Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, FEBRUARY 19, 2019 – FOLLOWING REGULAR MEETING MINUTES 1. Roll Call: Present: Council President Traxler, alders Clark, Hendrickson, Reid, Theilen, Thom; City Administrator Vander Sanden, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Theilen, second by Hendrickson to approve. Carried voice vote. 4. Citizens Comments on agenda items: None. 5. Department Reports: Police Rpt – January 2019; Treasurer’s Rpt – January 2019 6. Committee Minutes: CWL – 01/10/19, 01/24/19; Tourism – 11/7/18; Plan Commission – 12/20/18; CDA – 10/01/18 7. Resolution #5-19 Initial Resolution Regarding Development Revenue Bond Financing for Columbus Community Hospital, Inc.: Columbus Community Hospital has requested to use the City's tax exempt status for bonding the project. The bonding will not affect the City's position if emergency bonding were needed. Forward to March 5, 2019 Regular meeting. 8. Resolution #6-19 Resolution Waiving the Public Bidding Requirements Of Wisconsin Statutes Section 66.1103(11)(b)1: Forward to March 5, 2019 Regular meeting. 9. Resolution #1-19 A Resolution to Recognize Various Budget Amendments to the 2018 Operating Budgets – Multiple Funds: Forward to March 5, 2019 Regular meeting. 10. Resolution #4-19 A Resolution to Recognize Various Budget Amendments to the 2018 Operating Budget for the Sewer Utility Fund #600: Forward to March 5, 2019 Regular meeting. 11. Review bids for Hillside Cemetery mowing: Optioned a 2-year contract. Forward to March 5, 2019 Regular meeting. 12. Review bids for Weed, Grass, Shrubbery: Optioned a 1-year contract. Forward to March 5, 2019 Regular meeting. 13. Review job description for Landscape Recycling Center attendant: The number of residents using the center is tracked by the hour by the attendant. Council asked if there is a backup to the position and if general knowledge of recycling is needed as part of the position. Forward to March 5, 2019 Regular meeting. 14. Commerce Drive Lift Station Condition: This is an older lift station and there are concerns with pump failure. Continue to monitor. Return to March 5, 2019 Committee of Whole. 15. Consider formal approval of the placement of signage to allow Parking on W. School Street for school district office use only. Signs would say “School District Office Parking Only – 8AM-3PM, Monday-Friday” (4 spaces): Would like to post "visitor only". Would like to see a model of the sign. Forward to March 5, 2019 Regular meeting. 16. Consider formal approval to the change of signage along the north side of W. School St opposite the Middle with new signs to state, “No Stopping, Standing or Parking at Any Time”: no parking for entire block. Forward to March 5, 2019 Regular meeting. 17. Review & Discuss Deputy Clerk Job Description: Forward to March 5, 2019 Regular meeting. 18. Review & Consider Proposed Ordinance to repeal references to the Board of Public Works in the City Code: Ordinance would remove all references to Board of Public Works and replaced with another body or commission. Forward to March 5, 2019 Regular meeting. 19. Change Order for closure of monitoring wells for the James St project: Change order in the amount of $5492.41. Forward to March 5, 2019 Regular meeting. 20. Columbia County Economic Development Corporation Update and City Commitment: CCEDC does not have funding for 2019; they are reviewing ways to fundraise. Council would like continued representation at the monthly meetings. Page 2 – Columbus Council Committee of the Whole Council 02/19/19 21. Downtown Beautification Task Force Update: Update regarding banners and the design contest. Would like to add flowering baskets to the downtown block and have DPW water the flowers daily. Working with Glenda Crook and Columbus FFA to partner with to grow the flowers; have received donations toward the flowers. Funds left over from the purchase of the banners is expected to cover the cost of the baskets and brackets. Also looking into fundraising for Christmas decorations for the light poles. Will continue to bring updates to the Council. 22. Consider moving the March 19, 2019 Council meeting date: Request to move the Council meeting due to the Agri- Business dinner on same night. Consensus to move the meeting to Wednesday, March 20. Forward to March 5, 2019 Regular meeting. 23. Convene to closed session per ss19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Theilen, second by Hendrickson to convene to closed session per §19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Roll call vote unanimous. Motion by Theilen, second by Hendrickson to reconvene to open session at 8:59 pm. Roll call vote unanimous. 24. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require specifically to discuss TID #4 Activity: Motion by Hendrickson, second by Theilen to convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require specifically to discuss TID #4 Activity. Roll call vote unanimous. Motion by Theilen, second by Reid to reconvene to open session at 9:23 pm. Roll call vote unanimous. 25. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (Police Chief compensation): Motion by Hendrickson, second by Theilen to convene to closed session per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (Police Chief compensation). Roll call vote unanimous. 26. Reconvene to Open Session: Motion by Hendrickson, second by Clark to reconvene to open session at 9:38 pm. Roll call vote unanimous. 27. Adjourn: Motion by Hendrickson, second by Theilen to adjourn at 9:38 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk