City Council Meeting Packets

COLUMBUS COMMON COUNCIL – REGULAR MEETING AGENDA TUESDAY, FEBRUARY 1, 2022 – 6:30 PM COLUMBUS CITY HALL Join Zoom Meeting Link: https://us02web.zoom.us/j/88377273382?pwd=aldBSGE3V1BVV3VGdzZxK2YyVzIyZz09 Meeting ID: 883 7727 3382 Passcode: 259545 One tap mobile: 312 626 6799 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications o Due to the ongoing COVID-19 Pandemic, the City continues to make efforts to minimize risk, including limiting in-person attendance at meetings. The Tuesday, February 1 meeting will be held remotely, with only essential personnel in City Hall. Members of the public wishing to view the meeting can do so on Zoom, on the City of Columbus Cable Channel 980, City Hall courtyard, or by streaming the meeting live from the Columbus website. We are working to implement additional technology measures to ensure the public has the opportunity to monitor the meetings. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Tuesday, February 1. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. Consent Agenda 1. Council & Committee of the Whole Minutes – 1/18/22 2. Approve Operator Licenses for 2021-2023 Licensing Period New Business 1. Consider & take action on Mayoral Appointment to the Board of Review, Ordinance ad hoc Committee 2. Consider & take action on MOU for Scout Cabin usage 3. Consider & take action on Request to Purchase Mower for DPW 4. Consider & take action on claims in the amount of $ 1,015,632.13 5. Report of City Officers – City Administrator, Mayor 6. Adjourn  COLUMBUS COMMON COUNCIL – REGULAR MEETING TUESDAY, JANUARY 18, 2022 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: the meeting was called to order at 6:30 pm by Mayor Arnold. Present via Zoom: Mayor Arnold, Council President Gray, Alders: Albright, Motiff, Reid, Roelke, Clark; Staff (in person): City Administrator Ellefson, Deputy Clerk Fude; via Zoom: City Attorney Johnson, City Engineer Lietha, Meyers, Lentz, Weiner, Bledsoe; Also Present via Zoom: Carmen Bruss, Scott Allain, Teddy Decker 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Motiff, second by Roelke to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Motiff, second by Gray to approve the consent agenda. Carried voice vote. Council and Committee of the Whole Minutes 1/4/22 with removing second roll on COW 1/4/22 minutes. New Business: 1. Consider changing Council meetings due to Spring Primary & Spring Election: Motion by Gray, second by Motiff to approve changing Council meetings due to Spring Primary & Spring Election, Tuesday, February 15, 2022 council meeting date will be changed Wednesday, February 16 and Tuesday, April 5, 2022 council meeting date will be moved to Monday, April 4, 2022. Carried voice vote. 2. Consider & take action to purchase dump box for DPW plow truck #4: Motion by Clark, second by Reid to approve purchase of dump box for DPW plow truck #4 from Madison Truck Equipment Inc. Roll call vote unanimous. 3. Consider & take action on Landscape Recycling Center policies, fees: Contractor Use Form has been added and will be amended to add "signed by property owner and/or contractor" and change spelling for Town of Elba. Motion by Motiff, second by Albright to approve Landscape Recycling Center policies, fees. Carried voice vote. 4. Consider & take action on Aquatic Center fees for daily passes & punch passes: Motion by Albright, second by Roelke to approve Aquatic Center fees for daily passes & punch passes. Carried voice vote. 5. Consider & take action on Athletic Field Use Agreements for CAYSO, CSA: Motion by Albright, second by Motiff to approve Athletic Field Use Agreements for CAYSO, CSA. Carried voice vote. 6. Consider & take action on IT Service agreement with Ontech: Motion by Gray, second by Reid to approve IT Service agreement with Ontech for two years. Roll call vote unanimous. 7. Consider & take action on Carryover of Flex & Holiday Hours: Motion by Gray, second by Reid to approve Carryover of Flex & Holiday Hours from 2021 to 2022 only. Carried voice vote. 8. Consider & take action on claims in the amount of $ 2,850,436.38: Motion by Clark, second by Motiff to approve claims in the amount of $2,850,436.38. Roll call vote unanimous. 