City Council Meeting Packets

COLUMBUS COMMON COUNCIL REGULAR MEETING AGENDA TUESDAY, OCTOBER 17, 2023 – 6:30 PM COLUMBUS CITY HALL 1. Roll Call 2. Pledge of Allegiance 3. Notice of Open Meeting 4. Approve Agenda 5. Correspondence & Communications Consent Agenda 1. Council & Committee of the Whole Minutes – 10/3/23, 10/10/23 2. Approve Operator Licenses for Licensing Period 7/1/23 – 6/30/25 New Business 1. Consider & take action on Wolf Paving Pay Request #1 – 2023 Street Maintenance 2. Consider & take action on LRS Garbage Contract – 2024 3. Consider & take action on Dodge County Joint Powers Agreement - 2024 4. Consider & take action on Cable Commission recommendation for LPFM application 5. Consider & take action on Community & Economic Development Director job description 6. Consider & take action on wages for specific City positions 7. Consider & take action on donation of chain saws to the DPW 8. Consider & take action on claims in the amount of $ 455,086.20 9. Report of City Officers – City Administrator, Mayor 10. Convene to closed session pursuant to 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically Columbus Police Local WPPA #237 employment agreement 11. Reconvene into Open Session 12. Consider & take possible action on closed session items 13. Adjourn  COLUMBUS COMMON COUNCIL REGULAR MEETING MINUTES TUESDAY, OCTOBER 3, 2023 1. Roll Call: Mayor Hammer called the meeting to order at 6:30 pm. Present: Mayor Hammer, Council President Roelke, Alders: Finkler, Gray, Motiff, Reid, Roelke, Steiner; Staff: Wilson, Goebel, Atty Johnson, City Engineer Lietha, Larson, Lang, Meyers, Wakeman, Weiner, Hazeltine, Weber; interested citizens. 2. Pledge of Allegiance: Mayor Hammer led the Pledge of Allegiance. 3. Notice of Open Meeting: Noted as posted. 4. Approve Agenda: Motion by Roelke, second by Finkler to approve the agenda. Carried voice vote. 5. Correspondence & Communications: Amanda Blomberg, Baker Tilly, recapped the 2022 audit. Consent Agenda: Motion by Motiff, second by Reid to approve the consent agenda with the addition of an operator license. Carried voice vote. Council & Committee of the Whole Minutes – 9/19/23, 9/22/23, Approve Operator Licenses for Licensing Period 7/1/23 – 6/30/25 for Brianna J Lytle, Street Closing Request – Columbus Fire Department Open House – October 14, 2023 New Business 1. Resolution #11-23 Public Power Week October 1-7, 2023: Motion by Gray, second by Motiff to approve Resolution #11-23. Carried voice vote. 2. Resolution #12-23 Fire Prevention Week October 8-14, 2023: Motion by Motiff, second by Finkler to approve Resolution #12-23. Carried voice vote. 3. Consider & take action on 2023 Chevy Tahoe police squad: Motion by Finkler, second by Roelke to approve the purchase of a 2023 Chevy Tahoe police squad from Napleton Chevrolet in the amount of $41,547.94. Roll call vote unanimous. 4. Consider & take action on Eastern Columbia County Joint Municipal Court 2024 Budget: Motion by Roelke, second by Gray to approve the ECCJMC 2024 Budget. Carried voice vote. 5. Consider & take action on CSM for Dollar Tree: Motion by Gray, second by Motiff to approve the CSM for Dollar Tree contingent upon addressing City Engineers concerns. Carried voice vote. 6. Consider & take action on Scope of Services & Agreement with JSD for the Scout Cabin: Motion by Motiff, second by Steiner to approve the agreement with JSD in the amount of $2400.00. Roll call vote unanimous. 7. Consider & take action on claims in the amount of $ 334,380.25: Motion by Gray, second by Finkler to approve claims. Roll call vote unanimous. 8. Report of City Officers – City Administrator: CA Wilson highlighted her report; placed on file; Mayor: Mayor Hammer highlighted Public Power Week and Fire Prevention Week; Fire station holding an open house on Saturday, October 14; reminder of special budget workshop October 10; reminder to keep gutters clear of debris. 9. Adjourn: Motion by Finkler, second by Motiff to adjourn at 7:02 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE COUNCIL MINUTES TUESDAY, OCTOBER 3, 2023 1. Roll Call: Council President Roelke called the meeting to order at 7:04 pm. Present: Council President Roelke, Mayor Hammer, Alders: Finkler, Gray, Motiff, Reid, Roelke, Steiner; Staff: Wilson, Goebel, Atty Johnson, City Engineer Lietha, Larson, Lang, Meyers, Wakeman, Weiner, Hazeltine, Weber; interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Motiff, second by Steiner to approve the agenda. Carried voice vote. 4. Citizen Comments: • Henry Elling, 650 S Charles St thanked the Council for funding CHLPC & requested monies be set aside for the Water Tower fund. • Lisa Famularo requested permission to apply for a license for a local FM radio station. 5. Committee / Commission minutes: Placed on file: Beautification 8/16/23, Cable 5/4/23, 6/7/23, 7/24/23, Recreation 6/12/23, Tourism 8/7/23, Utilities 8/24/23 6. Discuss Ruekert Mielke Pay Request #1 – 2023 Street Maintenance: Forward to 10/17 Regular meeting. 7. Presentation on the Draft 2024 City of Columbus Budget: Departments gave an overview of 2023 high-lights and requests for 2024. Overall Budget Information: City Treasurer Larson summarized the entire budget and briefly described changes made for easier understanding. Gray requested discussion to include monies for stormwater projects. Larson reminded the Council they would do a recap at the work session on October 10. 8. Discuss Dodge County 911 Joint Powers Agreement: Forward to 10/17 Regular meeting. 9. Discuss LPFM application from Cable Commission: Forward to 10/17 Regular meeting. 10. Discuss Chris Swartz's (PAA) recommendations: Tabled for further discussion 11. Discuss Community & Economic Development Director job description: Forward to 10/17 Regular meeting. 12. Discuss wages for specific City positions: Forward to 10/17 Regular meeting. CA Wilson stated there is more discussion needed for overall wage and job description review. 13. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential sale of 1400 Park Avenue in the City of Columbus: Motion by Motiff, second by Finkler to convene to closed session. Roll call vote unanimous. 14. Reconvene to open session: Motion by Gray, second by Motiff to reconvene to open session. 15. Adjourn: Motion by Motiff, second by Gray to adjourn at 9:30 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk  COLUMBUS COMMON COUNCIL SPECIAL MEETING MINUTES TUESDAY, OCTOBER 10, 2023 COLUMBUS CITY HALL 1. Roll Call: The meeting was called to order at 6:02 pm by Mayor Hammer. Present: Mayor Hammer, Council President Roelke, Alders: Finkler, Gray, Reid, and Steiner; Staff: Administrator Wilson, Deputy Clerk Caine, Treasurer Larson, Fire Chief Hazeltine, and Attorney Johnson via Zoom. Excused: Alder Motiff. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Gray, second by Finkler to approve the agenda. Carried on a voice vote. 4. Adopt the 2022 Audit: The 2022 Audit was previously presented to council at the October 3, 2023 Regular Columbus Common Council Meeting. Motion by Roelke, second by Reid to adopt the 2022 Audit as presented. Carried on a voice vote. 5. Convene into Closed Session: Motion by Gray, second by Steiner to convene into Closed Session at 6:04 pm. Carried on a 6-0 roll call vote. 6. Reconvene into Open Session: Motion by Finkler, second by Gray to reconvene into Open Session at 6:46 pm. Carried on a voice vote. 7. Adjourn: Motion by Finkler, second by Gray to adjourn at 6:46 pm. Carried on a voice vote. Submitted by: Susan L. Caine, City Deputy Clerk  COLUMBUS COMMON COUNCIL SPECIAL COMMITTEE OF THE WHOLE MINUTES TUESDAY, OCTOBER 10, 2023 1. Roll Call: Council President Roelke called the meeting to order at 6:48 pm. Present: Council President Roelke, Mayor Hammer, Alders: Finkler, Gray, Reid, Steiner; Staff: Wilson, Caine, Larson, Chief Weiner, Chief Hazeltine, Bennett, Meyers; also, interested citizens. Alder Motiff was excused. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Finkler, second by Hammer to approve the agenda. Carried on a voice vote. 4. 2024 Budget Workshop: As a follow-up to the 2024 Budget discussion held at the October 3, 2023 Committee of the Whole Meeting, Treasurer Krystal Larson presented the revised budget in full, which included the changes requested at the previous meeting and additional changes from the Cemetery and Police Department. Larson also shared with the council the remaining budget timeline and the updated 2024 Budget slide presentation. Overall, the council was pleased with the proposed 2024 Budget. There was a brief discussion regarding the recording of the ARPA funds and the possibility of adding better safety crossing signage on the school crosswalks. Larson and Wilson will continue to work together on that project. 