City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, JANUARY 4, 2022 – 6:30 PM COLUMBUS CITY HALL Join Zoom Meeting https://us02web.zoom.us/j/83838621980?pwd=RGVOVERCOHRoeG9MUHkxUU1SZ2VlZz09 Meeting ID: 838 3862 1980 Passcode: 171222 Dial: 312 626 6799 Due to the ongoing COVID-19 Pandemic, the City continues to make efforts to minimize risk, including limiting in-person attendance at meetings. The Tuesday, January 4 meeting will be held remotely, with only essential personnel in City Hall. Members of the public wishing to view the meeting can do so on Zoom, on the City of Columbus Cable Channel 980, City Hall courtyard, or by streaming the meeting live from the Columbus website. We are working to implement additional technology measures to ensure the public has the opportunity to monitor the meetings. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Tuesday, January 4. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 12/21/21 2. Approve Operator Licenses for 2021-2023 Licensing Period New Business 1. Consider & take action on Resolution #1-22 "Authorized Representative To File Applications For Financial Assistance From State of Wisconsin Environmental Improvement Fund" 2. Consider & take action on Ordinance #763-22 "An Ordinance To Create Chapter 104 Of The City Code Of Ordinances Establishing A Stormwater Utility" 3. Consider & take action on Zoning Code amendment 4. Consider & take action on Knowles Nelson Stewardship Grant Appraisals 5. Consider & take action on temporary parking restrictions near Columbus Middle School 6. Consider & take action on Revised City Fee Schedule 7. Consider & take action on Crew Leader Position Description 8. Consider & take action on RFP for Salary Study and Structural Evaluation 9. Consider & take action on claims in the amount of $ 131,153.42 10. Report of City Officers – City Administrator, Mayor 11. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING MINUTES TUESDAY, DECEMBER 21, 2021 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: the meeting was called to order at 6:30 pm by Mayor Arnold. Present via Zoom: Mayor Arnold, Council President Gray, Alders: Albright, Motiff, Reid; Roelke excused, Clark absent; Staff in person: City Administrator Ellefson, Deputy Clerk Fude; via Zoom: City Attorney Johnson, City Engineer Lietha, Lentz, Schreiber, Weiner, Bledsoe, Hammer, Kaltenberg; Also Present via Zoom: Helen Klock 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Gray, seconded by Reid to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None Consent Agenda: Motion by Motiff, seconded by Albright to approve the agenda. Carried voice vote. Council and Committee of the Whole Minutes 12/7/21, Approve Operator Licenses for 2021-2023 Licensing Period: Stephanie E. Banegas and Hunter R. Kammerud. New Business: 1. Consider & take action on "Class B" Liquor & Fermented Malt Beverage License - Tea Time: Motion by Motiff, seconded by Reid to approve "Class B" Liquor & Fermented Malt Beverage License – Tea Time. Carried voice vote. 2. Consider & take action on Ordinance #761-21 "An Ordinance to Repeal & Recreate Section 34-1 Establishing the Aldermanic Districts for the City of Columbus" Motion by Motiff, second by Albright to adopt Ordinance #761-21 "An Ordinance to Repeal & Recreate Section 34-1 Establishing the Aldermanic Districts for the City of Columbus". This doesn't change the districts, it has updated the block numbers in each ward. Carried voice vote. 3. Consider & take action on claims in the amount of $237,050.38: Motion by Albright, second by Motiff to approve claims in the amount of $237,050.38. Roll call vote unanimous. 4. Report of City Officers – City Administrator: Tax collections are in full swing with 17% being received. Taxes may be paid at City Hall in person, placed in the drop box, Farmers and Merchants Union Bank, and on the website. City Hall will be closed on Friday, December 24th for Christmas and Friday, December 31st for New Years. Mayor: Congratulated the Chamber of Commerce for a successful Small Business Saturday and the Christmas Parade. Both were well attended and it was good to see all the holiday decorations up both downtown and around the city. There is also a decoration contest. DPW Director Lentz reviewed hours and procedures for the yard waste site as hours were extended after the last storm. Mayor thanked everyone that attended the first listening session regarding the proposed Storm Water Utility. The next listening session will be on January 25 at the Firemen's Park Pavilion. Also wanted to thank everyone for all their hard work and effort and wish everyone a happy holiday. 5. Adjourn: Motion by Gray second by Motiff to adjourn at 6:44 pm. Carried voice vote. Submitted by, Jane Fude, Deputy Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, DECEMBER 21, 2021 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 6:51pm. Present via Zoom: Council President Gray, Mayor Arnold, Alders: Albright, Motiff, Reid; Clark Absent, Roelke excused; Staff: City Administrator Ellefson, Deputy Clerk Fude; via Zoom: Schreiber, City Attorney Johnson, Bledsoe, Lentz, Kaltenberg, Weiner; Also Present via Zoom: Steve Black. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Motiff to approve the agenda moving Item #7 before Item #6, second by Arnold. Carried voice vote. 4. Citizen Comments: None 5. Department Reports: November 2021: DPW, Fire, Library, Lifestar, Police, Treasurer 7. Review Zoning Code amendment: Schreiber reviewed the zoning code amendment. This will create a more efficient procedure. Council members reviewed and would like to have council approval added to the process. Forward to 1/4/22 Regular meeting with change. 6. Review Stormwater draft ordinance: Ellefson gave a review of the listening session and the ordinance details that clarifies the terms and billing procedures. Thank you to everyone for their input. Forward to 1/4/22 Regular meeting. 8. Review Resolution authorizing representative for DNR Lead Service Line Funding – Columbus W&L: Kaltenberg explained this is a standard resolution to appoint an authorized representative to complete applications and answer questions. This is part of the application process that is due by January 18, 2022. Forward to 1/4/22 Regular meeting. 9. Review temporary parking restrictions behind Columbus Middle School: Chief Weiner and DPW Director Lentz have worked together to place and enforce temporary no parking signs. It was decided to change the temporary signs to more permanent signs with winter approaching. Temporary parking will end once construction is complete. Forward to 1/4/22 Regular meeting. 10. Review Revised City Fee Schedule: Fees were reviewed with minimal changes presented. Would like to further review the Aquatic Center and Recycling Fees with department heads. Forward to 1/4/22 Regular meeting with the exception of Aquatic Center and Recycling Fees. Forward Aquatic Center and Recycling Fees to 1/4/22 COW meeting. 11. Review Ethics Committee draft ordinance: Discussion regarding political activity was held on what to add and items to exclude. Motiff had also drafted a Code of Conduct. Guidelines and expectations were discussed. Forward to 1/4/22 COW meeting. 12. Review Crew Leader Position Description: Kyle reviewed the changes to clarify the position, education and experience. Forward to 1/4/22 Regular meeting. 13. Review RFP for Salary Study and Structural Evaluation: Recommendation is to review all compensation but to exclude the Library, Police and Fire Department Structural evaluation at this time. The salary study will serve as a benchmark to see how we compare with other communities with comparable positions. Structural Evaluation will help day to day processes run more efficiently. Forward to 1/4/22 Regular meeting. 14. Adjourn: Motion by Reid, second by Motiff to adjourn at 8:46 PM. Carried voice vote. Submitted by, Jane Fude, Deputy Clerk  People You Know … Service You Trust, Since 1896 950 Maple Avenue Phone (920)623-5912 PO Box 228 FAX (920) 623-5923 Columbus, WI 53925 www.columbuswaterandlight.com Email: cwl@columbuswaterandlight.com TO: City Council FROM: Michelle Kaltenberg, Co-Sup’t. DATE: December 2, 2021 RE: Authorized Representative Resolution – DNR Lead Service Line Funding As part of the potential DNR Lead Service Line Funding, the municipality applying for the funds must pass a resolution for an Authorized Representative to complete the applications and answer questions. Because awards are made to municipalities, I’m asking the City Council pass the attached Authorized Representative Resolution. This resolution is from the DNR website. Please contact me with any questions.  