City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, DECEMBER 7, 2021 – 6:30 PM COLUMBUS CITY HALL Join Zoom Meeting Due to the ongoing COVID-19 Pandemic, the City continues to make efforts to minimize risk, including limiting in-person attendance at meetings. The Tuesday, December 7 meeting will be held remotely, with only essential personnel in City Hall. Members of the public wishing to view the meeting can do so on Zoom, on the City of Columbus Cable Channel 980, City Hall courtyard, or by streaming the meeting live from the Columbus website. We are working to implement additional technology measures to ensure the public has the opportunity to monitor the meetings. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Tuesday, December 7. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Baker Tilly – 2019, 2020 General & Sewer Fund Audit Reports Consent Agenda 1. Council & Committee of the Whole Minutes – 11/16/21, 11/30/21 2. Approve Operator Licenses for 2021-2023 Licensing Period New Business 1. Consider & take action on Mayoral Appointments 2. Consider & take action on Election Clerk appointments for 2022-2023 Election cycle 3. Consider & take action on updated open shelter rental forms 4. Consider & take action on claims in the amount of $ 375,562.95 5. Report of City Officers – City Administrator, Council President 6. Adjourn  COLUMBUS COMMON COUNCIL SPECIAL COMMITTEE OF THE WHOLE MINUTES TUESDAY, NOVEMBER 16, 2021 COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 6:30 pm. Present via Zoom: Council President Gray, Mayor Arnold, Alders: Albright, Clark, Motiff, Reid, Roelke; Staff City Administrator Ellefson, City Clerk Goebel; via Zoom: Meyers, Schreiber, Weiner, Lentz, Bledsoe, City Attorney Johnson. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Roelke, second by Motiff to approve agenda. Carried voice vote. 4. Correspondence & Communications: None. 5. Consider & take action on "Class B" alcohol license for Liberty Square Gas Station d/b/a Refuel Pantry – Columbus West: Forward to 11/16 Regular meeting. 6. Consider & take action on Tobacco license for Liberty Square Gas Station d/b/a Refuel Pantry – Columbus West: Forward to 11/16 Regular meeting. 7. Adjourn: Motion by Motiff, second by Reid to adjourn at 6:34 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – PUBLIC HEARING MINUTES TUESDAY, NOVEMBER 16, 2021 – 6:35 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the public hearing to order at 6:35 pm. Present via Zoom: Mayor Arnold, Council President Gray, Alders: Albright, Clark, Motiff, Reid, Roelke; Staff City Administrator Ellefson, City Clerk Goebel; via Zoom: Meyers, Schreiber, Weiner, Lentz, Bledsoe, City Attorney Johnson. 2. Notice of Open Meeting: Noted as posted 3. Public Hearing on the proposed 2022 Budget for the City of Columbus: City Administrator Ellefson high-lighted the budget process 4. Close Public Hearing: Motion by Gray, second by Motiff to close the public hearing. Carried voice vote. 5. Adjourn: Motion by Gray, second by Motiff to adjourn at 6:55 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, NOVEMBER 16, 2021 – 6:40 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the public hearing to order at 6:35 pm. Present via Zoom: Mayor Arnold, Council President Gray, Alders: Albright, Clark, Motiff, Reid, Roelke; Staff City Administrator Ellefson, City Clerk Goebel; via Zoom: Meyers, Schreiber, Weiner, Lentz, Bledsoe, City Attorney Johnson. 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Gray, second by Clark to approve the agenda. Carried voice vote. 5. Correspondence & Communications: Representative William Penterman introduced himself to the Council. Consent Agenda: Motion by Roelke, second by Motiff to approve the consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 11/2/21, Approve Operator Licenses for 2021-2023 Licensing Period: Laura E Kilberg, Lara Meinholz, Alexander L Priester, Kathleen M Rettke, Alyssa M Schultz; Street Closing request: Chamber of Commerce – Holiday Parade, December 4, 2021 New Business 1. Consider & take action on Resolution #23-21 "A Resolution for Budget Adoption and Approval of a Tax Levy for the City of Columbus and Tax Incremental Districts" Motion by Motiff, second by Gray to approve Resolution #23-21. Roll call vote unanimous. 2. Consider & take action on Resolution #24-21 "A Resolution for City of Columbus Public Sewer Utility Budget Adoption": Motion by Motiff, second by Gray to approve Resolution #24-21. Roll call vote unanimous. 3. Consider & take action on Resolution #25-21 BCPL: Motion by Gray, second by Motiff to approve Resolution #25-21 in accordance with the BCPL loan application requirements. Roll call vote unanimous. 4. Consider & take action on Resolution #26-21 "A Resolution Of The Common Council Of The City Of Columbus Authorizing The Purchase Of Certain Land From Olivet Congregational Church": Motion by Motiff, second by Gray to approve Resolution #26-21. Roll call vote unanimous. 