5. Adjourn: Motion by Finkler, second by Reid to adjourn at 7:16 pm. Carried on a voice vote. Submitted by: Susan L. Caine, City Deputy Clerk  2023 AGENDA ITEM Council Meeting date: October 17, 2023 ITEM: Operator Licenses SUBMITTED BY: Pat Goebel, Clerk DETAILED DESCRIPTION OF SUBJECT MATTER: Request approval for the following operator licenses: Mollie K. Law Ken R. Lisauskas Sarah M. Meintzer Katherine S. Nichols LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Request approval of operator licenses  2023 AGENDA ITEM Committee of the Whole Meeting date: September 9, 2023 Council Meeting date: October 17, 2023 ITEM: LRS Garbage Contract SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: The City Council has discussed the options for a new garbage contract over the course of several meetings. At the September 19th, 2023 meeting the Council voted to purchase the existing carts from Columbia County for a specified price; but to proceed with services provided by LRS. A draft contract has been included for the Council’s review. A representative from LRS is expected to attend the meeting to address any questions or concerns. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: 1. Draft LRS contract ACTION REQUESTED OF COUNCIL: Staff is requesting action on the attached contract subject to any comments as provided by the City Attorney.  PAUL A. JOHNSON A TT OR N EY P J O H NS ON @ B OA R D M A NC LA R K . C O M OF F I C E ( 6 08) 59 2 3 8 7 7 FAX ( 6 08) 59 2 5 8 4 4 MEMORANDUM TO: Administrator Lisa Wilson FROM: Paul A. Johnson DATE: October 13, 2023 RE: Badgerland Disposal LLC Solid Waste Handling and Recycling Agreement You have asked me to review the Solid Waste Handling and Recycling Agreement provided by Badgerland Disposal, LLC (Contractor) for the Council meeting on October 17, 2023. The City’s contract is with Badgerland Disposal, LLC located in Janesville, Wisconsin. In section 1, the term of the contract is for 5 years beginning January 1, 2024 and expiring on December 31, 2028. During the first 18 months of the contract, The City has the option to amend this contract to a 7-year term. However, if the City chooses to amend the contract to a seven year term, the pricing schedule set forth in Section 3 of the contract only extends to 5 years and leaves a question as to what the pricing would be for the additional 2 years. There is language in Section 1 that provides that at the end of the 5- year term the City may renew the contract for an additional 5-year extension, but will then will need to negotiate the cost for each additional period that the contract is extended. Perhaps that language applies to the additional 2 years that the City would be picking up if it exercises the 7-year option. I suggest a little clarity as to what happens during the additional 2 years if the City picks up the 7-year option. This contract is based on 1,906 household units in the City of Columbus. “Household unit” is defined as all residential dwelling units and structures having 4 units or fewer. If multi-family housing comes into the City that is constructed in buildings with more than 4 units per building, this contract will not apply. The City has decided to purchase its current carts from Columbia County and the Contractor agrees to service those carts but replacement carts due to loss or damage by the household unit will result in a $75.00 per cart charge “prepaid by the resident to the Contractor.” It is not defined if the City pays the Contractor and then seeks reimbursement from the household unit or if the household unit will be billed directly by the Contractor. If new housing comes into the City, it appears from the language of OCTOBER 13, 2023 PAGE 2 Section 4 that the Contractor will charge the City $75.00 per new cart and that price may increase as time goes on. It also appears that there is a delivery fee of $65.00 but it is not clear if that is per cart or a one-time flat fee for bringing multiple carts. It is also not clear if the $75.00 charge for a new cart based on new household units is after the first 5 are free or if the language of Section 4 does not apply to providing carts for new household units coming online. In Section 3A of the Contract, the Contractor is not charging a surcharge for fuel unless fuel rises above $6.00 per gallon. If fuel falls below $2.50 per gallon, then the Contractor will provide a rebate per household to the City pursuant to the schedule set forth on page 2 of the Contract. In Section 7A and in Section 20, there are provisions for the arrangement of bulk disposal pickup and for addressing complaints. However, in these sections it is not clear if the City is involved as the middleman in collecting the fees or collecting the complaints or if the residents will need to deal directly with the Contractor in these situations. In Section 19, either party may cancel the contract in case of breach based on 30-day notice to the other party. In the contract the City had with Columbia County prior to this arrangement, there was also language that provided that failure of the County to collect and dispose of recyclable and other waste materials as required to be collected during the duration of the contract during any one-month period, regardless of the cause of such failure allowed the City to terminate the contract. It may be helpful to include language such as this in the event of a prolonged work stoppage by employees of the Contractor. In Section 23, it is provided that all household units covered by the contract must participate in the City Solid Waste and Handling Program. However, residential structures having 5 or more units and commercial units (identified only as commercial establishments located within the City) are required to contract separately at their own expense for solid waste and recycling collection and disposal. Although this language is in the Exclusivity section, it is not clear if multi-family and commercial structures are required to contract with this Contractor or are free to contract with any company they choose. In the signature block, this contract should be signed by the Mayor and the City Clerk. These are my comments at this time. Please let me know if there are any questions. \\msnfs2\share\DOCS\WD\53481\48\A5022700.DOCX  SOLID WASTE HANDLING AND RECYCLING AGREEMENT This contract is between the City of Columbus (called “City”) of 105 N. Dickason Blvd, Columbus, WI 53925, with a mailing address of 105 N. Dickason Blvd, Columbus, WI 53925, and Badgerland Disposal, LLC an LRS Company (called “Contractor”) of 4220 N. Newville Rd, Janesville, WI 53545, with a mailing address of 4220 N. Newville Rd, Janesville, WI 53545. The parties agree as follows: 1. Term of Contract. This Contract shall commence an initial 5-year term on January 1,2024 and will expire on December 31, 2028. During this period, the 5-year rates listed below will be in effect. If City elects to move to the 7-year option during the first 18 months of service, the 7-year rates will then be in effect. At the expiration of the initial term, the City shall have the option to renew this contract for an additional five (5) year term extension, and to negotiate the costs for each period this contract is extended. The Contractor shall notify the City at least ninety (90) days prior to the expiration of this contract, or any successor to it. 2. Services. Contractor shall collect, transport, recycle and/or dispose of solid waste and recyclable materials for all Household Units within the City. At the time of execution of this agreement, the household unit count for refuse is 1906 and the household unit count for recycling 1906. The City will provide the Contractor a verified household count and address list for all locations requiring the contracted services described herein. 3. Rates. Contractor shall provide weekly solid waste and weekly recyclable collection over the term of the contract at the following rates: CITY OF COLUMBUS CURBSIDE COLLECTION SERVICES MONTHLY PER UNIT PRICE SCHEDULE INCLUDES WEEKLY WASTE/REFUSE SERVICE, WEEKLY RECYCLING SERVICE 5 YEAR CONTRACT TERM WASTE RECYCLE TOTAL 1/1/24-12/31/24 $12.84 $ 3.21 $16.05 1/1/25-12/31/25 $13.23 $ 3.31 $16.54 1/1/26-12/31/26 $13.62 $ 3.41 $17.03 1/1/27-12/31/27 $14.03 $ 3.51 $17.54 1/1/28-12/31/28 $14.45 $ 3.61 $18.06 **Additional containers for added recycling and/or refuse collection may be contracted directly with Contractor at the same monthly rate plus $65 delivery fee.  3a. Fuel Rebates or Fuel Surcharge. If on-highway diesel fuel decreases below $2.50 per gallon, a fuel rebate will be issued per household according to schedule below. If diesel fuel rises above $6.00 per gallon, a fuel surcharge will be added per household according to schedule below. Fuel pricing evidence will be based on national diesel fuel averages reported by the U.S. Department of Energy On- Highway Diesel Price Index each month. Fuel Price Refund Fuel Price Surcharge $ 2.00 $ 2.04 $ 0.18 $ 6.00 $ 6.04 $ 0.03 $ 2.05 $ 2.09 $ 0.16 $ 6.05 $ 6.09 $ 0.06 $ 2.10 $ 2.14 $ 0.13 $ 6.10 $ 6.14 $ 0.09 $ 2.15 $ 2.19 $ 0.12 $ 6.15 $ 6.19 $ 0.12 $ 2.20 $ 2.24 $ 0.10 $ 6.20 $ 6.24 $ 0.15 $ 2.25 $ 2.29 $ 0.09 $ 6.25 $ 6.29 $ 0.18 $ 2.30 $ 2.34 $ 0.06 $ 6.30 $ 6.34 $ 0.21 $ 2.35 $ 2.39 $ 0.04 $ 6.35 $ 6.39 $ 0.24 $ 2.40 $ 2.44 $ 0.03 $ 6.40 $ 6.44 $ 0.27 $ 2.45 $ 2.49 $ 0.01 $ 6.45 $ 6.49 $ 0.30 $ 2.50 $ 2.99 N/A $ 6.50 $ 6.54 $ 0.33 $6.55+ *see below *For every $.05 increase in fuel, the table will increase $.03 as above table ends at $6.54/gal. (i.e $6.55 - $6.59, surcharge = $0.36, etc.) 4. Approved Containers. LRS will service the City-owned trash and recycle carts on site. (City to purchase carts from Columbia County). Replacement carts due to loss or damage by resident will result in a $75.00 per cart prepaid by the resident to Contractor. Each month, the first five (5) damaged/broken carts will be replaced by the Contractor at no additional cost. Contractor can charge the City $75/cart for any new carts delivered over the five (5)/month limit. This new cart fee may increase after the first year based on market conditions. **City will provide the contractor an updated and current address list for all addresses requiring service under this contract and communicate changes each month. 5. Placement of Containers. All carts placed out for collection by residents must be at the curb by 6:00 a.m. on the designated collection day. Carts must be at least 3 feet from the curb or public right-of-way and must be readily accessible to the Contractor. The Contractor shall handle all carts, cans, and containers with reasonable care to avoid damage. In the event the Contractor cannot accept certain items, the Contractor will utilize a dedicated communication mechanism to inform the residents as to the reason why the material was not accepted. The Contractor shall be provided unobstructed access to the containers on the scheduled collection day.  6. Written Information. Contractor will provide each residence with written information and instructions for service at onset of contract/service, including an annual calendar showing the pick-up day for solid waste and recyclables at no expense to the City. Service calendars will be posted on the Contractors website and also provided to the City for posting on their website, social media, etc. during each year of the contract. Contractor will develop and review for approval a ‘Welcome Packet’ mailer with the City before sending to all residents on the address list provided by the City. 7. Bulk Disposal: a. Monthly curbside bulk pick-up: Each month, residents will be allowed up to two (2) bulk items to be collected curbside. Residents must call or email at least 48 hours in advance to schedule the item(s). Item must be <50 lbs., manageable by one person, no freon appliances, no e-waste/electronics, no liquid waste, no hazardous waste, no waste oil, no tires, no yard waste and no constriction material. b. Bulk “pay-per-item” Specialized Collection. Residents call-in/email to schedule pick-up for next available bulk pick-up day. Pre-pay rates per item based on <50lbs each and manageable by one person. See chart below for all items over the 2/home per month included above and all freon appliances. LRS / Badgerland Disposal Specialized Collection Material Description (example) Collected Specifications Price/unit Bulk Item Mattress, Box Spring, Sofa, Recliner, Table, Chairs $ 55.00 Non-Freon Appliances Dishwasher, Stove, Washer, Dryer $ 55.00 Freon Appliances Refrigerators, dehumidifiers, freezers and air conditioners $ 65.00 c. 30yd roll-off container provided at City DPW Building for Bulk drop-off use @$225/haul plus $65/ton. City bulk drop-off site managed by City employee(s). Additional roll-off containers available upon request and availability. *$1,000 annual stipend is included for additional services including additional roll-off containers, commercial containers, portable restroom services, special needs, etc. for the duration of agreement. 8. Commercial Containers. The Contractor agrees to provide, at its own expense, commercial containers for use within the City in substitution for residential curbside collection at a discounted rate. These containers will be offered with different service levels and pricing including once a month, every other week pickup and weekly collection. Pricing will depend on service frequency and container size. These containers shall remain the property of the contractor and the contractor will be responsible for the condition of  the containers, but damage to the container outside of the contractor’s control shall be the responsibility of the customer. 9. Collection for Disabled Residents. Collection for disabled residents will be treated with special care walk-up service. Carts must be outside on collection day for qualified residents. To qualify as a disabled resident, one must: be unable to place containers at the curb, have no one to assist them, be certified by a physician as disabled. The City will provide any existing addresses that have and require walk-up service now and will provide new addresses upon receipt of qualified certifications. 10. Performance of Work. All collections will be made on time, as scheduled. All work will be performed in a workman-like manner (i.e., efficiently, safely, neatly) with special regard for the needs of City residents. 11. Holidays. For the purpose of this contract, the following holidays shall be deemed official holidays: New Year’s Day, Memorial Day (fourth Monday in May); Independence Day; Labor Day (first Monday in September); Thanksgiving Day (fourth Thursday in November); and Christmas Day. If the collection day falls on or during the week following the Holiday, then Contractor shall provide Collection Services on the next business day following the Holiday or regular collection day, including Saturdays. In the event of inclement weather prohibiting the safe operation of collection vehicles, the Contractor may delay services, until safe operation is possible, but in no event longer than three (3) days. Contractor will notify the City immediately if any delay is necessary. 12. Hours and Standards of Collection. The Contractor shall not commence work before 6:00 a.m., and shall cease collection by 7:00 p.m. 13. Title to Solid Waste and Recyclables. Title to all solid waste and recyclables shall pass to the Contractor when the materials are placed into collection vehicle. 14. Types of Recyclables Collected. The recyclable items, which will be collected as part of this Contract, are as follows: a. Tin & Aluminum cans b. Mixed Paper c. Corrugated Cardboard & other Container Board d. Glass (clear, brown and green) e. Newspaper f. Plastic Containers – Types 1 through 7 g. Magazines h. Advertising Circulars (junk mail) i. Office Paper j. Steel Containers k. Appliances (all white goods) 15. Effective Recycling Program. Complying with regulations and the Effective Recycling Program Report as required by the State of Wisconsin for an “Effective Recycling Program” will be the responsibility of the City. Contractor will provide the City with reports of weights and types of recyclables collected and weights of solid waste collected. Contractor will assist the City with preparation of Recycling Grant applications. 