1-22 RESOLUTION #____ _____ By: City of Columbus AUTHORIZED REPRESENTATIVE TO FILE APPLICATIONS FOR FINANCIAL ASSISTANCE FROM STATE OF WISCONSIN ENVIRONMENTAL IMPROVEMENT FUND WHEREAS, it is the desire of the City of Columbus, Wisconsin, a municipal corporation, to file several applications for state financial assistance for its Water Service facilities under the Wisconsin Environmental Improvement Fund (ss. 281.58, 281.59, 281.60, and 281.61, Wis. Stats.); WHEREAS, it is necessary to designate a representative for filing said applications; BE IT THEREFORE RESOLVED by the City of Columbus of the City of Columbus that the Water & Light, David Koenig is hereby appointed as the authorized representative for the City of Columbus for the purpose of filing these applications, and that the representative is further authorizedand empowered to do all things necessary in connection with said applications. Adopted the 4th day of January 2022 City of Columbus Columbia, WISCONSIN _______________________________________ Mary Arnold, Mayor Attest: _________________________________ Patricia Goebel, City Clerk Date: _____________________________ EIF Reference Guide 1 of 1 December 2010 Authorized Representative Resolution  2022 AGENDA ITEM Committee of the Whole Meeting date: ____December 21, 2021_______ Council Meeting date: _January 4, 2022___________ ITEM:_Storm Water Utility Ordinance _ DETAILED DESCRIPTION OF SUBJECT MATTER: Attached is the proposed Storm Water Utility Ordinance discussed in December. If there are no further questions, changes or amendments, the Ordinance is ready for final consideration. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Storm Water Utility Ordinance ACTION REQUESTED OF COUNCIL: Advise if there are any questions or comments regarding the Ordinance. Consider action to adopt the Ordinance if there are no objections.  CITY OF COLUMBUS 763-22___ ORDINANCE ______ AN ORDINANCE TO CREATE CHAPTER 104 OF THE CITY CODE OF ORDINANCES ESTABLISHING A STORMWATER UTILITY The Common Council of the City of Columbus, Columbia County, Wisconsin does hereby ordain as follows: 1. Chapter 104, Stormwater Utility, as set forth on the attached Exhibit A is hereby approved by the Common Council of the City of Columbus and the City Clerk is hereby directed to include the provisions of Chapter 104 in the City Code of Ordinances. January 4 day of _____________, Adopted this _____ 2022. CITY OF COLUMBUS By: __________________________ Mary Arnold, Mayor By: __________________________ Patricia Goebel, Clerk G:\Administration\City Council\ORDINANCES\ORD.763.22 Storm Water Utility.docx  CHAPTER 104 Stormwater Utility 104-1 Establishment 104-2 Authority 104-3 Definitions 104-4 Rate Charges 104-5 Customer Classification 104-6 New Construction 104-7 City Credit Policy 104-8 Method of Appeal 104-9 Special Assessment Authority 104-10 Budget Excess Revenues 1 SEC. 104-1. – Establishment. The City of Columbus finds that the management of stormwater and other surface water discharge within and beyond the Crawfish River, Columbus Mill Pond, Robbins Creek, Meadow Creek and Second Ward Creek (the “City Waterways”) is a matter that affects the health, safety and welfare of the City, its citizens and businesses, and others in the surrounding area. Failure to effectively manage stormwater affects the wastewater utility operations of the City by, among other things, increasing the likelihood of infiltration and inflow in the sanitary sewer or providing a more restrictive phosphorus effluent limit for the wastewater treatment plant’s discharge into the Crawfish River. In addition, surface water runoff may create erosion of lands, threaten businesses and residences with water damage, and create sedimentation and other environmental damage in the City Waterways. Those elements of the City surface and stormwater management system (“the System”) that provide for the collection of and dispose of stormwater, reduction of sediment and nutrients in the City Waterways, and regulation of groundwater are of benefit and provide services to all properties within the City of Columbus, including property not presently served by the storm elements of the System. The cost of operating and maintaining the System and financing necessary repairs, replacements, improvements, and extensions thereof should, to the extent practicable, be allocated in relationship to the benefits enjoyed and services received therefrom. There is hereby established a City of Columbus Stormwater Utility. The operation of the Stormwater Utility shall be under the supervision of the Common Council. SEC. 104-2. – Authority. The City, through the Stormwater Utility, may acquire, construct, lease, own, operate, maintain, extend, expand, replace, clean, dredge, repair, conduct, manage and finance such real estate and facilities as are deemed by the City to be proper and reasonably necessary for the creation and maintenance of a system of storm and surface water management. These facilities may include, without limitation by enumeration, surface and underground drainage facilities, storm sewers, ditching, water courses, retaining walls and berms and ponds, best management practices, and such other facilities as will support the System. SEC. 104-3. – Definitions. For the purpose of this chapter, the following definitions shall apply: Words used in the singular shall include the plural, and the plural, the singular; words used in the present tense shall include the future tense; the word “shall” is mandatory and not discretionary; the word “may” is permissive. Terms not specifically defined herein shall have the meaning defined in Wis. Admin. Code § NR 216.003 and as the same may be amended from time to time, if defined therein; or if not therein defined, shall be construed to have the meaning given by common and ordinary use, as defined in the latest edition of Webster’s Dictionary. (a) Director. The term “Director” means the City Administrator, or his/her designee. (b) Developed Property. The term “developed property” means the real property that has been altered from its natural state by the addition of any improvements that may include a building, structure, impervious surface, and change in grade or landscaping. (c) Equivalent Runoff Unit (ERU). The term “ERU” means the statistical average horizontal impervious area of “single family homes” within the City of Columbus on the date of adoption of this ordinance. The horizontal impervious area includes, but is not limited to, all areas covered by structures (including auxiliary), roof extensions, patios, porches, concrete pavement, asphalt pavement, gravel areas, driveways and sidewalks. (d) Impervious Area or Impervious Surface. The term “impervious area or impervious surface” means areas that have been paved, covered or compacted to inhibit the natural infiltration of water into the soil or cause water to run off the area in greater quantities or at an increased rate of flow from the present under natural conditions as undeveloped property. Such areas may include, but are not limited to, roofs, roof extensions, patios, porches, driveways, sidewalks, pavement, gravel or storage areas, athletic courts and compacted surfaces. Excluded from this definition are undisturbed land, lawn and fields. (e) Two-Family Residential Unit. The term “two-family residential dwelling” means a building designed for two separate dwelling units in which one dwelling unit may have a roof, wall, or floor in common with another dwelling unit. For purposes of this Chapter, duplex, twin-house, and two-flat dwellings are considered to be two-family residential. A single-family dwelling with an attached accessory dwelling unit is not a two-family dwelling. (f) Dwelling Unit. The term “dwelling unit” means a room or group of rooms providing or intended to provide permanent living quarters for not more than one family. (g) Residential Property. The term “residential property” means any lot or parcel developed exclusively for residential purposes including, but not limited to, single-family homes, manufactured homes, duplexes, multi-family apartments, residential condominiums and townhouse living units. (h) Non-Residential Property. The term “non-residential property” means any developed lot or parcel not exclusively residential as defined herein, but not limited to, transient rentals (such as hotels and motels), the owner of a mobile home park or parcel, commercial, industrial, institutional, governmental property and parking lots. 3 (i) Runoff. The term “runoff” means the surface water, including all types of precipitation to include but not limited to rain and snow melt, which is inhibited by impervious surfaces from naturally infiltrating into soil. (j) Stormwater Facilities. The term “stormwater facilities” means all constructed facilities or natural features used for collecting, including infiltration or bioretention areas, storage and conducting stormwater to, through and from drainage areas to the point of final outlet. Stormwater facilities collectively constitute a stormwater system. (k) Undeveloped Property. The term “undeveloped property” means that which has not been altered from its natural state by the addition of any improvements, such as a building, structure, impervious surface, change of grade or landscaping. Agriculture cropland is classified as undeveloped property. A property shall be considered residential property or non-residential property pursuant to this ordinance at the time of installation of the first impervious surface on a parcel. (l) Public Authorities. The term “public authorities” means schools, churches, hospitals, city buildings, county buildings, state and federal buildings and any other parcel of land that is tax exempt for real estate tax purposes. (m) Operations and Maintenance. The term “operations and maintenance” means labor, materials and chemicals used regularly, and work activities or procedures that are established, commonplace, or repetitious, and are performed or should be performed frequently or on a schedule to sustain the functional integrity and efficiency of existing facilities and to provide upkeep for prevention of early decline or failure, or are performed as needed in response to minor emergencies, such as equipment and infrastructure repair or replacement, and includes the following performed on a recurring basis throughout the year to meet routine, daily functional needs. Including any of the following: (1) Operational maintenance activities related to continuing normal performance of the functions for which an infrastructure item, assets or item of equipment is intended, including activities to keep building systems such as HVAC, lighting, and electrical utilities working properly. (2) Custodial maintenance activities, such as housekeeping duties, rodent and pest control, and lawn mowing, snow removal, and trash and recycling removal associated with general day-to-day care and cleaning necessary to maintain constructed assets. (3) Capital equipment and vehicle expenditures necessary to 4  accomplish the tasks, duties, and procedures of the utility. (4) Capital project expenditures necessary to establish, repair or replace stormwater assets and infrastructure. (5) Office activities related to billing, collections, customer communications, personnel, and other types of work activities that support the administration of the assets and infrastructure. (6) Routine walk-through and other surveillance activities associated with identifying operational anomalies and ensuring all infrastructure and assets are working as intended. (7) Preventive maintenance, including scheduled service, repair, inspection, adjustment, or replacement of parts, to keep equipment or facilities in satisfactory operating condition, to avoid frequent breakdowns and premature replacements, and to achieve the expected life of constructed assets and installed building equipment, conducted with a frequency of one year or less. (8) Corrective maintenance, including unscheduled maintenance repairs to correct deficiencies during the year in which they occur. (9) Mobile equipment maintenance, including all corrective, preventive, emergency, or replacement maintenance work done on mobile equipment assets, except when performed at time of purchase of used equipment to bring the purchased equipment to a fully functional or improved condition, or both. (10) Recurring maintenance, including preventive maintenance activities that recur on a periodic and scheduled cycle of greater than 1 year, but less than 10 years. (11) Emergency maintenance, including unscheduled activities and repairs, such as repairing pipe breaks or blockages, or mechanical malfunctions in aged or damaged infrastructure, typically initiated within a very short amount of time from when a need is identified, to correct an emergency need to prevent injury, loss of property, or human health impacts, or to quickly return an asset to service, excepting emergency repairs or replacement needed due to damage caused by severe weather, cyber-attacks, or other unforeseen serious emergency situations over which the municipality has no control. SEC. 104-4. – Rate Charges. (a) By this ordinance, the Common Council is establishing the rate charge upon each parcel of residential property, non-residential property and undeveloped property within the City of Columbus for the Stormwater Utility. The actual charges to be imposed, the establishment of formulas for calculations of the charges, the establishment of specific customer classifications and any future changes in those rates, formulas, rate charges and customer classifications, may be made by resolution of the Common Council. All rates established pursuant 5  to this ordinance will be fair and reasonable in accordance with the decision and judgment of the Common Council. The current rates will be on file with the City Clerk. (b) Rate charges shall be used to share the costs of the Stormwater Utility. The rate charges may include: (1) Base Charge (BC). The Base Charge will be imposed on all residential, non-residential and parcels owned by public Authorities in the City. The Base Charge will be designed to reflect the fact that all parcels benefit from the stormwater management activities of the City and that all property contributes in some way to the stormwater discharge that must be managed by the City. The BC will be designed to collect the administrative costs of the Stormwater Utility. The BC collected pursuant to this Chapter is not intended to replace any special assessments made for stormwater facility construction or improvements as part of a city project. (2) The ERU Charge. This charge shall be imposed on all parcels that have any developed impervious area. The ERU Charge will be designed on the basis of a typical residential property. Other non-residential properties will be charged multiples of the ERU Charge, based upon the impervious area contributing to surface water runoff. (3) Special Charge (SC). This charge may be imposed on parcels in an area specially benefited by a particular stormwater management facility. The SC area will be defined and developed to reflect the benefits/services in a particular area that may not be appropriate to spread to parcels throughout the City. The SC will be calculated on an ERU basis. (c) The Common Council may make such other updates and revisions to customer classifications as will be likely to provide reasonable and fair distribution of the costs of the Stormwater Utility. In so doing, the Council may provide credits against certain portions of the charges set forth above for facilities installed and maintained by the property owner for the purpose of lessening the stormwater flow or pollutant load from that given property. The maximum amount of credit will not exceed 50% of the ERU charge. (d) Columbus Water & Light (CWL) is hereby appointed as the collection agency for the City of Columbus Stormwater Utility for all residential and nonresidential property owners, and Public Authorities. Bills shall be prepared monthly by the City or its agent and sent to the owner of each dwelling unit, non-residential property, and parcels owned by public authorities served. The City shall allocate among the properties served the actual cost of billing and 6  collecting. (e) The bills for Stormwater Utility charges for residential properties and non- residential properties shall be mailed to the individual dwelling unit designated as the utility bill recipient for residential properties and the entity designated as the utility bill recipient for non-residential properties. This billing shall not relieve the owner of the property from liability for rental property in the event payment is not made as required in this section. The owner of any property served which is occupied by tenants shall have the right to examine collection records of the City for the purpose of determining whether such rates and charges have been paid for such tenants, provided that such examination shall be made at the office at which the records are kept and during the hours that such office is open for business. (f) Stormwater Utility charges for Public Authorities shall be mailed to the entity designated as the utility bill recipient for the parcel. (g) If Stormwater Utility charges remain unpaid after a period of twenty (20) days from the date of mailing of the monthly utility bill, such bill shall become delinquent and shall incur late payment charges. Late payment charges shall be applied consistent with current CWL policy. Unpaid charges shall be assessed the same as the water utility bills. SEC. 104-5. – Customer Classification. (a) For purposes of imposing the stormwater charges, all lots and parcels within the City are classified into the following five (5) customer classes: (1) Residential – Single-Family. (2) Residential –Two-Family (3) Residential – Multi-Family. (4) Non-Residential. (5) Undeveloped. (b) The Director or his designee shall prepare a list of parcels within the City of Columbus, and assign a classification of residential, non-residential, or undeveloped to each lot or parcel. (c) The average square footage of impervious area of the ERU is established to be equivalent to 3,600 square feet. (d) The charges imposed for single-family residential properties shall be the rate for one (1) ERU. 7  (e) The charges imposed for duplex residential properties or two unit residential town houses shall be the rate for six-tenths (0.6) of one (1) ERU per each individual dwelling unit existing on the property (ERU rate multiplied by the number of dwelling units). (f) The charges imposed for residential condominium plats with a maximum of two dwelling units shall be the rate for six-tenths (0.6) of one (1) ERU per each individual dwelling unit. (g) The charges imposed for multi-family apartment, condominium and townhouse residential properties that exceed two units per plat shall be the same as non- residential properties. (h) The charges imposed for non-residential properties shall be the rate for one (1) ERU, multiplied by the numerical factor obtained by dividing the total impervious area of a non-residential property by the square footage of one (1) ERU. The numerical factor shall be rounded to the nearest whole number, with a minimum factor of one (1). The formula is as follows: ERU rate multiplied by rounded whole number of impervious surface area in square feet divided by 3,600 square feet (i) No charge is imposed for undeveloped properties. (j) If for a nonresidential, multi-family apartment, condominium or town house residential property exceeding two units, the charges imposed by calculating one (1) ERU multiplied by the numerical factor obtained by dividing the total impervious area for the property by the square footage of one ERU results in something other than a whole number, the numerical factor should be rounded down to the nearest whole number if the numerical factor is less than 0.5. The numerical factor should be rounded up to the nearest whole number if the numerical factor is 0.5 or greater. The minimum ERU factor is one (1). (k) The Director shall be responsible for determining the impervious area, based upon the best available information, including but not limited to aerial photography, zoning administrator, and building inspector records, site plans, building permit records, the property owner, tenant, or developer. The Director may require additional information, as necessary, to make the determination. Upon property owner’s written notification and request for alterations to parcels, the Director shall review impervious area for possible additions or deductions to be applied to the fee. SEC. 104-6. – New Construction. The owner shall be liable for stormwater charges, under this ordinance, for the 8 improvement from the date of water meter installation or upon any actual impervious area constructed, whichever is sooner. Sec. 104-7. – City Credit Policy. The City of Columbus Common Council shall adopt a credit policy by resolution of the Common Council to grant reductions to the ERU charge on a case-by-case basis. SEC. 104-8. – Method of Appeal. (a) The Stormwater Utility charge may be appealed, as follows: (1) A written appeal shall be filed with the Director. (2) Within thirty (30) days of payment, a written challenge to the stormwater charge must be filed with the Director on behalf of the customer, specifying all basis for the challenge, any supporting documentation, and the amount of the stormwater charge the customer asserts is appropriate. Failure to file a challenge within thirty (30) days of payment waives all right to later challenge the charge. (b) A property owner not satisfied with the Director’s decision can appeal to the City Council for their review and action within thirty (30) days from the date of the Director’s written decision. Both the property owner and Director may supply additional written information to the Council. The Council may affirm, reverse or modify the Director’s decision. The Council’s written decision shall be provided to the Director and property owner. The Council’s determination is final. Within thirty (30) days of the date of the Council’s written decision, the property owner may appeal the decision to circuit court through a certiorari action. (c) If a refund is due to a customer, the refund can only be paid for amounts incurred during the current calendar year. SEC. 104-9. – Special Charge Authority. In addition to any other method for collection of the charges established pursuant to this ordinance for stormwater utility costs, the Common Council finds that these charges may be levied on property as a special charge pursuant to Wis. Stat. § 66.0627. The charges established hereunder reasonably reflect the benefits conferred on property and may be assessed as special charges. The mailing of the bill for such charges to the owner will serve as notice to the owner that failure to pay the charges when due may result in them being charged pursuant to the authority of Wis. Stat. § 66.0627. In addition, the City may provide notice each October of any unpaid charges to the Stormwater Utility, which charges, if not paid by 9 November 15, may be placed on the tax roll under Wis. Stat. § 66.0627. SEC. 104-10. – Budget Excess Revenues. The Stormwater Utility finances shall be accounted for in a separate Stormwater Management Fund by the City. The Utility shall prepare an annual budget, which is to include all operation and maintenance costs, administrative costs, depreciation costs, debt service and other costs related to the operation of the Stormwater Utility. The budget is subject to approval by the Common Council. The costs shall be spread over the rate classifications as determined by the Council. Any excess of revenues over expenditures in a year will be retained by the Stormwater Management Fund for subsequent years’ needs. \\msnfs2\share\docs\WD\53481\107\A3937487.DOCX 10  2021 AGENDA ITEM Committee of the Whole Meeting date: __December 21_________________ January 4, 2022 Council Meeting date: ______________________________ ITEM: _Review and discuss plan commission recommendation regarding a proposed zoning text amendment to section 114-14 of the Columbus Zoning Code. SUBMITTED BY: _Matt Schreiber_________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: On September 7th council approved a zoning map amendment to R4 Multifamily zoning for parcels 11211-1512.06 and 11211-1512.07 at the request of the Applicant (Jim Hartung and Steve Black). Subsequently the applicant requested a zoning text amendment to 114-14 to allow for multiple principal buildings on one lot for multifamily developments. The current code only allows multiple principal buildings on one lot with the approval of a Planned Unit Development (PUD). The applicant has requested the text amendment to provide an alternative to PUD zoning for Multifamily development. Plan Commission held a public hearing and discussed that request at the December 9th meeting. The Plan Commission had concerns with procedure, submittals and setbacks between buildings for the proposed amendment. They tabled the item and held a December 16th meeting to review revisions to the draft ordinance. The City Attorney reviewed the draft ordinance and attended the December 16th meeting. The Plan Commission made a recommendation that council approve the ordinance as presented on December 16th. The City Attorney has prepared a draft ordinance that is included in your packet. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Ordinance, Plan Commission Materials ACTION REQUESTED OF COUNCIL: Discuss recommendation and move forward for final action.  CITY OF COLUMBUS 764-22 ORDINANCE _________ AN ORDINANCE TO REPEAL AND RECREATE SECTION 114-14 OF THE CITY OF COLUMBUS CODE OF ORDINANCES REGARDING NUMBER OF PRINCIPAL BUILDINGS LIMITED The Common Council of the City of Columbus, Columbia County, Wisconsin does hereby ordain as follows: 1. Section 114-14 of the City Code of Ordinances entitled “Number of Principal Buildings Limited” is hereby repealed and recreated to now read as follows: 114-14 Number of Principal Buildings Limited. (1) No more than one principal building shall be located, erected or moved onto any single lot of record in the City of Columbus except as provided in subs. (2), (3) or (4), below. If approved, all principal buildings shall be at least 24 feet away from other principal buildings. Principal buildings shall be at least 10 feet away from detached accessory buildings. (2) An owner or agent for owner of any lot of record with a non-residential use may apply in order to allow more than one principal building on said lot. The Plan Commission shall review the application and make recommendations to the Common Council. Permission may be granted by the Common Council for the location of more than one principal building on a lot of record at a meeting of the Common Council duly called and held. The application shall consist of: (a) Site plan as defined by 78-15(d)(2) and provide information regarding building dimensions, and use of buildings; and distances between buildings. (b) Project narrative identifying the need for multiple buildings (c) Summary of how the proposal meets the lot and building requirements for the zoning district applicable to the lot. (3) An owner or agent for owner of any lot of record with a multifamily residential use may apply in order to allow more than one principal building on said lot. The Plan Commission shall review the application and make recommendations to the Common Council. Permission may be granted by the Common Council for the location of more than one principal building on a lot of record at a meeting of the Common Council duly called and held. The application shall consist of:  (a) Site plan as defined by 78-15(d)(2) and provide information regarding building dimensions, and use of buildings; and distances between buildings. (b) Project narrative identifying the need for multiple buildings (c) Summary of how the proposal meets the lot and building requirements for the zoning district applicable to the lot. (4) Multiple principal buildings permitted through the provisions of an approved Planned Unit Development (PUD). 2. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. Effective Date. This Ordinance shall take effect immediately upon its passage and posting as required by law. 4 day of Adopted this ___ January _____________, 2022. CITY OF COLUMBUS By: __________________________ By: __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk 2 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\ord re principal buildings limited w-Council approval 122221 (A4357406x9DEB4).docx  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: December 16, 2021 Agenda Item: 8a and 8b Applicant: ACS RBHS, LLC Property Address: NA Parcel ID: NA Zoning: NA Future Land Use Map: NA Summary The applicant has recently been approved by council for a zoning map amendment to R4 Multifamily zoning for parcels 11211-1512.06 and 11211-1512.07. With the approved rezoning the applicant has proposed to develop a multifamily project that has multiple principal structures on a lot of record. Per 114-14: “No more than one principal building shall be located, erected or moved onto any single lot of record that is utilized or zoned for residential purposes in the City of Columbus except as permitted through the provisions of an approved planned unit development district (PUD). At the sole discretion of the plan commission, permission may be granted for the location of more than one principal building on lots not utilized or zoned for residential purposes, provided such development is consistent with the purpose and intent of this chapter and meets all other requirements set forth herein.” The applicant has elected to apply for a zoning text amendment to section 114-14. The proposed amendment would grant the authority to the plan commission to review and approve any multifamily developments that would have more than one principal structure on a lot of record. Staff has coordinated the review of the proposed zoning text amendments with the City Attorney. Recommendation Staff supports the zoning text amendments as presented at the 12-16-21 meeting. Attachments • Application Materials ACS RBHS, LLC October 13, 2021 City of Columbus Attn: Matt Schreiber RE: Lot 6 & 7, Columbus Commerce Center, Zoning Text amendment Dear Matt, Enclosed please find ACS RBHS, LLC’s application for a zoning text amendment for the property it owns known as lots 6 & 7 in the Columbus Commerce Center (tax key #11211-1512.06 and 11211-1507). 1. The property is currently zoned R4 and it is presently partially fallow and partially farmed. 2. ACS is requesting the zoning text change for these lots to allow for the erection of more than one building per lot. Section 114-14 of the zoning code currently states that not more than one building can be erected on a residentially zoned lot. 3. ACS is requesting the zoning text change for these R4 lots as its intent is to create multi-family housing upon the property. ACS recently had these parcels rezoned from I1 to R4 for the purpose of a multi building development. Conceptual plans for the development were submitted to the City during the rezone process depicting multiple buildings on lot 6 and multiple buildings on lot 7. The language in section 114-14 of the code does not seem to be consistent with the conceptual structure of a muli-family development. Setbacks, impervious/pervious surface ratios, ingress/egress, etc. all become issues when requiring multiple lots within a multiple building development. Having a zoning classification calling for higher density development does not seem commensurate with having another part of the code restricting that higher density that the zoning allows for. Please feel free to call me with any questions. Sincerely, James A. Hartung, manager ACS RBHS, LLC Page 1 of 1 Lot 6 & 7 – Commerce Center – zoning text amendment application, Columbus, WI  2022 AGENDA ITEM Committee of the Whole Meeting date: December 7, 2021 __________________________ January 4, 2022 Council Meeting date: ______________________________ Review & discuss appraisal services for Knowles-Nelson ITEM: ____________________________________________ Stewardship Grant __________ Matt Schreiber SUBMITTED BY: ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The city of Columbus was previously awarded $403,468 for a TAP grant to build bike and pedestrian trails in Columbus. Because the TAP grant does not cover real estate costs the city also applied to the DNR for funding to acquire Permanent Limited Easements (PLE) for nine (9) parcels along the proposed trail. The DNR has tentatively approved a Knowles-Nelson Stewardship Grant to assist with the purchase of PLEs to complete the project as proposed. The first step in the acquisition process is to complete a Narrative Appraisal Report as identified by the DNR. The DNR provides a list of qualified appraisers and city staff has contacted several appraisers to get an estimate for services to complete an appraisal for the nine (9) parcels. Staff was able to secure three bids with the lowest bidder being LA Duesterbeck at $9,000. Staff recommends the lowest bidder because they have strong qualifications and offer a 60 day turn around time. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Estimates from bidders, Request for Estimates ACTION REQUESTED OF COUNCIL: Take final action on the bids From: Darcy Wopat To: Matthew Schreiber Subject: FW: Estimate of Services Date: Thursday, December 23, 2021 12:00:49 PM Attachments: Estimate for appraisal services.pdf Good Afternoon Matthew, Our bid for this assignment is $1,000 for each report with a 60 day turnaround time. Also, Lauri Maldonis is no longer with our company, if you could please send any future requests to appraisal@laduesterbeck.com, it would be greatly appreciated. Thank you, Darcy Wopat L.A. Duesterbeck & Associates, Inc. 4539 Woodgate Drive, Suite C Janesville, WI 53546 Phone: (608)743-4233 Ext. 8 Fax: (608)756-4404 darcy@laduesterbeck.com This email and its attachments contain information belonging to L.A. Duesterbeck & Associates, Inc. that may be confidential and/or legally privileged. This information is intended only for use by the named recipient(s). If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or taking of any action based on the contents of this email is strictly prohibited. If you have received this email in error, please notify the sender immediately by email or at the telephone number listed above, and delete all copies of the original message and any attachments. From: Matthew Schreiber <mschreiber@columbuswi.us> Date: December 22, 2021 at 1:58:46 PM CST To: Lauri Maldonis <lauri@laduesterbeck.com> Subject: Estimate of Services  Laurie, I am reaching out to see if you are anybody at LA Duesterbeck would like to submit an estimate for appraisal services for this project. Thank you! Matthew Schreiber, AICP Director of Planning and Development City of Columbus 105 Dickason Blvd December 2, 2021 Matthew Schreiber, AICP Director of Planning and Development City of Columbus 105 Dickason Blvd Columbus, WI 53925 SUBMITTED VIA EMAIL Proposal for Real Estate Appraisal Services 9 Appraisal Reports Properties in the City of Columbus Columbia County, Wisconsin Dear Mr. Schreiber: CORRE, Inc. (CORRE) is pleased to present this bid to provide professional appraisal services consisting of nine (9) appraisal reports. CORRE Overview CORRE is a full-service engineering firm known throughout Wisconsin for providing all- encompassing real estate services. Based in Madison, CORRE has six offices throughout the state. Since beginning operations in 2005, the firm has grown rapidly and attracted many experienced engineers and specialists. Our extensive real estate division offers a diverse combination of professionals and support staff, and our appraisers and acquisition agents routinely work seamlessly between offices. Appraisal Services and Expertise CORRE ‘s real estate staff includes two Wisconsin Certified General Appraisers who are well-versed and experienced in: • Appraisals and review of appraisals • Standard and unique land use valuation • Easement Valuation • Eminent domain appraisals • Litigation assistance • Wide range of appraisals from simple to complex • Yellow Book appraisal process  December 2, 2021 │ Mr. Schreiber 2 Scope of Services As a part of this project, CORRE will complete nine (9) Full Narrative Appraisal Reports of the properties described below. It is our understanding the purpose of the appraisals is to estimate market value to assist in the purchase of Permanent Limited Easements for a recreational trail and the obtaining of grant funding. The Appraisal Reports will be completed by a Wisconsin Certified General Appraiser and will comply with the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) and WDNR Appraisal Guidelines. The appraisals will be completed by May 2, 2022, provided this proposal is accepted by December 17, 2021. Key Staff Ann Davis, MAI, CGA │Appraiser Ms. Davis is a WI Certified General Appraiser with over 30 years of commercial real estate appraisal experience and extensive experience in eminent domain appraisal for government and property owners, including the Wisconsin Department of Justice appeals process. She has appraised a wide variety of properties including office and retail buildings, warehouses, subdivisions, apartments, and vacant land. For 23 years she was the Owner and President of Davis Appraisals, Inc. in Wauwatosa. Cindy White, SR/WA, CGA │ Appraiser Ms. White is a Senior Right of Way Agent (SR/WA), Certified General Appraiser, and a Wisconsin Department of Transportation (WisDOT) Approved LPA appraiser. She offers real estate appraisal and acquisition experience for both WisDOT and consulting firms and offers considerable knowledge of the entire real estate process including appraisals and acquisition for both locally funded and WisDOT projects. She is knowledgeable in WisDOT Department policy, federal and state regulations, and Uniform Standards of Professional Appraisal Practice (USPAP). She is also a certified Yellow Book Appraiser. Ms. White has appraised partial takings affecting commercial, industrial, residential, and special purpose improved properties and vacant commercial, industrial, residential, and agricultural land. Kayla Foulk │ Appraiser- In-Training Ms. Foulk is a recent addition to CORRE and is an Appraiser-In-Training. She has two years of experience working as an appraiser trainee for a private firm specializing in appraisals for public acquisitions and utility projects including right of way acquisitions for roadway improvements, transmission lines, and pipelines. In addition, Kayla is an active member of the International Right of Way Association, serving as the Education Committee Coordinator. She also serves as the IRWA-WI Chapter website administrator. Vanessa Helland │ Appraiser- In-Training Ms. Helland is another new addition to our CORRE real estate team. She is a real estate appraiser with seven years of experience working as an Assessor for the City of Eau Claire and as an Appraiser- in-Training with a private firm. Her experience includes inspecting properties, computing and preparing property value estimations, and researching properties using public records.  