City Council Meeting Packets

COLUMBUS COMMON COUNCIL REGULAR MEETING AGENDA TUESDAY, DECEMBER 20, 2022 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 12/6/22 2. Approve Operator Licenses for 2022-2024 Licensing Period New Business 1. Consider & take action carry-over of Salaried Flex Time 2. Consider & take action on changes to Utility Superintendent title as recommended by Utility Commission 3. Consider & take action on pool rate recommendations for 2023 4. Consider & take action to suspend the rules for Ordinance #779-22 "An Ordinance To Amend Certain Provisions Of The City Code To Change The Name Of The Superintendent Of Water & Light Utility to Director of Water & Light Utility" 5. Consider & take action to waive the required readings for Ordinance #779-22 "An Ordinance To Amend Certain Provisions Of The City Code To Change The Name Of The Superintendent Of Water & Light Utility to Director of Water & Light Utility" 6. Consider & take action to adopt Ordinance #779-22 "An Ordinance To Amend Certain Provisions Of The City Code To Change The Name Of The Superintendent Of Water & Light Utility to Director of Water & Light Utility" 7. Consider & take action on claims in the amount of $ 250,718.68 8. Report of City Officers – City Administrator, Mayor 9. Adjourn  COLUMBUS COMMON COUNCIL REGULAR MEETING MINUTES TUESDAY, DECEMBER 6, 2022 1. Roll Call: Mayor Arnold called the meeting to order at 6:30 pm. Present: Mayor Arnold, Council President Gray, Alders: Albright, Reid, Roelke, Steiner; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, Bledsoe, Meyers, Browskowski, Weiner, Lang, Lentz, interested citizens. Motiff excused. 2. Pledge of Allegiance: Mayor Arnold led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Steiner, second by Roelke to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Gray, second by Reid to approve consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 11/15/22, Approve Operator Licenses for 2022-2024 Licensing Period: Julie Wylesky, James P St Pierre. Approve Mayoral Appointments to the Tourism Commission: John Walcott, Lisa Famularo, Patti Walker, Alder Roelke. New Business 1. Consider & take action to Hwy 73 Plat signing authority: Motion by Gray, second by Albright to appoint the City Clerk as the signing authority for Hwy 73 Plat. Carried voice vote. 2. Consider & take action to suspend the rules for Ordinance #777-22 "An Ordinance To Create Article 12 Of Chapter 9 Of The City Of Columbus Code Of Ordinances Concerning All-Terrain Vehicles And Utility- Terrain Vehicles": Motion by Albright, second by Roelke to suspend the rules for immediate consideration of Ordinance #777-22. Carried voice vote. 3. Consider & take action to waive the readings for Ordinance #777-22 "An Ordinance To Create Article 12 Of Chapter 9 Of The City Of Columbus Code Of Ordinances Concerning All-Terrain Vehicles And Utility- Terrain Vehicles": Motion by Roelke, second by Albright to waive the required readings of Ordinance #777- 22. Carried voice vote. 4. Consider & take action to adopt Ordinance #777-22 "An Ordinance To Create Article 12 Of Chapter 9 Of The City Of Columbus Code Of Ordinances Concerning All-Terrain Vehicles And Utility-Terrain Vehicles": Motion by Roelke, second by Albright to adopt Ordinance #777-22. Carried voice vote. 5. Consider & take action to suspend the rules for Ordinance #778-22 "An Ordinance To Create A Joint Municipal Court For The Village Of Cambria, The Village Of Fall River, The City Of Columbus, The City Of Lodi, The Village Of Pardeeville, The Village Of Poynette, The Village Of Randolph, The Village Of Rio, The Town Of Columbus, The Town Of Dekorra, The Town Of Lodi, The Village Of Arlington, The Village Of Friesland, and The Village Of Wyocena": Motion by Gray, second by Steiner to suspend the rules for immediate consideration of Ordinance #778-22. Carried voice vote. 6. Consider & take action to waive the readings for Ordinance #778-22 "An Ordinance To Create A Joint Municipal Court For The Village Of Cambria, The Village Of Fall River, The City Of Columbus, The City Of Lodi, The Village Of Pardeeville, The Village Of Poynette, The Village Of Randolph, The Village Of Rio, The Town Of Columbus, The Town Of Dekorra, The Town Of Lodi, The Village Of Arlington, The Village Of Friesland, and The Village Of Wyocena": Motion by Gray, second by Steiner to waive the required readings of Ordinance #778-22. Carried voice vote. 7. Consider & take action to adopt Ordinance #778-22 "An Ordinance To Create A Joint Municipal Court For The Village Of Cambria, The Village Of Fall River, The City Of Columbus, The City Of Lodi, The Village Of Pardeeville, The Village Of Poynette, The Village Of Randolph, The Village Of Rio, The Town Of Columbus, The Town Of Dekorra, The Town Of Lodi, The Village Of Arlington, The Village Of Friesland, and The Village Of Wyocena": Motion by Gray, second by Reid to adopt Ordinance #778-22. Carried voice vote.  Page 2 – Common Council – 12/6/22 8. Consider & take action to approve the Joint Municipal Court Agreement: Motion by Gray, second by Albright to approve the Joint Municipal Court Agreement. Carried voice vote. 9. Consider & take action on Nutrition Site 2023 MOU with Columbia County: Motion by Albright, second by Roelke to approve the Nutrition Site MOU for 2023 with Columbia County. Carried voice vote. 10. Consider & take action on renaming the Senior Center to "The Columbus Community Center": Motion by Steiner, second by Gray to approve renaming the Senior Center to The Columbus Community Center. Carried voice vote. 11. Consider & take action on Letter of Intent for parcels 11211.1090.C & 11211.1090.B: Motion by Gray, second by Steiner to approve the letter of intent for parcels 11211.1090.C & 11211.1090.B. Carried voice vote. 12. Consider & take action on claims in the amount of $ 130,407.90: Motion by Roelke, second by Gray to approve claims in the amount of $130,407.90. Roll call vote unanimous. 13. Report of City Officers – City Administrator: leave pick up has concluded, and with the winter coming up, watch the city website for winter parking alerts; tax bills in the mail and tax collection has begun at City Hall, Farmers & Merchants Bank, mail, or online; Holiday Train coming Friday, December 9 – donations to the Food pantry will be accepted Mayor: HS football team won state championship game; honored Randy Koehn and Craig Dykstra for their years of service to the Fire Dept; there is an opening on the Tourism Commission; Columbus Recreation is accepting ice rink applications, visit the Library website for their many programs. 14. Adjourn: Motion by Gray, second by Roelke to adjourn at 6:52 pm. Carried voice vote. Submitted by: Pat Goebel, Clerk  COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE TUESDAY, DECEMBER 6, 2022 1. Roll Call: Council President Gray called the meeting to order at 6:52 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, Reid, Roelke, Steiner; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, Bledsoe, Meyers, Browskowski, Weiner, Lang, Lentz, interested citizens. Motiff excused. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Arnold, second by Roelke to approve the agenda. Carried voice vote. 4. Citizen Comments: None. 5. Committee / Commission Minutes: CHLPC 8/9/22, 8/18/22, 10/3/22, 10/12/22, Senior Center 11/3/22, Tourism 10/3/22 6. Discuss Carryover of Salaried Flex Time: Flex time as no cash value, there is no pay-out and will remain capped at 40 hours. Request the resent does not happen on December 31, but carried over. Forward to 12/20 Regular meeting. 7. Discuss Changes to Utility Superintendent Title Recommended by Columbus Utility Commission: Request the title be changed from Utility Superintendent to Utilities Director as it matches will all other city department titles, designating as the head of a department. There are several ordinances that would have to be updated to reflect this change. Forward to 12/20 Regular meeting. 8. Discuss Pool Rates for 2023: Discussion to raise rates or make adjustments to activities offered. Consensus to increase non-resident passes and memberships, swim team & swim lessons. Forward to 12/20 Regular meeting. 9. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility Pool and Police Department. Motion by Roelke, second by Arnold to convene to closed session at 7:21 pm. Roll call vote unanimous. 10. Reconvene to open session: Motion by Steiner, second by Roelke to reconvene at 8:06 pm. Carried voice vote. 11. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus (TIF 6): Motion by Roelke, second by Arnold to convene to closed session at 8:06 pm. Roll call vote unanimous. 12. Reconvene to open session: Motion by Steiner, second by Arnold to reconvene to open session at 8:22 pm. Carried voice vote. 13. Adjourn: Motion by Roelke, second by Arnold to adjourn at 8:22 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2022 AGENDA ITEM Council Meeting date: December 20, 2022 ITEM: Operator Licenses for Licensing Period 7/1/22 - 6/30/24 SUBMITTED BY: Pat Goebel, Clerk DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator license: Lillyan M Arndt LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator license  2022 AGENDA ITEM Committee of the Whole Meeting date: ____December 6, 2022_______ December 20, 2022 Council Meeting date: _________________________________________ ITEM:_Carryover of Flex Hours into 2023_ DETAILED DESCRIPTION OF SUBJECT MATTER: The City Council made an exception to the Personnel in order to allow salaried staff to carry flex hours forward from 2021 into 2022, although the existing manual indicates, “All flex time must be used prior to December 31st within the year of which it was earned. Flex time will not be paid out and has no cash value.” The personnel manual revision continues the use of flex hours, but does not require them to lapse at the end of the year since they have no cash value, and cannot be paid out. Staff request the City Council disregard the flex time reset that occurs after December 31, allowing flex time balances to be carried forward into 2023. All other elements of flex time would remain in effect, so the flex time hours would remain capped at a 40 hour maximum, they can only be taken at the mutual convenience of the employee and employer, they cannot be paid out, and have no cash value. The current revision of the personnel manual does not have a reset provision for flex time, so once ready for final approval, this annual action will not be necessary. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Consider these requests and provide direction for staff.  2022 AGENDA ITEM Committee of the Whole Meeting date: __December 6, 2022_________ Council Meeting date: December 20, 2022 ________________________________ ITEM:_Utility Commission Recommendations re: Utility Superintendent Title and Changes_ DETAILED DESCRIPTION OF SUBJECT MATTER: On Thursday, November 30, 2022, the Columbus Utility Commission met to discuss the status of the Utility Superintendent recruitment. At the conclusion of the most recent recruitment, the pool of applicants was insufficient. After reviewing recommendations from the WPPI Energy Consultants that have been working with the Utility, the Commission is suggesting changes that will require the City Council’s support and action. Jeff Feldt, a long-time utility executive, evaluated the situation on behalf of WPPI, and supported a, “Change to title of the position from Superintendent to Utilities Director. This updates it to a more professional title commensurate to the duties of the position as well as aligns with respect to other City department head titles.” Feldt also suggested a change in the salary range, which the Utility Commission has incorporated into their recruitment plans. In order the change the title of the Utility Superintendent to Utility Director, the City Council will need to approve several Title changes to the Ordinance. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Review the recommended action and determine if the title changes in Ordinance should be brought forward for approval at the next meeting.  CITY OF COLUMBUS 779-22 ORDINANCE NO. ______________ AN ORDINANCE TO AMEND CERTAIN PROVISIONS OF THE CITY CODE TO CHANGE THE NAME OF THE SUPERINTENDENT OF WATER & LIGHT UTILITY TO DIRECTOR OF WATER & LIGHT UTILITY The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. The following sections of Chapter 102 of the City Code are amended to now reflect that the word “Superintendent” or “Co-Superintendent” is replaced with the word “Director” or “Co-Director” as appropriate: (a) The title of Chapter 102, Division 3 (b) Section 102-2 (c) Section 102-3 (d) Section 102-58 (e) Section 102-59 (f) Section 102-61 (g) Section 102-86 (h) Section 102-87 (i) Section 102-88 (j) Section 102-89 (k) Section 102-90 (l) Section 102-91 (m) Section 102-122 (n) Section 102-231 (o) Section 102-278 (p) Section 102-364 (q) Section 102-367 2. The following sections of the City Code are amended to replace the word “Superintendent” with the word “Director”: (a) Section 1-20 (b) Section 2-87 (c) Section 2-220 (d) Section 86-15 (e) Section 86-156 (f) Section 86-241 (g) Section 90-92 (h) Section 90-94 (i) Section 90-95  (j) Section 90-97 (k) Section 90-284 (l) Section 90-290 (m) Section 90-291 (n) Section 90-334 (o) Section 90-337 (p) Section 106-41 (q) Section 106-45 (r) Footnote 3 of Chapter 2, Article III 3. Any other reference in the City Code of Ordinances referring to the Superintendent of the Water & Light Department, the Superintendent of the Water & Light Utility, the Superintendent of any individual utility, or the Superintendent of Public Works shall be amended so that the title is now Director of Water & Light Utility, Director of Water & Light, Director of Utility or Director of Public Works, as appropriate. 4. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 5. Effective Date. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2022. CITY OF COLUMBUS By: ___________________________ By: __________________________ Mary Arnold, Mayor Patricia Goebel, Clerk \\msnfs2\share\DOCS\WD\53481\6\A4741499.DOCX 2  CITY OF COLUMBUS FOR MEETING OF: December 20, 2022 REQUEST FROM/DEPARTMENT: Council / CAAC AGENDA ITEM/REQUEST: Pool Increases *************************************************** From the direction of council, some memberships (nonresidents only), swimming lessons and swim team rates increased for the areas recommended. We are also in favor of closing the pool at 8pm with approval this evening. Please see the enclosure for our suggested increases. DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  Pool Rate Increases 2023 Changes made Summer Season Passes (Prices of season passes were increased April 1): Family Pass  Resident stays the same at $225  Non- Resident increased from $245 to $260 (+$15) Individual Pass  Resident stays the same at $100  Non- Resident increased from $110 to $135 (+$25) Couples Pass  Resident stays the same at $155  Non- Resident stays the same at $170 – recommend to stay the same Lap Swim/ Water Aerobics Pass:  Resident stays the same at $50  Non- Resident says the same at $65 – stays the same due to limited hours 10 Punch Pass:  Resident stays the same at $45  Non- Resident stays the sam at $55 – We sell this as an incentive as a buy 9 passes get 1 free. Potential increase in fees to raise CAAC revenues Increase swim lessons and swim team fees. Current Pricing:  Swim Lessons (Monday- Friday for two weeks)  Resident/ Member increase to $50  Resident/ Non- Member increase to $60  Non- Resident/ Member increase to $60  Non- Resident/ Non- Member increase to $75  *Increased each rate by $10 Swim Team (Monday- Friday for June/ July) Current Pricing:  Resident increase to $75  Non- Resident increase to $90 Reduction in open swim hours. Current Hours:  Monday- Friday 12-4pm & 6- 8:30pm – propose to close at 8pm If the weather is hot we would advertise to stay open longer.  Saturday & Sunday 12- 8:30pm – close at 8pm Potential option to close the CAAC at 8pm as opposed to 8:30pm nightly. At our current pay scale of $8.50 for ACS and $10.00 for Guards, closing at 8pm can create an average daily staff savings around $35-40; $245- $280 weekly.  Potential to save up to $3300 in employee wages, based on opening 12 weeks Closing earlier, helps allow CAAC management to follow Labor laws. Many employees at the aquatic center are in college/ high school. Most employees fall in the 14 & 15-year-old age range and cleaning duties are not completed by this age group of ACS employees because they need to leave by 9pm due to Labor Laws.