16. Cooperation for State Programs. Contractor and the City agree to support each other in their attempts to obtain monies from the State of Wisconsin for the support of recycling related activities (for example: grants for the purchase of recycling equipment, additional grant money to cover the cost of shipping materials to markets, support of local industries which process and/or utilize recyclable material, etc.) 17. Change in Regulations. The City and the Contractor each recognize that County, State, and Federal legislation or regulation regarding solid waste recycling, collection, and disposal may change during the term of this Contract. If any of the recyclable items set forth in section 16 above are declared toxic or hazardous waste by a political entity, Contractor’s obligation to collect such items shall end. 18. Notifications. Official notifications to the City, whenever required for any purpose under this contract, shall be made in writing and addressed as follows: If to the City: City of Columbus Attn: Lisa Wilson, City Administrator 105 N. Dickason Blvd Columbus, WI 53925 If to the Contractor: Badgerland Disposal, LLC an LRS Company Attn: Municipal Services 4220 N. Newville Rd Janesville, WI 53545 BLtownservice@LRSrecycles.com (608) 580-0580 19. Cancellation of Contract. Either party may cancel the Contract in case of breach. The moving party must notify the breaching party and allow thirty (30) days to correct the breach. If the breach is not cured within thirty (30) days, the offended party may, but is not required to, elect to have the contract terminated, forthwith. 20. Complaints. Complaints shall be directed to the Contractor and the Contractor will address said complaints. Contractor agrees to log all complaint calls and make this log available to the City upon their request. Said log will list date, address, name of person issuing complaint, nature of complaint, and how the complaint was resolved. Contractor agrees to respond in a reasonable and professional fashion to customer complaints. 21. Damage. The Contractor will be responsible for any and all damage to property, public or private, that may be caused by his operations in the performance of this contract, and the  Contractor shall defend any suit that may be brought against himself/herself or the City on account of damage inflicted by his/her operations and shall pay any judgment awarded to cover such damages. The Contractor will defend all claims, hold the City harmless from any liability, and indemnify the City for any loss arising out of, or occasioned by the Contractor’s performance of this contract. 22. Contractor Is Independent Contractor. Contractor is an independent contractor and is not an agent or employee of the City. Contractor shall comply with all Federal, State, and local laws regarding income tax withholding, FICA, unemployment compensation and worker’s compensation insurance. 23. Exclusivity. This Contract is an exclusive contract between the City and Contractor. All household units covered by this contract within the City must participate in the City solid waste and recycling handling program. Residential structures having five or more units and Commercial Units are required to contract separately, at their own expense, for solid waste and recycling collection and disposal. Accordingly, the City does not grant to Contractor an exclusive right to service these Units, nor does the Contractor agree to service these Units under this Contract. 24. Assignability. This Contract may be assignable by the Contractor in whole or in part with the written consent of the City not to be reasonably withheld. 25. Determination of Billing Units. The number of units for billing purposes shall be determined by the City prior to the onset of service and reported to the Contractor in writing, accompanied by an address listing for each household unit requiring service. The City and Contractor will work together to audit the list during implementation and the number of units reported shall be used to determine the billing for each month thereafter. The number of units may be updated on monthly basis due to addition or subtraction of household units within the City. 26. Payment to Contractor. Contractor shall submit invoices directly to the City on a monthly basis for its services rendered hereunder. The City shall pay Contractor the full amount invoiced, regardless of the amount actually collected by the City from the Serviced Units within 30 days of the date of the invoice. 27. Office and Point of Contact. The Contractor shall maintain an office, during normal business hours, through which it may be contacted directly, where service may be applied for, where the public and City personnel may call in or send inquires and complaints, and where the public and the City personnel may send and receive instructions. In addition, a telephone number by which the Contractor may be reached after regular hours shall be provided to the City for the use of the City’s personnel. The Contractor shall also provide email addresses that may be used for resolution of resident complaints and for communication with City staff. The Contractor shall also notify the City of its designated contact person(s) for the purpose of obtaining instructions, answering inquires, and resolving complaints. 28. Disposal Facility. Contractor agrees to transport solid waste collected in the City pursuant to this Contract to an approved disposal or transfer facility. 29. Compliance with Laws. Contractor shall at all times comply with all laws, ordinances, and regulations of the City, County of Dodge, and the State of Wisconsin at any time applicable to the Contractor’s operations under the Contract. 30. Contractor’s License. Contractor shall at all times be properly licensed by all required regulatory agencies. 31. Amendment. There can be no amendment to this contract without a written agreement signed by both Contractor and City. 32. Indemnity. Contractor shall hold the City harmless from and indemnify the City for any cost of defending any and all claims made against the City and relating to the Contractor’s performance of services under this Contract. 33. Insurance. Contractor shall carry insurance insuring the collection service as follows: a. Worker’s Compensation. Contractor shall carry in a company authorized under the laws of the State of Wisconsin a policy to protect itself against liability under the Worker’s Compensation Statutes of the State of Wisconsin. b. Automobile Liability Insurance. The Contractor shall carry in his own name a policy under a comprehensive form to insure the entire automobile liability of his operations with the limits of not less than $5,000,000 bodily injury liability/property damage per occurrence aggregate. c. General Liability. The Contractor shall carry in its own name a comprehensive liability policy for its operations other than automobile with limits of not less than $5,000,000 accident and bodily injury/property damage per occurrence aggregate. d. The Contractor will place on file with the City certificates of insurance provided by the insurance carrier or carriers writing insurance coverage and types of insurance required in the paragraph are currently in effect at all times during the term of this Contract. As terms of coverage expire or if Contractor changes insurance companies, the Contractor shall provide a replacement certificate of insurance to that the City is assured at all times that the Contractor has the requisite insurance coverage called for herein and that such coverages are always in effect. All such certificates of insurance shall be placed on file in the office of the City Clerk and name the City as an additional insured. e. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.  f. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City. g. The Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute to it. 34. Dispute Resolution. The parties agree to participate in good faith discussions/negotiations to resolve any dispute, claim or controversy arising out of or relating to this contract prior to the intervention of any third party. If any such dispute, claim or controversy is not resolved by discussion and/or negotiation, the parties may, at their discretion, jointly agree to mediation as a means to resolve the dispute. If mediation is not successful, or if either party chooses not to participate in mediation, the parties are entitled to pursue any right or remedy that they believe they are entitled to under the law, including access to the court system. 35. Governing Law. This Contract shall be governed by the laws of the State of Wisconsin and any disputes will be venued and settled in Rock County Wisconsin. 36. Definitions. The following terms and definitions shall apply in the interpretation of this contract: a. “Approved Container” shall mean the existing Solid Waste and Recyclable carts and any new Solid Waste and Recyclable carts provided by the contractor all of which are owned by the Contractor. b. “Commercial Units” shall mean commercial establishments located within the City. Commercial units may receive the same service as a household unit. If additional services are needed by the Commercial Unit, they will separately contract such service as their own expense. c. “Contractor” shall mean Badgerland Disposal, LLC, a Wisconsin Limited Liability company. d. “Household Unit” shall mean all residential dwelling units in structures having four units or fewer within the City, such that a single-family dwelling shall be counted as one Household Unit, a two-family dwelling shall be counted as two Household Units and so on. e. “Multifamily Dwelling” units having five or more units, businesses and industries shall not be included in this contract.  f. “Recyclables” shall mean single stream recyclable materials set forth in section 16. g. “Solid Waste” shall mean municipal solid waste generated in the normal and ordinary course by Household Units within the City. The term “Solid Waste” excludes special waste, hazardous waste or other types of materials which require special handling and disposal. Household Units shall dispose of all solid waste in Approved Containers. City of Columbus Badgerland Disposal, LLC an LRS Company By: _________________________________ By: _________________________________ Lisa Wilson, City Administrator Jim Leszczynski, Director of Operations WI By: _________________________________ Dated: _________________, 2023 Joe Hammer, Mayor  EXHIBIT A City of Columbus - Commercial Services included LOCATION Service SITE SIZE RATES Frequency City Hall – 105 N. Dickason Blvd 2yd - Trash $85/mo #1 1xWk 2yd - Recycle $65/mo Department of Public Works – 229 E. School St On request* #2 30yd Roll-off: On-call *$225/haul TRASH plus $65/ton 2yd - Trash $85/mo #3 1xWk Police Department – 159 S. Ludington 2yd - Recycle $65/mo #4 1xWk 2yd Trash $85/mo Wastewater Treatment Plant – River Road #5 LRC – Landscape Recycling Center -N3642 River Road 1xWk 4yd Recycle $115/mo *City will relocate to PW Building (#2 above) Nov.– April Columbus Water & Light – 950 Maple Avenue #6 1xWk 2yd Trash $85/mo Columbus Aquatic Center - 250 Folsom Street 1xWk (*May- #7 2yd Trash $85/month *Seasonal service only, City will request as needed September) Columbus City Parks (7): Avalon Park – 611 Avalon Rd 7 - 2yd Trash Davies Park – 350 Ludington St (TBD: (possibility for Fireman’s Park – 1049 Park Ave 96gal totes at #8- $85/month 1xWk park locations #14 Kiwanis Park – 250 E. School St each for ease of Meister Park – Middleton Street service and cost savings to Rotary Park – Ludington Street the City) Washington Park – Ludington Street September 12, 2023 TO: City Mayors, Village Presidents, Town Chairpersons FROM: Lieutenant Christine Churchill RE: 911 Joint Powers Agreement Enclosed please find the 911 Joint Powers Agreement. Per the Wisconsin Attorney General's Office a 911 Joint Powers Agreement needs to be executed and filed on a yearly basis. The agreement is effective January 1, 2024 through December 31, 2024. To comply with Sec. 256.35(9), Wisconsin statutes, please sign the enclosed agreement and return to: Summer Zuhlke Dodge County Sheriff's Office 124 West Street Juneau, WI 53039 Upon your request, with returned agreement, a final copy will be mailed to you. If you have any questions, please feel free to call me at (920)386-3224. Thank you. 124 West St., Juneau, WI 53039 I Non-emergency (920) 386-3726 I Fax: (920)386-3742  JOINT POWERS AGREEMENT COUNTY911EMERGENCY SYSTEM WHEREAS, Dodge County and the municipalities located within the boundaries of Dodge County have implemented an Emergency 911 System for the purposes of providing emergency services to residents and visitors of these municipalities, including fire fighting, law enforcement, ambulance, medical and other emergency services; and WHEREAS, Sec. 256.35(9), Wis. Stats., "Joint Powers Agreement," requires that in implementing a 911 system as has been done in Dodge County, municipalities shall annually enter into a Joint Powers Agreement, which Agreement shall be applicable on a daily basis and which shall provide that if an emergency services vehicle is dispatched in response to a request through the Dodge County 911 System, such vehicle shall render its services to the persons needing the services, regardless of whether the vehicle is operating outside the vehicle's normal jurisdictional boundaries. - -- rnEREFORE�-iriconsideratiori oftlie -mutual promises, agreements, - and coifdition-s contained herein, it is hereby jointly agreed between Dodge County and the City of Columbus, "municipality," as follows: 1. That effective January 1, 2024, this Agreement shall, thereafter, be applicable on a daily basis from said date through December 31, 2024. 2. That if an emergency services vehicle operated by the municipality, or operated by an agency with which the municipality contracts for that particular emergency service, is dispatched in response to a request through the Dodge County Emergency 911 System, such vehicle (whether owned and operated by the municipality or by the agency) shall render its services to the persons needing the services, regardless of whether the vehicle is operating outside the vehicle's normal jurisdictional (or as defined by contract) boundaries. 3. That a copy of this Agreement shall be filed with the State Department of Justice, as required by Sec. 256.35(9)(c), Wis. Stats. --DODGE COUNTY (dispatching agency) By:-------------­ (County Clerk) City of Columbus (participating agency) By: -------------­ (Mayor)  2023 AGENDA ITEM Committee of the Whole Meeting date: October 3, 2023 ___________________________ October 17, 2023 Council Meeting date: ______________________________ Cable Commission request for low-power radio station license ITEM: _______________________________________________________ SUBMITTED BY: Cable Commission ______________________________________________ DETAILED DESCRIPTION OF SUBJECT MATTER: The Columbus Cable Commission would like to ask for support from the Common Council to proceed with applying on behalf of the City for a low-power FM (LPFM) radio station from the Federal Communications Commission (FCC) from November 1 to 8, 2023 during the FCC’s licensing window. In order to apply for the LPFM license, a government entity will need to create a mission statement, select a channel and call sign (station ID), tower location, and a possible studio site. The deadline to apply is by November 8, 2023 and if approved, construction of the tower and transmitter would take place no later than a year and a half after approval. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Consider request of Cable Commission to apply for low-power FM radio station license  2023 AGENDA ITEM Committee of the Whole Meeting date: October 3, 2023 Council Meeting date: October 17, 2023 ITEM: Review of Job Description for a Community and Economic Development Director to Replace the Planning Director position; Rescinding Assistant City Administrator position SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: The Planning Director position has been vacant; and as a result, projects and requests have been shifted between the City Administrator’s office, the Building Inspector, or a planner on contract with Vandewalle & Associates, Inc. With the number of projects and requests, the City needs to have someone on board to take on this role. In addition, the “floating” Assistant City Administrator position is not needed at this time. If such a position is needed in the future, a new description could be created and implemented to the meet the needs of the community. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: 1. New Job Description for a Community and Economic Development Director 2. Planning Director position description (Replaced by CEDD position) 3. Assistant City Administrator (Rescinded) ACTION REQUESTED OF COUNCIL: Staff is requesting approval of the proposed position description for a Community and Economic Development Director to replace the Planning Director position; and rescinding the Assistant City Administrator position. Position Description Class Title: Community and Economic Development (CED) Director Department: City Administration Location: City Hall FLSA Status: Exempt – Administrative Exemption Wage Range: Salary range $75,000 - $85,000 GENERAL STATEMENT OF DUTIES: Under the direction of the City Administrator, administers, oversees and coordinates all planning, economic development, property management, building inspections, zoning enforcement, and grant application efforts in support of policies, objectives, and goals established by the City Administrator and City Council by performing the following duties. This position entails considerable initiative and independent judgement and the ability to work with others to accomplish short and long-term departmental and City goals and objectives as they relate to community and economic development efforts. SUPERVISION: Supervision received: Works under direct supervision of the City Administrator. General day-to- day supervision, administrative direction, and performance evaluation shall be received from the City Administrator, who may consult with the Mayor and Common Council as necessary to provide the employee direction. Supervision exercised: Supervises the contract Building Inspector’s activities. Work includes exercising discretion and facilitating intradepartmental collaboration as it pertains to community and economic development activities of the City. ESSENTIAL DUTIES AND RESPONSIBILITIES: Coordinate, supervise, and monitor all economic development projects and programs, as identified by the City Administrator, and provide regular reports to the City Administrator. Work cooperatively with the City Administrator and City Council to formulate mutually agreed upon annual goals and measurable expectations as they relate to economic development initiatives. Develop and implement a strategy to obtain competitive and entitlement grant funds to further the implementation of the strategic plan, comprehensive plan, capital improvements, and economic development plan for the City. Oversee inspections and enforcement duties of the contracted building inspector. Work cooperatively with other city departments, governmental agencies, contractors, developers, engineering firms, business owners and other interested parties to provide consistent and superior customer service. 1 Seek and act upon methods, programs, partnerships, and other opportunities to promote the implementation of a comprehensive economic development strategy. Supervise, monitor, and report on all economic development programs to include but is not limited to Revolving Loan Fund, Tax Incremental Financing Districts, Façade Improvement Programs, etc. Prepare, implement, and report on operating and capital improvement budgets for the Tax Increment Financing Districts. Conduct negotiations in coordination with the City Administrator on behalf of the City with developers, property owners, business owners; local, state, and federal agencies and others to promote the growth and development of the City consistent with adopted plans, policies, and programs. Oversee development and implementation plans, programs, and policies for the general growth and development of the City to include, but is not limited to comprehensive plan, neighborhood/area/corridor plans, zoning and development codes, etc. Plan, coordinate, and implement the Comprehensive Plan and any related planning documents. Develop, organize, facilitate and implement on-going comprehensive planning processes and procedures for current and long-range needs; ensure implementation and enforcement of planning and zoning ordinances; convert goals and policies into action. Interpret and initiate studies regarding zoning issues, development of ordinances, regulations, permit reviews, architectural design, code enforcement, etc. Interpret ordinances and regulations as they apply to development and zoning applications and building permits. Ensure that City development ordinances are reviewed, updated and enforced. Confer with builders, engineers, contractors, attorneys, architects, and the public concerning department procedures, interpretation and application of City planning policies and ordinances, and conditions imposed on approved applications. Supervise the preparation and maintenance of Department records, maps (zoning, land use, floodplain,etc.), charts, approved and adopted reports; and all other related materials. Reviews and processes planning application analyzing consistency with City ordinances, plans, policies and all applicable laws; prepares recommendations and reports, public hearing notices and all associated documentation. Serves as the staff liaison to the Plan Commission, Board of Adjustment, Historic Landmarks and Preservation Commission, Community Development Authority, and other boards/commissions as directed. Responsible for the coordination and/or preparation of various community and economic development projects and long-range planning efforts as directed by the City Administrator. Oversees financial aspects of the department’s operations, including accounting for department revenues and expenditures, preparing the annual department budget, applying for appropriate grants and other outside funding opportunities. Oversees related capital expenditures. Performs any other duties as assigned, which correlate to the position description. 2 QUALIFICATIONS: Minimum Training and Experience: • Bachelor’s degree and five (5) years of progressively responsible supervisory experience in public administration, business administration, economic development, urban planning or related field; and/or any equivalent combination of training and experience which provides the required knowledge, skills, and ability. Preferred Training and Experience: • Master’s degree and seven (7) years of progressively responsible supervisory experience in public administration, business administration, economic development, urban planning or related field; and/or any equivalent combination of training and experience which provides the required knowledge, skills, and ability. Knowledge, Skills, and Abilities: • Excellent knowledge of acceptable practices and standards of economic development, land use, urban planning, site planning, redevelopment, and housing; thorough knowledge of the laws and regulations that impact the work performed and supervised. • Understanding of state and federal laws underlying general plans, environmental matters, zoning and land use, and building codes. • Exceptional interpersonal and public relations skills with an ability to negotiate development agreements with private developers; maintaining effective working relationships with city officials, employees, contractors, architects, business and property owners and the public; resolving conflict; dealing with the public tactfully and courteously and working harmoniously with other employees; excellent skills in directing the operations of a multi-functional department. • Development and enforcement of departmental policies and procedures; and in effectively supervising and leading employees; skill in making public presentations to a variety of audiences; written and oral communications, contract administration, and operating Microsoft Office software programs. • Ability to manage all aspects of the city economic development, community development and city planning activities. • To maintain absolute confidentiality of the situations, information and materials encountered on the job; to respond effectively to inquires or complaints or requests for service from elected and appointed officials, developers, engineers, government agencies and the general public; to identify problems, collect data, establish facts, draw valid conclusions and deal with a variety of abstract variables in situations. • To present complex issues and information in an understandable format to a wide variety of audiences; to effect and implement community and economic development strategies and plans, and to facilitate new private investment into the community. Certificates, Licenses, Registrations • Valid Wisconsin Driver’s License • AICP Certification preferred • Certified Economic Development Professional preferred 3 TOOLS AND EQUIPMENT USED: Personal computer, local area computer network, word processing and spreadsheet software, website maintenance software, telephone, electric typewriter, copy machine, fax machine, optical scanner, postage meter, and all other modern office equipment required to perform the duties and responsibilities of this position. GENERAL STATEMENT: The statements listed above are intended to describe the general nature and level of duties performed by the person appointed to this position. These duties are essential to the performance of this job. This position description does not state or imply that these statements are the only duties assigned to this position, and the employee appointed to this position will be required to perform any other job-related duties as requested by management. The position description for the Community and Economic Development Director does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by City Council on October 17, 2023 Received by the Community and Economic Development Director on ______________ __, 2023 ___________________________ ________________ Name Date 4 Position Description Class Title: Planning