December 2, 2021 │ Mr. Schreiber 3 Project Bid CORRE proposes to complete Appraisal Reports of the following properties for the lump sum fees shown below: Services Qty Total Cost Appraisal Report – Parcel 1124 1 $2,800 Appraisal Report – Parcel 1124.4 1 $2,800 Appraisal Report – Parcel 1051.01 1 $2,800 Appraisal Report – Parcel 1032 1 $2,500 Appraisal Report – Parcel 1034 1 $2,500 Appraisal Report – Parcel 1033 1 $2,500 Appraisal Report – Parcel 1035 1 $2,500 Appraisal Report – Parcel 1036 1 $2,500 Appraisal Report – Parcel 1024.A 1 $2,500 Appraisal Reports 9 $23,400 We appreciate the opportunity to provide this proposal. Please don’t hesitate to contact me if you have any questions. If you accept the terms of this appraisal assignment, please sign this letter below and return it to me. We look forward to hearing from you. Sincerely, CORRE, Inc Ann R. Davis, MAI, CGA Real Estate Appraiser adavis@correinc.com 608.826.6155 Accepted by: Approved by: CORRE, Inc. By: By: Name: Name: Title: Title: Date: Date: From: Dustin Dolezalek To: Matthew Schreiber Subject: Re: Appraisal Date: Thursday, December 16, 2021 1:34:37 PM Hi Matthew, Thanks for the extra info. I'm going to quote you an appraisal fee of $2,900/parcel, or $26,100 total, with delivery of all reports by the end of March 2022, assuming this package of work is engaged by year's end, and staking for the PLEs and so forth is completed in a timely fashion. All reports would conform to DNR agency guidelines, as well as Chapter 32.05 of state statutes relative to eminent domain acquisitions. Please let me know if you'd like to proceed. Take care. Thanks, Dustin Dolezalek, MAI Wisconsin Certified General Appraiser #1808-10 Scott Appraisal, LLC 5025 Old Middleton Rd. Madison, WI 53705 (608)274-6844 www.ScottAppraisalCo.com Rate Us on Google! On Wed, Dec 15, 2021 at 11:30 AM Matthew Schreiber <mschreiber@columbuswi.us> wrote: Dustin, I was hoping for a bid by the end of the week. As far as time frame I was hoping to have them by summer of 2022., the sooner would be better if possible. I have attached the estimate request I had put together. In review of these sites it does not appear to that any improvements will be impacted at all. Matt     Estimate for Appraisal Services The City of Columbus was tentatively awarded a Knowles-Nelson Stewardship Grant to assist with the purchase of several Permanent Limited Easements within the City of Columbus. The city of Columbus is looking to acquire a 20 foot wide Permanent Limited Easement to in order to complete recreational trails throughout the city. Your firm was identified from a list of appraisers from the Wisconsin DNR. The city is requesting an estimate for your services to complete a Narrative Appraisal report for the following properties: Parcel Owner Name Lineal Number Feet 1124 Carriage Apartments LLC 279 1124.4 WHPC-NIBP Portfolio LLC 480 1051.01 Lange-Ostrander-Hurd Post #62 American Legion 454 1032 Klinger, Melanie 55 1034 Gillman, Carol J; Gillman, Christopher R 64 1033 Flannigan, Ryan 47 1035 Martinson, John F 50 1036 Senn, Gregory Paul 59 1024.A Senn, Greg 55 The estimates should reflect an appraisal as required by DNR, further details can be found here: https://dnr.wi.gov/files/pdf/pubs/lf/lf0048.pdf Please provide an estimate for your services and provide a project timeline. For any questions please contact Matt Schreiber with the City of Columbus at (920) 623-5900 or mschreiber@columbuswi.us. Enclosed are some GIS maps that show the location of the properties within Columbus.  Property Acquisition Map City of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 4,800.00 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 400' Print Date: 4/30/2021 derivatives.  Property Acquisition Map City of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 9,812.50 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 818' Print Date: 4/30/2021 derivatives.  2021 AGENDA ITEM Committee of the Whole Meeting date: __December 21, 2021________ Council Meeting date: _____January 4, 2022__________ ITEM: Discussion on Temporary No Parking Zones in the S. Main Street area behind the Columbus Middle School. DETAILED DESCRIPTION OF SUBJECT MATTER: A complaint from a resident who lives in this area regarding numerous parking issues and congestion was verified by city staff. Monday thru Friday during the day vehicles in this area are parked on both sides of the street for blocks, as well as encroaching on driveways, blocking sidewalks and intersections, all in violation. The excessive amount of vehicles are directly related to the construction at the Columbus Elementary School. City ordinance 98-76(b) authorizes me to modify parking restrictions "for any limited amount of time." With the assistance of DPW, one side of S. Main St, between W. School St and Washington St, Fountain St between S. Main St and S. Birdsey, Richmond St fro S. Main St to Dickson Blvd, and W. School St between S. Main St and S. Spring have been posting No Parking 8a-300p to reduce the congestion. DPW also notified residents in the area with door hangers of the changes. Request to keep the signage in place until construction is completed, which is slated to be the start of the 2022-2023 school year. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: See attached map of affected areas. ACTION REQUESTED OF COUNCIL: Discuss this issue and determine if the temporary signs are sufficient or if the council would like to take formal and/or permanent action.  AGENDA ITEM Committee of the Whole Meeting date: __December 21, 2021 _________ Council Meeting date: _January 4, 2022 _______ ITEM: _ City Fee Schedule____ DETAILED DESCRIPTION OF SUBJECT MATTER: User fees are one of several means that Wisconsin counties, cities, villages, and towns use to finance the cost of public services. The Wisconsin Blue-Ribbon Commission on State-Local Partnerships for the 21st Century, more commonly known as the Kettl Commission, reports that “municipalities ought to be encouraged to finance operations, where appropriate, from fee revenue rather than from property taxes or state aids.” The City of Columbus, through it’s various departments, compiles a fee schedule to help fund services. The City’s fee schedule was last updated in 2016. These fees include charges such as memberships to the aquatic center, building permits, dog licenses and liquor licenses, and rentals of the pavilions/shelters in our City parks. After speaking with all of our departments, and reviewing the prior fee schedule and comparing it to what we have for expenses, I present a revised fee schedule for your approval, that more accurately reflects the cost of doing business. Included in your packet will be the 2016 fee schedule marked as “Exhibit A”, as well as the revised 2022 fee schedule marked as “Exhibit B”. ACTION REQUESTED OF COUNCIL: • To approve the revised fee schedule for 2022.  2021 AGENDA ITEM Committee of the Whole Meeting date: ____December 21, 2021_______ Council Meeting date: _January 4, 2022______ ITEM:_Crew Leader Position Description_ DETAILED DESCRIPTION OF SUBJECT MATTER: The Crew Leader position description has been revised in advance of recruitment. The changes incorporated primarily clarify the duties so it will be easier for applicants to understand the relevant duties and responsibilities. In the qualifications section, the education requirement was reduced slightly, and additional experience components were added to broaden the skills that would qualify a candidate for the position. We are also seeking approval to advertise immediately with the draft position description in order to keep the process moving along. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Clean draft version of Position Description ACTION REQUESTED OF COUNCIL: Approve the Crew Leader position description.  