City Council Meeting Packets

COLUMBUS COMMON COUNCIL REGULAR MEETING AGENDA TUESDAY, OCTOBER 3, 2023 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications • 2022 Audit Presentation – Baker Tilly Consent Agenda 1. Council & Committee of the Whole Minutes – 9/19/23, 9/22/23 2. Approve Operator Licenses for Licensing Period 7/1/23 – 6/30/25 3. Street Closing Request – Columbus Fire Department Open House – October 14, 2023 New Business 1. Resolution #11-23 Public Power Week October 1-7, 2023 2. Resolution #12-23 Fire Prevention Week October 8-14, 2023 3. Consider & take action on 2023 Chevy Tahoe police squad 4. Consider & take action on Eastern Columbia County Joint Municipal Court 2024 Budget 5. Consider & take action on CSM for Dollar Tree 6. Consider & take action on Scope of Services & Agreement with JSD for the Scout Cabin 7. Consider & take action on claims in the amount of $ 334,380.25 8. Report of City Officers – City Administrator, Mayor 9. Adjourn  City of Columbus General fund results 2021 2022 General fund - fund balance by category $2,104,983 Total $2,514,459 $705,593 Unassigned $1,103,840 $773,919 Assigned $836,088 $- Committed $- $- Restricted $- $625,471 Nonspendable $574,531 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Summarized income statement Actual Final budget Variance Revenues and other financing sources $ 4,595,298 $ 4,247,862 $ 347,436 Expenditures and other financing uses 4,185,822 4,398,727 212,905 Net change in fund balance $ 409,476 $ (150,865) $ 560,341 Fund balance category definitions Nonspendable - amounts cannot be spent either because they are not in spendable form or because legal or contractual requirements require them to be maintained in tact. Restricted - amounts that can be spent only for the specific purposes stipulated by an external source. Committed - amounts constrained for specific purposes that are internally imposed through formal action of the governing body. Assigned - spendable amounts that are intended to be used for specific purposes that are not considered restricted or committed. Unassigned - residual amounts that have not been classified within other categories above. © 2022 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 1  City of Columbus General fund - fund balance trends Fund balance policy: 10-25% of general fund expenditures General fund - fund balance as a percentage of expenditures 50% 43.8% 42.7% 45% 42.6% 38.6% 37.8% 40% 35.8% 37.7% 36.5% 35% 33.6% 30% 25% 24.2% 23.0% 21.6% 20% 19.0% 16.0% 15% 10% General Fund (unrestricted) 5% General Fund (unassigned) Policy minimum Policy maximum 0% 2018 2019 2020 2021 2022 Other reference values GFOA recommends a minimum of no less than 2 months (16.7%) of general fund expenditures. Median reference value generated from 2018 - 2021 Baker Tilly municipal client data for population ranges less than 10,000. © 2022 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 2  City of Columbus General obligation debt Debt management policy: General obligation debt outstanding at any time does not exceed 75% of the city's legal debt margin capacity (5% of the city's total equalized value). Actual percentage of debt limit at 12/31/22: 33% Total G.O. debt outstanding G.O. debt limit General obligation debt capacity $30,000,000 $27,796,395 $25,194,875 $23,776,670 $25,000,000 $22,462,495 $21,110,450 $20,000,000 $15,000,000 $10,000,000 $10,809,935 $9,960,882 $9,984,917 $9,083,175 $9,169,361 $5,000,000 $- 2018 2019 2020 2021 2022 Total debt outstanding by type at 12/31/2022 General obligation Revenue debt Other Total City $ 8,709,679 $ - $ - $ 8,709,679 Utility 459,682 9,275,133 87,925 9,822,740 Total $ 9,169,361 $ 9,275,133 $ 87,925 $ 18,532,419 Comparative metrics available online through the Wisconsin Policy Forum. https://wispolicyforum.org/research/municipal-datatool-examining-and-comparing-wisconsin-cities-and- villages/ Select "Debt" -- options for custom comparisons or comparisons by county © 2022 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 3  City of Columbus Governmental funds - debt service City of Columbus Reference - Median Debt service to non-capital expenditures 25.00% 19.2% 20.00% 18.5% 19.2% 17.8% 17.6% 18.6% 16.7% 16.6% 16.6% 15.00% 10.00% 5.00% 0.00% 2018 2019 2020 2021 2022 Current and prior year data 2022 2021 Principal $ 1,165,439 $ 1,005,178 Interest 288,795 250,261 Total $ 1,454,234 $ 1,255,439 Non-capital expenditures $ 7,568,745 $ 7,133,162 Other reference values Median reference value generated from 2018 - 2021 Baker Tilly municipal client data for population ranges less than 10,000. © 2022 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 4  COLUMBUS COMMON COUNCIL PUBLIC INFORMATION MEETING – 2024 BUDGET TUESDAY, SEPTEMBER 19, 2023 1. Roll Call: Mayor Hammer called the Public Information meeting to order at 6:15 pm. Present: Mayor Hammer, Council President Roelke, Alders: Finkler, Gray, Motiff, Reid, Steiner; Staff: Interim Administrator Swartz, Wilson, Goebel, Atty Johnson, Larson, Chief Weiner, Meyers, interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Public Information Meeting on the proposed 2024 Budget Overview for the City of Columbus: Swartz & Larson gave an overview of the proposed 2024 budget high-lighting the maintaining or increases to emergency services, road maintenance, sidewalk repair, cultural amenities; increases to health insurance, costs of services, parts, equipment, fuel; general wage increase plus some targeted adjustment; increase to shared revenue, completion of Enerpac Agreement. 4. Adjourn: Motion by Finkler, second by Gray to adjourn at 6:39 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 19, 2023 1. Roll Call: Mayor Hammer called the Public Information meeting to order at 6:15 pm. Present: Mayor Hammer, Council President Roelke, Alders: Finkler, Gray, Motiff, Reid, Steiner; Staff: Wilson, Goebel, Atty Johnson, Larson, Chief Weiner, Meyers, interested citizens. 2. Pledge of Allegiance: Mayor Hammer led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Motiff, second by Roelke to approve the agenda. Carried voice vote. 5. Correspondence & Communications: Mike Belew, CBC DT LLC spoke about the Dollar Tree store. Tim & Renee Weichert requested their comments regarding foxes be read at the meeting. Consent Agenda: Motion by Steiner, second by Finkler to approve the consent agenda. Carried voice vote with 2 nays. Council & Committee of the Whole Minutes – 9/5/23; Approve Operator Licenses for 2023-2025 Licensing Period: Stacy A Kelly, Robert M Poffenberger, Alyssa M Schultz; Consider Mayoral Appointments to the Utility Commission: Alder Finkler, Brook Andler, term to expire 2028 New Business 1. Consider & take action on motion to amend the motion adopted by the Common Council on September 2, 2023 concerning the ordering of a Police squad: Motion by Motiff, second by Gray to approve the amended motion to allow for the purchase of any Police squad. Roll call vote unanimous. 