City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, AUGUST 17, 2021 – 6:30 PM COLUMBUS CITY HALL AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 8/2/21, 8/10/21 retreat 2. Approve Operator Licenses for 2021-2023 Licensing Period New Business 1. Consider Mayoral appointment to the Library Board 2. Consider & take action on awarding bid for Crack Sealing 3. Consider & take action on awarding bid for Street Repair 4. Consider & take action on SMA Revision #3 & updated acquisition cost for Hwy 89/Farnham St 5. Consider & take action on date & time for Trick or Treating 6. Consider & take action on Ordinance #756-21 "An Ordinance To Repeal And Recreate Section 98-81 Of The City Code Of Ordinances Concerning Restricted Parking On Highways And In Residential Districts" 7. Consider & take action on claims in the amount of $ 201,554.14 8. Report of City Officers – City Administrator, Mayor 9. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES MONDAY, AUGUST 2, 2021 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: The meeting was called to order at 6:30 pm by Mayor Arnold. Present: Mayor Arnold, Council President Gray, Alders: Albright, McCabe, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, City Engineer Lietha, Meyers, Lentz, Schreiber, and interested citizens. 2. Pledge of Allegiance : Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Pyfferoen, second by Gray to approve the agenda. Carried voice vote. 5. Correspondence & Communications: Ron Curtis, Brookside Lane, spoke in regards to the Task Order listed on the agenda. He is still of the opinion that either dredging or removal of the park culvert should be done, but not necessary at the same time. Feels removing the culvert will help with the flooding. Would suggest a listening session so conversation can go back and forth. Police Chief Dennis Weiner reminded the Council that National Night Out is tomorrow night – lots of activities and food. Thank you to local business community for stepping up and making donations. Consent Agenda: Motion by Gray, second by Motiff to approve the consent agenda with changes to the minutes. Carried voice vote. Council & Committee of the Whole Minutes – 7/20/21, Approve Operator Licenses for 2021-2023 Licensing Period. New Business 1. Consider & take action on Mayoral Appointment to Senior Center Advisory Board: Motion by Gray, second by Reid to approve appointment of Michael Schultze to the Senior Center Advisory Board, term to expire 2023. Carried voice vote. 2. Consider & take action on rezoning request in Columbus Commerce Center Lot 7: Motion by Motiff, second by Pyfferoen to table the rezoning request. Carried voice vote with McCabe voting No. 3. Consider & take action on Task Order #2021-04 Columbus Stormwater Study Update: City Engineer Lietha hoped to have the results of this study available at a September meeting. Motion by Gray, second by Reid to approve Task Order #2021-04. Roll call vote unanimous. 4. Consider & take action on claims in the amount of $ 216,195.73: Motiff had questions why some of the bills were so high this time, such as the Ruekert Mielke bills. Ellefson stated, in the change over with the Finance Director position, some of the bills were not entered into the system. The error was discovered and this shows two months of bills. He also stated he would have year to date information at the next meeting. Motion by Pyfferoen, second by Albright to approve the bills. Roll call vote unanimous. 5. Report of City Officers – City Administrator: The recruitment for a media person has closed and staff is sifting through the applications and hope to start interviews soon; state numbers are coming in for budget purposes and while the City's value increased 3%, new construction was very low; residential growth is slowing as there are few lots to build on. Mayor: met with Chief Weiner and got a good prospective on the hiring issues he is having; attended the swearing-in of Fire Chief Hazeltine; shout-out to Enerpac & DPW for the new playground equipment being added at the Warner Street park; National Night Out is tomorrow, August 3 from 5:30 – 8:00, please join us. Next Council meeting will be August 17. 6. Adjourn: Motion by Pyfferoen, second by Motiff to adjourn at 7:08 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES MONDAY, AUGUST 2, 2021 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 7:12 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, McCabe, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, City Engineer Lietha, Meyers, Lentz, Schreiber, and interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by McCabe, second by Pyfferoen to approve the agenda. Carried voice vote. 4. Citizen Comments: Ron Curtis, Brookside Lane, stated he is in favor of the Stormwater Utility, but not special assessments. 5. Committee/Commission Minutes: placed on file: CHLPC 6/10/21, CWL 6/17/21, Library 6/15/21 9. Review & discuss Butterfly Trails Volunteer Park: Oddfellows member Winfield McDonald was present to answer questions and present an update to the park. The grass and plantings are coming along, they will take a few years to develop. Ideas for rock wall and senior exercise equipment were presented. A rough estimate for digging and creating paths was discussed. Oddfellows not receptive of moving the community gardens to the butterfly gardens, feels it would take away from the original idea of wildlife and butterflies. Consensus from Council was to start with grass paths, keeping maintenance costs at a minimum. 6. Review & discuss Awarding Bids for Crack Sealing: Ruekert Mielke recommends low bid from American Pavement Solutions in the amount of $9470. Forward to August 17 Regular meeting. 7. Review & discuss Awarding Bids for Street Repair: Ruekert Mielke recommends low bid from Northeast Asphalt in the amount of $46046. Forward to August 17 Regular meeting. 8. Review & discuss Storm Water Utility: Ellefson stated the utility would generate money to do stormwater projects. The estimated fees could range from $30-$60/year. Consensus to have staff continue reviewing the draft ordinance, create fee & credit structure, and prepare a task order for implementation. 10. Review & discuss Disposal of Assets Request by DPW: DPW Director Lentz requested to use Wisconsin Surplus to auction the items. Forward to August 17 Regular meeting. 11. Review & discuss Trick-or-Treating Date & Time: Date: October 31 from 3:00 – 7:00 pm. Forward to August 17 Regular meeting. 12. Review & discuss Amending Ordinance 98-81, Restricted Parking on Highways and in Residential Districts: The ordinance would restrict the parking of a motor truck, truck tractor, motor bus, trailer, travel trailer, camper, motorhome, or semi-trailer weighing more than 20,000 lbs. or exceeding 30 feet in length, on any state trunk highway or on any highway, street, alley, or public parking lot within the City without first obtaining a permit from the Police Department of travel trailers, campers, motorhomes, and any or allover 30 feet long, excluding a vehicle. Forward to August 17 Regular meeting. 13. Review & discuss Update on electronic agendas: Ellefson is looking to reduce the time and expense of creating paper council packets for each council meeting. He reported staff has viewed a webinar on electronic agenda software and are setting up several more webinars. He also was looking for consensus to purchase laptops for Council members to utilize and eliminate the need for paper packets. Return to a future COW but continue the research. 14. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Pyfferoen, second by Motiff to convene to closed session at 8:35 pm. Roll call vote unanimous. 15. Reconvene to open session: Motion by Pyfferoen, second by Arnold to reconvene to open session at 9:09 pm. Carried voice vote. 16. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically Finance Director recruitment: Motion by Motiff, second by Pyfferoen, to convene to closed session at 9:10 pm. Roll call vote unanimous. 17. Reconvene to open session: Motion by Arnold, second by Motiff to reconvene to open session at 9:33 pm. Carried voice vote. 18. Adjourn: Motion by Pyfferoen, second by Albright to adjourn at 9:34 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES RETREAT TUESDAY, AUGUST 10, 2021 – 5:30 PM YUM YUM THAI KITCHEN 128 E. JAMES STREET, COLUMBUS, WI 1. Roll Call: Council President Gray called the meeting to order at 6:23 pm. Present: Council President Gray, Mayor Arnold, Alders Abright, McCabe, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel. 2. Notice of Open Meeting: Noted as posted. 3. Daniel Foth, UW Extension Local Government Center gave his presentation. 4. Adjourn: Motion by Pyfferoen, second by McCabe to adjourn at 7:55 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ August 17, 2021 Council Meeting date: ______________________________ Operator Licenses for Licensing Period 7/1/21 - 6/30/23 ITEM: _______________________________________________________ SUBMITTED BY: Pat Goebel ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Stacy A. Webber LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ August 17, 2021 Council Meeting date: _________________________________________ ITEM: Mayoral Appointments to Boards, Committees, Commissions ________________________________________________ ___ Mayor Arnold SUBMITTED BY: ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Mayor Arnold recommends appointing Dana Pike to the Library Board, term expiring 2024. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Approve Mayoral Appointment to Boards, Committees, Commissions  2021 AGENDA ITEM Committee of the Whole Meeting Date: August 2, 2021 Council Meeting Date: August 17, 2021 ITEM: 2021 Crack Sealing Contract Award DETAILED DESCRIPTION OF SUBJECT MATTER The City of Columbus / Street - Crack Sealing Contract 1. Bids for the 2021 Crack Sealing Contract for the City of Columbus were received. 2. The City received three sealed bids. - American Pavement Solutions - Fahrner Asphalt Sealers, LLC - Thunder Road LLC 3. Bids for the project were opened on July 27, 2021 (virtually). 4. All bid forms were appropriately completed. 5. There were no objections to the low bidder. Review of the bids was performed by Jason Lietha representing Ruekert * Mielke with Kyle Ellefson (City Administrator) and Jerry Lentz (DPW Director) present. SUPPORTING DOCUMENTATION - Letter of Recommendation of Contract Award to low bidder from Ruekert * Mielke (2 pgs) IS FUNDING REQUIRED: YES FUNDING SOURCE: GENERAL FUND DEPARTMENT: PUBLIC WORKS ACCOUNT: STREETS / CONTRACTED MAINTENANCE MOTION REQUESTED OF COUNCIL Accept recommendation and Award 2021 Street Sealing contract to American Pavement Solutions Inc.  4001 Nakoosa Trail, Suite 200, Madison, WI 53714 608-819-2600 July 28, 2021 Kyle Ellefson City Administrator City of Columbus 105 North Dickason Boulevard Columbus, WI 53925-1565 RE: 2021 Crack Sealing Program Dear Kyle: Bids for the above project were opened on July 27, 2021, at 2:00 p.m. virtually and were as follows: BIDDER BASE BID 1. American Pavement Solutions Inc. $9,470.00 2. Fahrner Asphalt Sealers, LLC $13,738.00 3. Thunder Road LLC $20,225.00 We reviewed the documentation submitted by the apparent low bidder and found that: 1. The Bid Form has been appropriately completed. 2. We have no objections to the low bidder. 3. Low bidder has successfully completed similar projects. On these bases, we recommend that American Pavement Solutions Inc. be awarded the 2021 Crack Sealing Program contract, in the amount of $9,470.00. The engineer’s estimate was $11,776 for this work. Our review did not include an evaluation of bidder's current financial condition nor of their permanent safety program. Should you decide to accept our recommendation, we will prepare a Notice of Award for your use. Bids remain subject to acceptance for 60 days unless Bidder agrees to an extension. Please advise us of your award decision or call if there are any questions. Respectfully, RUEKERT & MIELKE, INC. Jason P. Lietha, P.E. (WI, MN) Vice President/Office Manager jlietha@ruekert-mielke.com JPL:nah Enclosure(s) Bid Tabulation cc: Jerry Lentz, City of Columbus DPW 8117-10070 Your Infrastructure Ally ruekertmielke.com 2021 Crack Sealing Program (8117-10070.220) (#7929856) Owner: City of Columbus Solicitor: Ruekert & Mielke, Inc. - Madison 07/27/2021 02:00 PM CDT American Pavement Fahrner Asphalt Thunder Engineer Estimate Solutions Inc. Sealers, LLC Road LLC Section Title Line Item Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Crack Seal Projects 2021 $0.00 $9,470.00 $13,738.00 $20,225.00 1 1 Pavement Crack Seal W Avalon Road L.S. 1 2950.00 2950.00 $2,030.00 $2,030.00 $2,988.00 $2,988.00 $4,600.00 $4,600.00 2 2 Pavement Crack Seal Red Bud Trail L.S. 1 2832.00 2832.00 $1,865.00 $1,865.00 $2,780.00 $2,780.00 $5,100.00 $5,100.00 3 3 Pavement Crack Seal Hamilton Street (Center Street to Dix Street) L.S. 1 156.40 156.40 $1,680.00 $1,680.00 $1,755.00 $1,755.00 $2,700.00 $2,700.00 4 4 Pavement Crack Seal Center Street (Fuller Street to Hamilton) L.S. 1 944.00 944.00 $1,065.00 $1,065.00 $1,325.00 $1,325.00 $1,800.00 $1,800.00 5 5 Pavement Crack Seal S. Birdsey Street (Washington Street to Franklin Street) L.S. 1 295.00 295.00 $350.00 $350.00 $450.00 $450.00 $850.00 $850.00 6 6 Pavement Crack Seal Washington Street (S. Lewis Street to S. Birdsey Street) L.S. 1 590.00 590.00 $410.00 $410.00 $750.00 $750.00 $850.00 $850.00 7 7 Pavement Crack Seal W. Mill Street/Dickason Blvd Intersection L.S. 1 743.00 743.00 $205.00 $205.00 $450.00 $450.00 $850.00 $850.00 8 8 Pavement Crack Seal Manning Street (Waterloo Street to E. James Street) L.S. 1 1321.60 1321.60 $1,435.00 $1,435.00 $2,260.00 $2,260.00 $2,325.00 $2,325.00 9 9 Pavement Crack Seal Hillcrest Court cul-de-sac L.S. 1 944.00 944.00 $430.00 $430.00 $980.00 $980.00 $1,150.00 $1,150.00 Base Bid Total: $0.00 $9,470.00 $13,738.00 $20,225.00  2021 AGENDA ITEM Committee of the Whole Meeting Date: August 2, 2021 Council Meeting Date: August 17, 2021 ITEM: 2021 Street Repair Program Contract Award DETAILED DESCRIPTION OF SUBJECT MATTER The City of Columbus / Street Repair Program Contract Award 1. Bids for the 2021 Street Repair Program Contract for the City of Columbus were received. 2. The City received two sealed bids. - Northeast Asphalt Inc. - Wolf Paving 3. Bids for the project were opened on July 27, 2021 (virtually). 4. All bid forms were appropriately completed. 5. There were no objections to the low bidder. Review of the bids was performed by Jason Lietha representing Ruekert * Mielke with Kyle Ellefson (City Administrator) and Jerry Lentz (DPW Director) present. SUPPORTING DOCUMENTATION - Letter of Recommendation of Contract Award to low bidder from Ruekert * Mielke (2 pgs) IS FUNDING REQUIRED: YES FUNDING SOURCE: GENERAL FUND DEPARTMENT: PUBLIC WORKS ACCOUNT: STREETS / CONTRACTED MAINTENANCE MOTION REQUESTED OF COUNCIL Accept recommendation and Award 2021 Street Sealing contract to Northeast Asphalt Inc.  4001 Nakoosa Trail, Suite 200, Madison, WI 53714 608-819-2600 July 28, 2021 Kyle Ellefson City Administrator City of Columbus 105 North Dickason Boulevard Columbus, WI 53925-1565 RE: 2021 Street Repair Program Dear Kyle: Bids for the above project were opened on July 27, 2021, at 2:30 p.m. virtually and were as follows: BIDDER BASE BID ALTERNATE 1 ALTERNATE 2 ALTERNATE 3 1. Northeast Asphalt, $46,046.00 $20,774.40 $31,756.70 $15,580.80 Inc. 2. Wolf Paving $88,791.00 $29,952.00 $45,786.00 $27,360.00 We reviewed the documentation submitted by the apparent low bidder and found that: 1. The Bid Form has been appropriately completed. 2. We have no objections to the low bidder. 