City Council Meeting Packets

COLUMBUS COMMON COUNCIL REGULAR MEETING AGENDA TUESDAY, JANUARY 3, 2023 – 6:35 PM COLUMBUS CITY HALL 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Swearing in of new Police Officers: Sergeant Michael J. Rosecky, Officer Matthew H. Dammen 6. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 12/20/22 2. Approve Operator Licenses for 2022-2024 Licensing Period 3. Consider Mayoral Appointments: Beautification Committee New Business 1. Consider & take action on DPW request to purchase of small dump truck (cab & chassis) 2. Consider & take action to suspend the rules on Ordinance #780-22 "An Ordinance To Repeal And Recreate Section 42-40(f) Of The City Code Of Ordinances Concerning Honorary Fire Department Membership" 3. Consider & take action to waive the readings on Ordinance #780-22 "An Ordinance To Repeal And Recreate Section 42-40(f) Of The City Code Of Ordinances Concerning Honorary Fire Department Membership" 4. Consider & take action to adopt Ordinance #780-22 "An Ordinance To Repeal And Recreate Section 42- 40(f) Of The City Code Of Ordinances Concerning Honorary Fire Department Membership" 5. Approve update to City Administrator employment Agreement 6. Consider & take action on claims in the amount of $ 239,319.13 7. Report of City Officers – City Administrator, Mayor 8. Adjourn  COLUMBUS COMMON COUNCIL REGULAR MEETING MINUTES TUESDAY, DECEMBER 20, 2022 1. Roll Call: The meeting was called to order at 6:30 pm by Council President Gray. Present: Council President Gray, Alders: Albright, Motiff, Reid, Roelke, Steiner; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, Lentz, Bledsoe, Weiner, Hazeltine; interested citizens. Mayor Arnold was excused. 2. Pledge of Allegiance: Council President Gray led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Roelke, second by Steiner to combine item #2 with items #4,5,6. Carried voice vote. 5. Correspondence & Communications: None. Consent Agenda: Motion by Albright, second by Steiner to approve the consent agenda. Carried voice vote. Council & Committee of the Whole Minutes – 12/6/22, Approve Operator Licenses for 2022-2024 Licensing Period: Lillyan M Arndt. New Business 1. Consider & take action carry-over of Salaried Flex Time: Motion by Roelke, second by Reid to approve the carry-over of flex time for 2023. Carried voice vote. 2. Consider & take action on changes to Utility Superintendent title as recommended by Utility Commission: Motiff asked that the ordinance be amended, in paragraph #3 to reflect the titles as Utility Director, and Director of DPW. 3. Consider & take action on pool rate recommendations for 2023: Motion by Roelke, second by Albright to approve the pool rate recommendations for 2023. Carried voice vote. 4. Consider & take action to suspend the rules for Ordinance #779-22 "An Ordinance To Amend Certain Provisions Of The City Code To Change The Name Of The Superintendent Of Water & Light Utility to Director of Water & Light Utility": Motion by Steiner, second by Motiff to suspend the rules for Ordinance #779-22, with amendment to titles. Carried voice vote. 5. Consider & take action to waive the required readings for Ordinance #779-22 "An Ordinance To Amend Certain Provisions Of The City Code To Change The Name Of The Superintendent Of Water & Light Utility to Director of Water & Light Utility": Motion by Motiff, second by Roelke to waive the required readings for immediate consideration of Ordinance #779-22. Carried voice vote. 6. Consider & take action to adopt Ordinance #779-22 "An Ordinance To Amend Certain Provisions Of The City Code To Change The Name Of The Superintendent Of Water & Light Utility to Director of Water & Light Utility": Motion by Motiff, second by Roelke to adopt Ordinance #779-22. Carried voice vote. 7. Consider & take action on claims in the amount of $ 250,718.68: Motion by Motiff, second by Albright to approve claims in the amount of $250,718.68. Roll call vote unanimous. 8. Report of City Officers – City Administrator: Folsom Reconstruction Public Information Meeting took place on December 14; City Engineer Lietha is working on the bid package. Special Assessment letters will go out at a later date; thank you to the Council for the time to have an employee Holiday lunch, it was well attended; reminder to watch the website, facebook, for winter weather warnings and snow emergencies – sign up for alerts or call with questions. Happy Holidays. Mayor: The Mayor did not leave a report but Gray mentioned the Holiday Party was very nice; please sign up for alerts on snow emergencies – the emergency is not over just because your street plowed. 9. Adjourn : Motion by Steiner, second by Motiff to adjourn at 6:49 pm. Carried voice vote. Submitted by: Pat Goebel, Clerk  COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE MINUTES TUESDAY, DECEMBER 20, 2022 1. Roll Call The meeting was called to order at 6:50 pm by Council President Gray. Present: Council President Gray, Alders: Albright, Motiff, Reid, Roelke, Steiner; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, Lentz, Bledsoe, Weiner, Hazeltine; interested citizens. Mayor Arnold was excused. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Reid, second by Roelke to approve the agenda. Carried voice vote. 4. Citizen Comments: None. 5. Department Reports: Place on file: DPW, Fire, Library, Lifestar, Police, Treasurer, WWTP 6. Review DPW request to purchase small dump truck (cab & chassis): DPW Director Lentz requested to replace the 1994 dump truck with the purchase of a new truck. The replacement would only be the cab & chassis, and funds for 2023 be moved to 2024 in order to finished outfitting the new dump. Forward to 1/3/23 Regular meeting. 7. Review FD By-Law Change Request: Chief Hazeltine requested the by-laws be updated to reflect SAP's recognition of 15 years to become an Honorary Member. SAP updated their length of service several years ago and the fire department wishes to change the by-laws to match. Forward to 1/3/23 Regular meeting. 8. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus (TIF 6): Motion by Motiff, second by Albright to convene to closed session at 6:57 pm. Roll call vote unanimous. 9. Reconvene to open session: Motion by Roelke, second by Albright to reconvene at 7:00 pm. Carried voice vote. 10. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss Admin Review process for 2023: Motion by Motiff, second by Roelke to convene to closed session at 7:01 pm. Roll call vote unanimous. 11. Reconvene to open session: Motion by Roelke, second by Motiff to reconvene at 7:24 pm. Carried voice vote. 12. Adjourn: Motion by Motiff, second by Albright to adjourn at 7:25 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2023 AGENDA ITEM Committee of the Whole Meeting date: ________________________________ January 3, 2023 Council Meeting date: ______________________________________________ ITEM: Mayoral Appointments to the Beautification Committee ____________________________________________________________ SUBMITTED BY: Mayor Arnold ____________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: Mayor Arnold would like to make the following appointments: Amy Sandow, business owner, term to expire 2024 Sherry Culhane, citizen, term to expire 2025 Patricia Boness, civic group, term to expire 2025 Natalie Fowler, citizen, term to expire 2026 Paula Steiner, business owner, term to expire 2026 Jerry Lentz, DPW Ian Gray, Council liaison (Council liaison term expires in April) LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Approve appointments  2022 AGENDA ITEM Committee of the Whole Meeting date: December 20, 2022 Council Meeting date:---=January 3, 2023 ______ ITEM: Purchase Request 2023 Ford-550 small Dump Truck (cab & chassis) SUBMITTED BY: ---------------------- Public Works DETAILED DESCRIPTION OF SUBJECT MATTER: Public Works respectfully requests to update its 1994 small dump truck. This small dump truck has far exceeded its life expectancy in a commercial I public works environment. Public Works requests the update of this truck with funds budgeted for this purchase in 2021 for budget year 2022. Due to escalating costs and unforeseen equipment payments funds were rolled over to 2023 to complete this purchase. The Ford Fleet discount cost of this cab & chassis is $51,212.16. Public Works has been informed that if this truck is ordered right now we won't