City Council Meeting Packets

COLUMBUS COMMON COUNCIL REGULAR MEETING AGENDA TUESDAY, SEPTEMBER 5, 2023 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications • Recognition of retiring members from Columbus Fire Dept Consent Agenda 1. Council & Committee of the Whole Minutes – 8/22/23 2. Approve Operator Licenses for 2023-2025 Licensing Period New Business 1. Consider & take action on disposal of 2017 Ford Police squad 2. Consider & take action on ordering Police squad 3. Consider & take action on Beautification Committee request to paint garbage cans 4. Consider & take action on Beautification Committee request to fundraise to paint a mural 5. Consider & take action on SAFEbuilt Contract amendment 6. Consider & take action on Resolution #10 -23 authorizing the Mayor & Clerk to sign all documents necessary to complete the sale of parcels 1090.B & 1090.C to CBC DT LLC 7. Consider & take action on claims in the amount of $ 342,087.54 8. Report of City Officers – Interim City Administrator, Mayor 9. Adjourn  COLUMBUS COMMON COUNCIL REGULAR MEETING MINUTES TUESDAY, AUGUST 22, 2023 1. Roll Call: Mayor Hammer called the meeting to order at 6:30 pm. Present: Mayor Hammer, Council President Roelke, Alders: Finkler, Gray, Motiff, Reid, Roelke; Staff: Swartz, Goebel, Atty Johnson, City Engineer Lietha, Gahlman, Meyers, Hazeltine. Steiner arrived at 6:52 pm. 2. Pledge of Allegiance: Mayor Hammer led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Finkler, second by Roelke to approve agenda. Carried voice vote. 5. Correspondence & Communications: Randy Koehn, former Fire Chief, talked about the old Countryside Ford property. Assemblyman William Penterman briefly outlined the state budget and discussed shared revenues, the presented a Wisconsin flag to Mayor Hammer & Council President Roelke; a flag that was flown over the State Capital. Consent Agenda: Motion by Motiff, second by Roelke to approve the consent agenda with the change to the minutes of August 8 – stating Steiner was present when he was excused. Carried voice vote. Council & Committee of the Whole Minutes – 8/3/23, 8/8/23, Approve Operator Licenses for 2023-2025 Licensing Period: Joseph Hamann, Sara Hanna, Street Closing Request – Columbus School District, Color Run New Business 1. Reconsider chicken permit – 443 W Prairie St: applicant withdrew the request. 2. Consider & take action on Resolution #7-23 "A Resolution Amending Final Resolution Authorizing Public Improvements and Levying Special Assessments Against Benefitted Properties" : Motion by Finkler, second by Motiff to approve Resolution #7-23. Carried voice vote. 3. Consider & take action on Planning/Zoning Interim Services – VandeWalle & Associates: Motion by Motiff, second by Roelke to approve the agreement with VandeWalle & Associates. Roll call vote unanimous. 4. Consider & take action on updated alcohol license application – Cardinal Lanes: Motion by Finkler, second by Motiff to approve the updated alcohol license application. Carried voice vote. 5. Consider & take action on CHLPC Facebook page request : Motion by Gray, second by Roelke to have CHLPC work with David Bennett on a facebook page. Discussion. Motion by Finkler, second by Gray to have CHLPC work with City staff to create and maintain a facebook page. Carried voice vote. 6. Consider & take action on Fire Dept pickup truck: Motion by Motiff, second by Gray to approve the quote from Belco and to add that amount into the 2024 budget. Roll call vote unanimous. 7. Consider & take action on Code of Conduct update: Motion by Motiff, second by Gray to approve revising Section 4H to remove "providing a hyperlink to the City website" and add "views & opinions are given". Carried voice vote. 8. Consider & take action on claims in the amount of $ 336,387.71: Motion by Gray, second by Motiff to approve claims. Roll call vote unanimous. 9. Report of City Officers – Interim City Administrator: working on the garbage contract, hope to have that ready in September; budget work has started, hope to have it completed for Lisa, have been providing documents to her; working on the wage study. Mayor : attending the League of WI Municipalities Chief Executive workshop this week; Thank you to the employees working in the heat.  Page 2 – Common Council 8/22/23 10. Convene into Closed Session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session to discuss the sale of city owned land at 1149 W. James Street, Columbus, WI 53925: Motion by Motiff, second by Roelke to convene to closed session at 7:03 pm. Roll call vote unanimous. 