3. Low bidder has successfully completed similar projects with City of Columbus. On these bases, we recommend that Northeast Asphalt, Inc. be awarded the 2021 Street Repair Program contract, base bid in the amount of $46,046. This amount is based on the bid unit prices and estimated quantities. Actual quantities, and therefore the final contract price, may vary. The engineer’s estimate was $44,800 for the base bid. We also recommend not accepting any of the mandatory alternate bids based on the available budget for this project. Our review did not include an evaluation of bidder's current financial condition nor of their permanent safety program. Should you decide to accept our recommendation, we will prepare the Notice of Award for your use. Bids remain subject to acceptance for 60 days unless Bidder agrees to an extension. Please advise us of your award decision or call if there are any questions. Respectfully, RUEKERT & MIELKE, INC. Jason P. Lietha, P.E. (WI, MN) Vice President/Office Manager jlietha@ruekert-mielke.com JPL:nah Enclosure Bid Tabulation cc: Jerry Lentz, City of Columbus DPW 8117-10070 Your Infrastructure Ally ruekertmielke.com 2021 Street Repair Program (8117-10070.220) (#7929883) Owner: City of Columbus Solicitor: Ruekert & Mielke, Inc. - Madison 07/27/2021 02:30 PM CDT Engineer Estimate Northeast Asphalt,Inc. Wolf Paving Section Title Line Item Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Base Patching Projects 2021 $46,046.10 $88,791.00 1 1 Fuller St (West of Dix Street) Asphalt Pavement Base Patch SY 157 $7,788.00 $1,225,312.00 $55.70 $8,744.90 $105.00 $16,485.00 2 2 Lewis Bridge Approaches Asphalt Pavement Base Patch SY 158 $9,982.00 $1,581,592.44 $55.70 $8,800.60 $121.00 $19,118.00 3 3 Oak Street Dead End Asphalt Pavement Base Patch SY 196 $9,702.00 $1,901,592.00 $55.70 $10,917.20 $98.00 $19,208.00 4 4 Oak Street (N Spring St. Intersection) Asphalt Pavement Base Patch SY 129 $6,984.00 $903,264.00 $55.70 $7,185.30 $105.00 $13,545.00 5 5 Blackhawk Dr Asphalt Pavement Base Patch SY 133 $6,600.00 $880,000.00 $55.70 $7,408.10 $95.00 $12,635.00 6 6 Charles/Narrow Intersection Asphalt Pavement Base Patch SY 52 $3,744.00 $194,688.00 $57.50 $2,990.00 $150.00 $7,800.00 Base Patching Alternates - $68,111.90 $103,098.00 A1 A1 Tower Drive Patch Asphalt Pavement Base Patch SY 384 $10,368.00 $3,981,312.00 $54.10 $20,774.40 $78.00 $29,952.00 A2 A2 Hillside cul-de-sac Asphalt Pavement Base Patch SY 587 $9,241.78 $5,422,886.70 $54.10 $31,756.70 $78.00 $45,786.00 A3 A3 Commercial Drive Patch Asphalt Pavement Base Patch SY 288 $14,245.00 $4,099,394.44 $54.10 $15,580.80 $95.00 $27,360.00 Base Bid Total: $46,046.10 $88,791.00  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________ Council Meeting date: ___8/17/2021____________ ITEM:_Approve Revised State Muncipal Financial Agreement & Property Acquisition Plans for State Highway 89 Project_ DETAILED DESCRIPTION OF SUBJECT MATTER: For State-led street projects within the City, there are certain costs that are allocated to different funding sources, including costs attributable to the City of Columbus and our City-owned Utilities. The State documents these expected cost allocations and agreements on a State/Municipal Financial Agreement (SMFA). For the upcoming State Highway 89 work, the State has updated the agreement to include updated costs for potential hazardous material costs and the City’s cost to remove trees along the project in advance of construction beginning. The attached SMFA is revision #3 of the SMFA originally signed in 2019. In addition to the revised SMFA, the State has determined they need to acquire one parcel not originally planned or approved in order to provide storm water management. Property acquisition for the project is covered by State/Federal funds, although the City takes the steps to acquire the property or easements up front, with reimbursement from the State later in the process. We are seeking approval to authorize the offering price report as attached, with the understanding that the State will ultimately be reimbursing the city for the acquisition costs. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  SMFA Revision #3  Offering Price Report – parcel 106 ACTION REQUESTED OF COUNCIL: Approve Revision #3 of the SMFA and approve the offering price report as submitted.  