Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, SEPTEMBER 1, 2020 – 6:45 PM COLUMBUS CITY HALL AGENDA https://us02web.zoom.us/j/81429813208?pwd=YTl2THh5d0N4V3JQSEwxZmt6Z0NIZz09 OR Phone: 312 626 6799 Meeting ID: 814 2981 3208 Passcode: 475429 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizen Comments o Due to the COVID-19 health crisis, City staff continue to minimize attendance at the Council meetings in City Hall until further notice. Citizens wishing to make public comment at the meeting via Zoom, please email Pat Goebel at pgoebel@columbuswi.us by Noon September 1. In your email, please include: your name, address, and the Zoom profile name or phone number you will be calling from. Citizens not signed up to comment via Zoom by Noon September 1, may still comment by appearing in person at the meeting and signing up for public comment. 5. Committee Minutes Cable Commission – 7/1/20 CDA – 6/15/20 CWL – 07/16/20 HLPC – 8/13/20 Lifestar – July 2020 Plan Commission – 7/9/20 Recreation – 3/9/20, 6/8/20, 7/13/20 Tourism – 6/1/20 6. Review & Discuss Sidewalk Policy 7. Review & Discuss Transferring Title of Firemen’s Park Ball Field to School District 8. Review & Discuss WI DNR Urban Forestry Grant 9. Review & Discuss Crop Lease Renewal with Hein Farms 10. Review & Discuss Solar Array Ordinance 11. Review & discuss Resolution #15-20 Exemption from Columbia County Library Tax for 2021 12. Review & Discuss Proposed CAEMS Contract for EMS Service 13. Review & discuss the vacation of Right of Way for sections of S Spring Street and W Fountain Street for the Columbus Elementary School 14. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus 15. Reconvene into open session per § 19.85(2) 16. Convene to closed session per § 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved 17. Reconvene into open session per § 19.85(2) 18. Adjourn  COLUMBUS CABLE COMMISSION MEETING COLUMBUS CITY HALL July 1, 2020 5:45 PM Council Chambers, City Hall Chairman Kaland called the meeting to order at 5:50 pm. Members present: Pete Kaland, Paul Pyfferoen, Chet Bembenek. Also in attendance: Media Coordinator Lisa Wolf Motion to approve minutes as submitted by Pyfferoen, Second by Bembenek. Motion carried. Motion by Bembenek second by Pyfferoen to approve the Agenda. Motion carried. Citizen Comments: none present NEW BUSINESS a) Election of Officers: Kaland nominated Pyfferoen for vice president. Bembenek seconded. Motion passes 3-0. b) Staff Reports and Updates: Wolf presented the Media Coordinator report for June. c) Cable Programming, Issues and Plans: Wolf reported no new cable issues. d) Budget Update: Wolf presented the budget update. e) Cable Equipment Needs: Wolf presented a wireless microphone system to replace the broken voice recorders. Bembenek moved that the commission approve purchase of the wireless mic system as presented. Pyfferoen seconded. Motion passes 3- 0. f) Establish next meeting date: Next scheduled meeting – August 5th, 5:45 pm at City Hall. g) Adjournment: Motion by Bembenek, second by Pyfferoen, to adjourn at 6:25 pm. Respectfully Submitted, Lisa Wolf, Secretary  MINUTES City of Columbus Community Development Authority Monday June 15, 2020 6:30 PM Columbus City Hall 1. Call to Order – Meeting was called to order at 6:31 PM 2. Determination of Quorum - Thom, McCabe, Meyers and Lyons were present to achieve a quorum. Schreiber staffed the meeting. 3. Notice of Posted Meeting – Meeting was noticed in accordance with state and local laws 4. Approve Agenda – Motion by Lyons, second by McCabe to approve the agenda as presented. Motion passed 5. Approve Minutes from 5-18-2020 Meeting – Motion by McCabe, Second by Thom to approve the 5-18- 2020 minutes as presented. Motion passed 4-0 6. Citizen Comments – None 7. Unfinished Business a. Review and discuss City Loan Fund Program – Staff reviewed the last round of updates with the CDA. Some final edits were suggested and this will come to the CDA in July for approval. b. Review and discuss City Façade Program – Staff reviewed a draft program guidelines and application. Staff noted that there is an opportunity to partnership with the Columbus HLPC on façade grants. The CDA made several suggested edits that staff will incorporate into the final draft. 8. New Business – None 9. Adjournment – Motion by Lyons, second by Meyers to adjourn at 7:47 PM  COLUMBUS WATER & LIGHT COMMISSION MEETING JULY 16, 2020 CWL Commission President Lang called the CWL Commission meeting to order at 6:00 pm. Commissioners present: Lang, Andler, Olson, and Schulze. Commission Ryan attended via video conference call. Also, present at the meeting was CWL Lead Lineman David Koenig CWL Co-Superintendent Kaltenberg and CWL Co-Superintendent Hammer. Excused Mayor Thom It was reported that the City Clerk, as required by appropriate Wisconsin Statutes, had given proper public notice of the meeting. The Agenda for the meeting was approved on a motion by Olson, second by Andler. Motion carried. Visitor’s Comments and Utility Communications: Included in the packet was an article “Taking Charge: Wisconsin’s newest utility commissioner on the state’s ‘utility-scale changeover”. The Consent Agenda which consisted of the June 18th CWL Commission Meeting minutes, Monthly Treasurer’s Report and the Outage Report, was approved on a motion from Andler, second by Schulze. Motion carried. UNFINISHED BUSINESS: Replacement Lead Lateral Program Ordinance: Co-Sup’t Kaltenberg presented a draft Replacement Lead Lateral Program Ordinance with the suggested changes from the June Commission meeting. Motion was made Olson, second by Schulze to recommend the Replacement Lead Lateral Program Ordinance to the City Council for approval. Motion carried. NEW BUSINESS: Cash Disbursements/Accounts Payable Reports: The Commission reviewed the June Cash Disbursements Report. Checks numbered 21568-21624 and 33 wire and ACH transfers, totaled $ 837,127.23. The Commission reviewed the Accounts Payable Report and ordered paid 38 requests totaling $ 100,508.17. Motion by Olson, second by Andler, to approve paying the 38 requests from the AP Report. Roll call vote, Schulze aye, Ryan aye, Olson aye, Andler aye and Lang aye Motion carried. The May cost per kilowatt-hour was $.07581. Reports were approved and placed on file. Electric System Losses – SAIDI, SAIFI, CAIFI: Electrical System Reliability which is one statistic that can be used across the Utility Industry to measure Utilities against one another. Larger investor-owned-utilities (IOU’s) report their data on an annual basis to the PSC. The three reporting standards established in PSC 113.0601 are SAIDI, CAIDI and SAIFI. Co-Sup’t Hammer reviewed graphs that show CWL’s SAIDI, SAIFI and CAIDI indices with additional comparisons of these indices, with Investor Owned Utilities. Authorized vs Actual Rate of Return: At the June Commission meeting information was requested on the Rate of Return during the audit presentation. Co-Sup’t Kaltenberg put together two graphs showing the water and electric’s last 10 years of PSC Authorized Rate of Return compared to the Actual Rate of Return. Accounting Clerk Job Description and Timeline: Co-Sup’t Kaltenberg discussed the retirement of Becky Stark and the hiring process and job description she would like to use and move forward with the Commission. At the next Commission meeting Co-Sup’t Kaltenberg will have a wage range recommendation and a new timeline. COMMISSION MEETING JULY 16, 2020 PAGE 2 Co-Superintendent Structure: At a Special Commission meeting back in January 2019 the Commission named Joe Hammer and Michelle Kaltenberg Co-Superintendents. This item was placed on the agenda because at that meeting the Commission stated they would revisit the Co-Superintendent structure periodically. Co-Sup’t Kaltenberg stated that she can’t speak for Joe, but feels things are going very well. She thinks Joe and her make a great team and work well together. Co-Superintendent Hammer also stated that he feels things are currently going very well. REPORTS: Mayor Comments: Mayor Thom was excused this evening. He did send an email commenting on the Co- Superintendent Structure discussion; thinking it would be appropriate to have some discussion on the annual performance/evaluation process. Co-Superintendent Kaltenberg’s Report:  On Friday, June 26th Eagle Point Solar started the construction of the solar panels. Construction of the panels was completed on Tuesday June 30th. On Wednesday, July 8th Ashely from Eagle Point Solar was in contact with CWL stating they are waiting for a part to come in before they schedule the electrical work. As soon as they have the part they will be contacting CWL to schedule a time for the electricians to come out.  On Tuesday, July 7th, Co-Sup’t Kaltenberg attended a MEUW hosted special question and answer teleconference with staff from the Public Service Commission (PSC). The purpose of the call was for MEUW members to get answers to questions about regulatory rules being reinstated after they’d been temporarily suspended due to COVID-19.  