2. Consider & take action on Resolution #9-23 Dodge County Library Tax Exemption – 2024: Motion by Gray, second by Motiff to approve Resolution #9-23. Carried voice vote. 3. Consider & take action on Resolution #10-23 Columbia County Library Tax Exemption – 2024: Motion by Roelke, second by Motiff to approve Resolution #10-23. Carried voice vote. 4. Consider & take action on refuse collection carts: Motion by Gray, second by Motiff to purchase the carts from Columbia County. Roll call vote carried 4-3 with Motiff, Steiner, Gray, Hammer voting Yes and Reid, Roelke, Finkler voting No. 5. Consider & take action on refuse bulk option: Motion by Finkler, second by Roelke to include the additional bulk pick up with the new garbage contract. Roll call vote fails with Finkler & Roelke voting Yes and Reid, Steiner, Gray, Motiff voting No. 6. Consider & take action on possible override of Mayoral veto of motion to adopt Resolution #8- 23: Mayor Hammer retracted his veto on Resolution #8-23. 7. Consider & take action on claims in the amount of $ 326,383.44: Motion by Motiff, second by Gray to approve claims. Roll call vote unanimous. 8. Report of City Officers – City Administrator: CSM for the Dollar Tree store was approved by the Plan Commission; and they will be reviewing the site plan when it is received. Mayor: Condolences to the family of former Police Chief Gerry Sallmann, who passed away last week; attended the WPPI conference last week; please watch for kids walking to and from school. 9. Adjourn: Motion by Gray, second by Finkler to adjourn at 7:08 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk.  COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE MINUTES TUESDAY, SEPTEMBER 19, 2023 1. Roll Call: Council President Roelke called the meeting to order at 7:09 pm. Present: Council President Roelke, Mayor Hammer, Alders: Finkler, Gray, Motiff, Reid, Steiner; Staff: Wilson, Goebel, Atty Johnson, Larson, Chief Weiner, Meyers, interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Gray, second by Motiff to approve the agenda. Carried voice vote. 4. Citizen Comments: None. 5. Department Reports: Placed on file: DPW, Fire, Library, Police, Treasurer, WWTP 6. Discuss 2024 Eastern Columbia County Joint Municipal Court budget: Forward to October 3 Regular meeting. 7. Discuss wages for specific City positions: Tabled for additional information. 8. Adjourn: Motion by Motiff, second by Finkler to adjourn at 7:13 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL SPECIAL MEETING MINUTES FRIDAY, SEPTEMBER 22, 2023 1. Roll Call: Mayor Hammer called the Special meeting to order at 2:33 pm. Present: Mayor Hammer, Council President Roelke, Alders: Finkler, Steiner; Staff: Wilson, and interested citizens. 2. Pledge of Allegiance: Mayor Hammer and Alders agreed for forego this item. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Steiner, second by Roelke to approve the agenda. Carried voice vote. 5. Correspondence & Communications: None. 6. Picnic License – Oddfellows Tri-County Lodge – September 23, 2023 "Oddtoberfest": Motion by Steiner, second by Roelke to approve the Picnic License for Oddfellows Tri-County Lodge for September 23, 2023. Carried voice vote. 7. Adjourn: Motion by Finkler, second by Steiner to adjourn at 2:36 pm. Carried voice vote. Respectfully submitted, _____________________________________ Lisa Wilson, City Administrator  City of Columbus 105 N Dickason Blvd, Columbus WI 53925 920.623.5900 920.623.5901 (fax) COÜJMBUS STREET CLOSING APPLICATION Name of Organization Applying for permit: Contact Information: Name: ,+Z4zru-HC Address: /2 3 ZZgsz Phone: 9420 3 / email * *please provide a certificate of insurance for the event Date(s) and time(s) of street closing: A.M. 4/-zøpM AM Name of street(s) and description of area to be closed: U uz2L7'/6 FZV? /D-Ct/ZH5az? Fizz D dZ4Z/Z߯5zyz7 Purpose for street closing: *Attach a map showing area of the requested street closure. ITEMS REQUESTED: Barticades No Yes number needed Trash Barrels No Yes number needed Picnic Tables No Yes number needed Umbrellas Yes number needed Stage No Yes ZDFIT coaE5 IS THE APPLICANT'S RESPONSIBILITY TO CONTACT DEPT OF PUBLIC WORKS THREE DAYS PRIOR TO EVENT AT 920.6235908 ro MAKE ARRANGEMENTS FOR ITEMS REQUESTED Applicant Signature Date Council Action Initials/date received in clerk's office Date of Action  street closing map Legend , Columbus Wisconsin Fire Department , Columbus Wisconsin Fire Department 9 Forward Pharmacy Columbus Public Parking 4 9 SECRET GARDEN FLORAL Tequilas Bar and Grill United States Postal Service Postal Se vi e YTUnite$States• Public Pag-ing 4 SECR* CARDEN ELOÉAL , Gö umbus , Cdlumbus Wisconsin Fire Departments Wiscans Firf Depåithhent Google Earth tp-c100ft  RESOLUTION NO. 11-23 __________ Resolution Recognizing Public Power Week October 1-7, 2023 and How Columbus Utilities Makes Our Lives Powerful All Year WHEREAS, we, the citizens of Columbus, place a high value on local control over community services and therefore have chosen to operate a community-owned, locally controlled, not-for-profit electric utility and, as consumers and owners of our electric utility, have a direct say in utility operations and policies; and WHEREAS, Columbus Utilities has provided our homes, businesses, farms, social service, and local government agencies with reliable, efficient, and cost-effective electricity for over 100 years, employing sound business practices designed to ensure the best possible service at not-for-profit rates; and WHEREAS, Columbus Utilities is a valuable community asset that contributes substantially to the well-being of local citizens through energy efficiency, customer service, environmental protection, economic development, and safety awareness; and; WHEREAS, Columbus Utilities is a dependable and trustworthy institution whose local operation provides many consumer protections and continues to make our community a better place in which to live and work, as well as contributes to protecting the global environment; NOW, THEREFORE BE IT RESOLVED: that Columbus