City Council Meeting Packets

COLUMBUS COMMON COUNCIL REGULAR MEETING AGENDA MONDAY, APRIL 4, 2022 – 6:30 PM COLUMBUS CITY HALL Join Zoom Meeting https://us02web.zoom.us/j/85407095157?pwd=UFR3TTdXTE5SNG9kTGxER3JsYUJxZz09 Meeting ID: 854 0709 5157 Passcode: 611324 One tap mobile: +1 312 626 6799 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications • Council meetings are open for in-person attendance, face coverings are recommended but not required. Members of the public wishing to attend the meeting can do so in-person, on Zoom, on the City of Columbus Cable Channel 980, or by streaming the meeting live from the Columbus website. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by noon on Monday, April 4. In your email, please include your name, address, and the Zoom profile name or phone number you will be calling from. Consent Agenda 1. Council & Committee of the Whole Minutes – 3/15/22 2. Approve Operator Licenses for 2021 – 2023 Licensing Period 3. Approve Temporary Class "B" (Picnic) License – St. Jerome Church New Business 1. Consider Resolution to terminate TID #3 2. Consider lease with Damm Farms – land located off Tower Drive 3. Consider Application for Lot 6 Site Plan in Columbus Commerce Center 4. Consider Application for Lot 7 Site Plan in Columbus Commerce Center 5. Consider updated service agreement with LPI to publish The Commotion 6. Consider Ordinance #768-22 "An Ordinance To Create Section 104-22 Of The City Code of Ordinances" 7. Consider Capital Equipment Plan 8. Mayoral Appointment to Senior Citizens Advisory Board 9. Consider & take action on claims in the amount of $223,849.72 10. Report of City Officers – City Administrator, Mayor 11. Adjourn  COLUMBUS COMMON COUNCIL REGULAR MEETING MINUTES TUESDAY, MARCH 15, 2022 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call: Mayor Arnold called the meeting to order at 6:30 pm. Present: Mayor Arnold, Council President Gray, Alders: Albright, Clark (via Zoom), Motiff, Reid, Roelke; Staff: City Administrator Ellefson, City Clerk Goebel; via Zoom: City Atty Johnson, City Engineer Lietha, Arnot, Lang, Kaltenberg, Koenig, Schreiber, Anding, Lentz, Bledsoe. Interested citizens. 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Motiff, second by Roelke to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Gray, second by Motiff to approve the Consent Agenda. Carried voice vote. Council & Committee of the Whole Minutes – 3/1/22, Approve Operator Licenses for 2021- 2023 Licensing Period: Sue R Fischer, Jerry E King, Courtney M Mays, Brittany L Weyer, Amber M Wood. New Business 1. Consider update to Resolution #11-21 Emergency Order: Motion by Gray, second by Motiff to approve the updated Emergency Order. Carried voice vote. The order will expire May 16, 2022 if not renewed by Council action. 2. Consider Mayoral Appointments to Plan Commission, Senior Citizens Advisory, Tourism: Motion by Roelke, second by Reid to approve Mayoral appointments. Carried voice vote. Mayor Arnold from the Plan Commission to the Senior Citizens Advisory Board; Alder Albright from the Senior Citizens Advisory to Plan Commission; re-appoint Walcott, Milburn, Famularo, Walker to Tourism Commission. 3. Consider Task Order #2022-02 Water Quality Trading Assistance: Motion by Gray, second by Albright to approve Task Order #2022-02. Roll call vote unanimous. 4. Consider Task Order #2022-03 Waterloo & Meister Park Life Station Replacement: Motion by Roelke, second by Motiff to approve Task Order #2022-03. Roll call vote unanimous. 5. Consider Task Order #2022-05 WWTP Biosolids Drying Study: Motion by Motiff, second by Albright to approve Task Order #2022-05. Roll call vote unanimous. 6. Consider Recreation Dept fundraising for park improvements: Motion by Reid, second by Roelke to approve fundraising for park improvements. Carried voice vote. 7. Consider CAAC annual membership fees: Motion by Albright, second by Roelke to approve the increases to CAAC membership fees. Carried voice vote. 8. Consider compensation for Elected Officials: Motion by Motiff, second by Albright to approve increases to elected officials, beginning with new terms in 2022. Roll call vote 3-1 with Albright, Motiff, Reid voting Yes, Clark voting No and Roelke & Gray abstaining. 9. Consider contracting with McMahon Engineers/Architects Operational and Compensation: Motion by Motiff, second by Albright to approve the contract with McMahon Engineers/Architects. Roll call vote unanimous. 10. Consider & take action on claims in the amount of $ 1,044,055.64: Motion by Albright, second by Motiff to approve claims in the amount of $1,044,055.64. Roll call vote unanimous. 