Director Department: City Administration Location: City Hall FLSA Status: Exempt – Administrative Exemption Wage Range: Salary range $50,000 - $65,000 GENERAL STATEMENT OF DUTIES: Under the direction of the City Administrator the Planning Director initiates, creates and is accountable for implementation and continuous improvements of plans, programs, and ordinances. Under the direction of the City Administrator, the Director pursues goals and objectives established by the City Council or other Boards, Committees, or Commissions. Performs duties as required by Ordinance, serving as the Zoning Administrator, coordinating review of proposed developments and ensuring state and local standards are met. Participates as a member of the City’s Development Team, and assists in the recruitment, retention, and expansion of local business and the marketing of relevant grant, loan and assistance programs. As an important contributor on the City’s Leadership Team, the Planning Director is often the first point of contact for residents and businesses that have questions about zoning and land use, and has a substantial role in ensuring their first impression is outstanding. The Director exercises considerable judgment, professionalism, and creativity in managing day to day responsibilities of their program areas, including reviewing zoning applications, evaluating proposed developments, ensuring zoning compliance, supporting economic growth and vitality, and marketing the City’s tourism events and assets. SUPERVISION: Supervision received: Works under direct supervision of the City Administrator. General day-to-day supervision, administrative direction, and performance evaluation shall be received from the City Administrator, who may consult with the Mayor and Common Council as necessary to provide the employee direction. Supervision exercised: Supervises the Contract Building Inspector’s activities. Work includes exercising discretion and facilitating intradepartmental collaboration as it pertains to zoning, development, and other matters of significance to the City. EXAMPLES OF WORK AND ESSENTIAL DUTIES AND RESPONSIBILITIES: Planning: • Acts as Zoning Administrator and reviews all applications for compliance with zoning and historic rules in Municipal Code (subdivisions, site plans, annexations, conditional uses, historic, etc.). • Provides staff support for Comprehensive Plan updates and public outreach. 1  • Provides staff support for Park and Outdoor Recreation Plan updates. • Recommends policy and ordinance updates consistent with vision guided by Comprehensive Plan, Common Council and Plan Commission. • Provides staff support for implementation of economic development strategy. • Provides staff support for other long-range planning activities. • Monitors zoning permits for compliance as necessary. • Generates periodic reports of zoning and development activities for communication to the Council and public. Technical and Professional Advice: • Staff support and coordination of Plan Commission, Tourism Commission, Historic Landmarks Preservation Commission and other committees/boards as directed. • Participates in meetings of the Development Team and leads the Property Maintenance Committee. • Advises applicants in pre-application meetings for zoning inquiries and permits (subdivisions, site plans, annexations, conditional uses, historic, etc.) when practical. • Provides oversight for Building Inspector’s contracted work. • Maintains parcel and development files/records at City Hall. • Acts as Floodplain Administrator and assists with other related duties. Economic Development: • Under the direction of the City Administrator, participates as a member of the economic development team, assisting with various economic development activities, including: • Marketing the City to prospective visitors, residents, businesses and developers. • Participates in outreach efforts to support positive business relationships. • Participates in business retention and expansion (BRE) visits in conjunction with City Administrator and other staff or representatives as appropriate. • Promotes resources such as the City’s Revolving Loan Fund, Tax Increment incentives, Building Improvement Grants, State and County Grant/Loan Programs, Focus on Energy, and other programs when applicable. • Coordinates updates of available properties on relevant databases to ensure increased exposure to potential businesses and developers. • Maintains and updates business development resources such as: community profile, community investment maps, and other useful reports. New Development: • Meets with City Administrator, new development applicants and other City staff to assist in the evaluation and troubleshooting of projects. • Works in conjunction with the City Administrator to assist development applicants through “red tape” to better streamline the development process. • Assists in monitoring development agreements for compliance. • Applies for and administers state/federal grants as appropriate. 2 Tourism: • Coordinates development of content for brochures and flyers. • Monitors supply and distribution of brochures and flyers. • Works with the Communications & Multimedia Coordinator and Tourism Commission to provide and populate tourism content for the City’s website and calendar. • Provides staff support for the Tourism Commission. Other: • Promotes Columbus’ role as a family and business-friendly community, with strong character and a vibrant culture. • Attends, at the direction of the City Administrator, Chamber of Commerce meetings, events, and ribbon cuttings. • Represents, at the direction of the City Administrator, the City in intergovernmental groups as necessary. • Collaborates on community development content to populate and maintain City’s website. • Assists Finance Department employees with Grant, Loan, Room Tax and Tax Increment Financing (TIF) reporting/administration. • Maintains involvement in professional organizations and training. • Supervises the Building Inspector’s work, ensuring compliance with building and municipal code requirements, property maintenance standards, and historic preservation requirements. • Regular, consistent and predicable attendance. • Performs such additional duties as may, from time to time, be directed by the City Administrator. DESIRED JOB KNOWLEDGE, SKILLS AND ABILITIES: • Bachelor’s degree in architecture, landscape architecture, urban design, business development, public administration, finance or closely related field is required. OR • Significant combination of education and experience directly related to municipal planning and zoning. • Thorough knowledge of federal, state, and local laws and regulations regarding land use planning and zoning. • Thorough knowledge of the functions and organization of municipal government and of the workings of the common council, plan commission, and other City committees. • Knowledge of economic development, business finance, marketing, and real estate. • Knowledge of tax increment financing, grant writing and administration. • Knowledge in geographic information systems (GIS). • Ability to establish and maintain satisfactory working relationships with staff and other City employees. • Ability to establish and maintain satisfactory working relationships with contractors, developers, owners, and the general public. • Ability to communicate clearly and concisely in speech and writing. • Ability to exercise good professional judgment. 