Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES TUESDAY, SEPTEMBER 17, 2019 – 7:00 pm COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler, Alders Gray, Johnson, Reid, Ryan, Theilen, Thom; City Administrator Vander Sanden (arrived at 7:20), City Attorney Johnson, City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Thom, second by Ryan to approve agenda. Carried voice vote. 4. Citizen Comments: Andrew Gile, 300 W James St spoke about ideas to renovate City Hall's auditorium. He was directed to the Mayor & City Administrator to set up a time to speak to Council. 5. Department Reports placed on file: Police Department Report – August 2019, Fire Department Report – August 2019, Dept. of Public Works Report – August 2019, Treasurer's Report – August 2019, Lifestar Report – August 2019, Columbus Area Senior Center Report – August 2019, Media Coordinator – August 2019 6. Committee Minutes place on file: Historic Land Preservation Committee Minutes – 9/3/2019 – Special, Emergency Medical Services Minutes -5/1/2019, Columbus Area Senior Center Minutes – 8/1/2019 7. Consider and review Task Order 2019-06, related to the Columbus 2020 Street Reconstruction: Draft Task Order was reviewed, indicating a separate Task Order for the utilities. Forward to October 1 Regular Meeting. 8. Consider & discuss Resolution #9-19: A Resolution Designating Officials Authorized to Declare Official Intent Under Reimbursement Bond Regulations – 2020: Finance Director Manley briefly outlined the resolution regarding certain costs to be reimbursed to the City. Forward to October 1 Regular meeting. 9. Review and consider updates to the City’s Special Assessment Policy: Reviewed by Council. Would be used as a guideline. Return to October 1 Committee of Whole. 10. Consider & discuss the placement of a Dead End Sign and review other solutions for Commercial Drive traffic issues: Business on Commercial Dr requested signage for Robbins Rd indicating a dead end/no outlet and signage routing traffic back to Hwy 16/60. Forward to October 1 Regular meeting. 11. Discussion on 2020 Employee Health Insurance plans: City received a very low increase to the 2020 health insurance premiums with Dean Care. Staff requested Council's blessing to stay with Dean and continue to offer 2 plans: traditional HMO & HDHP. Forward to October 1 Regular meeting. Staff also requested to continue with HSA contributions $1000/2000. 12. Discussion on 2020 City Budget Review Process: Council would like to hold the budget hearings in the Chambers with department staff presenting their budget. 13. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session to consider the purchase of a building for redevelopment purposes: Motion by Ryan, second by Gray to convene to closed session. Roll call vote unanimous. 14. Reconvene to Open Session: Motion by Ryan, second by Gray to reconvene to open session at 8:50 pm. Carried voice vote. 15. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (employee wages): Motion by Johnson, second by Gray to convene to closed session at 9:00 pm. Roll call vote unanimous. 16. Reconvene to Open Session: Motion by Gray, second by Ryan to reconvene to open session at 9:40 pm. Roll call vote unanimous. 17. Adjourn: Motion by Ryan, second by Gray to adjourn at 9:41 pm. Carried voice vote.