Committee of the Whole

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE MINUTES TUESDAY, JUNE 7, 2022 – COLUMBUS CITY HALL 1. Roll Call: Council Present Gray called the meeting to order at 7:45 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, Motiff, Reid, Roelke, Steiner; Staff: City Administrator Ellefson, City Clerk Goebel, City Attorney Johnson, City Engineer Lietha, Anding, Meyers, Lentz, Kaltenberg, CWL staff; interested citizens. 2. Notice of Open Meeting: Noted as posted 3. Approve Agenda: Motion by Roelke, second by Steiner to approve the agenda. Carried voice vote. 4. Citizen Comments: Joe Hammer, 162 E School Street commented on the organization study to keep the structure for the utilities the same, and keep the DPW Administrative Assistant at the DPW, not moved to City Hall. 5. Commission / Committee Minutes Placed on file: Cable 3/2/22, CDA 6/28/21, 11/15/21, 1/17/22, 3/2/22, 3/21/22, CHLPC 3/16/22, CW&L 4/25/22, Plan Commission 12/9/21, 12/16/21, 2/10/22, 3/10/22, 4/14/22, Tourism 12/12/21, 1/10/22, 2/7/22, 4/11/22 6. Discuss Draft Task Order for additional Stormwater study and analysis: City Engineer Lietha discussed the Task Order will do a more comprehensive study and rank the projects for storm water projects. Forward to June 21 Regular meeting. 7. Discuss changing Council meeting date for National Night Out: Consensus to move the Council meeting to Monday, August 1. National Night Out is Tuesday, August 2. Forward to June 21 Regular meeting. 8. Discuss changing parking zone for Farmer’s Market: Consensus to allow for one spot in the apron on Mill Street; Chamber can put their own signage up. 9. Review Resolution authorizing execution of the DNR Principal Forgiven Financial Assistance Agreement – LSL Replacements: Allows for residents to replace lead laterals. Very good and popular program. Forward to June 21 Regular meeting. 10. Review CMAR annual report from WWTF: Anding reviewed the report; some deficiencies due to short staff but over all 4.0 rating. Report is due June 30. Forward to June 21 Regular meeting. 11. Discuss Renewal of Property Assessment Services: The renewal is with Associated Appraisal for 5 years. Forward to June 21 Regular meeting. 12. Review Alcohol License Renewals for 2022 – 2023 Licensing Period: Forward to June 21 Regular meeting but reach out to Dollar General for outstanding invoices. o "Class A" Liquor & Fermented Malt Beverage License o Class "B" Fermented Malt Beverage License o "Class B" Liquor & Fermented Malt Beverage License 13. Review Tobacco License Applications for 2022 – 2023 Licensing Period: Forward to June 21 Regular meeting. 14. Review and discuss 2023 Budget Procedure: Several alders asked for additional meetings to allow for citizen input. Consensus to keep the one additional meeting on 10/11 and the 10/25 meeting as tentative. Forward to June 21 Regular meeting. 15. Review and Discussion Organizational Study and next steps: Consensus to not make any decisions on the utilities until further discussion. Recommend moving the economic development role under the City Administrator; add assistant City Administrator to an existing department head; move DPW Administrative Assistant office to City Hall to cross-train and fill in for vacations. Forward to June 21 Regular meeting. 16. Adjourn: Motion by Albright, second by Steiner to adjourn at 9:18 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk