Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, MAY 5, 2020 – 6:45 PM COLUMBUS CITY HALL AGENDA Video Conference Address: https://us02web.zoom.us/j/86724180212?pwd=bmFuZ3BWMFJzUGxyd2RtSzRMdTN4Zz09 Meeting ID: 867 2418 0212 Password: 379629 OR Phone Conference Phone Number: 312-626-6799 Meeting ID: 867 2418 0212 Password: 379629 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments 5. Committee Minutes a. CWL – 2/24/20, 3/19/20 b. Tourism – 2/3/20, 3/2/20 6. Review & discuss options related to District 3 Aldermanic Vacancy 7. Review alcohol licensing renewal process/Resolution 8. Review & Discuss Street Closing Application – Farmer's Market with Changed Location – Dickason Blvd to Harrison St by Library 9. Review & discuss address updates within Fireman's Park, Aquatic Center 10. Review & discuss donation from Lions Club of a Lion Park Bench in Meister Park 11. Review & discuss donation from Lions Club for planters in Meister Park 12. Review & discuss DOT Traffic Safety Grant – Police Dept 13. Consider & discuss The Woods Development Letter of Credit 14. Review & discuss site plan for butterfly garden near WWTP 15. Review & discuss Mae Ward Fund application – Downtown planters 16. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus. 17. Reconvene to open session. 18. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. 19. Reconvene to open session 20. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential purchase of property in the City of Columbus. 21. Reconvene to open session. Adjourn  COLUMBUS WATER & LIGHT COMMISSION MEETING FEBRUARY 24, 2020 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Schulze and Theilen. Also, present at the meeting was Betty Meeusen, CWL Lead Lineman David Koenig, CWL Co-Superintendent Hammer and CWL Co-Superintendent Kaltenberg. Excused Mayor Thom, Larry Olson and Greg Robbins. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Andler, second by Theilen. Motion carried. Visitor’s Comments and Utility Communications: Included in the packet was an article from the Wisconsin Journal on the PSC approving 149-megawatt solar farm in Jefferson County. Also, included in the packet was an E3P update memo from Energy Service Representative, Anna Stieve. Betty Meeusen discussed concerns she had with the utility services. Co-Sup’t Hammer and Co-Sup’t Kaltenberg with follow up with her concerns. The Consent Agenda which consisted of the January 9th CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Schulze, second by Andler. Motion carried. UNFINISHED BUSINESS: Customer-Side Lead Service Line Replacement Program: At the December 18th Commission meeting the Commission was in consensus to move forward with developing a financial assistance program for private lead service line replacements. Co-Sup’t Kaltenberg put together a draft ordinance and a draft Customer-side Lead Service Line Replacement Program for the Commission to review. Co-Sup’t Kaltenberg will continue to work on the program and the PSC Application. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the January Cash Disbursements Report. Checks numbered 21321-21369 and 39 wire and ACH transfers, totaled $841,280.26. The Commission reviewed the Accounts Payable Report and ordered paid 45 requests totaling $216,889.73. Motion by Andler, second by Theilen, to approve paying the 32 requests from the AP Report. Roll call vote, Andler aye, Schulze aye, Theilen aye and Lang aye. Motion carried. The January cost per kilowatt-hour was $.06487. Reports were approved and placed on file. Update on 2020 Projects: Co-Sup’t Hammer gave an update on the following 2020 projects: SCADA – Tower and Water Plant 2 are up and running as of February 14th, WP 2-Replacement of Softener Control Panel scheduled for February 24 – 26, Wrap up of Parkview 1-Phase 3, plus convert Apartment Complexes on Parkview Circle, Circuit 303–Industrial area upgrade, Circuit 101–Convert last few customers on that circuit of old sub to 12470V system, Hwy 89 Project – Conversion of customers off circuit of old sub, Hwy 60-Change out 200amp enclosures with 600amp fused enclosures SCADA Demo: CWL Lead Lineman David Koenig did a brief demonstration of the new SCADA system showing the tower level and pressure and the water plant 2 operations. REPORTS: Mayor Comments: Mayor Thom was excused this evening. Council member/Commissioner Theilen stated that there is a public hearing scheduled