On Wednesday, July 8th, Co-Sup’t filed CWL’s online Utility Disconnection Plan Reporting Survey. In the June 11th docket 5-UI-120 the Public Service Commission (PSC) directed utilities to file a disconnection plan with the Commission Consumer Affairs staff at least five business days prior to implementing their plans. The disconnection plan included the amounts past due that will trigger the issuance of a disconnection notice, DPA requirements, the amounts required to be paid to avoid disconnection of service, and the number of customers who would be subject to disconnection under these thresholds.  In the July 2020 edition of MEUW Live Lines on page 11 is the article “Giving customers energy efficiency through Online Marketplace” featuring the partnership with Focus on Energy and CWL on the $25 voucher towards any purchase on the Focus on Energy Marketplace.  CWL’s crew is progressing on the AMI Water Meter Project. To date, 2,033 of 2,337 water meters have been converted to AMI. CWL is re-evaluating when to move forward with the AMI Water Meter Project. Co-Superintendent Hammer’s Report: The CWL crew has been working on the following for the past 4 weeks; Parkview Phase 3 – electrical upgrade wrap up Electrical Upgrade @ Frisch Dr. (commercial & industrial) Install electric services Prairie Ridge Health Clinic electrical service COMMISSION MEETING JULY 16, 2020 PAGE 3 Address small wash out at Sub 4 Tree trimming Anticipated work for next 4 weeks; Prairie Ridge Health Clinic electrical service Electrical upgrade @ Frisch Dr. (commercial & industrial) Electrical conversion work as part of Hwy 89 project Motion by Olson, second by Andler to adjourn at 7:04 p.m. Motion carried. **Next Scheduled Meeting – Thursday, August 20th, 6:00 pm at Columbus Water and Light** Respectfully Submitted, Brook Andler CWL Commission Secretary  Columbus Historic Landmarks and Preservation Commission Regular Meeting Agenda Thursday August 13, 2020 3:30 PM Community Center Building Attendees: Carolyn Fredericks Beth Altschwager Retta Kurth Ruth Hermanson Eric Lukasavitz John Salzwedel Jan Ulrich Council Liaison: Ian Gray Guest: Cailin Lueders 1. Call meeting to order: Carolyn Fredericks 2. Properly posted meeting: Check 3. Citizen comments on agenda items: None 4. Approve Agenda: Motion: Lukasavitz; Second: Salzwedel; Moton carried. 5. Approve minutes from the July 9, 2020 meeting: Motion: Salzwedel; Second: Altschwager. Motion carried. 6. Treasurer Report-Attached: : Motion to approve: Lukasavitz; Second: Salzwedel. Motion carried. 7. Old Business: A. Pavilion projects/planning meeting – Thursday, August 27, 2020, 3:30 p.m. at Pavilion: Noted B. CBR project and Park Avenue window – Phase 3 – Fall 2020: Down-payment of $24,540 approved for payment. C. Pavilion painting: 1) Robert’s Brothers schedule: Update: Primer paint being applied. Gray will accent trim, decking, and stairs. 2) Change Order on accent colors – 8/18/2020 Regular Council Meeting: Fredericks & Salzwedel attended the COW and presented the change. 3) Deteriorated boards/Maintenance: Fredericks & Robert met with Navin to discuss replacement of deteriorated boards. Fredericks will prepare information for Gray to present to Ellefson and Mayor Thom.  D. CHLPC Facade Grant Application: Fredericks will forward a copy to Ellefson, Thom, and Goebel for viewing. Decision was made to limit one award/calendar year to applicants. E. Popcorn Wagon Committee project: No news. 8. New Business: A. Bills: None B. Guest – Cailin Lueders – Columbus Area Endowment: Lueders presented the Commission with the history and intent of the CAE, reminding that applications for the 2020 grants are available until September 1. She announced that the 7th Ceremony of Service (11/8/20) will be a virtual presentation honoring the Merle Guenther Foundation in conjunction with the CHLPC. C. Water tower maintenance – Meeting with Kyle, Ruth: Fredericks & Salzwedel will set up a time to meet with Ellefon, Greenen, and Navin to prepare a written agreement for transfer of allotted funds for water tower maintenance. (2019-2020 available funds = $3000.) Hermanson presented a comparison of the water tower from 2016 to the present with photos to show structural deterioration. She will prepare a detailed estimate for review. D. Local Designations – process, list, applications: Lukasavitz will prepare a nomination for local landmark status on his property. Others are encouraged to do likewise on historic properties. Ulrich will research files for possible listings. E. Donation envelops – redesign and order: Lukasavitz volunteered to design the envelope and contact Proost for printing. 