Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, MARCH 24, 2020 – 6:45 PM RESCHEDULED MEETING OF MONDAY, MARCH 16, 2020 – 6:45 PM 1. Roll Call: The meeting was called to order at 7:29 pm. Present were Council President Traxler, Alders Johnson, Reid (via teleconference), Ryan, Theilen (via teleconference), Thom; Interim City Administrator Berner, City Attorney Johnson, City Clerk Goebel, City Engineer Lietha (via teleconference), City Staff & media (via teleconference). Excused Gray. Mayor Thom reported the meeting was coming to you via teleconference to comply with social distancing. Web access and phone access was provided for the public to join the meeting. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Traxler noted he was tabling item #7. Motion by Johnson, second by Thom to approve the agenda as amended. Carried voice vote. 4. Citizen Comments o Due to the COVID-19 health crisis, City staff need to minimize attendance at the Council meeting in City Hall per Governor Evers' Directive. If possible, all citizen comments should be emailed to the City Clerk (pgoebel@columbuswi.us) or phoned in to Pat Goebel at 920-623-5900 no later than 4:30 pm Tuesday, March 24, 2020. All comments received will be read into record and are limited to 3 minutes in length. No items were read. 5. Department Reports: placed on file: Police Rpt – February 2020, DPW Rpt – January, February 2020, Treasurer's Rpt – February 2020, Fire Dept. Rpt – February 2020, Senior Center – February 2020, EMS Rpt – February 2020, Media Coordinator Rpt – February 2020 6. Committee Minutes: placed on file: Library Minutes – 9/11/19, 10/15/19, 11/19/19, 12/17/19, 1/21/20, CHLPC – 2/27/20, Senior Center – 2/6/20, Cable Commission – 2/12/20 16. Review & discuss an MOU agreement with Columbus Oddfellows Lodge #40 for Butterfly Garden: Schreiber, Director of Planning & Development, reviewed the MOU: Oddfellows would like to use 1 acre of land to plant grasses and vegetation to attract butterflies, would like an educational component. Looking at a 10 year commitment but would turn the land back over to the City if needed. City Attorney Johnson had a few questions: who would pay for and maintain the land, state how access is regulated and being mindful of the easement, would Oddfellows remove all plantings if turned back over to the City, and who would take out insurance. Council would like to identify where the garden will be, and what will happen with the other 2-3 acres. Schreiber will touch base with Oddfellows and update the MOU. Forward to April 6 Regular meeting. 7. Enerpac Donation of Playground structures at Warner Park: Would like blessing to move forward and order equipment. Enerpac would install, DPW would help with digging and leveling afterword. Tabled to April 6, 2020 COW. 9. Review & discuss Newman Pools contract for continued work on the pool leak: Neuman Pools would continue leak detection, and work on gutter system. Work based on time and materials. Budgeted about is $15,000. Forward to April 6 Regular meeting. 10. Review & discuss Wing Three proposal to remove asbestos at the Senior Center: Have worked with Wing Three before. Would do asbestos abatement, get all permits, and dispose of tiles. Forward to April 6 Regular meeting. 11. Review & discuss Home Expressions proposal to install new flooring at the Senior Center: Have worked with Home Expressions before and they would lay the new flooring after asbestos abatement. Will schedule projects for after the April 7 Election. Forward to April 6 Regular meeting 8. Consider & take action on Final Resolution #6-20 "Final Resolution Authorizing Public Improvements And Levying Special Assessments Against Benefited Properties": Lietha updated the Resolution as follows: driveway credit to 219 Hibbard St; remove sidewalk assessment to double frontage properties 856, 838 S Charles & 344, 314 Hibbard St; remove sidewalk shorter side 411 Hibbard & 155 Richmond; remove storm sewer assessment at 838, 856 S Charles; update address for 404 Hibbard St, checked and confirmed frontage at 660 Hibbard St. Forward to April 6 Regular meeting.  Lietha noted the Hibbard Street project has not started. Private utility companies are making upgrades prior to the start of the project. Final note: LRIP recommendations are in and awaiting approval. 12. Review & discuss STH 89 Sanitary Sewer Design & WisDOT Coordination Task Order with Ruekert Mielke: Task Order #2020-02, $20944. Coordination for Hwy 89 Sanitary Sewer design. Forward to April 6 Regular meeting. 13. Review & discuss 2020 Street Maintenance Services Task Order with Ruekert Mielke: Task Order #2020-03 for 2020 Street Maintenance $10698 work with Council for crack seal & slurry seal. Forward to April 6 Regular meeting. 14. Review & discuss 2020 Water Quality Trading Assistance Task Order with Ruekert Mielke: Task Order #2020-01, $24180 Coordinate Water Quality Trading Assistance. Forward to April 6 Regular meeting. 15. Review & discuss Water Quality Trading Service Agreement with Columbia County Land & Water Conservation Dept: Contingent upon DNR approval. Will receive updated agreement. Forward to April 6 Regular meeting. Adjourn: Motion by Ryan, second by Johnson to adjourn at 8:20 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk