City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING MONDAY, AUGUST 2, 2021 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 7/20/21 2. Approve Operator Licenses for 2021-2023 Licensing Period New Business 1. Consider & take action on Mayoral Appointment to Senior Center Advisory Board 2. Consider & take action on rezoning request in Columbus Commerce Center Lot 7 3. Consider & take action on Task Order #2021-04 Columbus Stormwater Study Update 4. Consider & take action on claims in the amount of $ 216,195.73 5. Report of City Officers – City Administrator, Mayor 6. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, JULY 20, 2021 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the meeting to order at 6:30 pm. Present: Mayor Arnold, Council President Gray, Alders: Albright, McCabe, Motiff, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, City Engineer Lietha, Schreiber, Weiner, Lentz, interested citizens. Pyfferoen was excused. 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Gray, second McCabe to approve the agenda. Carried voice vote. 5. Correspondence & Communications: Chief Weiner thanked the Council for their consideration in changing the August 3 meeting date due to National Night Out. It is a community event for 1st responders, and there will be food, games, music, dunk tank, prizes for kids; all donation by the business community. Event is from 5:30 – 8:00 pm. Also making a plea for 2 crossing guards. If anyone interested, contact City Hall. Brook Andler, 1015 Park Ave: asking the Council to help with noise control when events take place at the pavilion. The music violates the noise ordinance and asking for help. New Director of Public Works, Jerry Lentz, introduced himself. Consent Agenda: Motion by Motiff, second by Reid to approve the consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 7/12/2, Approve Operator Licenses for 2021-2023 Licensing Period: Heidi L Bell, Darci A Bosse. New Business 1. Appoint DPW Director Jerry Lentz as Weed Commissioner: Motion by Gray, second by Reid to approve the appointment. Carried voice vote. 2. Consider & take action on disposal of assets for copy machine at Fire Department: Motion by Reid, second by Motiff to approve the disposal of the copier. Carried voice vote. 3. Consider & take action to award bid to Parisi Construction Co for sidewalk replacement: Motion by McCabe, second by Gray to award the bid for sidewalk replacement to Parisi Construction. The bid is for 3 years. Roll call vote unanimous. 4. Consider & take action to change August 3, 2021 meeting date due to National Night Out: Motion by Gray, second by Motiff to approve changing the Council meeting date from August 3 to Monday, August 2 due to National Night Out. Carried voice vote. 5. Consider & take action on claims in the amount of $194,610.20: Motion by Motiff, second by McCabe to approve claims. Roll call vote unanimous. 6. Report of City Officers – City Administrator: All positions at the DPW & WWTP are now filled; setting up interviews for Finance Director; still looking for Media Coordinator. Mayor: Met new Fire Chief Scott Hazeltine, Tea Time Wine Bar & Bakery will be opening in the old Fireman's Tavern, attended CWL Commission meeting and was very interested in how the utility works. 7. Adjourn: Motion by Gray, second by Motiff to adjourn at 6:49 pm. Carried voice vote. Submitted by: Pat Goebel  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY JULY 20, 2021 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 6:51 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, McCabe, Motiff, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, City Engineer Lietha, Schreiber, Weiner, Lentz, interested citizens. Pyfferoen was excused. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Motiff, second by McCabe to approve the agenda with one change; flip #6 & #7. Carried voice vote. 4. Citizen Comments: Ron Curtis, 100 Brookside Lane: feels removing the culvert in the park will help with the flooding in Parkview, while making sure it doesn't cause flooding downstream. Would like an updated study done and asking the Council to obtain bids to dredge and remove the culvert. Max Chu, 321 Fairway Drive: agrees with Ron's comments; costs have changed and feels this is becoming an emergency situation. 5. Department Reports: placed on file: June 2021: DPW, Fire, Library, Lifestar, Police, Senior Center 7. Review & discuss Rezoning Request in Columbus Commerce Center, Lot 7: Jim Hartung, ACS RBHS, introduced his request to rezone lot 7 in the Columbus Commerce Center from 1I to R-4 Multi Family. Would like to build multi family residential buildings. Concerns with apartments overlooking industrial. Gray said he would more comfortable if Lot 6 could be rezoned multifamily as well. This would require an additional public hearing before coming back before Council. Hartung said he would amend the application to include Lot 6 as multifamily. Forward to August 2 Regular meeting with condition Lot 6 is amended to multifamily. 6. Discussion and Presentation regarding Butterfly Trails Volunteer Park: Oddfellows member Patrick Vander Sanden updated the Council with ideas to continue developing the Butterfly Trails Park. Looking forward to developing a trail and continue with low maintenance plantings. Gray expressed concern the City would be taking on more than what the original approved plan and would like more information before approving additional plans. City Administrator Ellefson noted several items: new agreement with Sennhenn that did not include the City, funding sources, updated MOU. Return to future COW. 8. Review & discuss Stormwater Concerns/Budget Request a. Stormwater Utility Status: City Engineer Lietha responded to comments to remove the culvert in the park would be best solution. Lietha explained choosing between removing the culvert or doing the dredging would not be the best solution, should both be done; and flooding downstream is a concern if culvert is removed, need to improve downstream as well. Return to COW. b. Stormwater Study and Project/Improvements identified for cost estimating: Ellefson briefly reviewed the different ways this project could be funded: bonding, storm water utility, special assessment, grant monies. Questions on how much the utility could general, Ellefson state he hoped approximately $300,000 annually and the money could be used for other stormwater projects in the future. Should the Council pursue the utility, referendum wording is due in early January for the Spring ballot. Some members considered putting off other capitol projects to get this done. Forward Ruekert Mielke study costs to August 2 Regular meeting. 9. Review & discuss Ordinance Review Ad Hoc Committee priorities: The ad hoc committee hasn't met for over a year. At that time, the CHLPC ordinance was the first topic to review. Other priorities include revamping the zoning code which is very out of date; this would be a huge project. Pieces of the zoning code such as CHLPC, property maintenance, and signs can easily be removed from the zoning code at the appropriate time. Consensus to start with CHLPC. 10. Review & discuss City Council 2020 Budget Priorities: Ellefson asked the Council if they had any priorities or items they are interested in. Motiff suggested putting money aside for CDA to purchase property to grow the tax base. Will also like money to market the downtown TIF. Reid mentioned stormwater is important but not willing to put off road maintenance for a few years to fund it. 11. Adjourn: Motion by McCabe, second by Albright to adjourn at 8:49 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ August Council Meeting date: _______ 2, 2021 ______ _________________ Mayoral Appointments to Boards, ITEM: _________________________ Committees, Commissions ______________________________ Mayor Arnold SUBMITTED BY: ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Mayor Arnold recommends the re-appointment of Michael Schultz to the Senior Center Advisory Board, term expiring 2023. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Approved Mayoral Appointment to Boards, Committees, Commissions  2021 AGENDA ITEM Committee of the Whole Meeting date: __July 20____________________ Council Meeting date: ______________________________ ITEM: ___Review and Consider Plan Commission recommendation to approve a zoning map amendment from I1 Light Industrial to R4- Multifamily Residential for Parcel #11211-1512.07 SUBMITTED BY: __Matt Schreiber______________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: On July 8th the Columbus Plan Commission held a public hearing regarding a proposed zoning map amendment to change the zoning for parcel 11211-1512.07 from I1 Light Industrial to R4- Multifamily Residential. The applicant intends to construct multi-family residential buildings on parcel 11211- 1512.07. Please note the plans shown are conceptual, once the zoning map amendment is approved the applicant would be required to propose plans that conform to all relevant municipal codes, which include 114-60 for R4- Multifamily Residential districts. City Staff recently found out more information regarding potential projects in the Commerce Center. Staff as attached a map the area showing areas with project proposals and areas where staff has been notified of a possible project but no formal application has been submitted. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Commerce Center Potential Development Map, Zoning Map Amendment Application and Submittal ACTION REQUESTED OF COUNCIL: Review and Consider Plan Commission recommendation to approve a zoning map amendment from I1 Light Industrial to R4- Multifamily Residential for Parcel #11211-1512.07  Proposed Self Storage Project Approx 5 Acres Possible Retail Use Approx 1.5 Acres Possible Towing and Service Center Approx 8 Acres Proposed Multifamily Development Approx 3 Acres Possible Business Condos Approx 3 Acres Commerce Center City Of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 3,000.00 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 250' Print Date: 7/15/2021 derivatives.  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: July 8, 2021 Agenda Item: 9d and 9e – Zoning Map Amendment Applicant: ACS RBHS, LLC Property Address: Commerce Drive Parcel ID: 11211-1512.07 Zoning: I1 - Light Industrial Future Land Use Map: Highway 16 Commercial District Request - The city received a Zoning Map Amendment application for parcel 11211-1512.07. The request would rezone Lot 7 in the Columbus Commerce Center for I1 Light Industrial to R4 Multifamily. The approval of the zoning map amendment would make the proposed project a permitted use which would require the plans as specified under 78-15 of Columbus Municipal Code. Adjacent Land Existing Land Use Zoning Designation Future Land Use Designation North Outlot- Detention Pond I1 - Light Industrial Public and Institutional South Mid State Rental I1 - Light Industrial Highway 16 Commercial District East Vacant Land I1 - Light Industrial Highway 16 Commercial District West Countryside Ford I1 - Light Industrial Highway 16 Commercial District Recommendation The property has a future land use designation of Highway 16 Commercial District. The comprehensive plan allows for a mix of uses in the Highway 16 Commercial District including Multifamily Residential. In review of the Comprehensive Plan staff recommends approval of the zoning map amendment. Attachments • Application Form • Conceptual Plan Set ACS RBHS, LLC June 3, 2021 City of Columbus Attn: Matt Schreiber RE: Lot 7, Columbus Commerce Center, Zoning map amendment Dear Matt, Enclosed please find ACS RBHS, LLC’s application for a zoning map amendment for the property it owns known as lot 7 in the Columbus Commerce Center (tax key #11211- 1512.07). 1. The property is currently zoned I1 and it is presently partially fallow and partially farmed. 2. ACS is requesting the zoning change to R4 as its intent is to create multi-family housing upon the property. Based on the proximity and visibility to the highway we feel the desired use would be a good fit for the area. Light commercial and light industrial uses are adjacent to the property which allow for good neighboring uses for this type of housing. It is in a similar location to the new units that have recently been built in Beaver Dam with the mall and light industrial as neighboring uses. In addition, the current infrastructure that is in place is ideal to allow for easy access to shopping, the highway interchange and direct access into the city via highway 16 and/or Maple Avenue. 3. The zoning change would allow ACS to construct apartment buildings on the property as the current zoning does not permit that. Attached is the proposed site plan encompassing the lot and what ACS’ intent is to build upon the lot. The proposed plan shows a total of 77 multifamily units. Also attached is an aerial map showing the property with the surrounding uses. Please feel free to call me with any questions. Sincerely, James A. Hartung, manager ACS RBHS, LLC Page 1 of 1 Lot 7 – Commerce Center - rezone application, Columbus, WI  Columbus Commerce Lots Lot 1 – 1.14 acres Lot 5 – 1.5 acres Lot 6 – 3.87 acres Lot 7 – 3.09 acres Lot 8 – 3.56 acres Lot 9 – 1.51 acres Lot 10 – 9.09 acres  PU PU UP PU PU UP UP UP REE U BMLA T AN CIE R U LDEA T O DRA OT M P LTACIU RDEO TRAP MTRADENAME MODELNUMBER PU MODELNUMBER MATERIAL PRODUCT TRADENAME MATERIAL PRODUCT MODELNUMBER TRADENAME PU UP UP REE U BMLA T ANCIE R U LDEA T O DRA OTM P LTACIU RDEO TRAP M REB EMU ANL EEDD AORM T .NIL PRODUCT MODELNUMBER TRADENAME MATERIAL PRODUCT MODELNUMBER TRADENAME MATERIAL LIN. PU PU PU UP UP PU UP UP Residential and Commercial Site Design Consultants  2021 AGENDA ITEM Committee of the Whole Meeting date: ____July 20, 2021_______ Council Meeting date: __August 2, 2021__________ ITEM:_Task Order for Storm Water Study Update_ DETAILED DESCRIPTION OF SUBJECT MATTER: On July 20, 2021, the Committee of the Whole discussed storm water projects, costs and potential project impacts to the overall system. The attached task order covers sediment sampling, updating the storm water models and survey data, and updating potential storm water project cost estimates. The task order is not to exceed $9,250, and I recommend utilizing contingency funds to cover this unplanned, unbudgeted expense. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Ruekert Mielke Task Order 2021-04 ACTION REQUESTED OF COUNCIL: Consider approval and funding of a Task Order to update storm water study and other data.  TASK ORDER 2021-04 2021 Columbus Storm Water Study Update This is Task Order No. 2021-04, consisting of 4 pages. Task Order In accordance with paragraph 1.1 of the Master Professional Service Agreement between the City of Columbus (City) and Ruekert and Mielke, Inc. (R/M) for Professional Services – Task Order Edition dated March 19, 2019 (“Agreement”), City and R/M agree as follows: 1. Specific Project Data Storm Water Study Update proposed as part of these services includes updating information from past studies. The specific area of interest is the 2nd Ward Creek located on the south and west side of the City. Past flooding has caused the City to complete a study in 2011 to review recommended improvements and costs. In 2017 more specifically a study was completed to review the impact and cost of removal of the 48-inch CMP culvert in the upper section of Fireman’s Park. Present day discussions are being conducted focused on impact of additional dredging and culvert removal work the original studies addressed. For the Council to have current accurate data it is being proposed to resample sediment to determine if quantities have changed over time. In addition, the hydraulic model for the creek need to be updated with changes over the past years to reflect current or proposed conditions to understand what future improvements may do to flooding along the length of the creek. 2. Services of R/M A. Sample sediment in creek Sampling sediment at various locations to determine contaminants will be completed. By understanding the condition of the sediment, we can accurately determine the disposal method and be more accurate in developing a proposed cost to complete the work.  6 grab samples of sediment from creek. • Upper reach at City limits. • Below golf course. • Between School and James Streets. • Between James Street and Mill Pond.  Shipment of samples to Eurofins TestAmerica.  Analyze results. Page 1 of 4 Pages (Attachment 1 - Task Order Form) 07/28/21 Ruekert & Mielke, Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 221 Misc. Engineering > Task Orders > Task Order 2021-04 Storm Study Update > Task Order 2021-04 2021 Columbus Storm Study Update.docx~  TASK ORDER 2021-04 2021 Columbus Storm Water Study Update B. Update Survey data. The current creek information has changed over time. As part of the work, we will resample sediment depth and location to verify any changes which have occurred since 2011. Work performed after 2011 has included bridge removal in Fireman’s Park, opening of channel in Fireman’s park, dredging at culvert endwalls and planned upsizing of the STH 89 culverts. We will gather all new field data to update the model and confirm amounts of sediment to remove.  Approximately 10 x-sections between American Legion Post and inlet south of baseball field.  Approximately 20 sediment depth measurements (4-5 between each road crossing)  GPS collection of sediment depth locations  Mapping and summary of data C. Update of Hydraulic Model. Start with WDNR hydraulic model from flood plain mapping and update with survey information and proposed culvert increase for STH 89. Review the hydrology conditions that contribute to the model input and compare to our past model input data. Run scenarios to review impacts to different improvement for a proposed channel cross section that has been dredged and with the 48-inch CMP removed and open ditch in Firemans Park.  Update model with field data  Review hydrology  Update model with proposed STH 89 culvert data  Run model to demonstrate conditions associated with dredging in the upper reach of the creek from Fireman’s Park and Hospital and culvert removal  Provide results in tabular and graphical form for scenarios D. Update cost estimate. Review costs prepare for dredging form the 2011 study and for the culvert removal study from 2017.  Provide cost updates based on sediment survey and sampling results  Coordinate with Columbia County and contractors to confirm estimated costs E. Memo Provide memo to the Council with updated information as described in this task order. Page 2 of 4 Pages (Attachment 1 - Task Order Form) 07/28/21 Ruekert & Mielke, Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 221 Misc. Engineering > Task Orders > Task Order 2021-04 Storm Study Update > Task Order 2021-04 2021 Columbus Storm Study Update.docx~  TASK ORDER 2021-04 2021 Columbus Storm Water Study Update 3. City’s Responsibilities City shall have those responsibilities set forth in Section II of Agreement, subject to the following:  Confirm attendance to meetings prior to attendance.  Provide signed governmental responsibility resolution and signature on application.  Provide timely responses to data requests.  Provide timely review of application documents. 4. Items Excluded A. The following items are excluded from the Scope of Services:  Meetings not included in the above scope.  Design or construction of stormwater facilities.  WinSLAMM analysis.  WDNR verification of permits  Public hearings or public information meetings.  Grant reimbursement requests. 5. Times for Rendering Services A. The study update will be completed and submitted by the deadline of September 1, 2021. 6. Payments to R/M A. City shall pay R/M for services rendered as follows: Estimate of Compensation for Category of Services Compensation Method Services Sediment Sampling Hourly not to exceed $1,750 Field Services Hourly not to exceed $2,500 Model Update Hourly not to exceed $3,500 Costs and Memo Hourly not to exceed $1,500 TOTAL $9,250 B. Terms and Conditions: Execution of this Task Order by City and R/M shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. R/M is authorized to begin performance upon its receipt of a copy of this Task Order signed by City. Page 3 of 4 Pages (Attachment 1 - Task Order Form) 07/28/21 Ruekert & Mielke, Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 221 Misc. Engineering > Task Orders > Task Order 2021-04 Storm Study Update > Task Order 2021-04 2021 Columbus Storm Study Update.docx~  TASK ORDER 2021-04 2021 Columbus Storm Water Study Update The Effective Date of this Task Order is March 9, 2021. City of Columbus: Ruekert and Mielke, Inc.: By: By: Name: Kyle Ellefson Name: Jason P. Lietha, P.E. Title: City Administrator Title: Vice President / Office Manager DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kyle Ellefson Name: Jason P. Lietha, P.E. Title: City Administrator Title: Vice President / Office Manager Address: 105 N Dickason Blvd Address: 4001 Nakoosa Trail, Suite 200, Columbus WI 53925 Madison, WI 53714 E-Mail E-Mail Address: cityadministrator@columbuswi.us Address: jlietha@ruekert-mielke.com Phone: 920-623-5900 Phone: 608.819.2600 Fax: Fax: Page 4 of 4 Pages (Attachment 1 - Task Order Form) 07/28/21 Ruekert & Mielke, Inc. ~Columbus City 8117-00000 Miscellaneous Project Files > 221 Misc. Engineering > Task Orders > Task Order 2021-04 Storm Study Update > Task Order 2021-04 2021 Columbus Storm Study Update.docx~