5. Consider & take action on Resolution #27-21 "A Resolution To Submit The Question Of Whether The City Of Columbus Should Allow A Stormwater Utility To Collect Fees Without Affecting The General Levy To the General Electorate": Motion by Gray, second by Albright to approve Resolution #27-21. Roll call vote unanimous. 6. Consider & take action on contract with K&B Tree for tree removal for Hwy 89 project: Motion by Clark, second by Motiff t approve the contract with K&B Tree. Roll call vote unanimous. 7. Consider & take action on "Class B" license for Liberty Square Gas Station, Inc, d/b/a Refuel Pantry – Columbus West: Motion by Roelke, second by Albright to approve the alcohol license for Liberty Square Gas Station, d/b/a Refuel Pantry – Columbus West. Carried voice vote. 8. Consider & take action on Tobacco license for Liberty Square Gas Station, Inc, d/b/a Refuel Pantry – Columbus West: Motion by Gray, second by Roelke to approve the tobacco license for Liberty Square Gas Station, Inc, d/b/a Refuel Pantry – Columbus West. Carried voice vote. 9. Consider & take action on "Columbia County Health & Human Services Aging & Disability Resource Center – MOU between Senior Center & Columbia County" – Nutrition Site for 2022: Motion by Gray, second by Motiff to approve the MOU for the nutrition site at the Senior Center. Carried voice vote. 10. Consider & take action on claims in the amount of $ 181,470.80: Motion by Motiff, second by Clark to approve claims in the amount of $181,470.80. Roll call vote unanimous. 11. Report of City Officers – City Administrator: leaf collection will continue until done or snow flies; reminder of new winter parking rules – going to a snow emergency policy; Landscape Recycling Center closes 11/27. Mayor: big shout-out to the Columbus Football Team making it to the semi-finals this year – Congratulations; 11/27 Small Business Saturday – shop locally; also is the day for the wine walk, there will be a trolly to transport participants; the Holiday Parade will be 12/4; Holiday Train is virtual this year and they will be donating to local food pantry; Happy Thanksgiving. 12. Adjourn: Motion by Clark, second by Gray to adjourn at 7:26 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, NOVEMBER 16, 2021 – 6:50 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 7:35 pm. Present via Zoom: Council President Gray, Mayor Arnold, Alders: Albright, Clark, Motiff, Reid, Roelke; Staff City Administrator Ellefson, City Clerk Goebel; via Zoom: Meyers, Schreiber, Weiner, Lentz, Bledsoe, City Attorney Johnson. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Roelke, second by Arnold to approve the agenda. Carried voice vote. 4. Citizen Comments: Randy Soldner, Reeseville & Bill Blaska, Lake Mills spoke in favor of ATV/UTV routes in Columbus. 5. Department Reports – October 2021:DPW, Finance, Fire, Library, Lifestar, Police, Recreation 6. Review & discuss updated open shelter rental forms: Rec Director Meyers stated the rental forms were in need of updates. Forward to 12/7/21 Regular meeting. 7. Discuss ATV/UTV trails: Discussion about routes, rules, laws, ordinances. Majority voted not devote staff time for further research and table the item until the local group comes back with more detailed information. 8. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require specifically to discuss potential use of City property at 1149 W. James Street: Motion by Motiff, second by Arnold to convene to closed session at 8:07 pm. Roll call vote unanimous. 9. Reconvene to open session: Motion by Roelke, second by Motiff to reconvene at 8:30 pm. Carried voice vote. 10. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential acquisition of property by the City of Columbus: Motion by Arnold, second by Motiff to convene to closed session at 8:31 pm. Roll call vote unanimous. 11. Reconvene to open session: Motion by Motiff, second by Clark to reconvene to open session at 8:51 pm. Carried voice vote. 12. Convene to closed session per §19.85(1)(f) Preliminary consideration of specific personnel problems which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems: Motion by Motiff, second by Albright to convene to closed session at 8:53 pm. Roll call vote unanimous. 13. Reconvene to open session: Motion by Motiff, second by Arnold to reconvene to open session at 9:15 pm. Carried voice vote. 14. Adjourn: Motion by Motiff, second by Roelke to adjourn at 9:16 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL – REGULAR MEETING - SPECIAL TUESDAY, NOVEMBER 30, 2021 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the meeting to order at 6:30 pm. Present via Zoom: Mayor Arnold, Council President Gray, Alders: Albright, Clark, Motiff, Reid, Roelke; in person: City Administrator Ellefson. 