3rd Revision Revised Date: June 23, 2021 STATE/MUNICIPAL FINANCIAL Date: December 12, 2014 AGREEMENT FOR A STATE- LET I.D.:3670-01-01/71/ 72/ 21/ 41 HIGHWAY PROJECT Road Name: STH 89 Title: C Columbus, Farnham Street This agreement supersedes the Limits: 0.32mi S of Avalon Rd to Park Ave agreement signed by the Municipality on County: Columbia September 19, 2019 and signed by the Roadway Length: 0.89 miles State on September 26, 2019. The signatory City of Columbus, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and affect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Existing Connecting Highway concrete roadway is cracked and has been patched numerous times. The City of Columbus also has utility needs. The cross section from south of Avalon Road to just north of Waterloo Street is 22 feet of pavement with 8 foot gravel shoulders each side. From just north of Waterloo Street to just past the high school, there is 20 feet of pavement with curb and gutter on the left and 11 feet of pavement with 8 foot gravel shoulder on the right. From the high school to the intersection with Park Avenue (WIS 73), the cross section is 40 feet of pavement with curb and gutter on both sides. Proposed Improvement - Reconstruct Farnham Street (WIS 89) from Avalon Road to Waterloo Street for a rural section, including spot sidewalk replacements, curb and gutter only on the west side of the roadway, storm sewer, lighting, and asphaltic surface. The City of Columbus will also be upgrading sanitary and water utilities. Reconstruct Farnham Street (WIS 89) from Waterloo Street to Park Avenue) for a urban cross section including sidewalks, curb and gutter, storm sewer, lighting, asphaltic surface, parking lanes and pedestrian accommodations. Provide new culvert pipes and masonry endwalls for the crossing of Second Ward Creek and Farnham Street (WIS 89). Provide parking on both sides of the street from Waterloo Street to Second Ward Creek with a roadway width of 42’ face to face of curb. The section of roadway from Second Ward Creek to Park Avenue (WIS 73) will be 42’ face to face of the curb, but parking won’t be allowed to accommodate Oversize and Overweight vehicles. Provide a traffic calming curb bump out to improve pedestrian safety at the Park Avenue (WIS 73) and Farnham Street (WIS 89) intersection. The City of Columbus will also be upgrading sanitary and water utilities. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: Replacement of sanitary sewer main and laterals and replacement of water main and laterals within the project limits. The sewer and water work will also include any adjustments of manhole covers and water valves as well as the design, construction, and construction oversight cost. Construction of pavement utilized for parking, including excavation, base aggregate, and asphaltic pavement. The City is responsible for 50% of the cost of standard lighting. The decorative lighting upgrade of powder coating the standard light poles is 100% the responsibility of the City. Central File: Planning\Project Agreement\Columbia County Page 1 of 5 ID 3670-01-01/71 SWR  TABLE 1: SUMMARY OF COSTS Total Federal/State Municipal Phase Est. Cost Funds % Funds % Preliminary Engineering: 3670-01-01 Plan Development $ 525,000.00 $ 393,750.00 75% $ 131,250.00 25% Real Estate Acquisition: Acquisition: 3670-01-21 $ 200,000.00 $ 200,000.00 100% Compensable Utilities: 3670-01-41 $ 50,000.00 $ 50,000.00 100% 1 Construction: 3670-01-71 Roadway (cat 0010) $ 3,000,000.00 $ 3,000,000.00 100% $ - 0% - Municipal Items $ 137,300.00 $ - 0% $ 137,300.00 LS New Street Lighting (cat 0020) $ 203,000.00 $ 101,500.00 50% $ 101,500.00 50% Decorative Street Lighting(cat 0030) $ 21,600.00 $ - 0% $ 21,600.00 100% Structure M-11-0010 (cat 0040) $ 130,000.00 $ 130,000.00 100% $ - 0% 1 Non-Participating: 3670-01-72 Water Main $ 359,800.00 $ 359,800.00 100% Sanitary Sewer $ 732,900.00 $ 732,900.00 100% Total Cost Distribution $ 5,359,600.00 $ 3,875,250.00 $ 1,484,350.00 1. Estimates include construction engineering. This request shall constitute agreement between the Municipality and the State; is subject to the terms and conditions that follow (pages 3 –5); is made by the undersigned under proper authority to make such request for the designated Municipality, upon signature by the State, and delivery to the Municipality. The initiation and accomplishment of the improvement will be subject to the applicable federal and state regulations. No term or provision of neither the State/Municipal Financial Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Financial Agreement. Signed for and in behalf of the City of Columbus (please sign in blue ink) Name (print) Kyle Ellefson Title City Administrator Signature Date Signed for and in behalf of the State (please sign in blue ink) Name Steve Flottmeyer Title WisDOT Southwest Region Planning Chief Signature Date Central File: Planning\Project Agreement\Columbia County Page 2 of 5 ID 3670-01-01/71 SWR TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. 3. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. Central File: Planning\Project Agreement\Columbia County Page 3 of 5 ID 3670-01-01/71 SWR  (f) Parking lane costs. (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. 4. As the work progresses, the Municipality will be billed for work completed which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 5. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State in behalf of the project. 6. The work will be administered by the State and may include items not eligible for federal/state participation. 7. The Municipality shall assume general responsibility for all public information and public relations for the project and to make a fitting announcement to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the projects. 8. Basis for local participation: (a) Design Engineering (3670-01-01) The Municipality is responsible for 25% of the design engineering costs for improvements on a Connecting Highway. (b) Real Estate Acquisition (3670-01-21) All real estate acquisitions necessitated by the roadway improvement are 100% eligible for Federal/ State funding. Costs not eligible include real estate purchased for parking and excess remnants not associated with the roadway project. (c) Roadway Construction (3670-01-71) Lighting: Replacement or salvaged street lighting necessitated by roadway construction is 100% eligible for Federal/State funding. New continuous street lighting designed to accepted WisDOT standards and installed at time of construction is 50% eligible for Federal/State funding. The Municipality may request decorative lighting in place of standard lighting; however, the State will only participate in 50% of the standard lighting cost. All future maintenance and operation costs of the continuous street lighting are the responsibility of the Municipality. Municipal Items: • In accordance with Wisconsin Statutes 86.32(4) and WisDOT policy, the Municipality is required to pay 100% of the construction cost of that part of the state trunk highway on which parking is permitted. The estimated parking lane cost, including delivery, is $113,500. • The Municipality is responsible for the clean up of any hazardous materials encountered during construction. The estimated cost for the clean up of contaminated soil/ water, and a hazardous materials consultant is $41,900. Central File: Planning\Project Agreement\Columbia County Page 4 of 5 ID 3670-01-01/71 SWR  • The Municipality will remove trees within the project limits, necessitated by the roadway improvements. WisDOT will provide the Municipality a lump sum work credit of $18,100 for tree removal. • Combined Municipality lump sum charges are as follows: charge for parking is $113,500; charge for hazardous materials clean up is $41,900; credit for tree removals is $18,100. Total lump sum charge to Municipality is $137,300. (d) Non-Participating (3670-01-72) The Municipality shall pay 100% of the cost of installing or adjusting water and sanitary sewer systems including manhole and valve adjustments. The costs are not eligible for Federal/ State funding. The Municipality assumes full responsibility for the design, cost estimates, installation, inspection, reporting sanitary sewer and water system construction quantities to WisDOT on a bi- monthly basis, testing and operation of the sanitary sewer and water system, sanitary sewer and water system punch list creation and inspection of all punch list items, total sanitary sewer and water system acceptance, and all necessary documentation. This relieves the State and all its employees from the liability for all suits, actions or claims resulting from the sanitary sewer and water system construction. Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. Central File: Planning\Project Agreement\Columbia County Page 5 of 5 ID 3670-01-01/71 SWR OFFERING PRICE REPORT AND SUBMITTAL RE1894 01/2021 Ch. 32 Wis. Stats. Date: August 9, 2021 Region & Office: Southwest Region, Madison Office To: Kyle Ellefson From: Teri Weil Owner: William N Hoffman and Julia C Hoffman Comments: ACQUISITION OF Fee Simple Permanent Limited Easement 14,394.00 sq. ft. Highway Easement Temporary Limited Interest 844.00 sq. ft. Access Rights Other Interest _ Yes X No APPROVED BY City of Columbus Having completed my analysis of the appraisal(s) submitted, and in consideration of all supporting material included, it is my opinion that the amount of just compensation is: $22,800.00 WisDOT/Agency Approval Date Print Name Title Project ID County Parcel No. 3670-01-21 Columbia 106  CITY OF COLUMBUS FOR MEETING OF: August 17, 2021 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Trick or Treat *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: In the past council members have set the date for Halloween Trick or Treat hours in the city of Columbus. If Halloween fell on a weeknight, Columbus traditionally celebrates Trick or Treat on the Saturday the weekend before the holiday. In 2020, Halloween fell on a Saturday and Trick or Treat in Columbus was held on the date of 10.31.2021 from 4pm – 7pm. This year with Halloween on a Sunday, will Columbus celebrate Trick or Treat on 10.31.2021 from 4pm – 7pm? Having a date and time would be helpful for departments to place this information in the Fall Commotion Publication; we are set to send to print on August 16, 2021. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  2021 AGENDA ITEM Committee of the Whole Meeting date: ____August 2, 2021___________________ Council Meeting date: _____August 17, 2021_____ ___________ ITEM: Wording Revisions to City of Columbus ordinance 98-81(a). DETAILED DESCRIPTION OF SUBJECT MATTER: During the issuance of a citation for this violation, and a subsequent municipal court trial, we identified areas we feel need revision and clarification to prevent future challenges to the current wording. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: See attached document from City Attorney Paul Johnson. ACTION REQUESTED OF COUNCIL: Request the city council review, consider and approve the suggested changes to this ordinance.  CITY OF COLUMBUS 756-21 ORDINANCE _________ AN ORDINANCE TO REPEAL AND RECREATE SECTION 98-81 OF THE CITY CODE OF ORDINANCES CONCERNING RESTRICTED PARKING ON HIGHWAYS AND IN RESIDENTIAL DISTRICTS The Common Council of the City of Columbus, Columbia County, Wisconsin does hereby ordain as follows: 1. Section 98-81 of the City Code of Ordinances is repealed in its entirety and recreated to now read as follows: SECTION 98-81 Restricted Parking on Highways and in Residential Districts. (a) Except for such time as is reasonably necessary to load or unload, no owner or operator of a motor truck, truck tractor, motor bus, trailer, travel trailer, camper, motorhome, or semi-trailer weighing more than 20,000 lbs. or exceeding 30 feet in length, shall park or leave standing such vehicle on any state trunk highway or on any highway, street, alley, or public parking lot within the City without first obtaining a permit from the Police Department. Any violation of the terms of any permit issued by the Police Department under this Section shall be deemed a violation of this Section. 2. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. Effective Date. This Ordinance shall take effect immediately upon its passage and posting as required by law. 17 day of August Adopted this ___ _____________, 2021. CITY OF COLUMBUS By: __________________________ Mary Arnold, Mayor By: __________________________ Patricia Goebel, City Clerk