for March 10th for the Hibbard Street Project. He also reported that there COMMISSION MEETING FEBRUARY 24, 2020 PAGE 2 will be a meet and greet for the five finalist for the City of Columbus City Administrator position on Friday, February 28th at the Pavilion. Co-Superintendent Kaltenberg’s Report: • To date CWL has had two water main breaks; one on Meister Drive on January 23rd and one on Turner Street on February 4th. • Legal ads for the Solar PV Array Project were published on February 8th and will be again on February 15th. A pre-bid conference will be held on Thursday, February 20th at 2:00 p.m. at CWL. • On January 24th Ruekert & Mielke sent CWL an update on the water main project scheduled for Hibbard Street. The total estimated cost is $363,325.00. On January 30th Ruekert & Mielke sent CWL a timeline schedule for the project. The public hearing is scheduled for March 10th and the complete water main improvements is scheduled for June 26th. • Bills were sent out with a new bill date and a new due date. There have been a few questions but overall it went very well. • On Monday, February 17th to Wednesday, February 19th, Wegner CPAs team was on site at CWL to perform field work for the 2019 Audit. • CWL’s crew is progressing on the AMI Water Meter Project. To date, 1,906 of 2,337 water meters have been converted to AMI. Co-Superintendent Hammer’s Report: The CWL crew has been working on the following for the past 4 weeks; Continue to change out water meters to AMI system Water Plants 1 & 2 Maintenance SCADA related assistance – Tower & WP 2 brought online Addressed water main breaks on Meister Dr. and Turner St. Attended Diggers Hotline Training Class Trevor attended NESC Seminar in Plymouth Pole replacement 100 block N Water St Street light repairs Jake attended a AWWA Seminar in WI Dells Anticipated work for next 4 weeks; Continue to change out water meters to AMI system WP 1 & 2 Maintenance Tree trimming Motion by Theilen, second by Schulze to adjourn at 7:18 p.m. Motion carried. **Next Scheduled Meeting – Thursday, March 19th, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  COLUMBUS WATER & LIGHT COMMISSION MEETING MARCH 19, 2020 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Thom and Schulze. Commissioner Olson and CWL Co-Superintendent Hammer attended via conference call. Also, present at the meeting was CWL Lead Lineman David Koenig and CWL Co-Superintendent Kaltenberg. Excused Jason Theilen and Greg Robbins. It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Thom, second by Olson. Motion carried. Visitor’s Comments and Utility Communications: Included in the packet was US Representative Grothman Newsletter which includes a picture from the electric meeting he had with WPPI Energy members. The Commission discussed the COVID-19 pandemic and Co-Sup’t Kaltenberg updated the Commission on the safety precautions CWL is currently taking. She also explained that her and Co-Sup’t Hammer will be continually monitoring the situation. The Consent Agenda which consisted of the February 24th CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Andler, second by Thom. Motion carried. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the February Cash Disbursements Report. Checks numbered 21370-21427 and 31 wire and ACH transfers, totaled $899,144.98. The Commission reviewed the Accounts Payable Report and ordered paid 34 requests totaling $207,981.02. Motion by Andler, second by Schulze, to approve paying the 34 requests from the AP Report. Motion carried. The February cost per kilowatt-hour was $.06442. Reports were approved and placed on file. REPORTS: Mayor Comments: Mayor Thom thanked Commissioner Olson for the APPA report he had included in the Commission packet. He also reported that the new City Administrator Kyle Ellefson will be starting on April 6, 2020. Co-Superintendent Kaltenberg’s Report:  On Wednesday, February 26th Co-Sup’t Kaltenberg attended a water GIS users group held by Ruekert & Mielke. It was an interactive atmosphere to help users become more familiar with the GIS application and how to use it in practical ways.  On Friday, February 28th the City held a “meet and greet” for the five finalists for the City of Columbus City Administrator position. Both Co-Sup’t Hammer and Co-Sup’t Kaltenberg attended and were very impressed by the candidates. COMMISSION MEETING MARCH 19, 2020 PAGE 2  On Tuesday, March 3rd Ryan Etten from WPPI Energy came to CWL to deploy the new cyber security service. He added the following layers of security to the network. 