Utilities will continue to work to bring lower-cost, safe, reliable electricity to community homes and businesses just as it has since 1898, the year when the utility began to serve all the citizens of Columbus; and BE IT FURTHER RESOLVED: that the week of October 1-7, 2023, be designated Public Power Week in order to honor Columbus Utilities for its contributions to the community and to make its consumer-owners, policy makers, and employees more aware of Columbus Utilities overall contributions to their well-being and how it makes their lives powerful: and BE IT FURTHER RESOLVED: that our community joins hands with more than 2,000 other public power systems in the United States in this celebration of public power recognition that Columbus Utilities is good for consumers, business, the community, and the nation. Dated this day of October, 2023. ___________________________________ Joseph Hammer, Mayor Attest: Pat Goebel, City Clerk  Resolution No. 12-23 ___________ Fire Prevention Week – October 8 – 14, 2023 WHEREAS: Joe Hammer, City of Columbus Mayor has proclaimed Sunday, October 8th through Saturday, October 14th, 2023, as Fire Prevention Week, and urges all the people of the City of Columbus to check their kitchens for fire hazards and use safe cooking practices during Fire Prevention Week 2023, and to support the many public safety activities and efforts of the Columbus Fire Department; and WHEREAS: The City of Columbus is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS: Fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire. Home fires killed more than 2,800 people in the United States in 2021, according to the National Fire Protection Association® (NFPA®), and fire departments in the United States responded to 338,000 home fires; and WHEREAS: Cooking is the leading cause of home fires in the United States and fire departments responded to more than 166,400 annually between 2016 and 2020. Two of every five home fires start in the kitchen with 31 percent of these fires resulting from unattended cooking. More than half of reported non-fatal home cooking fire injuries occurred when the victims tried to fight the fire themselves; and WHEREAS: Children under five face a higher risk of non-fire burns associated with cooking than being burned in a cooking fire. Columbus residents should turn pot handles toward the back of the stove; always keep a lid nearby when cooking; keep a three-foot kid-free zone around the stove, oven, and other things that could get hot; watch what they heat; and set a timer to remind them that they are cooking; and WHEREAS: Residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire. Working smoke alarms cut the risk of dying in reported home fires almost in half; and WHEREAS: Columbus Fire Department personnel are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS: Columbus residents are responsive to public education measures and can take personal steps to increase their safety from fire, especially in their homes; and WHEREAS: The 2023 Fire Prevention Week theme, “Cooking safety starts with YOU. Pay attention to fire prevention,” effectively serves to remind us to stay alert and use caution when cooking to reduce the risk of kitchen fires; and WHEREAS: The Mayor and Council calls upon each resident and visitor of the City of Columbus to observe Fire Prevention Week with appropriate programs and activities and to renew efforts to prevent fire and their tragic consequences for human health and safety. NOW, THEREFORE, BE IT PROCLAIMED, by the Mayor and City Council of the City of Columbus, Wisconsin that the week of October 8th through October 14th, 2023, is hereby proclaimed: FIRE PREVENTION WEEK FURTHER, the Mayor and City Council of the City of Columbus, do hereby commend the Columbus Fire Department for its outstanding efforts and service in the protection of the Residents of the City of Columbus and particularly for its efforts during Fire Prevention Week. Dated this ________ day of October, 2023 _________________________ Joe Hammer, Mayor _________________________ Pat Goebel, City Clerk  2023 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ October 3, 2023 Council Meeting date: ______________________________ Purchase 2023 Chevy Tahoe Police Squad from Napleton Ford ITEM: _______________________________________________________ SUBMITTED BY: Dennis Weiner, Police Chief ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: See Attached Memo. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Memo and dealer invoice for vehicle attached. ACTION REQUESTED OF COUNCIL: Request the purchase of a 2023 Chevy Tahoe Police Pursuit Vehicle from Napleton Chevrolet for $41,547.94  COLUMBUS POLICE DEPARTMENT 159 S. Ludington St. Columbus, WI. 53925 920-623-5919 (Main) 920-623-5930 (Fax) TO: Columbus City Council FROM: Chief Dennis Weiner REF: Purchase of 2023 squad DATE: September 28, 2023 On September 19, 2023 the city council approved ordering a 2024 squad. The window for pricing release and ordering were opening soon. There is an active substantial backlog of squad orders (orders placed but not fulfilled) from both 2022 and 2023. Ford is not taking new orders for 2024 squads to clear their backlog. Any Ford's ordered this fall will be a 2025 model year and delivered early 2025. Dealers have been told to anticipate substantial price increases from all manufacturers, up to 15%-20% over previous model years. Chevrolet was due to release their pricing September 26, 2023 and I was planning to order a new Chevrolet Tahoe PPV (police pursuit vehicle rated) as soon as pricing was released. On September 22, 2023 I was notified by Napleton Chevrolet Columbus (who has the state contract pricing for Chevrolet's) that due to the UAW (United Auto Workers) strike, the pricing release and ordering have been delayed by General Motors. On September 25, 2023 I was notified by Napleton Chevrolet that 2--2023 Chevrolet Tahoe PPV's they had received recently for a Sheriff's department in northern Wisconsin were available as the department had changed their mind. One was immediately sold to another agency in this county and the 2nd one was offered to me. The price, all inclusive of titling and registration is $41,547.94. I had budgeted $50,000 for the 2024 I was going to order as that is where the pricing is anticipated to be. I checked with city hall and funds are available in the general fund for this purchase in this year's budget. That would free up $50,000 of next years proposed budget. I also budgeted $30,000 in 2024 for the flip (stripping of car we are retiring, purchase and install of new equipment), a new radar unit and squad video system. Both of those in the squad we are retiring are at the end of their useful life. I would leave the funding for those in the 2024 budget as our vendor won't get to this vehicle until after the first of the year. I will order the equipment after January 1, 2024. In summary, I am requesting approval to purchase this 2023 Chevrolet Tahoe from Napleton Chevrolet for $41, 547.94. www.cityofcolumbuswi.com Dennis R. Weiner - Chief ofPolice  Napleton Chevrolet Columbus Erin Damico I 920-623-5800 I edamico@napleton.autos Columbus Police Department Prepared For: Chief Dennis Weiner DWeiner@columbuswi.gov Columbus PD C021 PPV Fleet 2023 Chevrolet Tahoe (CK10706) 4WD 4dr Commercial Erin Damico Napleton Chevrolet Columbus 800 Maple Ave. Columbus, WI 53925 920.623.5800 edamico@napleton.autos State Contract 505ENT-M21-VEHICLES-00  Napleton Chevrolet Columbus Erin Damico I 920-623-5800 I edamico@napleton.autos Columbus PD C021 PPV Fleet 2023 Chevrolet Tahoe (CK10706) 4WD 4dr Commercial (�complete) Quote: Columbus PD Tahoe PPV Quote Worksheet MSRP Base Price $48,950.00 Dest Charge $1,795.00 Total Options $242.00 Subtotal $50,987.00 Title Fee $164.50 New Plates $5.00i EchoMaster Dash Cam- Part# 19433432 $406.60 I Subtotal Pre-Tax Adjustments $576.10 Less Customer Discount ($10,015.16)1 Subtotal Discount ($10,015.16) Trade-In $0.00 1 Excluded from Sales Tax Subtotal Trade-In $0.00 Taxable Price $41,547.941 Sales Tax $0.00 l I Subtotal Taxes $0.00 Subtotal Post-Tax Adjustments $0.ool Total Sales Price $41,547.94j Dealer Signature/ Date Customer Signature/ Date Selected Model and Options MODEL CODE MODEL CK10706 2023 Chevrolet Tahoe 4WD 4dr Commercial COLORS CODE DESCRIPTION GBA Black 9 At the user's request, prices for this vehicle have been formulated on the basis of Initial Pricing for the vehicle, however GM cannot guarantee that Initial Pricing is available. This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 20536. Data Updated: Sep 24, 2023 6:43:00 PM PDT. Sep 25, 2023 Page 2  2023 AGENDA ITEM Committee of the Whole Meeting date: Not applicable. Council Meeting date: October 3, 2023 ITEM: Discussion and possible action to Approve a Certified Survey Map (CSM) for the Dollar Tree. SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: Plan Commission Date: September 14, 2023 Petition No. CSM 1-2023 Agenda Item: 7a Applicant: CBD DT LLC Property Address: Parcel ID: 1121-1090.B and 1121-1090.C Zoning: Highway Commercial Future Land Use Map: Institutional Background CBC DT LLC has made application for a Certified Survey Map to combine two parcels for development purposes. The City of Columbus owns the parcels associated with the request and has entered into a purchase agreement with CBC DT LLC (“CBC”) for the sale of the properties. It is the intention of the purchaser to construct a Dollar Tree at the location. In order to move forward with the construction, the two parcels being purchased must be combined to accommodate the use and its development standards. Legal Description Being all of Parcel’s A and B, Certified Survey Map No. 310, as recorded in volume 2 of Certified Survey Maps, Page 86, as Document number 385797, in the City of Columbus, Columbia County, Wisconsin. Except lands described in Volume 76 Records, Page 45, as Document No. 342550. Analysis Adjacent Land Existing Land Use Zoning Designation Future Land Use Designation North Light Industrial I1 Industrial South Highway Commercial B2 Multi-family Residential East Highway Commercial B2 Institutional West Highway Commercial B2 Highway 16 Commercial The project has been reviewed for compliance with Wisconsin Administrative Code Chapter A-E 7, Wisconsin Statute Chapter 236, and the City of Columbus Ordinances Chapters 90 and 114. The CSM has been reviewed to ensure that the proposal meets minimum zoning requirements. The minimum lot size of 21,730 square feet for the B2 District have been met. The minimum lot width of 90’ and minimum lot depth of 110’ have also been met. The City Engineer has reviewed the CSM and provided additional comments, clarifications, and concerns within the September 8, 2023 letter; which must be met. Public Notice Information No public notice requirements are necessary for a CSM. Public Comment No public comment has been received to date. Staff Recommendation If the Plan Commission recommends approval of the CSM, the Plan Commission should consider the following conditions: 1. The applicant must address all of the comments, clarification items, and concerns as noted in the City Engineer’s letter dated September 8, 2023. A revised copy of the CSM must be submitted for further review. 2. The approval is contingent upon the sale of the property to CBC DT LLC. If the sale of the property does not occur, the CSM will be considered rejected. Plan Commission Recommendation The Plan Commission reviewed the request at their regularly scheduled meeting on September 14, 2023. Motion by Monday, second by Albright to recommend approval of the CSM with the conditions as noted by staff within the report dated September 14, 2023. Motion carried unanimously. Attachments • Location Map – City of Columbus GIS dated 9/13/2023 • Certified Survey Map – Sheets 1 thru 3 prepared by Renaissance Infrastructure Consulting dated August 23, 2023 • Engineering Letter from Jason Lietha, Ruekert-Mielke, dated September 8, 2023  Figure 1: Property Location Street View – Looking West towards W James Street LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Location Map – City of Columbus GIS dated 9/13/2023 • Certified Survey Map – Sheets 1 thru 3 prepared by Renaissance Infrastructure Consulting dated August 23, 2023 • Engineering Letter from Jason Lietha, Ruekert-Mielke, dated September 8, 2023 ACTION REQUESTED OF COUNCIL: If the City Council approves the CSM, the City Council should consider including the following condition: 1. The applicant must address all of the comments, clarification items, and concerns as noted in the City Engineer’s letter dated September 8, 2023. A revised copy of the CSM must be submitted for further review.  City of Columbus City Of Columbus 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 1,739.52 in and is not responsible for any misuse or misrepresentation of this information or its SCALE: 1 = 145' Print Date: 9/13/2023 derivatives.  CERTIFIED SURVEY MAP No. _______ Being all of Parcel's A and B, Certified Survey Map No. 310, as recorded in Volume 2 of Certified Survey Maps, Page 85, as Document No. 385797, in the City of Columbus, Columbia County, Wisconsin. EXCEPT land described in Volume 76 of Records, Page 45, as Document No. 342550 ST AT EH L1 30.06' S04°49'18"E IGH WA Y1 30.06' S4°45'30"E (R) (VA 6 / C1 L=69.00' R=130.01' RIA W. BL JA E W ME CB=S10°25'19"W CL=68.19' IDT S S CB=S01°26'45"W CL=68.19' (R) N68 HP T °30 UB REE S68 '21"W LIC T S68 °18'E 2 257. R/W ) °28 7 '38" 58.50' (R0' (P) LEGEND: E2 57.6) FOUND SECTION CORNER AS NOTED FOUND MONUMENT AS NOTED 9' SET 1"x18" IRON PIPE (MIN. WT. 1.13 LB/LIN/FT.) UNLESS OTHERWISE NOTED RECORDED TRANSPORTATION PROJECT PLAT NO: 1401-02-21-4.01 AMD. NO. 1 LENGTH OF CURVE RADIUS OF CURVE CHORD LENGTH N00°00'45"W 415.31' CHORD BEARING SANITARY SEWER EASEMENT N00°02"E 415.60' (R) S2 °32'5 RESTRICTED ACCESS RIGHT-OF-WAY 1 5°3 9'W 3"W 64,774 S.F. 1.487Ac. ME IST 241 24 ) CR ER .48 1.7 /W (60 ' PU DRIV ' (R 5' 5 S2 BL E ) I C1 L1 S87°25'43"W 125.70' S87°35'W 126.14' (R) Aug 23, 2023-2:32pm N O R T H Z:\RIC Design\2022\22-0111\30 - Columbus\Dwg\Sheets\Survey\22-0111-30 SURV-CSM-01.dwg 1"=80' Basis of Bearing: Wisconsin County Coordinates, Columbia County, NAD 83/91 Grid North - Utilizing NGS Monument "Columbus" PID OM1032 0 40' 80' FOR THE EXECUTIVE USE OF: DRAFT COPY KC DT, LLC Sheet 1 of 3 Attn: Mike Belew CBC Real Estate 4706 Broadway, Suite 240 Kansas City, MO 64112 102 Abbie Avenue 913.317.9500 Kansas City, Kansas 66103 www.ric-consult.com  CERTIFIED SURVEY MAP No. _______ Being all of Parcel's A and B, Certified Survey Map No. 310, as recorded in Volume 2 of Certified Survey Maps, Page 85, as Document No. 385797, in the City of Columbus, Columbia County, Wisconsin. EXCEPT land described in Volume 76 of Records, Page 45, as Document No. 342550 SURVEYOR'S CERTIFICATE OF COMPLIANCE WITH STATUTE I, Steve E. Roberts, a Professional Land Surveyor, do hereby certify that I have surveyed and mapped all of Parcel's A and B, Certified Survey Map No. 310, as recorded in Volume 2 of Certified Survey Maps, Page 85, as Document No. 385797, in the City of Columbus, Columbia County, Wisconsin. EXCEPT land described in Volume 76 of Records, Page 45, as Document No. 342550, located in the Southwest Quarter of Section 12, Township 10 North, Range 12 East in said City of Columbus, and being described as follows: Commencing at a Columbia County Monument set at the Southwest corner of said Southwest Quarter from which the Southeast corner of said Southwest Quarter, being marked by a drill hole in pavement, bears North 87°22'00” East, 2635.78 feet; thence along the South line of said Southwest Quarter, North 87°22'00” East, 264.04 feet to a point on the southerly extension of the West line of said Certified Survey Map No. 310; thence North 00°00'45” West along said southerly extension, 472.39 feet to the Southwest corner of said Parcel A, said point being the Point of Beginning: thence North 00°00'45” West along the West line of said Parcel's A and B, 415.31 feet to the Northwest corner of said Parcel B; thence South 68°28'38” East along the Northerly line of said Parcel B, 257.69 feet to the Northeast corner thereof; continuing southerly along the Easterly line of said Parcel's B and A along the following three courses; thence South 25°32'53” West, 241.75 feet; thence along a curve to the left having a radius of 130.01 feet, an arc length of 69.00 feet and a chord which bears South 10°25'19” W, 68.19 feet; thence South 04°49'18” East, 30.06 feet to the Southeast corner of said Parcel A; thence South 87°25'43” West along the South line of said Parcel A, 125.70 feet to the POINT OF BEGINNING. Subject to any easements, agreements, covenant and restrictions, recorded or unrecorded. That such map is a correct representation of all exterior boundaries of the land surveyed and the division of that land. That I have made such survey, division and map by the direction of the Owner(s) of said land, and that I have complied fully with the provisions of Section 236.34 of the Wisconsin Statutes in surveying, dividing and mapping the same. Aug 23, 2023-2:32pm _________________________________ Steve E. Roberts, PLS 2015 Dated Renaissance Infrastructure Consulting 102 Abbie Avenue Kansas City, KS 66103 Phone: 913-258-2928 Approved by the City Council of the City of Columbus, this _____ day of _________________, 2022. Z:\RIC Design\2022\22-0111\30 - Columbus\Dwg\Sheets\Survey\22-0111-30 SURV-CSM-01.dwg By: _________________________________ FOR THE EXECUTIVE USE OF: DRAFT COPY KC DT, LLC Sheet 2 of 3 Attn: Mike Belew CBC Real Estate 4706 Broadway, Suite 240 Kansas City, MO 64112 102 Abbie Avenue 913.317.9500 Kansas City, Kansas 66103 www.ric-consult.com  CERTIFIED SURVEY MAP No. _______ Being all of Parcel's A and B, Certified Survey Map No. 310, as recorded in Volume 2 of Certified Survey Maps, Page 85, as Document No. 385797, in the City of Columbus, Columbia County, Wisconsin. EXCEPT land described in Volume 76 of Records, Page 45, as Document No. 342550 CORPORATE OWNERS CERTIFICATE City of Columbus, a corporation duly organized and existing under and by virtue of the laws of the State of Wisconsin, as Owner of the land described in the foregoing description, does hereby certify that said corporation caused the land described described on this map to be surveyed, divided, mapped and dedicated as represent on the map. City of Columbus, does further certify that this map is required by Sections 236.10 and 236.12 of the Wisconsin Statues to be submitted to the following for approval or objection: City Council of the City of Kewanee. IN WITNESS WHEREOF, City of Columbus has caused these presents to be signed by Joseph Hammer, Mayor, this _____ day of _________________, 20___. _________________________________ Joseph Hammer, Mayor State of Wisconsin Personally came before me, this _____ day of _________________, 20___, Joseph Hammer of the above-named County of Columbia } SS. corporation, to me known to be the person who executed the foregoing certificate, and to me known to be such Mayor of said corporation and acknowledged that they executed the foregoing certificate as such officers as the deed of such corporation, by its authority. ____________________________________ Notary Public, Columbia County, Wisconsin My commission Expires ____________________ City of Columbus, a corporation duly organized and existing under and by virtue of the laws of the State of Wisconsin, as Owner of the land described in the foregoing description, does hereby certify that said corporation caused the land described described on this map to be surveyed, divided, mapped and dedicated as represent on the map. City of Columbus, does further certify that this map is required by Sections 236.10 and 236.12 of the Wisconsin Statues to be submitted to the following for approval or objection: City Council of the City of Kewanee. IN WITNESS WHEREOF, City of Columbus has caused these presents to be signed by Patricia Goebel, City Clerk, this _____ day of _________________, 20___. _________________________________ Patricia Goebel, City Clerk State of Wisconsin Personally came before me, this _____ day of _________________, 20___, Patricia Goebel of the above-named County of Columbia } SS. corporation, to me known to be the person who executed the foregoing certificate, and to me known to be such City Clerk of said corporation and acknowledged that they executed the foregoing certificate as such officers as the deed of such corporation, by its authority. ____________________________________ Aug 23, 2023-2:32pm Notary Public, Columbia County, Wisconsin My commission Expires ____________________ REGISTER OF DEEDS CERTIFICATE: Received for record this _____ day of _________________, 20___ at ____ o'clock __.M. and recorded in Volume ___ of Certified Survey Maps of ---------- County on Page ______. By:__________________________ Z:\RIC Design\2022\22-0111\30 - Columbus\Dwg\Sheets\Survey\22-0111-30 SURV-CSM-01.dwg FOR THE EXECUTIVE USE OF: DRAFT COPY KC DT, LLC Sheet 3 of 3 Attn: Mike Belew CBC Real Estate 4706 Broadway, Suite 240 Kansas City, MO 64112 102 Abbie Avenue 913.317.9500 Kansas City, Kansas 66103 www.ric-consult.com  4630 S. Biltmore Lane, Madison, WI 53718 608-819-2600 September 8, 2023 Chris Swartz Interim City Administrator City of Columbus 105 North Dickason Boulevard Columbus, WI 53925-1565 Re: Columbus – Dollar Store CSM Review Dear Chris: Ruekert & Mielke, Inc. has completed our review of the certified survey map for the above referenced project, dated August 23, 2023. This review is for the compliance with Wisconsin Administrative Code Chapter A-E 7, Wisconsin Statute Chapter 236 utilizing the Wisconsin CSM checklist provided by plat review, and the City of Columbus Ordinances Chapter 90, Article VI. This review does not constitute a recommendation for future phases. This review may not include all City requirements for this submittal. We offer the following comments, clarifications, or concerns: General: 1. Per Wisconsin Administrative Code AE-7 – No comments. 2. Per Wisconsin Statute Chapter 236: A. Per Wisconsin Statute Chapter 236.34 (1m) (a) – Survey performed by a WI Professional Land Surveyor. PLS 2015 is William Rensberger, the PLS number for Steve Roberts should be 3015. B. Per Wisconsin Statute Chapter 236.34 (1m) (c) – The location of the land by government lot, recorded private claim, quarter-quarter section, section, township, range and county noted under the CERTIFIED SURVEY MAP heading. The heading is missing the quarter section. C. Per Wisconsin Statute Chapter 236.20 (2) (h)– The centerline of all streets. The centerline of W. James Street should be shown. D. Per Wisconsin Statute Chapter 236.20 (2)(k) – When a street is on a circular curve, the main chords of the right-of-way lines shall be drawn as dotted or dashed lines in their proper places. Main chord for C1 needs to be shown. E. Wisconsin Statute Chapter 236.20 (2)(k) – Curves shall show the radius, the central angle, chord bearing, the chord length and the arc length for each segment. The central angle information is missing. F. Per Wisconsin Statute Chapter 236.20 (3)(d) – The names of adjoining streets, state highways and subdivisions shown in their proper location underscored by a dotted or dashed line. Other: 1. Provide and label document # that provides the 60-foot-wide access to STH 16/60 as noted on the CSM. 2. Label new lot at “LOT 1”. 3. Page 3 replace “City of Kewanee” with “City of Columbus”. 4. Surveyor certificate shall contain the area in SF and AC following the metes and bounds description. 5. A signature line for the PLS should be added to each page. 6. 90-212 (1) - Inset map of the area concerned showing the location of the proposed CSM in relation to the PLSS section lines and abutting and nearby public streets and highways. 8117-10021 > Swartz-20230908-Dollar Store CSM Review.docx Your Infrastructure Ally ruekertmielke.com Chris Swartz Dollar Store CSM Review September 8, 2023 Page 2 7. 90-212 (4) - All existing structures, together with an identification of the type of structure, such as residence, garage, barn, or shed; the distances of such structures from existing and proposed property lines, wells, watercourses, and drainage ditches; and existing property boundary lines in the area adjacent to the exterior boundaries of the proposed certified survey map and within 100 feet thereof. 8. 90-212 (6) – Building or setback lines required. 9. 90-212 (7) - The owners of record of abutting unplatted lands shall also be shown. 10. 90-212 (8) - Length and bearing of the centerline of all streets. The lengths shall be given to the nearest 0.01 foot and the bearings to the nearest one second of arc. The arc, chord, and radius lengths, and the chord bearing, together with the bearings of the radii of the ends of the arcs and chords, shall be given for all curved lines. 11. 90-215 - The surveyor shall certify that he or she has fully complied with all of the provisions of this chapter. 12. Create and list proposed easements required for new development: A. City of Columbus Utility will require a new proposed 15-foot electrical easement that should run the full length of the western property line. A separate easement document shall be required that outlines responsibilities and rights of the easement. B. City of Columbus Utility will require a storm water easement (size to be determined) to be provided on the south property line and western property line for purposes of conveying private and public storm water as required. A separate easement document shall be required that outlines responsibilities and rights of the easement. Please feel free to contact me if you have any questions regarding this review. Respectfully, RUEKERT & MIELKE, INC. Jason P. Lietha, P.E. (WI, MN, MI) Vice President/Office Manager jlietha@ruekert-mielke.com JPL:cal cc: Michelle Kaltenberg, City of Columbus Utility Paul Johnson, Boardman Clark John Schulz, Ruekert & Mielke, Inc. 8117-10021 > Swartz-20230908-Dollar Store CSM Review.docx Your Infrastructure Ally ruekertmielke.com  2023 AGENDA ITEM Committee of the Whole Meeting date: ___________________________ Council Meeting date: October 3, 2023 ITEM: Discussion and possible action to approve a Scope of Services and Agreement with JSD for the Scout Cabin. SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: A report was completed by JSD for the Boy Scout Cabin at Fireman’s Park. The report was dated October 17, 2022. Based upon that report, a discussion by Council in summer 2023 resulted in a request for an additional scope of work to be provided by JSD for structural engineering consulting services to further look at the existing decay within the building. The additional cost for this work is $2,400. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Proposed Scope of Services and Agreement from JSD Services dated 9/19/2023. ACTION REQUESTED OF COUNCIL: Staff is seeking approval from the Council to accept the scope of work and contract proposal, subject to review by the City Attorney. September 19, 2023 Lisa Wilson, City Administrator City of Columbus 105 North Dickason Boulevard Columbus, WI 53925 Subject: Professional Structural Engineering Services Scout Cabin Inspection 1049 Park Avenue, Columbus, Wisconsin JSD Project No. 22-11938 Dear Ms. Wilson: Thank you for considering JSD Professional Services, Inc. (JSD) to provide professional consulting services for the above-described project. We are pleased to submit this proposal and look forward to working with you on this project. SCOPE OF WORK Our understanding of the scope of work is based upon preliminary conversations with Mr. Jerry Lentz, as it relates to the structural inspection of the existing scout cabin located in Fireman’s Park in Columbus, Wisconsin. JSD will provide professional structural engineering consulting services for the inspection of the cabin to address the existing decay within the timber framing. The scope of work for these items is described in the following tasks: STRUCTURAL ENGINEERING SERVICES Task 1.0: Conditional Evaluation Report JSD will perform the following: • Perform a site inspection of the existing cabin timbers to evaluate the extent of wood decay within the exterior load bearing wall timbers. • Prepare a report evaluating the extent of decay within the exterior wall timbers and prepare two (2) options for remediation and replacement of compromised timbers. • Prepare a cost estimate for each reconstruction/repair option provided. • Inspect and evaluate the existing floor framing of the structure. The inspection will include evaluation of the crawlspace and floor framing. • Inspect the existing roof framing and document deficiencies and required repairs.  City of Columbus/Scout Cabin Inspection September 19, 2023 Page 2 GENERAL PROJECT UNDERSTANDING 1. The existing building is a single-story log-framed timber building that is comprised of two (2) timber buildings connected together. 2. The existing building sits on a cast-in-place concrete foundation with a crawlspace. 3. Existing timbers at the base of the cabin have experienced significant decay and wood rot. 4. The City of Columbus wants to understand the overall condition of the structure and determine the extent of repairs require to keep the facility in a safe and usable condition for the extended future. COSTS Based on our understanding of the scope of work and the above-described task, we will perform the professional services for a lump sum fee, as follows: Task 1.0: Conditional Evaluation Report $ 2,400.00 This cost estimate was developed based upon our understanding of the project as described in this proposal. All contract amendments, and any increase in costs or fees over the amounts set forth above, must be pre-approved by the Client in writing. AUTHORIZATION Our services will be performed in accordance with the enclosed JSD Agreement for Professional Services upon acceptance of this proposal. Additional scope of services not included in this proposal will be agreed-upon by both parties, in writing, prior to proceeding. Invoice disputes must be made within 30 days of date of invoice. Please indicate your acceptance of this proposal by signing and returning a copy of the attached JSD Agreement for Professional Services to confirm our understanding of your needs and authorize us to proceed. If you have any questions regarding this proposal or additional scope of services, please feel free to contact our office. Sincerely, JSD Professional Services, Inc. Hans P. Justeson, P.E., P.L.S. Patrick Eagan, S.E., P.E. Principal/Senior Vice President Senior Structural Engineer i:\2022\2211938\01 project admin\contracts\proposal\pr 22-11865 city of columbus - scout cabin inspection columbus wi_09.19.23.docx  Agreement for Professional Services Scout Cabin Inspection, Columbus, WI - JSD Project #22-11938 JSD Professional Services, Inc. (Consultant) will perform professional services for City of Columbus (Client), according to the terms and conditions of this Agreement. The Consultant shall perform the services outlined in the attached Proposal dated September 19, 2023, in consideration of the stated fee and payment terms. For additional services not included above, the Consultant shall be compensated according to hourly rates agreed to between Consultant and Client, or as specified in the Proposal referenced above. Terms and Conditions 1. Access to Site: Unless otherwise stated, the Consultant will have access to the site for activities necessary for the performance of the services. The Consultant will take reasonable precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage and will not be responsible for such costs. 2. Retainer, Billing, and Payment: The Client agrees to pay the Consultant for all services performed and all costs incurred, as described in the Proposal attached to this Agreement. Prior to providing services, the Client shall deposit a retainer of $ 0 with the Consultant. Invoices for the Consultant's services shall be submitted, at the Consultant's option, either upon completion of such services or on a monthly basis. Invoices shall be due and payable upon receipt. For any invoice not paid within 60 days, the Consultant may, without waiving any claim or right against the Client, and without liability whatsoever to the Client suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of the account remains unpaid 90 days after the billing, the Consultant may institute collection action and the Client shall pay all costs of collection, including reasonable attorney's fees. All invoice inquiries must be made within 30 days of invoice date. 3. Indemnification: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless the Consultant and subconsultants from and against all damage, liability and cost, including reasonable attorneys' fees and defense costs, arising out of or in any way connected with the performance of the services under this Agreement. The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its officers, directors and employees (Client) against damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the Consultant’s negligent performance and that of its subconsultants or anyone for whom the Consultant is legally liable. Neither the Client nor the Consultant shall be obligated to indemnify the other party in any way whatsoever for the other party's own negligence. 4. Information for the Sole Use and Benefit of the Client: All opinions and conclusions of the Consultant, whether written or oral, and any plans, specifications or other documents and services provided by the Consultant are for the sole use and benefit of the Client and are not to be provided to any other person or entity without the prior written consent of the Consultant. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Consultant or the Client. 5. Certifications, Guarantees and Warranties: The Consultant shall not be required to execute any document that would result in the Consultant certifying, guaranteeing or warranting the existence of any conditions. The Consultant will render services and opinions according to the standards of practice of the applicable consulting professional engineering and surveying. 6. Lien Rights: Consultant hereby notifies the Client/Owner that persons or companies performing, furnishing or procuring labor, services, materials, plans or specifications for the construction on Client’s/Owner’s land may have lien rights on Client’s/Owner’s land and buildings if not paid in accordance with the construction lien law in the state in which the project is located. 7. Standard of Care: In providing services under this Agreement, the Consultant shall perform in a manner consistent with and limited to that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. The Consultant makes no warranty, express or implied, as to its professional services rendered under this Agreement. 8. Risk Allocation: In recognition of the relative risks, rewards and benefits of the project to both the Client and the Consultant, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, the Consultant's total liability to the Client for any and all injuries, damages, claims, losses or expenses arising out of this Agreement from any cause Rev. 11/30/2022 Page 1 of 2  Agreement for Professional Services Scout Cabin Inspection, Columbus, WI - JSD Project #22-11938 or causes, shall not exceed $100,000.00 or the Consultant’s total fee for services rendered for this project, whichever is greater. Such causes include, but are not limited to, Consultant's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. 9. Ownership of Documents: All documents produced by the Consultant under this Agreement are instruments of the Consultant's professional service for use in the project for which the Consultant was retained. These documents may not be used by the Client for any other purpose without the prior written consent of the Consultant. Any electronic files transferred by the Consultant are provided solely for the convenience of the Client and are transmitted in trust for the sole use of the Client and its acceptance constitutes assumption of responsibility for its use and safekeeping. Any use by third parties shall be at the sole risk of the Client. Any alterations, tampering with files or deviation in any respect from the original content shall render the entire contents void and shall constitute the agreement of the Client to release, defend and hold harmless the Consultant, from all claims and causes of action by Client and third parties. 10. Photographic and Videographic Consent: Consultant shall have the right to include photographic, videographic and artistic representations of the Project, generated and/or directed by Consultant, among Consultant’s promotional and professional materials. Consultant shall be given reasonable access to the Project Site to create such representations. However, Consultant’s materials shall not include the Client’s/Owner’s confidential or proprietary information if the Client/Owner has previously advised Consultant in writing of the specific information considered by the Client/Owner to be confidential or proprietary. If the representations generated by and/or directed by Consultant are used in or for promotional and professional materials by others, the user(s) shall provide professional credit to Consultant in those materials. This Section shall survive the termination of this Agreement unless the Client/Owner terminates this Agreement for cause pursuant to Section 11 of JSD’s Agreement for Professional Services. 11. Dispute Resolution: With regard to any claims or disputes between the Client and the Consultant arising out of the services to be provided by the Consultant or out of this Agreement, the parties agree to attempt to resolve such disputes through direct negotiations between the appropriate representatives of each party. If such negotiations are not fully successful, the parties agree to attempt to resolve any remaining disputes by formal nonbinding mediation conducted in accordance with rules and procedures to be agreed upon by the parties. 12. Termination of Services: This Agreement may be terminated at any time by either party should the other party fail to perform its obligations hereunder. In the event of termination for any reason whatsoever, the Client shall pay the Consultant for all services rendered to the date of termination, and all reimbursable expenses incurred prior to termination and reasonable termination expenses incurred as the result of termination. The above Agreement, Terms and Conditions and referenced Proposal Scope of Services and fees are agreed upon: Consultant Authorization: Client Authorization: JSD Professional Services, Inc. City of Columbus 507 West Verona Avenue, Suite 500 105 North Dickason Boulevard Verona, WI 53593 Columbus, WI 53925 09/19/2023 Signature Date Signature Date David M. Jenkins, P.L.S. Owner/President Printed Name Title Rev. 11/30/2022 Page 2 of 2