11. Report of City Officers – City Administrator: CDBG public information meeting was held at the Senior Center – good presentation; full set of plans available to view at the Public Works Dept. Project will start and finish this year; final Storm Water listening session was held March 8. Staff and Council received very good feed back which resulted in several updates to the Storm Water Ordinance. Further questions can be directed to your alder; LWMMI held training with the DPW crew to help set priorities, listen to feedback. League also offers excellent League 101 training for alders; working on orientation for elected officials after the election, any ideas for the orientation, contact the Mayor and / or Council President. Mayor: was impressed with the good questions and feedback received from the three Storm Water listening sessions, thank you to all for being respectful and polite – staff and subcommittee spear-heading the sessions and gathering a lot of information; girls  and boys high school basketball teams had good season, the high school musical was very good; Good Vibes Candy shop will have ribbon cutting on March 19 at 11:30, and grand opening at noon; citizens appointments will begin for boards, committees, commission – if you are interested, submit application through website or contact City Clerk; next meeting is Monday, April 4 due to the Spring Election on April 5 – reminder state law does not allow the use of drop boxes to return your absentee ballot. 12. Adjourn: Motion by Albright, second by Gray to adjourn at 7:16 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE MINUTES TUESDAY, MARCH 15, 2022 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Gray called the meeting to order at 7:21 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, Clark (via Zoom), Motiff, Reid, Roelke; Staff: City Administrator Ellefson, City Clerk Goebel; via Zoom: City Atty Johnson, City Engineer Lietha, Arnot, Lang, Kaltenberg, Koenig, Schreiber, Anding, Lentz, Bledsoe. Interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Arnold, second by Motiff to approve the agenda. Carried voice vote. 4. Correspondence & Communications: None. 5. Department Reports – Place on file: February 2022: DPW, Fire, Library, Lifestar, Police, Treasurer 6. Consider Resolution to terminate TID #3: February 16 meeting, the bond was called. The City now has the opportunity to close TIF #3 early. Forward to April 4 Regular meeting. 7. Consider Damm Farms Lease – land located off Tower Drive: Damm Farms have been leasing the property and are interested in continuing to do so. Forward to April 4 Regular meeting. 8. Consider Application for Lot 6 Site Plan in Columbus Commerce Center: Forward to April 4 Regular meeting. 9. Consider Application for Lot 7 Site Plan in Columbus Commerce Center: Forward to April 4 Regular meeting. 10. Consider updated service agreement with LPI to publish The Commotion: Updated service agreement to publish the Commotion; very successful and includes a lot of events in and around the City. Forward to April 4 Regular meeting. 11. Consider amendment to Storm Water Utility: This amendment is a direct result from the listening sessions; requiring future Councils a super-majority to make changes to this chapter. Forward to April 4 Regular meeting. 12. Discuss Draft Personnel Manual: Will take time to review document and recommendations. Sub-group created to start looking at how to approach the project. Members of the sub-group: Alders Albright, Motiff, Roelke. 13. Discuss Draft Capital Equipment Plan: All agreed a capital improvement plan is needed. Forward to April 4 Regular meeting. 14. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically Annual Administrator Review: Motion by Motiff, second by Albright to convene to closed session at 7:57 pm. Roll call vote unanimous. 15. Reconvene to open session: Motion by Roelke, second by Arnold to reconvene to open session at 8:09 pm. Carried voice vote. 16. Adjourn: Motion by Motiff, second by Albright to adjourn at 8:09 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2022 AGENDA ITEM Committee of the Whole Meeting date: Council Meeting date: April 4, 2022 ITEM: Operator Licenses for Licensing Period 7/1/22 - 6/30/23 SUBMITTED BY: Pat Goebel, Clerk DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Tonya A. Baumann Sanketkumar K. Patel ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2022 AGENDA ITEM Committee of the Whole Meeting date: __March 15 ,______________________ 2022 Council Meeting date: ___ April 4, 2022 ___________________________ ITEM: __Resolution for the Closure of TID 3____________________________ SUBMITTED BY: _Matt Schreiber____________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: On February 16th Council approved calling the bond for TIF 3. At that meeting staff provided council with projections from Ehlers that showed TIF 3 could be closed out one year early in 2022. To start the TIF Closure process the city must adopt a resolution and submit form PE-223 to the Wisconsin Department of Revenue by April 15, 2022. Attached to the document is a copy of the resolution that would be approved at the first council meeting in April. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: TIF 3 Closure Resolution, Form PE -223 ACTION REQUESTED OF COUNCIL: Approve Closure Resolution, Form PE-223. Important -- to ensure this form works properly, Save Print Clear save it to your computer before completing the form. Tax Incremental District (TID) Termination Resolution Use tab to navigate throughout form. City of Columbus TID 3 Resolution (town, village, city) (municipality) (number) (number) WHEREAS, the City of Columbus created TID 3 on 06 20 , 1995 , and adopted (month) (day) (year) a project plan in the same year, and WHEREAS, all TID 3 projects were completed in the prescribed allowed time; and: ✔ WHEREAS, sufficient increment was collected as of the 2021 tax roll, payable 2022 , to cover TID 3 (year) (year) project costs. WHEREAS, insufficient increment was collected to cover project costs. THEREFORE BE IT RESOLVED, that the City of Columbus terminates TID 3 ; and BE IT FURTHER RESOLVED, that the City Clerk shall notify the Wisconsin Department of Revenue (DOR), within sixty (60) days of this resolution or prior to the deadline of April 15, 2022 , whichever comes first, that the TID (year) has been terminated; and BE IT FURTHER RESOLVED, that the City Clerk shall sign the required DOR Final Accounting Submission Date form (PE‑223) agreeing on a date by which the City shall submit final accounting information to DOR; and: ✔ BE IT FURTHER RESOLVED, that the City Treasurer shall distribute any excess increment collected after providing for ongoing expenses of the TID, to the affected taxing districts with proportionate shares as determined in the final audit by the City 's auditor, Baker Tilley . (auditor name) BE IT FURTHER RESOLVED, that the City of Columbus shall accept all remaining debts for TID 3 as determined in the final audit by the City auditor, . (auditor name) Adopted this 4 day of April , 2022 (day) (month) (year) Resolution introduced and adoption moved by alderperson (name) Motion for adoption seconded by alderperson (name) On roll call motion passed by a vote of ayes to nays (number) (number) ATTEST: (Mayor/Head of Government Signature) (Clerk Signature) PE-613 (R. 11-21) Wisconsin Department of Revenue Important -- to ensure this form works properly, save it to your computer before completing the form. Save Print Clear Form Terminated Tax Incremental District (TID) Wisconsin PE-223 Final Accounting Submission Date Agreement Dept of Revenue Under state law, (sec. 66.1105(8)(c), Wis. Stats.), the municipality terminating a TID and the Wisconsin Department of Revenue (DOR) must agree on a final accounting submission date. The “Final accounting submission date” you enter on this form is the date the TID Final Accounting Report (Form PE-110) will be due. Instructions 1. Within 60 days of adopting a termination resolution or by April 15, whichever comes first, email tif@wisconsin.gov: • Completed Form PE-223 (Section 1) • Copy of your municipality’s adopted termination resolution 2. When we receive your information, a DOR representative will approve, sign and email this form back to you 3. After you receive the signed Form PE-223 from us, complete the steps in Section 2 by the final accounting submission date 4. If you cannot e-file the TID Final Accounting Report (Form PE-110) by the final accounting submission date, email tif@wisconsin.gov to request a revised submission date. This date must be within 12 months of the termination resolution (sec. 66.1105(6m)(b)(3), Wis. Stats.). Questions? Contact us at tif@wisconsin.gov Section 1: Termination Information TID Information TID number Co-muni code County Taxation district (check one) Town Village City 03 11 – 211 Columbia Enter municipality → Columbus Important Dates Termination resolution date Date notified DOR of termination 04 – 04 – 2022 04 – 08 – 2022 Date notified real property lister (to remove TID number from the tax/assessment roll) Final accounting submission date (requested within 6 months of termination resolution date) 04 – 08 – 2022 4 – 4 – 2023 Clerk Information Name Phone Pat Goebel ( 920 ) 623 – 5900 Signature Email pgoebel@columbuswi.us Section 2: Final Accounting Information Final accounting submission date: 4 – 4 – 2023 Complete the following: 1. Complete the TID Final Audit. Save a copy in the municipal TID records. 