided for as far as practicable. Convenient and safe access to driveways, houses and buildings along with the work must be maintained whenever and wherever possible. The contractor shall not obstruct any city street and/or parking lot traffic flow, nor prevent any manner of pedestrian foot traffic flow within the work zone. I. Liquidated Damages Should the Contractor fail to complete the Work by the time specified of October 31, 2021, then the ity may require the Contractor to complete the Work and pay for each and every day that the date of completion exceeds the agreed date of completion. Such liquidated damages may be deducted by the City from amounts otherwise due to the Contractor. The amount of liquidated damages will be $200.00 per day payable to the City. The existence of this provision shall not prohibit the City from terminating the Contract for breach if such termination is warranted. J. Termination for Breach In the event that any of the provisions of this Agreement are violated by the Contractor, the City may serve written notice upon the Contractor and the Surety of its intention to terminate such Contract. Such notice to contain the reasons for such intention to terminate the Agreement. Within ten (10) days after the serving of such notice upon the Contractor such violation shall cease and satisfactory arrangements for correction be made or the Agreement will be deemed to be terminated. In such case, the Contractor must quit the Worksite and terminate all Work immediately. In the event of any such termination, the City shall immediately serve notice thereof upon the Surety and the Contractor. The Surety shall have the right to take over the performance of the Contract provided, however, that if the Surety does not commence performance thereof within thirty (30) days from the date of mailing to such Surety of the notice of termination, the City may take over the Work and prosecute the same to completion by Agreement at the expense of the Contractor. The Contractor and the Surety shall be liable to the Owner for any excess costs and/or damages occasioned the Owner thereby, and, in such event, the City may take possession of and utilize in completing the Work such materials, appliances, and plant as maybe on the Worksite and necessary, therefore. If the City determines that an emergency exists, it mayprovide less than the ten (10) days’ notice to the Contractor contained herein. 15 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  PART VIII SPECIFICATIONS CONCRETE SIDEWALK A. Scope Unless otherwise specified or provided for, the sidewalk herein specified shall include and govern the construction of all cement concrete sidewalks laid within the limits of any street, alley or any other City Owned property. B. Standard Specifications All work and materials supplied under this proposal shall conform to the State of Wisconsin Department of Transportation, Standard Specifications, Section 501, titled Concrete Masonry and 6O2, titled Concrete sidewalks, Loading Zones, Safety Islands and Steps. Unless otherwise specified or provided for, all other specifications in this section shall supplement and take precedence over the above mentioned specifications. Note: The Contractor shall not stamp the finished concrete surface with a company name, logo, etc. C. Locating of Utilities Digger’s Hotline 1. Contractor along with all subcontractors on the project are required to contact Diggers Hot Line before any work operations begin and thereafter any time conditions warrant. Each contractor is required to keep its’ own active ticket. 2. Diggers Hotline Number: 1-800-242-8511 Refreshing of Utility Markings 1. Contractor shall have a policy in which all locates are refreshed automatically. 2. Refresh locate tickets every ten days. They may be called in again prior to the foregoing 10-day period of the marks that get lost or are unclear. 3. Each foreman will have copies of active tickets with phone numbers so they can refresh tickets of any markings that are no longer clear. 4. Contractor crews may also use white or pink paint to ensure markings are clear and noticeable. D. Removal of Sidewalks and Driveways The Contractor shall remove sidewalk, and driveway sections as ordered by the City. All air hammering and saw cutting, where required, in the street, along the curb and gutter, in the sidewalk, in driveways, dummy joints in the sidewalk and driveways will be considered incidental to the cost of construction. The unit price for the removal shall include the cost of hauling. Disposing of the removed materialsat a disposal site to be provided by the Contractor. Contractor shall schedule removals so that all sidewalk and driveway sections removed must be poured 16 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  within 24 hrs. Contractor must notify the property owner no less than one day in advance to a driveway section being removed. Provide the DPW project representative with a copy of the resident notification letter for review prior to distribution. The contractor will be held totally responsible for ANY DAMAGES WHATSOEVER to the adjacent sidewalk square(s), electronic fences and sprinkler systems during the removal and/or replacement process including but not limited to: the concrete surface marked up, visible chips and/or broken out pieces, new cracks and/or enhancement of old existing cracks, shifting and/or displacement etc.; at the sole discretion of the owner. The contractor shall be responsible to remove and replace the entire sidewalk square at the contractor’s expense. E. Grading The Contractor shall do all necessary grading to bring the surface of the ground to the sub-grade required for the walk. When cutting is necessary, the sub-grade shall be carefully dressed off with a hand tool to the required elevation. When filling is required to bring the surface to the required sub- grade, the filling shall be made of sand or other approved material. The filling shall be made in uniform layers not to exceed six (6) inches in thickness and shall be thoroughly compacted by tamping as may be required to insure a solid unyielding sub-grade, free from future settlement. Any soft or spongy material, vegetable matter or other material that cannot be made solid and compacted shall be removed and replaced with material, as specified, for the foundation. All roots from adjacent trees encountered in the excavation shall be cut and removed for a depth or not less than one (1) foot below the surface of the sidewalk and the end next to the tree carefully trimmed. Removal of tree rootswill be considered incidental to sidewalk replacement work. If trees or other obstructions are encountered in the area to be occupied by the walk, notice shall be given the DPW and specific instructions will be given for their treatment or removal. If the Contractor undercuts the sub-grade 2" or more, he shall at his expense bring the sub-grade to the proper grade by using a granular fill thoroughly compacted. Where concrete is placed over excavations for trees or sewer and water laterals, two 1/2" round reinforcing bars shall be placed in the concrete to prevent settling or cracking. F. Width, Thickness, and Cross Slope of Walk All sidewalks, unless otherwise specified or provided for, shall meet existing walks, shall have a cross slope of 0.015 FT/FT toward the gutter and shall be laid to the exact line and grade given by the DPW when applicable. Sidewalks shall have a total thickness of not less than four (4) inches, exceptwhere driveways are encountered, and then the walk shall have a thickness of not less than six (6) inches for the width of the driveway opening. G. Jointing The sidewalk shall be dummy jointed into separate slabs every four (4) or five (5) feet depending on the width of the existing sidewalk. The surface edge of each joint and the edges of the slab shall be rounded to a one quarter (1/4) inch radius. H. Expansion Joints Expansion joints for longer sections shall be placed at intervals of fifty (50) feet or where necessary throughout the width and depth of the walk. All sidewalk repairs shall be separated by expansion joints from abutting buildings, curb and gutter, house walks, carriage walks, driveways and driveway approaches. The expansion joint material shall be one half (1/2) inch non-extrusive and pre-molded material. If the sidewalk is removed across the entire width of a driveway expansion joints should be inserted at each end of replaced sidewalk. 17 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 I. Backfilling When the walk is complete, the Contractor shall backfill with good loam or material at least as good as was removed, along the walk in such manner as to leave the backfill material equal or slightly higher than the natural surface of the ground and/or walk. All material must be adequately backfilled and compacted. Where concrete sidewalks are to be constructed adjacent to new curb and gutter, the backfill materials behind the curb and gutter shall be granular, compacted with mechanical tampers every six (6) inches and moistened so as to insure complete compaction prior to construction of the concrete sidewalk. J. Restoration with Grass Seed and Mulch All restoration costs shall be considered incidental to the cost of construction. Provide and install the following grass seed mix for all areas; 50% Kentucky Bluegrass, 50% Perennial Ryegrass or any combination of the same two types of seed. City will except up to 10% Red Fine Fescue. Annual grass seed is not permitted. City must approve seed mix prior to use. The selected seed mixture shall be sown by means of equipment adapted to this purpose, or it may be scattered uniformly over the areas along both edges of the sidewalk by hand. After the seed has been placed it shall be lightly raked to cover the seed with approximately one-fourth inch of soil, lightly compacted and then mulched. Contractor’s attention to keeping mulch in place will be required. The Contractor shall repair/restore any area top soiled, seeded and mulched that settles, washes out, does not grow, or is excessively weedy, erodes or fails in any manner within the warranty period at no cost to City. The City reserves the right to withhold up to 2% of the contract value to guarantee that all restoration has established andfound to be acceptable to the City. If monies are withheld, they will be returned to the Contractor whenrestoration has been found to be acceptable to the City. Watering, by the contractor, at least twice after seed placement is required to promote establishment of grass and will be considered incidental to the contract. Property owners will be notified/encouraged with introductory/informational letter before project start to water as well to assist in establishment of grass. K. Protection of Work The Contractor shall furnish and maintain adequate barriers and lights to protect his work and the public both by day and by night. Any sidewalk under repair must be properly barricaded and lit at all times. If one square of sidewalk is to be removed, one (1) barricade with flasher shall be used. Anything over one (1) square shall have barricade with flasher on both ends. If 20 feet or more is to be removed, there shall be a barricade with flasher on both ends and one placed in the center of excavation. If sidewalk crosses a driveway, there will also be a barricade with a flasher put in the drive approach for seven (7) days. Contractor must provide and use appropriate signs and barricades according to "Manual on Uniform Traffic Control Devices", while blocking traffic lanes in the roadway. The contractor will be held totally responsible for ANY DAMAGES WHATSOEVER during the curing process of the new sidewalk including but not limited to: the concrete surface marked up by footprints, handprints, words, bike tires, dog prints, rain etc. The contractor shall be responsible to remove and replace the entire sidewalk square at the contractor’s expense. L. Re-adjusting water stop-boxes All stop-boxes, gate valves and other fixtures within the limits of the work shall, if necessary, be reset with their covers by the City to the grades and contour of the new work. The Contractor shall notify the Department of Public Works project representative at least 24 hours in advance of planned concretepour to arrange for the City Utility Department to adjust water stop box to proper grade. 18 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021 M. Concrete Mix Concrete mix for this project shall be Portland Cement Type IIA per the State of Wisconsin Department of Transportation, Standard Specifications Section 501.2.1(1) with 3,500 psi compressive strength after 28 days, 3” slump +/- 1”, 6% air entrainment +/- 1.5%, 6 bag mix. 19 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  PART IX BIDDER’S QUALIFICATION QUESTIONNAIRE 2021 Concrete Sidewalk Replacement Program Annual Project # 01-2021 In accordance with the City of Columbus the qualification of Bidders to bid upon public work for which bids are advertised by the City of Columbus. (I) (We) hereby submit thefollowing information: It is understood that the determinations and decisions of the municipality with regard to qualifications shall be final; and further, that the information herein will be considered confidential. A finding of “qualified” for one project does not bind the Municipality on other projects, and the Municipality expressly reserves the right to review and reverse its findings on later projects. A.) IDENTIFICATION 1. Official firm name: Firm Address: Telephone: Fax: Email: 2. Number of years in business under present firm name: 3. Class of work in which firm is seeking qualification: 4. Please check 1, 2, or 3: 1. Corporation: 2. Co-Partnership: 3. Individual: 5. Principal Individuals: 1. If a Corporation Answer Below i. President: ii. Vice-President: iii. Secretary: iv. Treasurer: 2. If a Co-Partnership Answer Below i. Name of Partner: ii. Name of Partner: 3. If a Sole Trader Answer Below i. Name of Sole Trader: 6. If a Corporation: 1. When incorporated: 2. In what State: 20 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  3. If incorporated in a State other than Wisconsin, on what day was corporation registered to do business in Wisconsin: B) EXPERIENCE 1. Tabulation of contracts between $20,000 – $30,000 which this firm has completed during past three (3) years, for municipalities. Note: Also used for references (use attachments as needed): For Whom Performed: Class Contract Year Location of Work Name / Contact person / of Work Amount Address / Phone 2. Tabulation of construction experience of principal individuals in organization (use attachments as needed): Individual’s Name Present Position Years of Class of Work or Office Experience 3. Average number of employees during the last 12 months: 1. Office: 2. Skilled: 3. Unskilled: C) SAFETY PERFORMANCE 1. Bidder's safety officer: 1. Name: 2. Title: 3. Mailing Address: 4. Phone Number: Fax Number: 5. E-mail: 6. Provide a copy of the Bidder's instruction program on workplace safety. 7. Provide a list of all certificates and training records for all key personnel in charge of employees on-site. 21 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  8. Provide a list of all OSHA citations and Notifications of Penalty, monetary or other (including final disposition), received within the last 5 years. 9. Provide a list of Bidder's, (and Bidder's proposed Subcontractors and Suppliers furnishing or performing Work having a value in excess of 10 percent of the total amount of the Bid), Workers' Compensation Experience Modification Rate (EMR) for the past 5 years (including Bidder's insurance agent's EMR verification letter). 10. Provide a listing of Bidder's, (and Bidder's proposed Subcontractors and Suppliers furnishing or performing Work having a value in excess of 10 percent of the total amount of the Bid), Days Away from Work, Days of Restricted Work Activity or Job Transfer (DART) incidence rate for the particular industry or type of Work to be performed by Bidder and each of Bidder's proposed Subcontractors and Suppliers. 11. Bidder’s total number of man hours worked for the past 5 years: Total Man Hours: D) EQUIPMENT 1. List below major pieces of equipment owned and available when needed for proposed work (use attachments as needed): Condition Description, size, Years of Quantity Item (Good or Capacity, etc. Service Fair) E) CONTRACTUAL RESPONSIBILITY 1. Has firm ever failed, in the past ten (10) years, to complete on time, work awarded to it? (Circle One) Yes No 2. If you answered yes complete the following: 1. Date: 2. Owner: 3. Owner’s mailing address: 4. Phone number (at the time preferably now): 5. Full particulars in each instance (use attachments as needed): 22 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  3. Has any officer or partner of firm ever failed, in the past ten (10) years, to complete on time, work awarded to it? (Circle One) Yes No 4. If you answered yes complete the following: 1. Date: 2. Name of Officer or Partner: 3. Owner: 4. Owner’s Mailing Address: 5. Phone number (at the time preferably now): 6. Full particulars in each instance (use attachments as needed): 5. Has any officer or partner of firm ever been an officer or partner of some other organization during the past ten (10) years that failed to complete on time a construction contract? (Circle One) Yes No 6. If you answered yes complete the following: 1. Date: 2. Name of Officer or Partner: 3. Name and mailing address of organization: 4. Name and mailing address of owner: 5. Phone number (at the time preferably now): 6. Full particulars in each instance (use attachments as needed): 7. Has firm asked to be relieved from a quote and/or bid submitted by it to a public awarding authority during the past ten (10) years? (Circle One) Yes No 8. If you answered yes complete the following: 1. Date: 2. Name of Officer: 3. Owner’s mailing address: 4. Phone number (at the time preferably now): 5. Full particulars in each instance (use attachments as needed): 23 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  9. Has firm ever been charged with or convicted of a violation of any wage schedule? (Circle One) Yes No 10. If you answered yes complete the following: 1. Date: 2. Claimant: 3. Claimant’s mailing address: 4. Phone number (at the time preferably now): 5. Full particulars in each instance (use attachments as needed): F) BONDING RESPONSIBILITY 1. Names, addresses and telephone numbers of bonding companies which generally execute performance and payment bonds (use attachments as needed). 2. Names, addresses and telephone numbers of all bonding companies other than those listed above which have written bonds during the last five (5) years (use attachments as needed). 3. Has any bonding company ever taken over a contract, or made any payments, because of firm’s failure to carry out a contract? (Circle One) Yes No 4. If you answered yes complete the following: 1. Date: 2. Name of Bonding Co.: 3. Bonding Co’s mailing address: 4. Phone number (at the time preferably now): 5. Full particulars in each instance (use attachments as needed): G) GENERAL 1. Do you have proven experience with: (Circle One) i. Sidewalk replacement projects within the City Right-of-Ways? Yes No 24 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  ii. Sidewalk replacement contracts with a value of $10,000 or more for at least the prior two (2) years with a municipality? Yes No iii. All the necessary equipment capable to remove and replace concrete sidewalk squares, as per specifications? Yes No 2. Are you familiar with: i. The provisions of the form of contract used by this Municipality? Yes No ii. Its terms and conditions? Yes No iii. Its specifications? Yes No iv. The regulations of the Municipality relating to bidding and awarding of contracts? Yes No H) AFFIDAVIT STATE OF COUNTY OF Being duly sworn, deposes and says that he/she is the (Name) of the above and that the (Official Capacity) (Name of Firm) answers to the foregoing questions and all statements therein contained are true and correct, and that any owner, bonding company, or other agency, herein named is hereby authorized to supply the Municipalitywith any information deemed necessary to verify this statement. (Signature) Sworn and subscribed to before me this day of , 2021 My commission expires: , 202 (Notary or office authorized to administer oaths) 25 City Projects\DPW \Annual\Sidewalks\2021\Specs Conc Sidewalk Repl Prog #01-2021  CONTRACT Concrete Sidewalk Replacement Program, Project # 01-2021-22-23 THIS CONTRACT made this day of , 2021, by and between herein after called the contractor and the City of Columbus, Wisconsin, hereinafter called the Owner. WITNESSETH, that the Contractor and the Owner for the consideration herein agree as follows: ARTICLE I, SCOPE OF WORK: The Contractor shall perform everything required to be performed and shall furnish and provide all of the labor, materials, necessary tools, equipment, and all utility and transportation services required to perform and complete in a workmanlike manner all the work required to provide concrete sidewalk construction services to remove and replace approximately 2,255 square feet of existing sidewalk sections throughout the city, and the performance of related work in said street R.O.W. in the City of Columbus Wisconsin, all in strict accordance with the plans and specifications furnished by the Owner, together with any and all addenda, which Plans, Specifications and addenda are made a part of this Contract, and in strict compliance with the Contractors Proposal and the other Contract documents herein mentioned which are part of this Contract and the other documents constituting a part thereof. This project must be completed by October 31, 2021. ARTICLE II - THE CONTRACT PRICE: The Owner shall pay the contractor for the performance of this Contract, subject to any additions or reductions (see H. Quantities of Part II of the bid documents) provided herein, upon Contractor's presentation of lien waivers for all subcontractors, laborers and material men, in current funds, the contract price computed as follows: Unit Prices and Total Bid – Spot Removal and Replacement, 4” & 6” Concrete Sidewalk and Curb & gutter Subtotal Item Unit Unit Price 1. 4” concrete sidewalk replacement, including removal and disposal of 1,777 S.F. $12.00 $2,1324.00 existing walk 2. 6” concrete sidewalk replacement,including removal and disposal of existing walk 478 S.F. $13.00 $6,214.00 3. 27 lineal feet of curb & gutter 27 L.F $50.00 $1,350.00 4. ½” thick sidewalk expansion felt installed 100 L.F. $6.25 $25.00 5. ½” Diameter reinforcing bars installed 100 L.F. $0.30 $30.00 Total Bid Price: $ 28,943.00 ARTICLE III - SPECIFICATIONS & PLANS. The Contractor shall keep on the work at all times a copy of the plans and specifications and shall at all times give the City or his representative’s access thereto. Anything mentioned in the specifications and not shown on the plans or shown on the plans and not mentioned in the specifications shall be of like effect as if shown or mentioned in both. In case of difference between the plans and specifications, the specifications shall govern. In any case of discrepancy in the figures or drawings, the matter shall be immediately submitted to the City without whose decision said discrepancy will not be adjusted by the Contractor, save only at his own risk and expense. The City shall furnish such detail drawings and other information as he may consider necessary, unless otherwise provided. Upon completion of the contract, the work shall be delivered complete and undamaged. ARTICLE IV - COMPONENT PARTS OF THIS CONTRACT. The contract consists of the following component parts, all of which are fully a part of this Contract as if herein set out verbatim or, if not attached, as if hereto attached: 1. Advertisement for Bids 2. Instruction to Bidders 3. Form of Bid Proposal 4. Form of Contract 5. Execution of Bonds 6. Form of Bonds 7. General conditions 8. Specifications, including Addenda No. 0 9. Plans/Exhibits (if applicable) 10. Qualification Questionnaire 11. This instrument In the event that any provision in any of the above component parts of this contract conflicts with any provision in any other part, the provision of the component part first enumerated above shall govern over any other component part which follow it numerically, except as may be otherwise specifically stated. IN WITNESS WHEREOF, CITY and CONTRACTOR have signed 3 copies of the Agreement. Counterparts of each have been delivered to CITY and CONTRACTOR. All portions of the Contract Documents have been signed or identified by CITY and CONTRACTOR or on their behalf.  The Effective Date of this Agreement will become effective on date of the Owner’s signature. CITY: CONTRACTOR: City of Columbus By: By: ___________________________ Title: Mayor Title: __________________________ Date: Date: __________________________ (If Contractor is a corporation, a partnership, or ajoint venture, attach evidence of authority to sign) Attest: Attest: _________________________ Title: City Clerk Title:__________________________ Address for giving Notice: Address for giving notices. 229 E. School Street ______________________________ Columbus, WI 53925 ______________________________ ____________________________________________ _____________________________________ This is to certify that provisions have been made to pay the expense that will accrue under this contract. __________________________ (Treasurer, or designated Official) Approved as to form: __________________________ (Attorney for the OWNER)  Exhibit B Bid List 2021 Sidewalk/Curb Replacement Program Curb & Cutter Owners Name Address Sidewalk Replacement Comments Replacement City of Columbus 405 Mill St 10'x5'x4" =50 sq. ft. Replace S/W- City of Columbus Lewis St Bridge 40' x6'x6"=240 sq.. Replace S/W- Photos City of Columbus Lewis St Bridge 27 Lineal ft. C&G Replace-Photos (s) 24' x 5' x4" (f) 56' x4'x 4" (d) 34'x7'x6" (n) 58'x5'x4" City of Columbus Pavilion 634sq. ft. 4"-238 sq. ft. 6" Replacement - Photos City of Columbus Washington Park 32'x4'x4"=128 sq. ft. Replacement-Photos City of Columbus Meister Park 158'x5'x4" (plus handy-cap to curb)=790 sq. ft. Replacement -Photos City of Columbus 458 W Harrison St 35'x5'x4"=175 sq. ft. Replacement-Photo 2 2021 City: Total 2,255 S.F. 27 lineal Ft.  2021 AGENDA ITEM Committee of the Whole Meeting date: __July 6, 2021 ______ Council Meeting date: ____July 20, 2021____ ITEM: _Council Meeting date/National Night Out Conflict DETAILED DESCRIPTION OF SUBJECT MATTER: Tuesday, August 3rd is National Night Out this year. It coincides with the date of the 1st City Council meeting in August, as it does every year. For many years, the City Council approved a reschedule of this first August meeting in order to allow for attendance for National Night Out. In the past, the meeting has been moved to the Monday before – in 2021, the meeting date would be Monday, August 2nd. National Night Out is a nationwide event to connect Police Departments with the people of their communities. The Columbus Police Department has put on an enjoyable and informative event in Fireman’s Park to recognize this effort. The Columbus Fire Department, the Recreation Department and other entities also contribute to the activities of the evening. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Consider moving the August 3rd City Council meeting to Monday, August 2nd.