9. Report of City Officers – City Administrator: CDBG project has begun with the bulk of the work to begin later this year. Operational and Compensation Assessment RFP has been posted and circulated. We have had some inquiries already. Next week is the last week of Christmas Tree pickup. Recreation department is hosting an indoor rummage and craft sale on February 26 and 27. There are a few spots left, contact Amy Jo Meyers if interested in reserving a spot. Mayor: Tea Time Wine Bar and Bakery, 158 W. James St will be celebrating their grand opening with a ribbon cutting ceremony at 8:45 am and will be open all day on Saturday, January 22, 2022. Tuesday, January 25 is the second listening session for the Storm Water Utility to be held at the Firemen's Park Pavilion. The Recreation Dept. is offering a skating rink. You may rent skates for $1.00/day. Hours are Friday 5- 9 pm, Saturday and Sunday 10am-4pm. Will also have concessions. Next meeting will be February 1, 2022. 10. Adjourn: Motion by Gray, second by Roelke to adjourn at 7:09 pm. Carried voice vote. Submitted by: Jane Fude, Deputy Clerk  COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, JANUARY 18, 2022 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 7:15 PM. Present via Zoom: Council President Gray, Mayor Arnold, Alders; Albright, Motiff, Reid, Clark, Roelke; City Administrator Ellefson, Deputy Clerk Fude; via Zoom: City Attorney Johnson, Bledsoe, Schreiber, Lentz, Kaltenberg, Weiner; also Present via Zoom: Carmen Bruss, Scott Allain, Teddy Decker. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Roelke, second by Albright to approve the agenda. Carried voice vote 4. Citizen Comments: Scott Allain would like to advocate for something in writing to provide clarity. Carmen Bruss and Teddy Decker here to answer questions. 5. Department Reports: December 2021: DPW, Fire, Library, Lifestar, Police, Treasurer. DPW Director Lentz answered why lateral at city hall will be monitored. 6. Review MOU for Scout Cabin usage: Recreation Director Meyers reviewed Scout cabin usage, fees and hours put in by volunteers. Will be a good partnership between the scouts and the City of Columbus. Forward to 2/1/22 Regular meeting. 7. Review CBO Request: Recreation Director Meyers reviewed request. City of Columbus defines the Recreation Programs where everyone registers, everyone plays and everyone is on a team. Needs clarification from CBO for club teams. Discussion covered services and items provided by the city along with fees paid and volunteer hours received. Return to 2/1/22 COW meeting. 8. Review Request to Purchase Mower for DPW: Lentz reviewed need for a new 61" mower as current mowers are at the end of their life expectancy. Recommend to purchase 61" Scag mover from Mid-State Equipment for $14,210.00 with funds Capital Equipment fund with a $1,000 trade in. Forward to 2/1/22 Regular meeting. 9. Review Ethics Committee Ordinance and Code of Conduct Information: Albright reviewed items she would like to see added from the City of Green Bay: Parliamentary procedures, conflict of interest, respectful of diverse opinions, time for filing. Maybe change filing time to 90-120 days. Motiff would like to add political action terminology. Discussion was held as to members of the Ethics committee. Return to 2/1/22 COW meeting. 10. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties,the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential purchase of property in the City of Columbus: Motion by Motiff, second by Arnold to convene into closed session at 9:09 pm. Roll call vote unanimous. 11. Reconvene to open session: Motion by Arnold, second by Roelke to reconvene to open session at 9:47 pm. Carried voice vote. 12. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Roelke, second by Arnold to convene into closed session at 9:48 pm. Roll call vote unanimous. 13. Reconvene to open session: Motion by Albright, second by Roelke to reconvene to open session at 9:54 pm. Carried voice vote. 14. Adjourn: Motion by Roelke, second by Albright to adjourn at 9:54 pm. Carried voice vote. Submitted by: Jane Fude, Deputy Clerk  2022 AGENDA ITEM Committee of the Whole Meeting date: February 1, 2022 Council Meeting date: ITEM: ____Operator Licenses for Licensing Period 7/1/21 – 6/30/23______ SUBMITTED BY: Pat Goebel DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Karley L. Harris Natosha B. Kopmeyer Kaleigh S. Prange Lisa J. Walton-McGee LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2022 AGENDA ITEM Committee of the Whole Meeting date: __________________________ February 1, 2022 Council Meeting date: ______________________________ ITEM: Mayoral Appointments ______________________________________________________ SUBMITTED BY: Mayor Arnold ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Mayor Arnold wishes to appoint Marc Rhode to the Board of Review, filling the vacancy created in 2021 when Ben Van Horn's term expired. This appointment will expire in 2026. Mayor Arnold would also like to appoint Alder Motiff to the Ordinance ad hoc committee, filling the position vacated by Paul Pyfferoen's resignation. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Appoint Marc Rhode to Board of Review and Alder Motiff to Ordinance ad hoc committee.  MEMORANDUM OF AGREEMENT This Agreement is entered into between the City of Columbus (hereinafter “City”) and the ______________________ (hereinafter “Scout Troop”). 1. This Agreement is intended to memorialize the understanding between the City and the Scout Troop for use of the property located at 1049A Park Avenue in Fireman’s Park located within the City of Columbus, Columbia County, Wisconsin, otherwise known as the Scout Cabin. 2. The City is the owner of the Scout Cabin and will be responsible for payment of all utilities connected with its use. 3. The Scout Troop currently uses the Scout Cabin, along with the other Scout Troops and Scout Packs, and is responsible for all contents, maintenance, proper usage and security of the Scout Cabin. 4. The City and the Scout Troop will create a Google calendar in order to maintain a schedule of the dates in which the Scout Troop will be using the Scout Cabin. 5. The Scout Troop is responsible for cleaning the Scout Cabin after each meeting. This shall include removal of garbage, cleaning the kitchen and cleaning the bathroom. 6. Keys to the Scout Cabin shall be maintained and controlled by the City. The leader of each Scout Troop shall be given a key to the Scout Cabin. The leader of each Scout Troop represents that it will not make additional copies of the key to the Scout Cabin. If it is found that additional keys have been made, the City reserves the right to terminate this Agreement without notice to the Scout Troop. The Scout Troop shall provide the City with a name, address and phone number of the Scout Troop leader and shall keep this information up to date with the City in the event the Scout Troop Leader changes. 7. In November of each year, the Scout Troop shall provide the City Recreation Director with a roster of participants for the Scout Troop’s program and provide funds to the City in an amount equivalent to $10 per each participant. This payment is due from the Scout Troop top the City by November 30 of each calendar year. 8. The Scout Troop will agree to participate in mutually developed work projects throughout the City. Said projects may include beautification, painting, clean up, tree plantings and similar tasks that coincide with the Scout Troop’s programming. 9. This Agreement will remain in place until December 31,2022 and then automatically renew for successive one-year periods unless terminated by either party pursuant to the terms of this paragraph. City and the Scout Troop agree to meet at least 8 weeks prior to the conclusion of the current term of this Agreement to determine the future business relationship between the City and the Scout Troop which may include different financial arrangements and adjustments to this Memorandum of Agreement. This Agreement may be terminated by either party by the giving of notice to the other party of its intent to terminate the Agreement at least six weeks before the conclusion of the current term of the Agreement. 10. The parties may agree to additional terms and conditions of this Agreement by executing a separate amendment from time to time. We, the undersigned, as representatives of the City of Columbus and the Scout Troop agree to terms listed above. __________________________ __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk __________________________________ Authorized Representative of Scout Troop Address: __________________________ __________________________ Phone: ___________________ 2 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\scout troop MOU 012622 (A4402789x9DEB4).docx  MEMORANDUM OF AGREEMENT This Agreement is entered into between the City of Columbus (hereinafter “City”) and the ______________________ (hereinafter “Scout Pack”). 1. This Agreement is intended to memorialize the understanding between the City and the Scout Pack for use of the property located at 1049A Park Avenue in Fireman’s Park located within the City of Columbus, Columbia County, Wisconsin, otherwise known as the Scout Cabin. 2. The City is the owner of the Scout Cabin and will be responsible for payment of all utilities connected with its use. 3. The Scout Pack currently uses the Scout Cabin, along with the other Scout Packs or Scout Troops, and is responsible for all contents, maintenance, proper usage and security of the Scout Cabin. 4. The City and the Scout Pack will create a Google calendar in order to maintain a schedule of the dates in which the Scout Pack will be using the Scout Cabin. 5. The Scout Pack is responsible for cleaning the Scout Cabin after each meeting. This shall include removal of garbage, cleaning the kitchen and cleaning the bathroom. 6. Keys to the Scout Cabin shall be maintained and controlled by the City. The leader of each Scout Pack shall be given a key to the Scout Cabin. The leader of each Scout Pack represents that it will not make additional copies of the key to the Scout Cabin. If it is found that additional keys have been made, the City reserves the right to terminate this Agreement without notice to the Scout Pack. The Scout Pack shall provide the City with a name, address and phone number of the Scout Pack leader and shall keep this information up to date with the City in the event the Scout Pack Leader changes. 7. In November of each year, the Scout Pack shall provide the City Recreation Director with a roster of participants for the Scout Pack’s program and provide funds to the City in an amount equivalent to $10 per each participant. This payment is due from the Scout Pack top the City by November 30 of each calendar year. 8. The Scout Pack will agree to participate in mutually developed work projects throughout the City. Said projects may include beautification, painting, clean up, tree plantings and similar tasks that coincide with the Scout Pack’s programming. 9. This Agreement will remain in place until December 31,2022 and then automatically renew for successive one-year periods unless terminated by either  party pursuant to the terms of this paragraph. City and the Scout Pack agree to meet at least 8 weeks prior to the conclusion of the current term of this Agreement to determine the future business relationship between the City and the Scout Pack which may include different financial arrangements and adjustments to this Memorandum of Agreement. This Agreement may be terminated by either party by the giving of notice to the other party of its intent to terminate the Agreement at least six weeks before the conclusion of the current term of the Agreement. 10. The parties may agree to additional terms and conditions of this Agreement by executing a separate amendment from time to time. We, the undersigned, as representatives of the City of Columbus and the Scout Pack agree to terms listed above. __________________________ __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk ________________________________ Authorized Representative of Scout Pack Address: __________________________ __________________________ Phone: ___________________ 2 C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\scout pack MOU 012622 (A4400480x9DEB4).docx  2022 AGENDA ITEM Committee of the Whole Meeting date: January 18, 2022 _______________ Council Meeting date : February 1, 2022 ____________________ ITEM: Request for Purchase - Replacement of 61" Mower SUBMITTED BY: Jerry Lentz - Director of Public Works DETAILED DESCRIPTION OF SUBJECT MATTER: Public Works requests the purchase and replacement of its 61" commercial mower from its Parks division. This 61" mower and the 72" mower within the Parks division were both purchased in 2013 and have exceeded their life expectancy. The repair and maintenance costs have currently made these mowers expense liabilities rather than assets. Both are targeted for replacement however our current budget allows replacement of only one unit this fiscal year. Due to age and hours the 61" mower suffered an engine fire and engine failure late in the 2021 mowing season and has been left inoperative. Thus this is the first unit we request replacement of. Public Works has already obtained 3 current estimates from local vendors. Local to keep all service needs of this unit within reasonable mileage. As this is a manufacturer controlled price and all vendors gave similar municipal discount all quotes came in almost the same. However, Mid-state Equipment has agreed to give a $1,000 trade value on Public Works old and inoperative 61" mower. Due to supply chain issues we are looking to immediately order upon approvals to have this unit by the beginning of the spring mowing season. Vendors are not providing price locks due to the supply chain issues. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Attached are estimates from three vendors. These estimates list multiple sizes and multiple models. We have high-lighted the comparable units from each vendor. Also attached is the quote from the one vendor that agreed to take our old unit in on trade. With their trade in allowance they become the low bid. ACTION REQUESTED OF COUNCIL: Public Works requests approval for purchase and replacement of its 61" Scag commercial series mower from Mid-state Equipment. Current quote is $14,210. Funding through 2022 Capital Eguipment 415-513000-810