see it until late next winter. DPW respectfully requests rolling remaining DPW funds from 2023 to fiscal 2024 and those funds be used to complete this build and not reduce other allocated funds for Capital Equipment needs within the department. Public Works has recently developed a 10 year Capital Equipment Replacement schedule to attempt to get equipment replacement caught up over time. This new small dump was pushed from 2022 to 2023 and now may not get completed until 2024. Due to the volatile supply market and drastically increasing vendor costs we respectfully request this approval so the department can move forward with this purchase. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - Pre-order sheet Countryside Ford - F550 Cab & Chassis which shows very basic order and the discounted Ford State - Fleet pricing. - Picture of F550 Cab - Chassis ACTION REQUESTED OF COUNCIL: Public Works requests the approval to purchase replacement Dump Truck. 2023 Ford 550 (cab & chassis). Rolled over funds combined with Capital equipment funds are allocated in Capital Projects -Vehicle/ Equipment Purchases 415-513000-800. Preview Order C010- FSH 4x4 Reg Chas Cab DRW: Order Summary Time of Preview: 11/30/2022 14:22:34 Receipt: 11/30/2022 Dealership Name: Napleton Ford Sales Code : F41151 i Dealer Rep. ,t--------------------1, James Flejter jType Fleet Vehicle Line Superduty Order Code COlO I ! Customer Name Columbus I Priority Code A2 Model Year 2023 Price Level 315 '�---------- --------' DESCRIPTION MSRP INVOICE DESCRIPTION MSRP INVOICE F550 4X4 CHASSIS CAB DRW/169 $52920 $50274 4.88 RATIO LIMITED SLIP AXLE $395 $360 169 INCH WHEELBASE $0 $0 18000# GVWR PACKAGE $0 $0 TOTAL BASE VEHICLE $52920 $48801 50 STATE EMISSIONS $0 $0 RACE RED $0 $0 SNOW PLOW PREP PACKAGE $250 $228 VINYL 40/20/40 SEATS $0 $0 40 GAL AFT OF AXLE FUEL TNK $0 $0 MEDIUM DARK SLATE $0 $0 250 AMP ALTERNATOR $0 $0 PREFERRED EQUIPMENT PKG.660A $0 $0 PRICE CONCESSION INDICATOR $0 $0 .XL TRIM $0 $0 REMARKS TRAILER $0 $0 .AIR CONDITIONING -- CFC FREE $0 $0 SPECIAL FLEET ACCOUNT CREDIT $0 $-1473 .AM/FM STEREO MP3/CLK $0 $0 FUEL CHARGE $0 $28.16 .7.3L DEVCT NA PFI VB ENGINE $0 $0 PRICED DORA $0 $0 10-SPEED AUTO TORQSHIFT $0 $0 ADVERTISING ASSESSMENT $0 $0 225/70Rl9.5G BSW ALL POSITION $0 $0 DESTINATION & DELIVERY $1795 $1795 MSRP INVOICE TOTAL BASE AND OPTIONS $55360 $51212.16 DISCOUNTS NA NA TOTAL $55360 $51212.16 ORDERING FIN: QH435 END USER FIN: QH435 PO NUMBER: 1904lp INCENTIVES DISCOUNTS: Acc. Code ID :10 Contract/Ref# :19-041P Bid Date :05/24/22State : WI $-400.00 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This is not an invoice. 1/20/22, 9:25 PM 2022 Ford Super Duty® Chassis Cab F-550 XL Truck I Model Details & Specs �0.:23 Explore �FORD CHASSIS CAB V F-SSOXL 0 Cookie Settings Key Features This website uses cookies to enhance user experience and to analyze performance and traffic on our website. We also share information about your use of our site with our social media, advertising, and analytics p artners. PrlvacY. PollcY. .(httgs://www.ford.com/helg/grlvacyL). https://www.fleet.ford.com/showroom/commercial-trucks/chassis-cab/2022/models/f550-xl/ 1/7  CITY OF COLUMBUS 780-23 ORDINANCE _________ AN ORDINANCE TO REPEAL AND RECREATE SECTION 42-40(f) OF THE CITY CODE OF ORDINANCES CONCERNING HONORARY FIRE DEPARTMENT MEMBERSHIP The Common Council of the City of Columbus, Columbia County, Wisconsin does hereby ordain as follows: 1. Section 42-40(f) Honorary Membership, is repealed in its entirety and recreated to now read as follows: (f) Honorary Membership. Honorary membership shall be awarded to any member in good standing of the fire department that has provided fire service to Columbus or another department for a period of 15 or more years. 2. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. Effective Date. This Ordinance shall take effect immediately upon its passage and posting as required by law. Adopted this ___ day of _____________, 2023. CITY OF COLUMBUS By: __________________________ Mary Arnold, Mayor By: __________________________ Patricia Goebel, Clerk C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\ord re length of service 122322 (PAJ0062x9DEB4).docx