2. E-file the TID Final Accounting Report (PE-110) Important – if your municipality does not e-file Form PE-110 with DOR by the final accounting submission date (or revised submission date), DOR will not certify or redetermine any future TIDs (sec. 66.1105(8)(d), Wis. Stats.). DOR Approval (for department use only) DOR name/signature Final accounting submission date approved PE-223 (R. 11-21) Wisconsin Department of Revenue  2022 AGENDA ITEM Committee of the Whole Meeting date: __March 15 ,_________________________ 2022 April 4, 2022 Council Meeting date: ___ ___________________________ ITEM: __Consider crop lease with Damm Farms for Tower Drive Property___ SUBMITTED BY: _Matt Schreiber____________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: As you know the city acquired a 7 acre parcel on the southwest corner of Tower Drive and Hamilton in 2021. With no immediate plans for the site in 2022 staff is recommending that the city considering leasing 5.3 acres of the land to Damm Farms. Damm Farms, Inc had been leasing this land from the previous owner. Damm Farms, Inc. has expressed interest in continuing to rent this land. Staff has provided a copy of the proposed lease and to date has not received any proposed changes. One of the benefits to this lease is the reduction on maintenance costs. DPW staff will not gave to mow an additional 5 acres if this land is leased. The City Attorney has updated the standard crop lease that has been utilized for other city owned land. The proposed lease in enclosed with the packet. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Proposed Lease with Damm Farms Inc ACTION REQUESTED OF COUNCIL: Approve the lease with Damm Farms.  FARM LEASE This Lease made and effective the ___ day of April, 2022, by and between the City of Columbus, a Wisconsin Municipal Corporation (hereinafter “Lessor”), and Damm Farms, Inc.(hereinafter “Lessee”), as follows: 1. Premises. Lessor, in consideration of the covenants and agreements hereinafter set forth to be kept and performed by the Lessee, does hereby demise, lease, and let unto the Lessee approximately 5.3 acres of tillable land located on parcel 1114.1 within the City of Columbus and more particularly identified on the attached Exhibit A (hereinafter “the Premises”) 2. Term. The term of this Lease shall begin April 1, 2022 and conclude December 31, 2022 (Crop Year). As long as Lessee is not in default under any terms of this Lease, this Lease shall automatically renew for successive one Crop Year periods unless either Lessor or Lessee gives written notice to the other party by May 1 of the current Crop Year of its intent to terminate the Lease at the end of the current Crop Year. If Lessor gives notice of termination of this Lease, Lessee shall be reimbursed the sum of $50 per acre as liquidated damages for any crop or material loss. 3. Rent. The parties to this Lease agree that the rent for the Premises shall be One Hundred Fifty and no/100 Dollars ($150.00) per acre. Therefore, Lessee shall pay to Lessor the sum of Seven Hundred Ninety Five and no/100 Dollars ($795.00) per year to lease the Premises. Rent shall be due and payable on or before the first day of May each year during the term of this Lease. Rent shall be paid to lessor at the address set forth in paragraph 17 below. 4. Machinery and Equipment. Lessee shall have the right to move upon the Premises machinery and equipment in order to properly care for the crops, if any, raised on the Premises. It is understood and agreed that said machinery and equipment shall at all times remain the property of Lessee and that Lessee shall have the right to remove the same from the Premises upon the expiration of this Lease. 5. Fences and Boundary Markers. Lessee shall have no responsibility to maintain or erect any fences on the Premises. Lessee shall not remove, destroy, run over, change or otherwise alter any boundary markers already erected on the Premises. If Lessee removes, destroys or alters any existing boundary markers, Lessee shall be responsible for any and all costs associated with replacing the markers in the correct position. 6. Cultivation. Lessee agrees and covenants to cultivate the land in a thorough, careful and husband-like manner and to keep the tillable acres, which constitutes the Premises free from weeds. At the end of the crop year, stalk and fodder shall remain on the land. All waterways and diversions are to be left intact. Lessee shall apply enough fertilizer to keep the fertility equal each year. 7. Possession. Lessor agrees and covenants that Lessee, upon execution of this Lease, and performing the covenants, agreements, conditions and terms shall quietly and peacefully have, hold and enjoy said leased Premises for the term mentioned. 2  8. Right to Enter and Access to Premises. Lessor reserves the right to enter upon the Premises at all reasonable times for the purpose of inspection. Lessor does not grant Lessee direct access to the Premises from other than lands owned by Lessor. 9. Surrender of Premises. Lessee agrees and covenants that at the termination of this Lease, Lessee will quietly and promptly yield and surrender the Premises to Lessor in as good condition of repair as when taken by Lessee, reasonable wear and tear and damage by the elements alone excepted. 10. Government Programs. Lessee shall be entitled to the payment by the United States of America of any monies that may be available through Federal Farm Programs by reason of the use of the Premises by Lessee. Lessee shall not enroll the Premises in any government program without the written consent of Lessor. 