Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, OCTOBER 16, 2018 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL MINUTES 1. Roll Call: Present: Mayor Thom, Hendrickson, Millar, Reid, Theilen, Traxler, City Administrator Vander Sanden, City Attorney Johnson, Finance Director Manley, Interim City Clerk Goebel, City Engineer Lietha, interest citizens and the media. Clark excused. 2. Notice of Open Meeting: Noted. 3. Approve Agenda: Motion by Hendrickson, second by Theilen to approve. Carried voice vote. 4. Citizens Comments on agenda items: None. 5. Department Reports: Noted as accepted: Police Report – September 2018, Treasurer's Report – September 2018, Senior Center Report – September 2018, Fire Dept – September 2018 6. Board/Committees/Commissions Reports: Noted as accepted: Hillside Cemetery – 06/07/18, Cable Commission – 09/05/18, Senior Center – 09/06/18, CWL – 09/11/18 7. 2017 Annual Report – Library: tabled to 11/5/18 COW. 8. Review of Bids – Sanitary Sewer Collection System Improvements: City Engineer Lietha reviewed the bids and was very pleased. Forward to November 5 Regular meeting. 9. 2018 Final Assessment for 2018 Street Improvements & review of Resolution 21-18: A Resolution Authorizing Public Improvements & Levying Special Assessments Against Benefitted Properties: City Engineer Lietha reviewed and stated the assessments didn't change much from the preliminary amounts. Forward to November 5 Regular meeting. 10. E. James Street Railing final plan: price increase to full stainless steel. Forward to November 5 Regular meeting. 11. Social Media/Website Policy: continued discussion. Return to November 5 COW. 12. Review proposals for Audit services: Finance Director Manley reviewed bids received, was pleased with the amount of good candidates. Forward to next Ad Hoc of Financial Policy meeting. Council requested a copy of the current contract. 13. Review agreement for Clock Tower maintenance: includes monthly stipend, $30/hr additional as approved, pays own insurance. Forward to November 5 Regular meeting. 14. Consider and discuss use of slow-moving vehicles on city streets: tabled to November 5 COW. 15. Review of Municipal Court creation issues: Resolution to create Municipal Court ad hoc committee to do background work for start up; Ordinance to create Municipal Court beginning May 1. Forward to November 5 Regular meeting. 16. Discussion of temporary No Parking on Avalon Road for Trick or Treat: temporarily restrict parking on Avalon Road between Park Ave & Brookside Lane during 4:30-9:00 for Trick or Treating. Will discuss with staff for signage. 17. Convene to closed session per §19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion by Hendrickson, second by Theilen to convene to closed session per §19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Roll call vote unanimous. Motion by Thom, second by Theilen to convene to open session at 8:40 pm. Roll Call vote unanimous. 18. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Employee evaluation process). Motion by Hendrickson, second by Millar to convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Employee evaluation process) at 8:40 pm. Roll call vote unanimous. Meeting did not reconvene to open session. 19. Motion by Thom, second by Theilen to adjourn at 8:48 pm. Carried voice vote. Submitted by: Pat Goebel, Interim Clerk