City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, OCTOBER 5, 2021 – 6:30 PM COLUMBUS CITY HALL AGENDA Join Zoom Meeting https://us02web.zoom.us/j/85428448310?pwd=VWtMWEFISUFka2xBanNrRkhEc3FVdz09 Meeting ID: 854 2844 8310 Passcode: 637641 One tap mobile: 3126266799 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Due to the ongoing COVID-19 Pandemic, the City continues to make efforts to minimize risk, including limiting in- person attendance at meetings. The Tuesday, October 5 meeting will be held remotely, with only essential personnel in City Hall. Members of the public wishing to view the meeting can do so on Zoom, on the City of Columbus Cable Channel 980, or by streaming the meeting live from the Columbus website. We are working to implement additional technology measures to ensure the public has the opportunity to monitor the meetings. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Tuesday, October 5. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. Consent Agenda 1. Council & Committee of the Whole Minutes – 9/21/21 2. Approve Operator Licenses for 2021-2023 Licensing Period 3. Street Closing: Leukemia and Lymphoma Society, Run For Liam, November 6, 2021 New Business 1. Consider & take action to fill Council vacancies or discuss alternative process 2. Consider & take action on Resolution #20-21 street name change for Nina Drive 3. Consider & take action on Agreement for payment of TIF Funds – 128 W James St 4. Consider & take action on Resolution #21-21 Fire Prevention Week, October 3-9, 2021 5. Consider & take action on Resolution #22-21 Public Power Week, October 4-10, 2021 6. Consider & take action on claims in the amount of $ 304,871.30 7. Report of City Officers – City Administrator, Mayor 8. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 21, 2021 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the meeting to order at 6:30 pm. Present: Mayor Arnold, Council President Gray, Alders Albright, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Engineer Lietha, Schreiber, Lentz. 2. Pledge of Allegiance : Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Pyfferoen, second by Motiff to approve agenda. Carried voice vote. 5. Correspondence & Communications (public comments limited to 3 minutes per person): Joe Hammer, John Salzwedel, Michelle Stark, Dave Koenig, Lee Trask, Jack Sanderson all spoke against Resolution 18-21. Joe Altschwager voiced concerns about the Parkview flooding. Consent Agenda : Motion by Motiff, second by Pyfferoen to approve the consent agenda with correction to minutes. Carried voice vote. Council & Committee of the Whole Minutes – 9/7/21, Approve Operator Licenses for 2021-2023 Licensing Period, Picnic License: St. Jerome's Parish, Game Show Gala, October 2, 2021 (Added Wine) New Business 1. Consider & take action on Resolution #19-21 "Resolution Approving An Amendment To The Project Plan And Boundaries Of Tax Incremental District #5, City of Columbus": Motion by Albright, second by Motiff to approve Resolution #19-21. Carried voice vote. 2. Consider & take action on Mayoral Appointment to CDA: Motion by Motiff, second by Reid to approve Mayoral appointments to the CDA. Carried voice vote. 3. Consider & take action on Resolution #16-21 "Exemption from Paying Columbia County Library Tax 2022": Motion by Reid, second by Pyfferoen to approve Resolution #16-21. Carried voice vote. 4. Consider & take action on Resolution #17-21 "Request for Exemption Dodge County Library Tax": Motion by Gray, second by Motiff to approve Resolution #17-21. Carried voice vote. 5. Consider & take action on Ordinance #757-21 "An Ordinance to Repeal and Recreate Chapter 98, Article 1, Section 98-79 of the City Code of Ordinances Concerning Winter Parking Regulations": Motion by Pyfferoen, second by Gray to approve Ordinance #757-21 " An Ordinance to Repeal and Recreate Chapter 98, Article 1, Section 98-79 of the City Code of Ordinances Concerning Winter Parking Regulations". Carried voice vote. 6. Consider & take action on Ordinance #758-21 "An Ordinance to Repeal and Recreate Chapter 86, Active VII, Section 86-226(a), 86-227, and Section 86-228 of the City Code of Ordinances Concerning Snow and Ice Removal": Motion by Gray, second by Pyfferoen to approve Ordinance #758-21 " An Ordinance to Repeal and Recreate Chapter 86, Active VII, Section 86-226(a), 86-227, and Section 86-228 of the City Code of Ordinances Concerning Snow and Ice Removal". Carried voice vote. 7. Consider & take action on Claim for Damages: Motion by Motiff, second by Albright to deny the claim and forward to insurance company. Carried voice vote. 8. Consider & take action on CDA Bylaws: Motion by Gray, second by Pyfferoen to approve the CDA Bylaws. Carried voice vote. 9. Consider & take action on claims in the amount of $125,410.92: Motion by Pyfferoen, second by Motiff to approve claims in the amount of $125,410.92. Roll call vote unanimous. 