11. Non-Assignment. This Lease and any of the rights hereunder shall not be assigned nor shall any of the Premises be sublet without the written consent of the Lessor. 12. Indemnification. Lessee, intending to be legally bound, does hereby release and agree to indemnify and hold harmless Lessor, its agents and insurers from and against any and all claims, actions, suits, demands, damages (including consequential damages), losses, liabilities and expenses, direct or indirect, foreseen or unforeseen, including, but not limited to, attorney fees and court costs arising out of this Lease, and/or Lessee, and Lessee’s livestock, use of or presence upon the Premises, unless it is the result of reckless or intentional acts of Lessor and/or its agents. Lessee shall provide a certificate of insurance verifying that the Lessor is listed as a co-insured for general liability purposes and in an amount of not less than $1,000,000.00. 3  13. Rent Default. If Lessee defaults in the payment of any of the rent, Lessor may forward written notice of such default and Lessee's failure to cure such default within five (5) days after said notice shall, at the option of Lessor, work a forfeiture on this Lease. If Lessee has previously been given such a notice and has paid the rent on or before the specified date, or has been permitted by Lessor to remain in possession contrary to the notice, and if within one (1) year of any prior default in rent for which notice was given the Lessee fails to pay a subsequent installment of rent on time, the Lessee’s tenancy is terminated if Lessor, while the Lessee is in default in the payment of rent, gives notice to the Lessee to vacate on or before a date at least fifteen (15) days after the giving of the notice. Such termination shall not, however, relieve Lessee of the obligation to pay all rent due hereunder for the duration of the Lease. 14. Other Defaults. If Lessee shall default in any of the terms or provisions of this Lease other than payment of rent, Lessor may forward written notice of such default to the Lessee and Lessee agrees that if it be in default as set forth in such notice, it shall cure such default within fifteen (15) days after such notice (or in the event such default is of such a character as to require more than fifteen (15) days to cure, the Lessee shall use due diligence to cure such default). If, however, after due notice to Lessee to cure the same, Lessee shall refuse or fail to cure or make good any such default, Lessor may, at Lessor's option, terminate this Lease. 15. Binding Effect. This Lease shall be binding on the heirs, personal representatives, successors and assigns of the parties hereto. 4  16. Execution of Lease. This Lease may be signed in counterparts by the parties hereto. 17. Notices. Notice to Lessor shall be given by regular mail to: City of Columbus c/o City Administrator 105 N. Dickason Blvd. Columbus, WI 53925 Notice to Lessee shall be given by regular mail to: Damm Farms, Inc. Steven Damm 7704 Deansville Rd Marshall, WI 53559-9452 ___________________________ (SEAL) ________________________ Mary Arnold , Mayor Patricia Goebel, Clerk City of Columbus City of Columbus _________________________ (SEAL) Steven Damm F:\DOCS\WD\53481\26\A2755212.DOCX 5 Exhibit A 6 7  2022 AGENDA ITEM Committee of the Whole Meeting date: __March , 2022 15____________________ Council Meeting date: __April , 2022 4_________________________ ITEM: _Consider recommendation from plan Commission regarding the site plan for Lot 6 of the Columbus Commerce Center _____________ SUBMITTED BY: _Matt Schreiber___________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: As you are aware, ACS RBHS LLC (Jim Hartung and Steve Black) has obtained a zoning map amendment to rezone the property to R4 Multifamily zoning. Subsequently the applicant requested a zoning text amendment to 114-14 to allow for multiple principal buildings on one lot for multifamily developments. The amendment to 114-14 was approved by council in January of 2022. The applicant is seeking approval of a site plan that shows more than one (1) principal building on a lot of record. In accordance with the amended 114-14 the applicant has submitted a site plan that meets the minimum requirements of 78-15(d)(2). Please note that the applicant will still need to provide a full set of plans (grading, lighting, landscaping, etc.) as required by 78-15. Those plans will be reviewed and approved by city staff. Lot 6 Easement Update – After staff review and discussion the preferred relocation of the access easement on Lot 6 is in the middle of the drive aisle then heading north along the east side of Building B. Plan Commission has recommended approval of the site plan to allow for multiple principal buildings on Lot 7. The approval is contingent up the relocation of the easement. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Plan Commission Materials ACTION REQUESTED OF COUNCIL: Move the plan commission recommendation to council for final action.  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: March 10, 2022 Agenda Item: 8a Applicant: ACS RBHS, LLC Jim Hartung and Steve Black Property Address: Parcel ID: 11211-1512.06 Zoning: R-4 Future Land Use Map: Highway 16 Commercial Summary The applicant has obtained a zoning map amendment to rezone the property to R4 Multifamily zoning. Subsequently the applicant requested a zoning text amendment to 114-14 to allow for multiple principal buildings on one lot for multifamily developments. The amendment to 114- 14 was approved by council in January of 2022. The applicant is seeking approval of a site plan that shows more than one (1) principal building on a lot of record. In accordance with the amended 114-14 the applicant has submitted a site plan that meets the minimum requirements of 78-15. The applicant is seeking to have a city access easement relocated. The access easement current runs along the northern property boundary. The easement is used to cross parcel 11211- 1512.06 to gain access to a lift station on adjacent parcel 11211-1512.1OL1. Recommendation The applicant has submitted a site plan in accordance with 114-14, therefore staff is recommending conditional approval. Before final council approval the applicant shall demonstrate to the satisfaction of staff where the easement will be relocated. Please note that the applicant will need to provide a full set of plans per 78-15. Adjacent Land Existing Land Use Zoning Designation Future Land Use Designation North Lot 7 Multifamily Application I1 - Light Industrial Highway 16 Commercial District South Highway 151 I1 - Light Industrial East Outlot Storm Pond I1 - Light Industrial Highway 16 Commercial District West Mid State Rental I1 - Light Industrial Highway 16 Commercial District Attachments x Site Plan  2022 AGENDA ITEM Committee of the Whole Meeting date: __March , 2022 15____________________ Council Meeting date: _April , 2022 4_________________________ ITEM: _Consider recommendation from plan Commission regarding the site plan for Lot 7 of the Columbus Commerce Center _____________ SUBMITTED BY: _Matt Schreiber___________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: As you are aware, ACS RBHS LLC (Jim Hartung and Steve Black) has obtained a zoning map amendment to rezone the property to R4 Multifamily zoning. Subsequently the applicant requested a zoning text amendment to 114-14 to allow for multiple principal buildings on one lot for multifamily developments. The amendment to 114-14 was approved by council in January of 2022. The applicant is seeking approval of a site plan that shows more than one (1) principal building on a lot of record. In accordance with the amended 114-14 the applicant has submitted a site plan that meets the minimum requirements of 78-15(d)(2). Please note that the applicant will still need to provide a full set of plans (grading, lighting, landscaping, etc.) as required by 78-15. Those plans will be reviewed and approved by city staff. Plan Commission has recommended approval of the site plan to allow for multiple principal buildings on Lot 7. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Plan Commission Materials ACTION REQUESTED OF COUNCIL: Move the plan commission recommendation to council for final action.  CITY OF COLUMBUS 105 N. DICKASON BOULEVARD COLUMBUS, WISCONSIN 53925-1565 PHONE: 920.623.5900 FAX 920.623.5901 www.cityofcolumbuswi.com Plan Commission Staff Report Plan Commission Date: March10, 222 Agenda Item: 8a Applicant: ACS RBHS, LLC Jim Hartung and Steve Black Property Address: Parcel ID: 11211-1512.07 Zoning: R-4 Future Land Use Map: Highway 16 Commercial Summary The applicant has obtained a zoning map amendment to rezone the property to R4 Multifamily zoning. Subsequently the applicant requested a zoning text amendment to 114-14 to allow for multiple principal buildings on one lot for multifamily developments. The amendment to 114-14 was approved by council in January of 2022. The applicant is seeking approval of a site plan that shows more than one (1) principal building on a lot of record. In accordance with the amended 114-14 the applicant has submitted a site plan that meets the minimum requirements of 78-15. Recommendation The applicant has submitted a site plan in accordance with 114-14, therefore staff is recommending approval. Please note that the applicant will need to provide a full set of plans per 78-15. Adjacent Land Existing Land Use Zoning Designation Future Land Use Designation North Outlot- Detention Pond I1 - Light Industrial Public and Institutional South Mid State Rental I1 - Light Industrial Highway 16 Commercial District East Vacant Land I1 - Light Industrial Highway 16 Commercial District West Countryside Ford I1 - Light Industrial Highway 16 Commercial District Attachments x Site Plan Residential and Commercial Site Design Consultants  March 15, 2022 April 4, 2022 Contract with Liturgic Publications, Inc. for publishing of the Columbus Commotion Kim Lang Request review and approval for the contract with Liturgic Publications Inc. to continue the publishing of the Columbus Commotion for the City of Columbus for 5 years. This publication is a combined newsletter for the Senior Center, Library and Recreation Department. It also includes information from other city departments, as well as local organizations who are providing free public events, as space allows. The cost of the publication is free to the city through advertising dollars. Administration for the Columbus Commotion is coordinated by the Senior Center Director. Contract Request approval of contract.  2022 AGENDA ITEM Committee of the Whole Meeting date: ____March 15, 2022_______ Council Meeting date: _April 4, 2022___________ ITEM:_Stormwater Utility Ordinance Update _ DETAILED DESCRIPTION OF SUBJECT MATTER: At the final Storm Water Utility listening session, a resident questioned how easily future Councils could amend the Ordinance and potentially change the rate payer protections this Council has established. The resident suggested adding one final layer of protection, which is that any changes to the Ordinance must be approved by a supermajority of the Council, which is 5 out of 6 Alders or 83%. If approved, the attached amendment would require that any changes to the Storm Water Utility in the future would require a supermajority of the Council to vote in favor of the change. This final change in advance of the Referendum is a sort of capstone, preserving the original intent of this Council and the protections that have been incorporated through months of extensive public outreach, dozens of questions, and hundreds of conversations. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Proposed Amendment to the Stormwater Utility Ordinance ACTION REQUESTED OF COUNCIL: Advise if there are any questions or comments regarding the draft amendment to the Ordinance, and recommend the Ordinance move forward if acceptable.  CITY OF COLUMBUS 768-22 ORDINANCE ___________ AN ORDINANCE TO CREATE SECTION 104-11 OF THE CITY CODE OF ORDINANCES The Common Council of the City of Columbus, Columbia County, Wisconsin does hereby ordain as follows: 1. Section 104-11 of the City Code is hereby created to now read as follows: 104-11 Amendment. Any provision contained within this Chapter 104 of the City Code may be amended or repealed only by the affirmative vote of 5 members of the Common Council at a meeting of the Common Council duly called and held. 2. Effective Date. This Ordinance shall take effect immediately upon its passage and posting as required by law. 4 day of Adopted this ___ April _____________, 2022. CITY OF COLUMBUS By: __________________________ By: __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk \\coc-dc01\users$\pgoebel\My Documents\Storm Water Utility Ord amend super majority.docx  2022 AGENDA ITEM Committee of the Whole Meeting date: ____March 15, 2022_______ Council Meeting date: __April 4, 2022__________ ITEM:_Capital Equipment Plan _ DETAILED DESCRIPTION OF SUBJECT MATTER: Attached is a proposed 5 year Capital Equipment Plan for non-utility operations. The spreadsheet indicates what we are going to purchase, when we are going to purchase it, and most importantly, how we will pay for it. This 5 year plan is a significant effort towards a comprehensive global Capital Plan that will incorporate and accommodate Capital Equipment, Capital Projects, and Capital Building plans in the same fashion. As you review the Capital Equipment Plan, notice that we are replacing some equipment that is often more than 20 years in age, with the oldest equipment being from 1988. Over the long-term we have not maintained a consistent effort regarding capital expenditures, and the results are showing not only in age of equipment, but in the overall condition of equipment, the frequency they are out of service, and the increased repair and maintenance costs. I have also attached the full long-range version of the Capital Plan that spans 20 years. Obviously, the near-term plans are more reliable and accurate, while the plans further out are more susceptible to changes. Completing other components of a full Capital Plan may also require changes to this plan in the long term. It is important to note that approving this plan does not allocate any City funds, but will solidify these plans as a component of the upcoming budget process. Essentially, if this is approved, staff will create the 2023 budget with these purchases integrated. While this document is a relatively simple demonstration of purchases in the next 5 years, there are additional details regarding debt capacity, funding availability and other financial strategy that have gone into the plan. If there are concerns, the COW may wish to schedule a work session to consider additional details and gather more insight. Once this Plan is considered, the next steps should be to develop a Capital Project Plan, likely followed by a Capital Building Plan. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • 5 Year Capital Equipment Plan • Long Range Capital Equipment Plan ACTION REQUESTED OF COUNCIL: Review the Capital Equipment Plan, consider approving the plan as presented or schedule another opportunity to review the plan.  Budget Year Budget Year Budget Year Budget Year Budget Year Capital Expenditure Requests 2023 2024 2025 2026 2027 Public Works Department $ 55,500 $ 188,000 $ 191,000 $ 85,000 $ 192,500 Police Department $ 47,500 $ 49,500 $ 51,000 $ 52,500 $ 54,000 Fire Department $ 985,000 $ 121,000 $ ‐ $ ‐ $ 1,725,000 Miscellaneous Capital $ ‐ $ ‐ $ ‐ $ ‐ $ 40,000 Total Capital Expenditures: $ 1,088,000 $ 358,500 $ 242,000 $ 137,500 $ 2,011,500 Funding Sources Tax Levy $ 100,000 $ 205,000 $ 205,000 $ 205,000 $ 210,000 Borrowed Funds $ 500,000 $ ‐ $ 1,450,000 Equipment Replacement Funds $ 15,000 $ 40,000 $ 10,000 $ 15,000 $ 60,000 Capital Fund ‐ Fund Balance $ 19,000 General Fund ‐ Fund Balance Rural Group Funding $ 595,000 $ 40,000 $ 275,000 WWTF Funding Miscellaneous Funding Total Funding: $ 1,229,000 $ 285,000 $ 215,000 $ 220,000 $ 1,995,000 Surplus/Deficit: $ 141,000 $ (73,500) $ (27,000) $ 82,500 $ (16,500) Finish the dump box Replace 1994 Replace 1988 Backhoe Replace year 2000 DPW Replace 2002 Plow Truck replacement for 2006 Plow Garbage/Leaf Vehicle $188,000 F550 Dump Truck $85,000 $192,500 Truck $40,000 $191,000 Replace 2013 72" Replace Squad Car Replace Squad Car Replace Squad Car Replace Squad Car $54,000 Lawnmower $15,500 $49,500 $51,000 $52,500 Replace Fire Chief's 2009 Replace 1997 FD Ladder Replace Squad Car $47,500 Pickup $41,000 Truck $1,450,000 Replace year 2000 Engine Replace 1996 Brush Truck Replace 2002 Tender (Rural) 92 (shared) $700,000 (Shared) $80,000 $275,000 Replace year 1998 Tender 94 (Rural) $245,000 Replace 2007 Fire Department Pickup Truck $40,000  Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Capital Expenditure Requests 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Public Works Department $ 55,500 $ 188,000 $ 191,000 $ 85,000 $ 192,500 $ 195,000 $ 114,500 $ 185,000 $ 112,000 $ 192,500 Police Department $ 47,500 $ 49,500 $ 51,000 $ 52,500 $ 54,000 $ 55,000 $ 56,500 $ 58,000 $ 59,500 $ 62,000 Fire Department $ 985,000 $ 121,000 $ ‐ $ ‐ $ 1,725,000 $ ‐ $ 785,000 $ ‐ $ ‐ $ 800,000 Miscellaneous Capital $ ‐ $ ‐ $ ‐ $ ‐ $ 40,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Capital Expenditures: $ 1,088,000 $ 358,500 $ 242,000 $ 137,500 $ 2,011,500 $ 250,000 $ 956,000 $ 243,000 $ 171,500 $ 1,054,500 Funding Sources Tax Levy $ 100,000 $ 205,000 $ 205,000 $ 205,000 $ 210,000 $ 210,000 $ 215,000 $ 215,000 $ 215,000 $ 220,000 Borrowed Funds $ 500,000 $ ‐ $ 1,450,000 $ 700,000 Equipment Replacement Funds $ 15,000 $ 40,000 $ 10,000 $ 15,000 $ 60,000 $ 10,000 $ 30,000 $ 10,000 $ 5,000 $ 25,000 Capital Fund ‐ Fund Balance $ 19,000 General Fund ‐ Fund Balance Rural Group Funding $ 595,000 $ 40,000 $ 275,000 $ 800,000 WWTF Funding Miscellaneous Funding Total Funding: $ 1,229,000 $ 285,000 $ 215,000 $ 220,000 $ 1,995,000 $ 220,000 $ 945,000 $ 225,000 $ 220,000 $ 1,045,000 Surplus/Deficit: $ 141,000 $ (73,500) $ (27,000) $ 82,500 $ (16,500) $ (30,000) $ (11,000) $ (18,000) $ 48,500 $ (9,500)  Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Budget Year Capital Expenditure Requests 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 Public Works Department $ 93,000 $ 105,000 $ 200,000 $ 180,000 $ 200,000 $ 209,000 $ 215,000 $ 48,000 $ ‐ $ ‐ Police Department $ 63,500 $ 65,000 $ 67,000 $ 69,000 $ 71,500 $ 73,500 $ 75,500 $ 77,500 $ 79,500 $ 81,500 Fire Department $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Miscellaneous Capital $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Capital Expenditures: $ 156,500 $ 170,000 $ 267,000 $ 249,000 $ 271,500 $ 282,500 $ 290,500 $ 125,500 $ 79,500 $ 81,500 Funding Sources Tax Levy $ 220,000 $ 220,000 $ 225,000 $ 225,000 $ 225,000 $ 230,000 $ 230,000 $ 230,000 $ 235,000 $ 235,000 Borrowed Funds Equipment Replacement Funds $ 5,000 $ 5,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 5,000 $ 5,000 $ 5,000 Capital Fund ‐ Fund Balance General Fund ‐ Fund Balance Rural Group Funding WWTF Funding Miscellaneous Funding Total Funding: $ 225,000 $ 225,000 $ 234,000 $ 234,000 $ 234,000 $ 239,000 $ 239,000 $ 235,000 $ 240,000 $ 240,000 Surplus/Deficit: $ 68,500 $ 55,000 $ (33,000) $ (15,000) $ (37,500) $ (43,500) $ (51,500) $ 109,500 $ 160,500 $ 158,500  2022 AGENDA ITEM Committee of the Whole Meeting date: __________________________ April 4, 2022 Council Meeting date: ______________________________ ITEM: Mayoral Appointment ______________________________________________________ SUBMITTED BY: Mayor Arnold ________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Appoint Bill O'Donnell to Senior Citizens Advisory Board, term expiring 2025. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Approve appointment to Senior Citizens Advisory Board.