Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES MONDAY, APRIL 1, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler; Alders Clark, Hendrickson, Reid, Theilen, Thom; City Administrator Vander Sanden, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Hendrickson, second by Clark to approve. Carried voice vote. 4. Citizens Comments on agenda items: None 5. Department Reports: DPW Report Feb 2019 – place on file 6. Committee Minutes: HLPC – 03/14/19, Library Board – 02/19/19 – place on file. 7. "Class A" Alcohol License Premises Description Change – Columbus Pick N Save: implanting online order/pick up at designated stalls in parking lot. Premises description must be updated on Pick N Save's alcohol license. Forward to Regular meeting April 16. 8. Consider Resolution #7-19: A Resolution Authorizing City of Columbus, Wisconsin Revenue Bonds, Series 2019 (Columbus Community Hospital, Inc. Project): Forward to Regular meeting April 16. 9. Review CDBG-Close Issue: Matt Schreiber discussed the options Council would have to take to comply with the new regulations. Using money from the general reserve for the buy-out of the current loan was the consensus of the Council. Forward to Regular April 16 meeting. 10. Downtown Beautification Update: design contest for banners has closed and top 9 designs were being reviewed; close to having a budget set; Schreiber will review the specs for the banner attachments with CWL to attach to the poles; baskets for the planters are moving along with Todd Frey making brackets for the hanging baskets. 11. Pavilion Projects Update: HLPC is working on the acceptance of donations to updates at the pavilion. The Merle Guenther family would like to donate the funding for additional electrical outlets inside and outside the pavilion as well as a utility sink to be installed upstairs. Forward to Regular April 16 meeting. 12. Discuss Landscape Recycling Center Project: discussed creating bunkers to hold grass clippings, dirt, branches, bulk wood, etc. Also update the drive lanes for easier and smoother process. Forward to Regular April 16 meeting. 13. Review and discuss plan to accept appliances at DPW/Recycling Center for 2019: considering dumpster to accept appliances during specific times during the year to make it easier to recycle; Residents would still have to pre-pay for the disposal of the freon items, tvs. DPW no longer accepting these items at the garage. Curbside pick up would continue with the exception of appliances. 14. Review City Organizational Chart: updated organizational chart for review. Would like an annual review of the chart to keep it up to date. 15. Review list of proposed disposable assets from the Senior Center: Senior Center has items for disposal. Suggest offering the items to other departments first. Forward to Regular April 16 meeting. 14 Review agreement for Wastewater Treatment Hauling from the WWTP: current contract is used when the need arises. Discussion of term of the agreement, exclusive contract? Hold Harmless clause. A few items need to be worked out and brought forward when ready. 15 Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Administrator Evaluation process): Motion by Theilen, second by Hendrickson to convene to closed session. Roll call vote unanimous. Motion by Clark, second by Theilen to reconvene to open session at 8:29. Roll call vote unanimous. 16. Adjourn: Motion by Clark, second by Hendrickson to adjourn at 8:29. Carried voice vote. Submitted by: Pat Goebel, City Clerk