POSITION DESCRIPTION Class Title: Department of Public Works Crew Leader Department: Public Works Location: Public Works Dept. Date: Approved 1/4/2022 GENERAL PURPOSE This position is responsible for scheduling maintenance & construction activities, as well as working in the field as a member of the crew within the Public Works Department. The Crew Leader is responsible to the Director of Public Works. The Crew leader is responsible for assisting the maintenance crews and supervising their work, and may be delegated additional day-to-day responsibilities in the Director’s absence. SUPERVISION RECEIVED Works under the close supervision of the Director of Public Works or their designee. SUPERVISION EXERCISED As directed, supervises the work of Public Works Maintenance Workers (I & II), as well as Temporary laborers. ESSENTIAL DUTIES & RESPONSIBILITIES Able to perform all duties required of Public Works Maintenance Workers (I & II) and and Temporary laborers. Coordinates with the Director to schedule the daily & weekly jobs of the crew and make necessary changes in case of emergencies or other higher priority jobs. Assists Director with employee evaluation, development and discipline by providing feedback on observations of their work activities and performance. Gives work assignments and instructions to the crews each day and checks on the progress of the work performed; Works with any crew as needed to ensure completion of projects and assignments. Work performed will be varied, and among other areas may include streets, sidewalks, storm sewer, public buildings and spaces, forestry, parks, playgrounds, athletic fields, courts and facilities. Coordinates with Director for scheduling maintenance and repair of all Public Works Department vehicles, machinery & equipment; Assists the Director of Public Works in budget preparation by recommending equipment replacement, maintenance projects, street construction, sidewalk repair or service contracts for the upcoming year; Monitors or tracks current and anticipated budget expenditures in coordination with the other staff, providing feedback to the Director on any overages, unanticipated expenditures, or other budgetary difficulties. Performs other miscellaneous duties as assigned by the Director of Public Works.  Attends safety related schooling and workshops In coordination with the Director, receives and investigates citizen inquiries and takes or recommends appropriate action in response; Perform winter road maintenance by plowing of snow from traveled ways and by loading and transporting plowed snow to designated dumpsites, applies traction sand and deicing materials to compact snow and ice areas. Assists in implementing safety programs with other City departments and ensures compliance with state and local regulations; Directs yard waste, brush, snow removal, street sweeping, and de-icing activities as season/weather dictates; REQUIRED KNOWLEDGE, SKILLS, ABILITIES  Valid Wisconsin State CDL Class “B” License with air brakes endorsement.  To perform this job successfully, the person in this position must be able to perform each essential duty satisfactorily.  Ability to use and operate construction equipment such as pick-up trucks, dump trucks, bucket truck, front end loaders, backhoe, skid steer, compressors, jack hammers, pavement marking equipment, leaf vacuums, mowing machines, snow plows, salt spreaders, generators and other maintenance equipment.  Ability to communicate professionally, accurately and effectively with other City employees and officers, government agencies, and the general public.  Ability to perform manual labor duties for extended periods of time, often under adverse weather conditions.  Ability to lift and maneuver objects up to 75 pounds.  Knowledge of methods, materials, and equipment used in general maintenance work.  Knowledge of safe work practices.  Ability to work independently in absence of supervision.  Ability to cover rotating “on call” duties, and respond to the City within 30 minutes when called in.  Ability to work nights, weekends, and holidays when attendance is required to perform planned or unplanned public works duties  Regular, consistent and predictable attendance TOOLS & EQUIPMENT USED Hand tools, air compressor, jack hammer, 3/4 ton pick-up truck, dump trucks (up to 26,001 lbs.), generator, concrete saw, concrete repair equipment, portable radio, pumps, pipe cutter, plumbing tools, carpentry tools, pavement striping equipment, pavement roller, leaf vacuums, various grass mowers, snow plows, snow blower, pavement restoration equipment, confined space entry safety equipment, trench shoring safety equipment and other miscellaneous equipment. EDUCATION AND EXPERIENCE GUIDELINES Minimum of an Associates degree in Construction Management, Planning, or related degree/certificate plus a minimum of one year in a supervisory capacity managing and supervising utility and/or municipal construction projects and crews; or Five years in a lead worker or supervisory capacity managing and supervising utility and/or municipal construction projects and crews; Experience performing snow removal, road construction, road maintenance or road surface rating activities in a municipal or County setting is preferred. Experience performing or documenting grant activities, budget planning and tracking, and Ability to train and supervise the work of Maintenance Workers and Temporary Laborers in the duties of their position; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, customers, contractors, elected or appointed officials, and the general public; ability to understand and carry out written and oral instructions; Experience with Microsoft Office Suite (Access, Excel, Word, etc.) AutoCAD, ArcView, and GIS related software is preferred. Working knowledge of Federal, State, and City laws and regulations for traffic signs, pavement markings, and traffic safety; One year minimum experience operating most of the following equipment and resources: Personal computer, including word processing, and spreadsheets; telephone, copy and fax machines, mobile radio, small engine and motorized equipment, hand and power tools;Recognize underground and overhead utilities and understand their relationship to the safety of the working environment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Exposure to extremes of temperatures, other outdoor conditions and noxious fumes and odors when maintaining City equipment or property, and performing other required activities. Exposure to moderate hazards when operating heavy equipment, snow plows or using power tools. Exposure to long hours of driving in night conditions during snow removal operations. Works with asphalt, crack sealing material, concrete, salt, oil, gasoline, diesel fuel, herbicides, paint, traffic control signs, trash, weeds, tree limbs, dirt, rock, sand and gravel. Physical: While performing the duties of this job, the employee is frequently required to walk; use hands and fingers to handle or feel objects, tools or controls; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee is occasionally required to stand, sit, and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Public Works employees have contact with the public and therefore are required to maintain a professional appearance. Uniforms shall be clean and neat at the beginning of each workday. The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check, pre- employment screenings; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. ACKNOWLEDGEMENT I acknowledge that I have read the position description and requirements for the Public Works Crew Leader position and I certify that I can perform these functions. Applicant Signature Date Management has the right to add or change these duties of the position at any time.  2022 AGENDA ITEM Committee of the Whole Meeting date: __December 21, 2021_________ Council Meeting date: _January 4, 2022___________ ITEM:_Draft RFP for Operational and Compensation Assessment_ DETAILED DESCRIPTION OF SUBJECT MATTER: Pursuing some of the items identified by the Public Administration Associates study completed recently, staff have prepared a draft Request for Proposals that could be used to select a firm to assess our operations and structure, as well as our compensation as compared to similar communities. These activities could help address compensation concerns, identify ways the City could improve workflow and workload, and detail any opportunities they see to combine departments or staff to achieve greater efficiency and effectiveness for internal and external customers. In this updated draft document, compensation of all Full Time and Regular Part-Time positions are targeted for evaluation, but the operational evaluation has been narrowed by removing several Departments/operations. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Draft Request for Proposals ACTION REQUESTED OF COUNCIL: Review the draft RFP and determine if additional changes are desired, or if the RFP is ready for publishing.  