10. Report of City Officers – City Administrator: Preliminary audits have been received and Finance Director and City Administrator will review; hope to have Baker Tilly attend a meeting to review the audit; finished Treasurer interviews last week, hope to have a selection soon. Mayor: Welcome to David Bennett, new Media Coordinator; Oddtoberfest will be at the pavilion this weekend, lots of activities; CFD Pancake Breakfast will be October 3 and will be a drive-thru event this year; November will see Stop, Shop, Sip and the Holiday Train will be stopping in Columbus this year. Paul Pyffreroen, District 2 Alder, announced his resignation due to moving out of his district. His last meeting will be October 18. 11. Adjourn : Motion by Pyfferoen, second by Gray to adjourn at 7:21 pm. Carried voice vote. Submitted by: Pat Goebel  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, SEPTEMBER 21, 2021 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 7:29 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, Motiff, Pyfferoen, Reid; Staff: City Administrator Ellefson, City Clerk Goebel, City Engineer Lietha, Schreiber, Lentz. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Pyfferoen, second by Albright to approve agenda. Carried voice vote. 4. Citizen Comments (limited to 3 minutes per person): Ron Curtis shared his opinion about the stormwater project, read letters from Parkview residents. 5. Department Reports: Placed on file: August 2021: Finance, DPW, Fire, Library, Lifestar, Police 6. Review & discuss 2nd Ward Creek Storm Water Update: City Engineer Lietha presented the 2021 2nd Ward Creek Storm Water Study with information regarding sediment, updated survey data, and current estimates on potential costs. Lietha discussed different ways to help alleviate flooding; dredging, dredging & box culvert; doing one or both will help but his opinion to dredge upstream will help the most. Consensus was the project needs to be started. The cost could be upwards of $800,000 and Council directed Ellefson to present alternate ways to pay for the project. 7. Review & discuss Butterfly Trails Volunteer Park & Community Gardens: Staff met with the Community Gardens and they have expressed interest in moving their gardens from the current location to Butterfly Trails and it could provide additional educational opportunities for students; they would need some help from the City to fill the water tanks, provide mulch for the pathways. The Gardens mentioned their members tend their plots at different times of day and thought there would only be 3-4 cars in the parking lot at a time; they do not allow their members to use pesticides on their gardens. Staff also mentioned that there has been some opposition to the Community Gardens moving to Butterfly Trails. Consensus was to move forward with the project. Ellefson mentioned he thought an MOU between the City, Community Gardens, and Oddfellows so all would know what is expected of their group. Forward to October 5 Regular meeting. 8. Review & discuss Process for Filling Council Vacancies: With the resignation of District 3 Alder Mike McCabe and pending resignation of District 2 Alder Paul Pyfferoen, the Council was looking for ways to get those positions filled as quickly as possible. Both terms expire in 2022. Gray suggested each Council member submit 2 names as candidates, have prepared questions for each, and vote until they get a candidate for each district. Forward to October 5 Regular meeting. 9. Review & discuss street name change for Nina Drive: Earlier this year Council approved two certified survey maps which created six new single family lots for development on Nina Drive. This area was platted in 2008 and Nina Drive was a circular drive. The first portion of Nina Drive was built and several addresses were issued on the 700 block. With this development there would be addresses on the 900 block of Nina Drive. The concern that staff had was that the remaining portion of Nina Drive has not been completed and EMS, Fire and Police response times may be impacted by having 2 separate Nina Drives that do not connect; the solution was to rename the street where the new homes will be built to Nina Drive West. Forward to October 5 Regular meeting. 10. Review & discuss Administrator’s preliminary draft 2022 budget: City Administrator Ellefson hi-lighted the preliminary draft 2022 budget. There are some items not in the budget such as insurance, state aids, expenditure restraint as these are unknowns at this time; department heads worked hard to keep increase to a minimum. Council members requested a group session to discuss the budget. Ellefson will send out an email requesting the best date to meet. 11. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – Discuss compensation of select City employees: Motion by Pyfferoen, second by Motiff to convene to closed session at 9:21 pm. Roll call vote unanimous. 12. Reconvene into open session: Motion by Pyfferoen, second by Motiff to reconvene at 9:57 pm. Carried voice vote. 13. Adjourn: Motion by Motiff, second by Pyfferoen to adjourn at 9:57 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2021 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ Council Meeting date: October 5, 2021 Operator Licenses for Licensing Period 7/1/21 - 6/30/23 ITEM: _______________________________________________________ SUBMITTED BY: Pat Goebel ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Debra L. Finucane Jean M. Ott Caitlyn G. Weisensel Alyssa K. Isensee LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses _;nurcn < Meadow Ln :::i lO Q.l ..., (/) u, cr (t) t: ro (I) ::, - u; Columbus High Sch .... C) (i) (t) ::, C I,,. < (t) � :E .. Srtint . Jprome C, Q) 0 > .x. .., ..... h 0 Bike Path Jrch � C ro CL Map View V  2021 AGENDA ITEM Committee of the Whole Meeting date: September 21, 2021 October 5, 2021 Council Meeting date: ______________________________ ITEM: __Review and Discuss Name Change for Nina Drive_______________ SUBMITTED BY: _Matt Schreiber ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Earlier this year Council approved two (2) certified survey maps which created six (6) new single family lots for development on Nina Drive. This area was platted in 2008 and Nina Drive was a circular drive. The first portion of Nina Drive was built and several addresses were issued on the 700 block. With this development there would be addresses on the 900 block of Nina Drive. The concern that staff had was that the remaining portion of Nina Drive has not been completed. EMS, Fire and Police response times may be impacted by having 2 separate Nina Drives that do not connect. The solution is the rename the street where the new homes will be built to Nina Drive West. Because the streets were named in a platted subdivision council needs to pass an affidavit of correction to change the street name. City Attorney Johnson has created the necessary paperwork to change the street name. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Affidavit of Correction ACTION REQUESTED OF COUNCIL: Move the Affidavit of Correction forward to council for final approval. 20-21  2021 AGENDA ITEM Committee of the Whole Meeting date: __ ___________________ Council Meeting date: ______October 5________________________ ITEM: ____128 W James Street TIF 6 Request SUBMITTED BY: __Matt Schreiber____________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Becky Weidner who operates the workshop at 128 W James Street recently purchased the building from the Columbus Downtown Development Corporation (CDDC). Mrs. Weidner is interested in utilizing TIF funds to offset costs to renovate the upstairs apartment in the property. The proposal shows that the owners will be completing most of the work and the project is estimated at $10,854.84. The project is much needed and it will update a mixed use residence which has been neglected. Based on the discussion at the COW the incentive would use Paygo method capped at 25% of the project costs, which would work out to $2,713.71 Enclosed in your packet is a draft developer agreement for your review. Staff has shared the draft developer agreement with the applicant who has no objections to the draft agreement. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: 128 W James Street Proposal ACTION REQUESTED OF COUNCIL: Review and take potential action on agreement for 128 W James Street.  AGREEMENT FOR PAYMENT OF TIF FUNDS FROM CITY OF COLUMBUS TAX INCREMENT DISTRICT NO. 6 This Agreement is entered into this ____ day of ___________________, 2021, by and between the City of Columbus, a Wisconsin Municipal Corporation (hereinafter “City”) and MRW Properties, LLC (hereinafter “LLC”). WHEREAS, LLC has submitted a Downtown TIF (TIF 6) Project Questionnaire Form (the “Application”) in order to request funds from Tax Incremental District No. 6 (hereinafter “TIF 6”) for improvements to be made by LLC upon real property located at 128 W. James Street in the City of Columbus (hereinafter “the Property”); and WHEREAS, City desires to provide funds from TIF 6 to LLC upon the terms and conditions set forth in this Agreement. NOW, THEREFORE, City and LLC do hereby agree as follows: 1. LLC has submitted an Application to the City and said Application has been reviewed by the City Common Council. LLC represents that all information provided in the Application is correct and accurate and will remain correct and accurate during the term of this Agreement. A true and correct copy of the Application is attached hereto and incorporated herein by reference. 2. LLC represents that it will make improvements to the Property in an amount equal to or greater than $10,854.84. Said improvements will be completed by LLC within 6 months from the date of this Agreement. If necessary, LLC may request an extension of the period to complete the improvements from the City and such extension shall not be unreasonably withheld. 3. LLC shall be responsible for the initial cost and labor associated with making the improvements. 4. Upon completion of the improvements, LLC shall request reimbursement from the City by providing the City Zoning Administrator with invoices and proof of payment made for each invoice and a request for a specific amount of reimbursement from the City. 5. Upon review and confirmation of the request for reimbursement, the City shall reimburse LLC by providing an annual payment to LLC equal to 85% of the actual increment generated by the improvements to the Property each year. The payments shall be made to LLC on or before June 1 of each year and shall terminate when LLC has been reimbursed for 25% of its actual costs incurred, a sum not to exceed $2,713.71. 6. All work performed by LLC will be consistent with the Application submitted and approved by the City. If LLC decides to make any changes in the project as set forth in the Application, LLC shall obtain written approval from the City before implementing such changes. The written approval of the City shall not be unreasonably withheld. 7. LLC agrees to indemnify and hold harmless the City from any and all claims arising out of the work performed. 8. LLC represents and understands that it is prohibited from taking any action which would remove the Property from the tax roll or have the Property declared tax exempt while it is receiving reimbursement from the City pursuant to the terms of this Agreement. 9. The terms of this Agreement may not be assigned by LLC without the written consent of City. 10. The Base Value for the property is $0 which is derived from the assessed value on the 2020 real estate tax bill. CITY OF COLUMBUS By: _______________________ By: _______________________ Mary Arnold, Mayor Patricia Goebel, Clerk MRW PROPERTIES, LLC By: _______________________ By: _______________________ Matthew Weidner, Member Rebecca Weidner, Member 2 G:\Administration\PARCEL FILES\11211-35.2 -- 128 W James Street\agreement regarding reimbursement of TIF funds 091621 (A4227694x9DEB4).docx  Resolution No. _ _21-21___ Fire Prevention Week – October 3 – 9, 2021 WHEREAS, the City of Columbus, Wisconsin is committed to ensuring the safety and security of all those living in and visiting Columbus; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,770 people in the United States in 2019, according to the National Fire Protection Association, and fire departments in the United States responded to 339,500 home fires; and WHEREAS, smoke alarms sense smoke well before you can, alerting you to danger in the event of fire in which you may have as little as 2 minutes to escape safely; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, Columbus residents should be sure everyone in the home understands the sounds of the alarms and knows how to respond; and WHEREAS, Columbus residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, Columbus residents will make sure their smoke and CO alarms meet the needs of all their family members, including those with sensory or physical disabilities; and WHEREAS, Columbus Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Columbus residents are responsive to public education measures are better able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2021 Fire Prevention Week theme, "Learn the Sounds of Fire Safety", effectively serves to remind us it is important to learn the different sounds of smoke and carbon monoxide alarms. THEREFORE, I, Mary Arnold, Mayor of Columbus, do hereby proclaim October 3–9, 2021, as Fire Prevention Week throughout this city, and I urge all the people of Columbus to "Learn the Sounds of Fire Safety" for Fire Prevention Week 2021 and to support the many public safety activities and efforts of the Columbus Fire Department. Adopted this ______day, October, 2021 _____________________________ Mary Arnold, Mayor Attest: __________________________ Patricia Goebel, Clerk  RESOLUTION NO. 22-21 __________ Resolution Recognizing Public Power Week October 3-9, 2021 and How Columbus Water & Light Makes Our Lives Powerful All Year WHEREAS, we, the citizens of Columbus, place a high value on local control over community services and therefore have chosen to operate a community-owned, locally controlled, not-for-profit electric utility and, as consumers and owners of our electric utility, have a direct say in utility operations and policies; and WHEREAS, Columbus Water & Light has provided our homes, businesses, farms, social service, and local government agencies with reliable, efficient, and cost-effective electricity for over 100 years, employing sound business practices designed to ensure the best possible service at not-for-profit rates; and WHEREAS, Columbus Water & Light is a valuable community asset that contributes substantially to the well-being of local citizens through energy efficiency, customer service, environmental protection, economic development, and safety awareness; and; WHEREAS, Columbus Water & Light is a dependable and trustworthy institution whose local operation provides many consumer protections and continues to make our community a better place in which to live and work, as well as contributes to protecting the global environment; NOW, THEREFORE BE IT RESOLVED: that Columbus Water & Light will continue to work to bring lower-cost, safe, reliable electricity to community homes and businesses just as it has since 1898, the year when the utility began to serve all the citizens of Columbus; and BE IT FURTHER RESOLVED: that the week of October 3-9, 2021, be designated Public Power Week in order to honor Columbus Water & Light for its contributions to the community and to make its consumer-owners, policy makers, and employees more aware of Columbus Water & Light’s overall contributions to their well-being and how it makes their lives powerful: and BE IT FURTHER RESOLVED: that our community joins hands with more than 2,000 other public power systems in the United States in this celebration of public power recognition that Columbus Water & Light is good for consumers, business, the community, and the nation. Dated this day of October, 2021. ___________________________________ Mary Arnold, Mayor Attest: Pat Goebel, City Clerk