11. Reconvene into Open Session: Motion by Motiff, second by Finkler to reconvene to open session at 7:27 pm. Carried voice vote. 12. Consider and Possible Action on request to extend terms of offer to purchase for 1149 W. James Street: Motion by Gray, second by Motiff to extend the terms of the offer to purchase for 1149 W James Street to October 1. Roll call vote 3-3 with Roelke, Finkler, Reid voting NO and Steiner, Gray, Motiff voting YES. Mayor Hammer broke the tie with No vote. Motion failed 3-4. 13. Adjourn : Motion by Finkler, second by Reid to adjourn at 7:33 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE MINUTES TUESDAY, AUGUST 22, 2023 1. Roll Call: Council President Roelke called the meeting to order at 7:40 pm. Present: Council President Roelke, Mayor Hammer, Alders: Finkler, Gray, Motiff, Reid, Roelke, Steiner; Staff: Swartz, Goebel, Atty Johnson, City Engineer Lietha, Gahlman, Meyers, Hazeltine. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Motiff, second by Hammer to approve the agenda. Carried voice vote. 4. Citizen Comments: None 5. Department Reports for July 2023: DPW, Fire, Library, Police, Treasurer, WWTP placed on file. 6. Discuss Disposal of City owned asset: 2017 Ford Police Interceptor SUV: Chief Wiener requested permission to dispose of the vehicle in online auction. Forward to 9/5 Regular meeting. 7. Discuss Order of 2024 Squad: Discussion on different vehicles, availability, cost, and timing to apply. Consensus to place the order this year to get the vehicle you want and work with the cost in the budget. Forward to 9/5 Regular meeting. 8. Discuss Beautification Committee plan for painting park garbage cans: Discussion on what type of images or painting would be allowed, who would approve; etc. Forward to 9/5 Regular meeting with parameters. 9. Discuss Beautification Committee request for painting of murals and Review Certificate of Appropriateness for Mural on Community Center : Consensus to go ahead and fundraise for the mural. Forward to 9/5 Regular meeting. 10. Discuss 2023 Sidewalk Program: City Engineer Lietha high-lighted the sidewalk program, stating there is still time to get this done in 2023. Consensus to move it to 2024 to give plenty of time to notify homeowners. 11. Discuss SAFEbuilt Contract Amendment: contract with SAFEbuilt to do some of the zoning functions in the interim. Forward to 9/5 Regular meeting. 12. Discuss Job Description for Public Works Superintendent: table until new City Administrator arrives. 13. Review Inspection Report for Scout Cabin: Discussion on the inspection report. Council would like a more comprehensive study done; requested staff to contact current vendor for quote. 14. Convene into Closed Session per §§ 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session specifically to discuss Developer’s Agreement for 1400 Park Avenue: Motion by Motiff, second by Finkler to convene to closed session at 8:47 pm. Roll call vote unanimous. 15. Reconvene into Open Session: Motion by Finkler, second by Gray to reconvene at 9:01 pm. Carried voice vote. 16. Adjourn: Motion by Finkler, second by Gray to adjourn at 9:01 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  2023 AGENDA ITEM Council Meeting date: September 5, 2023 ITEM: Operator Licenses SUBMITTED BY: Pat Goebel, Clerk DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Sarah V. Chase Denise Ann Husom LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2023 AGENDA ITEM Committee of the Whole Meeting date: August 22, 2023 Council Meeting date: September 5, 2023 ITEM: Dispose of city owned asset: 2017 Ford Police Interceptor SUV DETAILED DESCRIPTION OF SUBJECT MATTER: We are retiring a 2017 Ford Police Interceptor SUV used as a marked patrol vehicle. It has 161,000 miles on it and has exceeded its useful life in that capacity. We are decommissioning this vehicle as part of our fleet management. It is being replaced by the 2023 Dodge Durango we received in May that is currently being outfitted. No other city department has expressed interest in transfer of ownership of this vehicle. Per the city Disposal of Assets policy I am requesting permission to dispose of this vehicle via one of the online auction platforms. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: n/a ACTION REQUESTED OF COUNCIL: Approve disposal of this vehicle through one of the online auction platforms.  2023 AGENDA ITEM Committee of the Whole Meeting date: August 22, 2023 Council Meeting date: September 5, 2023 ITEM: Discuss ordering 2024 squad DETAILED DESCRIPTION OF SUBJECT MATTER: In early October Ford will begin taking orders for 2024 squads. Last year they abruptly stopped taking orders early without notice. We ended up purchasing a Dodge Durango, which was the only police vehicle that could be ordered at the time. We will have a 2019 squad ready to retire in the spring/summer of 2024 and would like permission to order one as soon as the orders are being taken. The squad can be funded this year with unused wages from 2023, the body cam 50% reimbursement, a combination of those 2 if necessary, or have it included in the 2024 budget. We can order it and pay for it this year or when delivered in the spring. How soon I am able to fill the 2 current vacancies will dictate if unused wages alone will cover this. In addition, approximately $15,000 more will be needed to outfit this vehicle. In 2020 Ford redesigned the SUV and minimal equipment from this 2019 we are retiring will transfer. The squad as priced today is about $34,500. I was advised Ford is releasing the 2024 pricing in September and a 12%-18% increase is expected. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Requesting permission to order a 2024 Ford Police Interceptor SUV in October when Ford is accepting orders.  2023 AGENDA ITEM August 22, 2023 Committee of the Whole Meeting date: _____________________________ Council Meeting date: September 5, 2023 ___________________________________________ ITEM: Recommendation from Beautification Committee for Painting Park Garbage Cans SUBMITTED BY: Paula Steiner, Chair of the Beautification Committee UPDATED INFORMATION FROM CITY ATTORNEY JOHNSON IS ATTACHED DETAILED DESCRIPTION OF SUBJECT MATTER: As a way to raise funds, the Beautification Committee asking the Council to approve the use of the City/DPW owned garbage cans located throughout City parks. These garbage cans would be decorated by youth groups who could paint a design on the garbage cans to be displayed in the parks. The committee would supply the paint to the youth organizations. After discussing with the DPW about trash removal of the cans, the youth organizations will only be decorating below the handles. By approving this fundraiser, the council will be assisting in increasing the committee's presence in the community and raise money for future projects. Paula Steiner, Chair of the Beautification Committee, will attend the meeting to answer any questions. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Consider the recommendation of the Beautification Committee to allow painting of the park garbage cans.  2023 AGENDA ITEM Committee of the Whole Meeting date: August 22, 2023 Council Meeting date: September 5, 2023 ITEM: Murals on City Building SUBMITTED BY: Chris Swartz DETAILED DESCRIPTION OF SUBJECT MATTER: The Beautification Committee is recommending a mural design on the side of the Community Center building. They submitted a sign permit (don’t know if it’s required) and an application for a Certificate of Appropriateness (required by the CHLPC). The Council needs considerable approval of the request. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Application with mural design. ACTION REQUESTED OF COUNCIL: Approval of the mural design.  RESOLUTION NO. 8-23 _______________ A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF COLUMBUS AUTHORIZING THE SALE OF PARCELS 11211-1090.B AND 1090.C WHEREAS, the City of Columbus (hereinafter “City”) desires to sell certain parcels of land located in the City of Columbus, better identified as Parcel Nos. 1090.B and 1090.C located in the City of Columbus, Columbia County, Wisconsin (hereinafter “the Property”); and WHEREAS, CBC DT LLC (hereinafter “LLC”) desires to purchase the Property from the City; and WHEREAS, LLC and City have voluntarily negotiated the terms and conditions of the purchase and sale of the Property. NOW, THEREFORE, the Columbus Common Council does hereby resolve as follows: 1. The Common Council authorizes Mayor Joseph Hammer and Clerk Patricia Goebel to execute any and all documents necessary to complete the sale of the Property to LLC pursuant to the terms of the negotiated Offer to Purchase. Without limitation, Mayor Hammer and Clerk Goebel are authorized to execute the Warranty Deed, closing statement, any affidavits required by the title company to complete the sale, and any and all other documents required by the title company or buyer to complete this transaction. Approved by the Common Council of the City of Columbus on the 5th day of September, 2023. _________________________ _________________________ Joseph G. Hammer, Mayor Patricia Goebel, Clerk C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\resolution 083123 (A4988812x9DEB4).docx  CERTIFICATION I, Patricia Goebel, as Clerk for the City of Columbus, Columbia County, Wisconsin, do hereby certify that the attached Resolution is a true and correct copy of a Resolution adopted by the Common Council of the City of Columbus, Columbia County, Wisconsin, at a meeting duly called on the 5th day of September, 2023. Dated this ____ day of ____________, 2023. ____________________________________ Patricia Goebel, Clerk, City of Columbus C:\Users\pgoebel\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\X2D8RNX4\resolution 083123 (A4988812x9DEB4).docx