CITY OF COLUMBUS WISCONSIN Request for Proposal OPERATIONAL AND COMPENSATION ASSESSMENT Issued January 5, 2022  CITY OF COLUMBUS OPERATIONAL AND COMPENSATION ASSESSMENT January 5, 2022 The City of Columbus is seeking proposals from qualified individuals or firms to conduct an operational and compensation assessment. The objective of the operational assessment is to evaluate the current organizational structure, and make recommendations regarding best practices to organize the City’s municipal departments and services to improve efficiencies and enhance both internal and external customer service. Subsequent to the operational recommendations, conduct a compensation study for current and recommended positions to ensure the City is competitive with comparable municipalities by providing an equitable and effective compensation system. The individual or firm submitting a reply to this request should have experience conducting organizational and compensation assessments in a local government setting. Three (3) copies of the proposal, and one digital copy, must be received no later than 3:00PM on Friday, February 11, 2022. Proposals delivered or received after the submittal deadline shall be considered late and rejected. There are no exceptions to this requirement. The Proposal must be placed in a sealed envelope, plainly marked “Sealed Bid/Proposal for Operational and Compensation Assessment” and addressed to: Pat Goebel, City Clerk City Hall 105 N Dickason Blvd Columbus, WI 53925 Emailed submissions are not acceptable. Inquiries regarding this RFP should be directed to Kyle Ellefson, City Administrator, at 920-623-5900, cityadministrator@columbuswi.us. 2  BACKGROUND Community Info The City of Columbus is located in southeastern Columbia County, with a small portion of the City located in Dodge County. The portion of the City in Dodge County currently has no residents or taxable property value. The most recent population estimate for Columbus is 5,540. The City is ideally located with easy access to multiple state and federal highways, just 20 miles from the City of Madison. Columbus has a historic downtown with multiple businesses and services, a significant industrial base, and a strong residential real estate market. Columbus operates under the mayor-council form of governance, with day-to-day operations overseen by the appointed City Administrator. The City has multiple Departments providing services supported by the General Fund, including Public Works, City Clerk’s Office, Treasurer’s Office, Senior Center, Recreation, Police, Fire, Planning & Development, and Media. The Municipal Court and Library receive funding from the City, but operate under their own Statutory Authority. The City also has electric, sewer and water utilities. Currently, the City has approximately 46 Full Time employees, 29 Regular Part Time employees, and up to 58 seasonal employees. In addition to those employees, the Fire Department also has approximately 41 paid on-call positions including 10 Officers. There are also seven unionized positions within the Police Department that are included in the Full Time employee count. Aside from the unionized positions, there is not a structured compensation plan or grid system in place for employee compensation. Employee wages are usually adjusted as part of an annual budget process, and occasionally through targeted evaluations of specific positions or employees. SCOPE OF SERVICES The City of Columbus is seeking proposals from qualified individuals or firms to conduct an operational and compensation assessment. The objective of the operational assessment is to evaluate the current organizational structure, and make recommendations regarding best practices to organize the City’s municipal departments and services to improve efficiencies and enhance both internal and external customer service. The following Departments/operations are excluded from the scope of the organizational assessment: Police Department, Fire Department, Emergency Management, Municipal Court, and the Library. Additionally, once the operational assessment phase is complete, the City expects the individual or firm selected to conduct a compensation study for current and recommended full time and regular part time positions and structures to ensure the City is competitive with comparable municipalities by providing an equitable and effective compensation system. Please note that the scope of the compensation assessment should include existing positions within those Departments/operations excluded from the operational assessment. The individual or firm should complete other tasks deemed necessary for the accomplishment of a complete and comprehensive outcome as described in the project objective. The individual or firm shall 3 expand on the tasks identified below, where appropriate, and provide suggestions that might lead to efficiencies and enhance the results or usefulness of the work. The Operational Assessment component shall consist of the following:  Examine the City’s current organizational structure, reporting relationships, span of control, and staffing levels.  Review operational requirements, infrastructure, services, and ratios of staffing to population served and other productivity measures.  Review operational functions and workflow processes  Identify operational gaps, inefficiencies, overlap and duplication of services, and assess the efficiencies to be gained.  Propose options for a new organizational structure and recommended staffing levels, workload, and span of control.  Identify suggested implementation phases and timeframes for options identified. The Compensation Assessment component shall consist of the following:  Identify a suggested list of comparable municipalities to consider in the compensation study  Conduct marketplace research, including a salary survey considering not only the job title, but also duties and responsibilities of the positions, to determine appropriate competitive compensation relationships so the City can successfully recruit and retain highly qualified employees.  Analyze overall employee compensation spectrum, and recommend adjustments necessary to ensure appropriate internal equity.  Provide job-related questionnaires if necessary to analyze the positions and validate their comparability with selected compensation data.  Recommend a method or system for managing compensation, and provide a list of best practices for keeping the policy current and equitable.  Provide a cost analysis for changes recommended, and propose a strategy for implementing the compensation recommendations and plan over time.  Present and discuss draft findings and recommendations with management staff.  Present the assessment findings and recommendations at a regularly scheduled Common Council meeting, or at another meeting of the City Council’s choosing. SELECTION CRITERIA The successful contractor will be selected after consideration of the following: 1. Proper submission and completeness of RFP. 2. Qualifications and capabilities of the individual or firm to provide the specified services, including staff qualifications and experience. 3. Approach to the Scope of Services 4. Proposed Schedule 4  5. Overall cost of providing these services will be taken into consideration, but will not be most important, significant, or determining factor. 6. Successful experience providing the requested services to municipalities of similar size. 7. Evidence of positive client interaction/service from previous or existing municipal clients. FORM OF PROPOSAL To be considered, three (3) copies of a proposal, and one digital copy, must be received at the City Clerk’s Office, 105 N Dickason Blvd, Columbus, Wisconsin 53925 no later than 3:00PM on Friday, February 11, 2022. The Proposal must be placed in a sealed envelope, plainly marked “Sealed Bid/Proposal for Operational and Compensation Assessment.” All proposals shall be made as follows: 1. Cover Letter 2. A brief profile and history of the individual or firm; with an emphasis on any experience working with municipal organizations. 3. Profiles of key personnel to be involved in the design and implementation of this project. 4. A listing of current and prior municipal government clients including contract information. This should include the length of service and a general description of the services provided. Municipalities listed may be contact for references. 5. A detailed description of the scope of work, methods, and procedures that will be employed to complete the project. This should include the level of participation that will be required of City staff or officials. 6. A full outline of the individual or firm’s job analysis and compensation methodology, including study objective, end products, processes, and procedures. 7. An explanation of the criteria to be used for selecting the comparable municipalities or organizations that will comprise the required marketplace research. 8. A detailed timeline identifying expected start and completion dates for each phase of the assessment. 9. A detailed fee structure for services described in the proposed scope of work, including a total not- to exceed cost for the complete study. 10. Any additional information which you/your firm feels necessary. During the evaluation process, the City reserves the right to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. At the discretion of the City, contractors submitting proposals may be requested to make oral presentations as part of the evaluation process. The City reserves the right to reject any or all proposals, or any part thereof, to waive any formalities or informalities, and to award the agreement to the proposer deemed to be in the best interest of the City. The City also reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the contractor of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in a contract between the City and the contractor selected. 5  SCHEDULE January 5, 2022 RFP Released on website, submitted to relevant websites February 11, 2022 Deadline for submission of proposals February 2022 Staff review of proposals February 2022 Interviews of applicants, if applicable March 1, 2022 Staff recommendation to City Council 6