1. Perimeter security with next generation firewalls with intrusion prevention and active updates managed by WPPI. 2. Advanced end- point protection on PCs with behavior-based detection. 3. Anti-phishing campaigns to improve staff awareness of malicious emails.  On Thursday, March 5th WPPI held a Board of Directors special meeting. The meeting was in regards to a member contract. In 2015-2016, the membership took up a business plan initiative to modify the agreement, which at the time was set to expire in 2037, so it would extend through 2055. While conditions at that time were not conducive for such a modification in Richland Center, the utility’s leaders recently secured the necessary local approvals and requested such a contract modification from WPPI. In a conference call meeting, the board took up and approved the request. As a result, 50 WPPI members now have agreements extending through 2055.  On Tuesday, March 10th Don Heikkila from Ruekert & Mielke submitted the final CWL Corrosion Control Study to Sophia Stevenson from the DNR.  On Wednesday, March 11th Co-Sup’t Kaltenberg spoke with Andrew Burt from Ruekert & Mielke. He stated he is still evaluating the Solar Array bids. He will need to get more information from the contractors as their bids were not fully complete for him to make a recommendation. He said he will have a letter of recommendation ready for the April Commission meeting.  CWL’s crew is progressing on the AMI Water Meter Project. To date, 2,006 of 2,337 water meters have been converted to AMI. Motion by Andler, second by Thom to adjourn at 6:56 p.m. Motion carried. **Next Scheduled Meeting – Thursday, April 16th, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  CITY OF COLUMBUS TOURISM COMMISSION DATE: Monday February 3, 2020 Minutes 1.) CALL TO ORDER: Meeting was called to order at 6:30 PM 2.) ROLL CALL: DETERMINATION OF A QUORUM – O’Brion, Johnson, Thom and McCabe were present. Milburn and Walcott were excused. Schreiber and Wolf staffed the meeting. 3.) NOTICE OF PUBLIC MEETING: Meeting was noticed in accordance with state and local laws. 4.) APPROVE AGENDA: Motion by O’Brion, second by McCabe to approve the agenda as presented. Motion passed 4-0. 5.) APPROVE MINUTES: Motion by Thom, second by McCabe to approve the 1-6-2020 minutes as presented. Motion passed 4-0. 6.) CITIZEN COMMENTS – None 7.) TOURISM COMMISSION FINANCIAL REPORT – Staff reviewed the Financial Report. 8.) MEDIA COORIDNATOR REPORT - Staff reviewed the Media Coordinator Report. 9.) OLD BUSINESS: a. Wayfinding Sign Committee Update: Staff provided an update that the draft Wayfinding proposal had been distributed to the Wayfinding Committee with the goal of bringing a proposal to the full commission in March. 10.) NEW BUSINESS: a. Review and take action on the Dodge and Columbia County Visitor Guide: Staff presented the proposal from Capital Newspapers to advertise in the Columbia and Dodge County Visitors Guides. Staff noted that the Tourism Commission has advertised in these guides in the past years. The commission reviewed the proposed full page ad and suggested several edits. Staff will work with capital newspapers to update the ad. Motion by O’brion, second by Thom to approve the ads for the Columbia and Dodge County Visitors guides with the suggested edits made by the Tourism Commission. Motion passed 4-0. b. Discuss the Development of Columbus Area Bicycle Maps and Bicycle Related Tourism: Last month staff sent out an article shared by Mike McCabe the highlighted the impact bicycling has on tourism. Staff presented a brief overview showing the Columbia County bike maps. After some discussion the Columbus Cycle Club was identified as potential partner for a project. Staff will invite the club to the March meeting. 11.) ADJOURN: Motion by O’Brion, Second by Thom to adjourn the meeting at 7:39. Motion passed 5-0 Respectfully Submitted, Matt Schreiber, Director of Planning and Development  CITY OF COLUMBUS TOURISM COMMISSION DATE: Monday March 2, 2020 TIME: 7:00 p.m. LOCATION: COUNCIL CHAMBERS, COLUMBUS CITY HALL, 105 N. DICKASON BLVD. MINUTES 1.) CALL TO ORDER – Meeting was called to order at 7:03 PM 2.) ROLL CALL – DETERMINATION OF A QUORUM – O’Brion, Johnson, Walcott, Thom, McCabe and Milburn were present. Milburn arrived after the agenda and minutes were approved. Schreiber and Wolf staffed the meeting. 