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: noted as posted. 4. Approve Agenda: Motion by Gray, second by Motiff to approve agenda. Carried voice vote. 5. Correspondence & Communications: None. New Business 1. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Motion by Clark, second by Motiff to convene to closed session at 6:30 pm. Roll call vote unanimous. 2. Reconvene to open session: Motion by Gray, second by Reid to reconvene to open session at 7:21 pm. Carried voice vote. 3. Adjourn: Motion by Gray, second by Reid to adjourn at 7:21 pm. Carried voice vote. Submitted by: Pat Goebel, Clerk  2021 AGENDA ITEM Committee of the Whole Meeting date: Council Meeting date: December 7, 2021 ITEM: ____Operator Licenses for Licensing Period 7/1/21 – 6/30/23______ SUBMITTED BY: Pat Goebel DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Laura E. Killberg Lara A. Meinholz Alexander L. Priester Kathleen M. Rettke Alyssa M. Schultz Brandon C. Stinnett LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2021 AGENDA ITEM Committee of the Whole Meeting date: __________________________ Council Meeting date: December 7, 2021 ________________________________________ Mayoral Appointment to Boards, Committees, Commissions ITEM: ______________________________________________________ SUBMITTED BY: Mayor Arnold ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Mayor Arnold requests approval for the following appointment: Amy Roelke to Tourism Commission and CAAC to fill the unexpired term of Mike McCabe. Amy Roelke to Ordinance Ad Hoc to fill the unexpired term of Paul Pyfferoen. Rolf Lang be reappointed to Zoning Board of Appeal Paul Pyfferoen be appointed to Zoning Board of Appeals LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Approve Mayoral appointment to Boards, Committees, Commissions  2021 AGENDA ITEM Council Meeting date: December 7, 2021 ITEM: Appoint Election Clerks for the Election Period of 2022-2023 _ DETAILED DESCRIPTION OF SUBJECT MATTER: State Statutes require that every even numbered year new terms begin and the Mayor of each municipality shall nominate to the governing body election workers for each voting district to be approved before December 31 of the odd number years. All applicants for election official must meet the following qualifications: 1. shall be a qualified elector for Columbia County 2. shall be able to read and write the English language 3. shall be capable 4. shall be of good understanding 5. shall not be a candidate to be voted for at an election at which they serve 6. shall attend any training sessions held for the City of Columbus election officials Elizabeth Altschwager Richard Johnson Larry Olson Jamie Andritsch Rita Jordan Nancy Olson * Mary Arnold Judy Kaland * Marisol Peinado Jeffrey Berkley Peter Kaland * Adam Pulver Shirley Berkley Nicole Kane Elaine Riege Anne Carmody Nancy Kind Mary Schumann Rosemary Croft Erik Lyngdal * Susan Schweitzer Diane Dodez Sarah Lyngdal Leila Smith Joan Duffy Denise Meir Henry St. Maurice Ann Ehlenfeldt Bonnie Miller Chelsey Thill Mary Geiger Pamela Monroe Michele Weisensel *Democratic Party nominee LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: o Appoint Election Clerks for the 2022-2023 Election Cycle  CITY OF COLUMBUS FOR MEETING OF: December 7, 2021 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Updated Open Shelter Applications *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: It was time for an update on language to the City of Columbus Open Shelter applications as well our Rest Haven application. In your packets are updated versions created with the help from Attorney Johnson. I created new fillable forms that are user friendly for our customers. Each form is a Microsoft word document formatted and locked to allow data entry. The new forms not only look good, but also provide a seamless experience for our customers. I have also created a pdf fillable version to our Pavilion contract. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: N/A Department: Recreation Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  City of Columbus Open Shelter Rental application DATE SUBMITTED: ________ EVENT INFORMATION 2021 Name of Event / Sponsor ___________________________________________ Address __________________________________________________________ City/State/Zip _____________________________________________________ Open shelter renting: __________________ Primary Contact ________________________ Cell Phone ______________________ Cell Phone ______________________ Email ___________________________ Event date (s)/ Schedule ______________ Start time ____________ End time ____________ Estimated attendance ____________________ OLD VERSION APPLICATION SIGNATURE The person / group named in this application will be responsible for the conduct of the group and for the condi- tion of the reserved