3 Tools and Equipment Used: Personal computer, local area computer network, word processing and spreadsheet software, website maintenance software, telephone, electric typewriter, copy machine, fax machine, optical scanner, postage meter, and all other modern office equipment required to perform the duties and responsibilities of this position. The statements listed above are intended to describe the general nature and level of duties performed by the person appointed to this position. These duties are essential to the performance of this job. This position description does not state or imply that these statements are the only duties assigned to this position, and the employee appointed to this position will be required to perform any other job-related duties as requested by management. The position description for the Planning Director does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by City Council 6/21/2022 Received by the Planning Director on ______________ __, 2022 ___________________________ ________________ Name Date 4 Position Description Class Title: Assistant City Administrator Department: City Administration Location: TBD FLSA Status: Exempt – Administrative Exemption Wage Range: Salary TBD GENERAL STATEMENT OF DUTIES: This position is an “add-on” position, and will be incorporated with the duties of an existing Department Head level position. Specific assignments and program oversight responsibilities will be determined based on the City’s needs after considering the background and experience of the successful candidate. The duties listed here are in addition to the existing duties of the Department Head, which may require the re- balancing of workflow. The Assistant City Administrator, under the general administrative direction of the City Administrator performs highly responsible and complex management and administrative duties and undertakes a variety of special projects; assists the City Administrator with the direction and coordination of the activities of all City Departments; directly supervises assigned program areas; provides leadership in policy formation and implementation of policies and procedures, promotes effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; provides responsible staff assistance to the City Administrator, City Council, Mayor and department heads; and serves as acting City Administrator as required. The Assistant City Administrator participates positively and effectively as a member of the City’s Management Team. SUPERVISION: Supervision received: Works under direct supervision of the City Administrator. General day-to-day supervision, administrative direction, and performance evaluation shall be received from the City Administrator, who may consult with the Mayor and Common Council as necessary to identify goals and initiatives. Supervision exercised: The Assistant City Administrator will have direct supervisory responsibility over several Department Heads, and will be responsible for annual job performance evaluations, approving schedules and leave, recommending disciplinary action, and assigning tasks and duties. Work includes the exercise of discretion and independent judgment with respect to matters of significance. 1 EXAMPLES OF WORK AND ESSENTIAL DUTIES AND RESPONSIBLITIES: Supervise Department Head level employees and others as necessary, providing guidance and oversight for multiple municipal services. a. Assist with strategic financial management efforts, including the monitoring and planning of general obligation or revenue debt, and preparation and maintenance of Capital Equipment and Improvement Plans in consultation with staff, the City Administrator, engineers, and other consultants as required. b. Assists the City Administrator with the annual budget process and preparation. c. Assist in the development and implementation of policies, procedures, ordinances, and resolutions as needed. d. As necessary, serves as an Administrative liaison to City Boards, Committees and Commissions, and represent the City at meetings. e. May serve as Acting City Administrator in their absence. f. Assist the City Administrator with human resource and personnel tasks. g. Assist with Economic Development tasks and serve as a member of the Development Team. h. Identify relevant grants and other opportunities to benefit the City. i. Other duties as assigned. DESIRED QUALIFICATIONS: Education and Experience: • Minimum Associates or Bachelor’s degree in the field(s) of Public Administration, Accounting, Finance, Business Administration, Mathematics, Economics or other field of study related to municipal operations. • Municipal work experience may substitute for minimum education requirements, with a minimum of 4 years of experience in local government or closely related field required. • Must currently serve in a full-time Department Head level position with the City of Columbus. REQUIRED JOB KNOWLEDGE, SKILLS AND ABILITIES: • Analyze and assess programs, policies and operational needs and recommend appropriate adjustments. • Identify and respond to sensitive community and organizational issues, concerns and needs. • Assist with the selection, training and evaluation of staff. 2  • Analyze problems, identify alternative solutions, project consequences of proposed actions and suggest recommendations in support of goals. • Research, analyze and evaluate new service delivery methods and techniques. • Oversee, manage or respond to requests and inquiries from the general public. • Prepare clear and concise administrative and financial reports. • Assist in the preparation and administration of complex budgets. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. • Act as a motivator who can develop strong staff and employee morale while attaining a high level of productivity and accomplishment from the work force. • Maintain, and actively promote, effective working relationships with the Mayor, Common Council, Department Heads, other employees, residents and the general public. • Ability to think logically, exercise initiative and independent judgment. • Ability to deal with and maintain confidential information. • Organization skills, ability to prioritize workload, and meet deadlines as given. • Maintain a valid driver’s license with the ability to lawfully operate all assigned City vehicles. • Ability to advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations. • Ability to attend various evening City committee and Council meetings as required. Tools and Equipment Used: Personal computer, local area computer network, word processing and spreadsheet software, website maintenance software, telephone, electric typewriter, copy machine, fax machine, optical scanner, postage meter, and all other equipment required to perform the duties and responsibilities of this position. The statements listed above are intended to describe the general nature and level of duties performed by the person appointed to this position. These duties are essential to the performance of this job. This position description does not state or imply that these statements are the only duties assigned to this position, and the employee appointed to this position will be required to perform any other job-related duties as requested by management. 3 The position description for the Assistant City Administrator does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by City Council June 21, 2022. Received by the Assistant City Administrator on , 2022 Name Date 4  2023 AGENDA ITEM Committee of the Whole Meeting date: October 3, 2023 Council Meeting date: October 17, 2023 ITEM: Wages for Specific City Positions SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: The City has identified a number of positions that are in need of market adjustments to the wages. The increase in wages will assist in retaining our current staff; and attracting new employees to vacant positions. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Wage Ranges and Recommendations Spreadsheet ACTION REQUESTED OF COUNCIL: Request approval of the wage increases as noted within the attached spreadsheet. Staff would also request that the increases proposed for the remainder of 2023 be retroactive to October 1, 2023.  WAGE RANGES AND RECOMMENDATIONS RECOMMENDED 2024 POSITION LOW MEDIAN HIGH ACTUAL 2023 WITH 5% INCREASE INCREASE DPW Maintenance I $24.00 $26.00 $28.00 $23.83 $25.72 $27.00 DPW Maintenance II $22.00 $24.00 $26.00 $24.53 $24.77 $26.00 DPW Maintenance II $22.00 $24.00 $26.00 $22.17 $22.86 $24.00 DPW Maintenance II $22.00 $24.00 $26.00 $21.00 $22.38 $23.50 DPW Admin. Assistant $19.00 $21.00 $23.00 $18.72 $20.48 $21.50 Street Superintendent $32.00 $34.00 $36.00 Vacant $30.48 $32.00 City Clerk $31.25 $33.25 $35.25 $28.94 $30.48 $32.00  2023 AGENDA ITEM Committee of the Whole Meeting date: N/A Council Meeting date: October 17, 2023 ITEM: Donation of Chainsaws to Public Works SUBMITTED BY: Lisa Wilson, City Administrator DETAILED DESCRIPTION OF SUBJECT MATTER: Henry St. Maurice reached out to provide a donation to the City’s Public Works Department. The donation would include a couple of chainsaws that are attested to be in good working order. Upon sharing the potential donation with the Public Works staff, it was noted that they would be interested in this equipment. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: • Email Message from Henry St. Maurice • Photos of the Chainsaws ACTION REQUESTED OF COUNCIL: Request approval of the donation on behalf of the Public Works Department. From: To: Lisa Wilson - City Administrator Subject: Offer to donate saws Date: Sunday, October 1, 2023 8:13:57 PM I offer to donate to DPW these tow used chainsaws in good condition. Henry St. Maurice