3.) NOTICE OF PUBLIC MEETING – Meeting was noticed in accordance with state and local laws. 4.) APPROVE AGENDA – Motion by Thom, second by Walcott to approve the agenda granting the chair to move agenda items as needed. Motion passed 5-0. 5.) APPROVE MINUTES – Motion by O’Brion, second by McCabe to approve the minutes as presented. Motion passed 5-0. 6.) CITIZEN COMMENTS – None 7.) TOURISM COMMISSION FINANCIAL REPORT – Staff reviewed the financial report for the commission. 8.) MEDIA COORIDNATOR REPORT – Staff reviewed the media coordinator report 9.) OLD BUSINESS: a. Update from Wayfinding sign subcommittee - Staff provided and update saying the first draft for wayfinding signs went to the wayfinding committee for review. The committee will complete their review and make a recommendation to the commission. b. Update and Discussion regarding the Columbia County Discover Wisconsin Episode – The Columbia County episode for Discover Wisconsin was premiering on March 15, 2020 at 5:00 PM. Staff will promote the air time of the show and encourage watch parties around the city. 10.) NEW BUSINESS: a. Discuss potential partnership with Columbus Cycle Club to promote Bicycle Related Tourism in Columbus – Members of the of the Columbus Cycle Club gave a presentation which identified the mission of the club and identified some potential projects the Club might be interested in. The Tourism Commission expressed a strong interest in collaborating with the Club once a project that promoted bicycle tourism was identified. In addition, the commission suggested that the club consider the benefits of becoming non-profit organization. b. Review and take action on the application from Public Works to replace American Flags for downtown street poles- Columbus DPW director Zach Navin provided an overview of the request to purchase new American Flags and supporting hardware to hang on the light poles in Downtown Columbus. The commission had concerns because the project  application did not leverage funds as required in the funding guidelines. The commission asked if the VFW, DAR or other service groups were approached to see if they would consider a donation towards the project. Motion by Milburn, second by O’Brion to table the item until the April Meeting. Motion passed 6-0. c. Review and take action on invoice from Country Plummer for portable restrooms for Holiday Train – Staff reviewed the request from DPW to pay an invoice from Country Plummer for portable restrooms at the holiday train. Staff noted they did not receive an application for the request. The commission noted concerns that some portable restrooms were located on private property. Motion by Thom, second by McCabe to deny the request to pay the invoice for Country Plummer. Motion passed 6-0 d. Discussion on What’s Cooking with the Mayor show for channel 980 – Thom announced that the first installment of the whats cooking with the mayor will be shot at Yum Yum Thai Kitchen. His goal is to a monthly segment highlighting something fun and unique within Columbus. 11.) ADJOURN – Motion by Thom, second by O’brion to adjourn the meeting at 8:47 PM  2020 AGENDA ITEM Committee of the Whole Meeting date: ____5/05/2020_______ Council Meeting date: _____________________ ITEM: District 3 Aldermanic Vacancy_ DETAILED DESCRIPTION OF SUBJECT MATTER: With Alderman Ed Johnson’s resignation from his position on April 21st, a vacancy was created for District 3. The City Council has options on how they would like to address the vacancy. City Attorney Paul Johnson will be available to answer any questions regarding the vacancy during our meeting. Excerpt from Wis. Stat. 17.23(1): (am) Except as provided in sub. (1b) and s. 9.10, vacancies in offices of mayor or alderperson of cities operating under the general law or special charter may be filled by the common council, by majority vote, appointing a successor to serve for the residue of the unexpired term or until a special election is held, as ordered by the common council under s. 8.50, or an office may remain vacant until an election is held. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: N/A ACTION REQUESTED OF COUNCIL:  2020 AGENDA ITEM Committee of the Whole Meeting date: _____May 5, 2020__________ Council Meeting date: ___May 19, 2020_____ ___________ ITEM: ___Alcohol Renewal Process & Resolution concerning fees, inspections for Class B license holders for the 2020-2021 Licensing Period__ DETAILED DESCRIPTION OF SUBJECT MATTER: The alcohol licensing renewal process was discussed at the April 21 Committee of the Whole Council meeting. Conversation included how to handle fees for business forced to be closed per Governor Evers' Stay At Home order, inspections for those same business during the renewal process, and how to regulate change of premises. Attached is a Resolution covering these specific items. NOTE: Until City Hall reopens to the public, all applications will be handled by appointment only, or can be left in the City Hall drop box. Payment and distribution of licenses will be handled in the same manner. This information will be noted in the renewal packet mailed to all license holders. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: o Resolution 8-20 "A Resolution Providing For The Rebate Of Certain Alcohol License Fees And Amending Certain Policies For The Approval Of Alcohol License During The 2020-2021 License Period" ACTION REQUESTED OF COUNCIL: o Review and forward to May 19, 2020 Council meeting.  RESOLUTION NO. _____8-20_______ A RESOLUTION PROVIDING FOR THE REBATE OF CERTAIN ALCOHOL LICENSE FEES AND AMENDING CERTAIN POLICIES FOR THE APPROVAL OF ALCOHOL LICENSES DURING THE 2020-2021 LICENSE PERIOD WHEREAS, on March 12, 2020, Governor Tony Evers declared a public health emergency to direct all resources needed to respond to and contain the COVID-19 virus in Wisconsin; and WHEREAS, on March 13, 2020, President Donald Trump proclaimed a national emergency concerning COVID-19; and WHEREAS, on March 24, 2020, Andrea Palm, Secretary Designee of the Wisconsin Department of Health Services issued Emergency Order No. 12, otherwise known as the Safer at Home Order; and WHEREAS, the Orders issued by Governor Evers and Secretary Designee Palm effectively prohibited all bars and restaurants within the City of Columbus from selling alcohol for on-premises consumption as of March 17, 2020, and this prohibition significantly reduces the ability of “Class B” and Class “B” license holders to sell alcohol pursuant to their granted license; and WHEREAS, this mandatory prohibition on the sale of alcohol has created a hardship upon those establishments that have a “Class B” liquor license or Class “B” beer license in that establishments with those licenses are not able to sell beer or intoxicating liquor while the current orders are in place; and WHEREAS, the closure of these establishments pursuant to the Orders will also make it very difficult for the City of Columbus to follow certain steps of its current procedure for issuing and renewing alcohol licenses in June of 2020 for the 2020-2021 license period. NOW, THEREFORE, the City of Columbus Common Council does hereby resolve as follows: 1. For the 2020-2021 license renewal review process, no establishment submitting a renewal application will be allowed to expand on its premises description as currently permitted by its existing license on file with the City. 2. The inspections required by the Fire Department, Police Department and Building Inspector as part of the license renewal process are deferred for a period of 60 days from the termination of the Safer at Home Order as it applies to bars and restaurants. 3. Each holder of a “Class B” liquor and/or Class “B” beer license that is renewed for the 2020-2021 license period shall, after paying its license fees, receive a rebate from the City in the amount of $143.80 for “Class B” licenses and $28.76 for Class “B” licenses. This sum represents a pro-rated share of the license paid but unused from March 17, 2020 until June 30, 2020, because of the provisions of the Safer at Home Order. Dated this ____ day of __________________, 2020. CITY OF COLUMBUS ________________________________ Michael Thom, Mayor ________________________________ Patricia Goebel, Clerk 2 G:\Administration\City Council\RESOLUTIONS\RES.8.20 Resolution Rebate of alcohol license fees.docx  2020 AGENDA ITEM Committee of the Whole Meeting date: _____May 5, 2020_____________ Council Meeting date: _____May 19, 2020_____ ___________ ITEM: __Farmer's Market Street Closing Application_______ DETAILED DESCRIPTION OF SUBJECT MATTER: The Chamber of Commerce is once again sponsoring a Farmer's Market this summer. The request is a change of venue from the last few years. A request for a street closing is enclosed for Council review. City staff have requested a representative from the Chamber be present to answer questions. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Street Closing request ACTION REQUESTED OF COUNCIL:  CITY OF COLUMBUS FOR MEETING OF: May 5, 2020 REQUEST FROM/DEPARTMENT: Recreation Department AGENDA ITEM/REQUEST: Address Changes within Fireman’s park *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: The Recreation Department would like to recommend to City Council members that separate addresses be allowed on the Scout Cabin and Rest Haven within Fireman’s Park; the Pavilion would remain the same as 1049 Park Avenue. We would like the Scout Cabin to be 1049A and the Rest Haven building would become 1049B. I had a conversation with the Director from the Wisconsin Historical Society, Historic Preservation and Buildings. She told me that changing an address does not affect a historic designation, especially within a park. The request for the change came from several customers who rented City venues. They found that by entering the address of 1049 Park Avenue into their GPS they were taken to a location within the park that was not their destination, often times taken to the pool. I would also like to recommend that the CAAC be given its own address; not within Fireman’s Park. The CAAC could use either Folsum or Farnham Street. I have had deliveries for the CAAC delivered and left at the Rest Haven and Pavilion gone unnoticed. I can work closely with Pat Goebel on the paperwork needed to make the change if Council agrees. Thank you for your consideration. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  CITY OF COLUMBUS FOR MEETING OF: May 5, 2020 REQUEST FROM/DEPARTMENT: Recreation AGENDA ITEM/REQUEST: Approval of a New Lion Park Bench to be placed in Meister Park as a donation from the Columbus Lions group. In addition, the Columbus Lions group would like to place planters in and around Meister Park. *************************************************** DESCRIPTION AND SCOPE OF PROJECT/ITEM WITH KEY ISSUES NOTED: I am asking for Council approval to allow the Columbus Lions group the opportunity to donate a Lion Park Bench in Meister Park. It is my understanding that the bench will be placed on a concrete slab and bolted in place; all concrete work is to be a donation to the Lions group. DPW is not expected to help with the concrete work, but will assist by storing the bench at DPW until the approved installation date. The Lions group would also like to place flower planters in the park in spring, they will maintain them and will remove the planters in the fall. PREVIOUS ACTION TAKEN (IF APPLICABLE): BUDGET AND FINANCING INFORMATION: none Account #: _________________________ Department: __________________________ Acct. # Approved Budget: ______________ Current Balance in Acct #: ________________ Remaining Balance in Acct #: _______________ (after approval)  2020 AGENDA ITEM Committee of the Whole Meeting date: ___May 5, 2020__________________ Council Meeting date: ______May 19, 2020____ ___________ ITEM: _Police Department grant for $4000_______ DETAILED DESCRIPTION OF SUBJECT MATTER: The Columbus Police Department has won a $4000 equipment grant from the Wisconsin Department of Transportation for participating in unfunded traffic enforcement initiatives during 2019. There is no monetary match required. Monies must be used to purchase equipment used in traffic enforcement or traffic safety related. Grant requires initial purchase and payment by the department with reimbursement from DOT following submission of receipts. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Memo from Chief Weiner detailing grant and process. ACTION REQUESTED OF COUNCIL: Request to review and approve the acceptance of the $4000 equipment grant from the Wisconsin Department of Transportation for the Columbus Police Department. .  2020 AGENDA ITEM Committee of the Whole Meeting date: ____May 5___________________ Council Meeting date: __________ ___________ ITEM: _Review and Discuss the Woods Development Letter of Credit_______ DETAILED DESCRIPTION OF SUBJECT MATTER: The Woods at Highland Ridge Letter of Credit, which totals $25,121, expires on 6-1- 2020. On Monday April 27, Zach Navin notified the developer that the following items need to be completed before June 1st or we will pull their letter of credit to complete the work.  Restoration along Redbud trail and sidewalks that were poured this spring  New erosion control and inlet protection installed while this work was being completed.  Final sweep of the road when restoration is completed Moving this item forward allows the City to pull their Letter of Credit if they do not complete the work that has been requested by the city. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Review and Discuss the Woods Development Letter of Credit  2020 AGENDA ITEM Committee of the Whole Meeting date: __May 5, 2020________________ Council Meeting date: __________ ___________ ITEM: ___Consider and discuss site plan for butterfly garden near WWTP DETAILED DESCRIPTION OF SUBJECT MATTER: Enclosed with your council packet is a conceptual site plan of the recreational area north of the WWTP. Please discuss the following items and other items as it pertains to this project. • Parking - At the 4-6-20 meeting council indicated they prefer a gravel parking lot that could accommodate approximately 20 parking stalls and bus parking • Naming - At the 4-6-20 meeting council requested that the city host a naming contest for the area. Attached are the submissions that we have received. The contest ran on our website through 4-30-20. Please note that this memo was created before the deadline and any new submission will be added to your packet before the meeting. • Site Plan – Enclosed in your packet is information regarding the proposed site plan for the project. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Results from the Naming Contest, Site Plan Information ACTION REQUESTED OF COUNCIL: Consider and discuss site plan for butterfly garden near WWTP Submission Date First Name Last Name Proposed Name for Area 4/17/2020 7:27 Taryn Michel Butterfly Trails 4/17/2020 7:30 Katie Grove River Run 4/17/2020 7:37 Peter Piediscalzzi Cardinals Peak Park 4/17/2020 7:40 Joe McGehee Crawfish field Park 4/17/2020 7:41 Robert Turner Turner Park 4/17/2020 8:00 Sandy Curtis Peace-View Park 4/17/2020 8:15 Brock Flowers Crawfish River Wisconservation Park 4/17/2020 8:39 Sue Mathwich Riverview Walkway 4/17/2020 9:18 Heather Stanton Natures Garden on the River or just "River Park" 4/17/2020 10:01 Julie Langfeldt River Bend Nature Park Nina Park (nina means water in HoChunk, HoChunk lived in 4/17/2020 10:04 Kris Sanderson Columbia County) 4/17/2020 10:05 Rod Melotte Parky McParkPark 4/17/2020 10:09 Kathy Cornell Columbus Crawfish Natural Area 4/17/2020 10:49 Brandon Edwards Red Bud Acres 4/17/2020 13:41 Crystal Long Crawfish Conservation Center 4/17/2020 15:06 Jenny Ninmer Discovery Park 4/17/2020 17:08 Lisa Quintana River Nature Park 4/17/2020 21:40 Kristi Orchard Red Bud River Park 4/18/2020 23:27 Linda Damm Rivers Edge Park 4/20/2020 10:23 Reina Salmon Turner Park 4/20/2020 10:23 Samantha Turner Turner Park 4/20/2020 10:26 Sarah Turner Turner park 4/20/2020 11:23 River Run Nature Park Johns conservatory. named after John Nehmer who has worked at WWTP his entire adult life. He shared his vision with me the first time I toured the WWTP. He wanted this area to be used for 4/20/2020 21:08 Michael Thom educational and conservation purposes. 4/23/2020 18:47 Mike McCabe Rhopa Park = Rhopalocera-scientific classification of butterflies Volunteer Park - Recognizing all the volunteers past, present and future who make our community better. Many times in 4/27/2020 12:41 Winfield Mac Donald partnership with city government. 4/30/2020 8:33 Discovery Volunteer Nature Park  Butterfly Garden Site Plan On 4-24-2020 Matt Schreiber walked the site with members of the oddfellows organization. They presented the attached site plan, which staff has sketched using GIS. The proposed site plan includes: 6’ – 8’ strip of switchgrass adjacent to the shoreline/treeline area; 10’ – 12’ trail; 50’ buffer strip of switch grass; gravel parking area north of the driveway; approximately 110’ by 400’ (which is approximately 1 acre) for the butterfly garden.; the remainder of the site would be grass. Other potential amenities that have been identified for the park include: Bike Racks, Nest Boxes for ducks and other wildlife, canoe/kyack launch, deisgnated fishing area. The location of the parking lot is still a point of discussion. The site plan shows the lot on the north side of the driveway. Staff spoke with John Nehmer and he would not have a issue if the parking lot was on the south side of the driveway. Version 4/29/2020  2020 AGENDA ITEM Committee of the Whole Meeting date: May 5__ Council Meeting date: _________________ ITEM: Review and discuss the Mae Ward Fund application for Flowering Baskets DETAILED DESCRIPTION OF SUBJECT MATTER: Please review the attached application to purchase flowers and supporting materials (coco liners, soil, etc.) for the flowering baskets and planters in the downtown area. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Mae Ward Fund Application ACTION REQUESTED OF COUNCIL: Review and discuss the Mae Ward Fund application for Flowering Baskets  MAE WARD PROJECT APPLICATION FORM City of Columbus - Downtown Beautification Project Sponsor: ____________________________________________________________________ Flowering Baskets and Planters for Downtown Project Name: _______________________________________________________________________ Please attach a narrative that identifies how the project completed with these funds. In no more than one (1) page, please describe: • How the funds will be used? • How the project sponsor is capable of completing the proposed project? Include a list of other projects completed by the sponsor. • Where is the project is located? • Identify how the project will enhance beauty in the City of Columbus? Project Budget Activity Requested Mae Ward Funds Other Funding Sources* TOTAL Flowers and related items $500 $ 500 $ TOTAL $ 500 $ $ 500 *If applicable, please identify the other funding sources: ____________________________ Will the project sponsor donate time for the completion of the project? Yes __ ✔ No __ Will there be ongoing maintenance because of this project? Yes ✔ __ No __ If yes, will the sponsor volunteer time to in future years for ongoing maintenance? Yes __ No __ ✔ Does the city need to contribute staff time for completion or maintenance of the project? Yes __ ✔ No __ If available, Please include the following information: • Bids or Estimates of Project Costs • Landscaping or Site Plan • Other documents that may be requested by the City __________________________________ 4/29/2020 ______________________ Signature Date Matt Schreiber ___________________________________ Print Name  Mae Ward Fund Narrative How the funds will be used? The application is to purchase materials needed to grow and support ten (10) flowering baskets and two (2) planters. This year we are installing two petunias that were used last year, and mini-petunias to add another color. In addition, funds will be used to purchase coco liners for the baskets. The flowering baskets will be installed by Columbus DPW and/or Columbus Water and Light Staff at the end of May or Beginning of June. Last year both DPW and Water and Light helped with the installation. This year we expect the installation to go much quicker because we will not have to install the banners or the brackets for the flowering baskets. Kevin White from Contree Sprayer and Equipment has generously borrowed a sprayer for staff to use for the season. Staff has talked with the DPW director and he indicated they would have time to handle the watering for the season. How the project sponsor is capable of completing the proposed project? Last year the Beautification task force worked with the Columbus High School FFA chapter to complete this project. Due to COVID 19 and the school closure we were had to find someone else to grow the flowers for the season. Thanks to Liz Davis, who was on the Downtown Beautification Task Force last year, we identified Lorra Rhyner to help with the project. Lorra is a master gardener who has a private greenhouse just outside of Columbus. We have shared the details from last year’s project to Where is the project is located? The baskets will be on the same street poles that we used last year. The brackets that were installed last year remained on the street poles year round and will be used this season. The baskets were generally installed on street poles by: James and Dickason; James and Water Street; Ludington and Harrison; and Ludington and Mill. Identify how the project will enhance beauty in the City of Columbus? Last year I heard many positive comments on the flowers and banners. The project will continue to enhance the streetscape and make downtown Columbus more inviting to residents and visitors. Please see the attached pictures that show the impact of this project.