building area. This permit is subject to all Municipal Ordinances as defined by the City of Columbus, in addition to all rules and regulations governing the City's Park division. The applicant agrees that during the use of the facility, the sponsoring organization will not exclude anyone from participation in, deny anyone the benefits of or otherwise subject anyone to discrimination because of the person’s race, color, creed, national origin or handicap. Park hours are from 6am—10pm. Alcoholic beverages are allowed in the building, no glass bottles allowed. If the alcohol is provided as complimentary then a picnic license is not nec- essary; should there be a fee for the alcohol, a picnic license IS required. Please inquire with Amy Jo Meyers of the Recreation Department. The applicant has read the Open shelter Policies. The applicant has included all of the appropriate permit appli- cations and materials for this event (if needed). The applicant agrees to remove all garbage from the premises and place in the dumpsters provided by the parking lot and agrees to clean the shelter and leave as it was found. Failure to do so may result in loss of deposit. I hereby certify to the best of my knowledge that the information and statements contained in this application are complete and true. I understand that failure to report components of this event / activity may result in the loss of deposit, revocation of permit and / or failure to secure future permits. Signature ______________________________ Date __________________ Send application and deposit to: CRD, 229 E School Street Columbus, WI 53925 A refundable $100 deposit is required with a completed contract Full day rental price is $50.00 plus Wisconsin Sales Tax of $2.75 The City of Columbus will cash all checks and will return your deposit to you in the form of a check from the City provided the venue is cleaned and free of damage.  City of Columbus, WI C/O Columbus Recreation Department 229 E School Street Columbus, WI 53925 City of Columbus Rest Haven Application Your Name: Reservation Date (mm/dd/yy): / / Your Address: Day of the Week: City: Zip: Approx. Number of People Attending: Home Ph: Cell Ph: Email: Park hours: 6:00am - 10:00pm Business/Organization/Group (if applicable): Arrival Time: Departure Time: Type of Event (i.e.: family gathering, birthday party, wedding, anniversary, etc.): Key Indoor Open Shelter Location Seating Electricity Required Facility Deposit Required Rest Haven 1049B Park Avenue / Fireman's Park 75 Resident Deposit: Monday - Sunday: $100 Resident Rent Monday - Thursday: $75 and Wi. Sales Tax $4.13 Resident Rent Friday - Sunday: $100 and Wi. Sales Tax $5.50 Nonresident Deposit: Monday - Sunday: $150 Resident Rent Monday - Thursday: $125 and Wi. Sales Tax $6.88 Resident Rent Friday - Sunday: $150 and Wi. Sales Tax $8.25 Nonprofit Resident Deposit: Monday - Sunday: $75 Nonprofit Resident Rent Monday - Thursday: $50 Nonprofit Resident Rent Friday - Sunday: $75 Nonprofit Nonresident: Monday - Sunday: $100 Nonprofit Nonresident Rent Monday - Thursday: $75 Nonprofit Nonresident Rent Friday - Sunday: $100 A refundable deposit is required along with your Rest Haven application. The deposit amount is the amount of a full day rental dependent on residency and nonprofit status. Applications must be filled completely to guarantee your request. If your reservation is requested less than 60 days from the date of your requested reservation, payment must be made in full. If your reservation request is made more than 60 days from the date of your requested reservation, the balance payment of rent and Wisconsin sales tax is due 60 days from your date of request. Full payment requires payment of rent, Wisconsin sales tax and deposit. The City of Columbus does not offer half-day rentals on the Rest Haven. Available to rent Monday - Sunday, Holiday rates are the same as weekend rates. Should the venue be cleaned and free of damage, the City of Columbus will return your deposit to you in the form of a check from the City of Columbus. The City of Columbus will cash your deposit check. **Nonprofit rates with proof of 501c3 T status OTAL F EE will be tax exempt. ............................................................................(make check payable to: City of Columbus) $ NO YES Will a tent or air supported structure (bounce house) be put up or any stakes pounded into the ground? If yes, see #6 on this permit. OFFICE USE ONLY Amount Paid: Date Paid: Form of Payment: Permit #: I have fully read this permit and I understand and agree to all stipulations. Failure to comply with reservation policies may result in the revocation of this permit and future permits. Phone: Date Approved: Signature:  Rest Haven Rules 1. RESERVATIONS: a. Reservations are granted to persons age 18 & over only. b. Reservations are accepted on a first-come, first-served basis and must be made a minimum of 7 days in advance. No use of the shelter is allowed without an approved reservation. c. Rest Haven shelter can be reserved May 1 - Mid-October (weather dependent), annually. 2. FEES: All fees are payable in advance. If a reservation is cancelled less than 30 days before the event, no refund will be granted. If the reservation is canceled more than 30 days before the event, the City of Columbus will deduct a $25 administration fee from your deposit and / or payment of rent and Wisconsin sales tax and will return the balance. 3. RESERVATION CHANGES: The shelter or date reserved can be changed prior to your event, depending upon availability, by contacting the Columbus Recreation office. There will be a $5.00 service fee assessed each time a change is performed. 4. KEYS: a. Keys can be picked up from the Columbus Recreation Department office as early as 2 business days prior to the reservation date. b. Keys shall be returned to the Columbus Recreation Department following the event. They can be placed in the drop box located at 229 E School Street or returned in person during office hours within 48 hours following your event. c. There is a $100.00/ key replacement fee for all keys not returned. 5. PARK HOURS: City parks are open 7 days per week, 6:00am-10:00pm. You are not allowed in the park prior to or after these published hours. 6. TENTS/AIR SUPPORTED STRUCTURES (BOUNCE HOUSES)/STAKES: Anything to be driven into the ground requires contact with Diggers Hotline by calling 811 for line location 3 business working days prior to your event. The City of Columbus will not call Diggers Hotline for you. Failure to do so may result in full deposit loss. 7. CLEAN-UP SUPPLIES: Cleaning supplies are included w/ the Rest Haven rental. All debris must be placed in the waste receptacles upon conclusion of the event. If waste receptacles are full, place extra debris in a garbage bag and leave closed garbage bags next to waste receptacles. Do not put hot coals from grilling in the dumpsters or garbage bags. You are responsible leaving the shelter in a clean, damage free condition upon the conclusion of the event. Any clean-up and/or repair costs will be assessed to the permit signer. 8. SHELTER/BUILDING APPEARANCE: No changes in the physical appearance of a shelter/building shall occur, including placing nails or staples in the woodwork or picnic tables. Damages will be assessed to the permit signer. 9. PICNIC TABLES: Some picnic tables are available. Additional tables can be requested for a fee of $10 each. 10. GRILLING: Grills are not supplied at the open shelter, you may supply your own. Grilling is not allowed underneath or within 20' of a shelter or tent. If using a charcoal girl, when done grilling, let coals burn down. Do not dispose of hot coals in the dumpsters or garbage bags. Bring a water source with you to cool coals down per the Columbus Fire Department. Water source must be within 5 feet of the grill. 11. ELECTRICAL OUTLETS: Do not overload the electrical outlets. We suggest bringing food in slow cookers/crock pots versus using Nesco roasters (maximum of 1 Nesco per outlet). If an outlet blows, press the re-set button. City of Columbus, WI | 229 E School Street, Columbus, /Wi 53925 Office Hours: Monday-Friday, 8:30am - 4:30 pm (920) 623-5936 recreation@columbuswi.us | https://www.cityofcolumbuswi.com  City of Columbus, WI C/O Columbus Recreation Department 229 E School Street City of Columbus Shelter Application Permit Columbus, WI 53925 Your Name: Reservation Date (mm/dd/yy): / / Your Address: Day of the Week: City: Zip: Approx. Number of People Attending: Home Ph: Cell Ph: Email: Park hours: 6:00am - 10:00pm Business/Organization/Group (if applicable): Arrival Time: Departure Time: Type of Event (i.e.: family gathering, birthday party, wedding, anniversary, etc.): A refundable $100 deposit is required along with all Shelter rental applications. Applications must be filled completely to guarantee your request. If your reservation is requested less than 60 days from the date of your requested reservation, payment must be made in full. Full payment requires payment of rent, Wisconsin sales tax and deposit. If your reservation request is made more than 60 days from the date of your requested reservation, the balance payment of rent and Wisconsin sales tax is due 60 days from your date of request.” A Full day rental for each Open Shelter and / or Concession stand area is $50.00 plus Wisconsin Sales Tax of $2.75. The City of Columbus does not offer half-day rentals on Open Shelters or Concession stands. Monday - Sunday, and Holiday rates are the same as weekend rates. Should the venue be cleaned and free of damage following use, the City of Columbus will return your deposit to you in the form of a check from the City of Columbus. The City of Columbus will cash your deposit check. **Nonprofits with proof of 501c3 status will be tax exempt. **Nonprofits will receive a 50% reduction on a full day rental price and a full deposit is required of $100. TOTAL FEE ............................................................................(make check payable to: City of Columbus) $ NO YES Will a tent or air supported structure (bounce house) be put up or any stakes pounded into the ground? If yes, see #7 on this permit. OFFICE USE ONLY Amount Paid: t. Date Paid: Form of Payment: Permit #: I have fully read this permit and I understand and agree to all stipulations. Failure to comply with reservation policies may result in the revocation of this permit and future permits. Phone: Date Approved: Signature:  Open Shelter Reservation Policies 1. RESERVATIONS: a. Reservations are granted to persons age 18 & over only. b. Reservations are accepted on a first-come, first-served basis and must be made a minimum of 7 days in advance. c. Open air shelters can be reserved May 1 - Mid-October, annually. Dates requested beyond these dates are dependent on the weather, there is no guarantee that the restrooms are available for use. 2. FEES: All fees are payable in advance. If a reservation is cancelled less than 30 days before the event, no refund will be granted. If the reservation is canceled more than 30 days before the event, the City of Columbus will deduct a $25 administration fee from your deposit and / or payment of rent and Wisconsin sales tax and will return the balance. 3. RESERVATION CHANGES: The shelter or date reserved can be changed prior to your event, depending upon availability, by contacting the Columbus Recreation office. There will be a $5.00 service fee assessed each time a change is performed. 4. KEYS: a. Keys can be picked up from the Columbus Recreation Department office as early as 2 business days prior to the reservation date. b. Keys shall be returned to the Columbus Recreation Department following the event. They can be placed in the drop box located at 229 E School Street or returned in person during office hours within 48 hours following your event. c. There is a $100.00/key replacement fee for all keys not returned. 5. ON THE DAY OF YOUR EVENT: Take the permit and receipt to the shelter. Shelters are reserved to 1 party per day. If someone is using the shelter upon your arrival, politely tell them that you have it reserved, show them your permit and receipt and ask them to leave. If they refuse to leave, notify the Police Department at 623-5919 immediately. 6. PARK HOURS: City parks are open 7 days per week, 6:00am-10:00pm. You are not allowed in the park prior to or after these published hours. 7. TENTS/AIR SUPPORTED STRUCTURES (BOUNCE HOUSES)/STAKES: Anything to be driven into the ground requires contact with Diggers Hotline by calling 811 for line location 3 business working days prior to your event. The City of Columbus will not call Diggers Hotline for you. Failure to do so may result in full deposit loss. 8. CLEAN-UP SUPPLIES: For rental of an Outdoor shelter, bring a broom, dustpan, cleaning supplies, sturdy see- through garbage bags, etc. to clean the shelter area before leaving. All debris must be placed in the waste receptacles upon conclusion of the event. If waste receptacles are full, place extra debris in a garbage bag and leave closed garbage bags next to waste receptacles. Do not put hot coals from grilling in the dumpsters or garbage bags. You are responsible leaving the shelter in a clean, damage free condition upon the conclusion of the event. Any clean-up and/or repair costs will be assessed to the permit signer. 9. SHELTER/BUILDING APPEARANCE: No changes in the physical appearance of a shelter/building shall occur, including placing nails or staples in the woodwork or picnic tables. Damages will be assessed to the permit signer. 10. PICNIC TABLES: Picnic Tables are available. If the tables are moved, they must be placed in their original place or costs of $1o per table will be assessed to the permit signer. 11. GRILLING: Grills are not supplied at the open shelter, you may supply your own. Grilling is not allowed underneath or within 20' of a shelter or tent. If using a charcoal girl, when done grilling, let coals burn down. Do not dispose of hot coals in the dumpsters or garbage bags. Bring a water source with you to cool coals down per the Columbus Fire Department. Water source must be within 5 feet of the grill. 12. ELECTRICAL OUTLETS: Do not overload the electrical outlets. We suggest bringing food in slow cookers/crockpots versus using Nesco roasters (maximum of 1 Nesco per outlet). If an outlet blows, press the re-set button. City of Columbus, WI | 229 E School Street, Columbus, WI 53925 Office Hours: Monday-Friday, 8:30 am - 4:30 pm | 920.623.5936 | 920.350.5559 (cell) https://www.cityofcolumbuswi.com/ | recreation@columbuswi.us