9. Council Liaison Report: Gray explained video issues of Council meetings. Questioned City plans for Halloween during Covid-19. 10. Adjourn: Motion: Salzwedel; Second:Kurthn; Motion carried. Meeting adjourned at 6:00. Respectfully Submitted, Retta Kurth, Sec. TO: Columbus Area EMS District Board Members FROM: Chris Orange DATE:August 1, 2020 SUBJECT:July 2020 Lifestar responded to 59 911 calls for the month of July in the CAEMS area that were paged out via Columbia County Dispatch. Lifestar was requested once for mutual aid by Cambria EMS. Lifestar was also requested for mutual aid by Waunakee EMS but were cancelled shortly after going en route. Below is the monthly breakdown by municipality: • City of Columbus – 29 • Village of Fall River – 8 • Town of Calamus – 2 • Town of Columbus – 5 • Town of Elba – 4 • Town of Fountain Prairie – 2 • Town of Hampden – 0 • Town of Otsego – 0 • Town of Portland – 3 • Town of York – 4 • Intercepts – 0 • Auto ALS – 0 • Mutual Aid – 2 Lifestar met the response guidelines forall calls in the month of July.  Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec TOTAL Calamus 1 0 0 2 1 5 2 11 Columbus City 23 38 55 34 30 36 29 245 Columbus Town 5 1 4 2 4 4 5 25 Elba 5 9 4 2 6 2 4 32 Fall River 14 14 21 8 14 16 8 95 Fountain Prairie 2 3 0 5 4 0 2 16 Hampden 2 0 3 1 2 0 0 8 Otsego 0 1 0 1 0 1 0 3 Portland 0 0 1 2 0 1 3 7 York 3 1 0 1 1 2 4 12 TOTALS 55 67 88 58 62 67 57 454 Auto ALS 0 0 0 0 0 0 0 0 Intercepts 0 2 0 0 2 0 0 4 Mutual Aid 0 0 1 0 1 0 2 4 MONTHLY TOTALS 55 69 89 58 65 67 59 462 Respectfully, Christopher Orange Critical Care Paramedic Columbus Supervisor  CITY OF COLUMBUS PLAN COMMISSION – REGULAR MEETING THURSDAY, JULY 9 2020 – 6:30 P.M. COLUMBUS CITY HALL - 105 N DICKASON BLVD COUNCIL CHAMBERS MINUTES 1. Call Meeting to Order – Meeting was called to order at 6:31 PM 2. Roll Call – Monday, Basten, Ryan, Pyfferoen, and Parpart were preset. Lewis was excused. Schreiber staffed the meeting. 3. Notice of open meeting – Meeting was noticed in accordance with state and local laws. 4. Approve Agenda – Motion by Ryan, second by Pyfferoen to approve the agenda as presented. 5. Approve Minutes from 5-18-2020 Plan Commission Meeting – Motion by Pyfferoen, second by Parpart to approve the 5-18-2020 minutes as presented. 6. Citizens Comments – No Comments were received 7. Unfinished Business - None 8. New Business a) Review and discussion of the Draft Site Plan Ordinance – Staff reviewed the Draft Site Plan Ordinance. Plan Commission made several suggested edits that will be incorporated into the final draft for the next meeting. b) Review and discussion of the Draft Solar Energy Ordinance - Staff reviewed that draft solar energy ordinance. The current zoning code does not clearly address private solar energy arrays. This ordinance in needed to establish rules for installation of solar arrays on private property. This will come back to plan commission for a public hearing and recommended approval. c) Review and approve of Draft Chapter 1 Background and Demographics of the 2040 Comprehensive Plan- Staff reviewed chapter 1 of the 2040 Comprehensive Plan. The chapter covered background and demographics for the Comprehensive Plan. The draft plan will be placed on the city website for viewing. 9. Adjourn – Motion by Pyfferoen, second by Basten to adjourn the meeting at 7:36 Respectfully Submitted, Matt Schreiber Director of Planning and Development  Recreation Advisory Committee Monday March 9, 2020 Community Center, 161 N. Dickason Blvd. 6:30pm 1. Roll Call – 6:47 – Farrington, Wallace, Morschauser, Hart, Meyers 2. Notice of an Open and Posted Meeting - Posted 3. Agenda Approval – Motion Farrington, 2nd Hart 4. Minutes Approval – December minutes – Motion Wallace, 2nd Morschauser 5. Public Comments - None Old Business 1. Civic Rec software – Pursuing with Council regarding ActiveNet first 2. Wrestling Program – success, 22 enrolled, pizza party 3. Girls Basketball Concessions for BDL totals – Profit to be used for 2/3 grade girls, 8 grade girls. Look at tweaks for next year. 4. Discussion on possible price change for Large Park event rentals – Postpone to next meeting regarding 2021. New Business 1. Consider field use at Meister Park for Memorial event – Recommend asking for more information 2. Consider address changes to buildings in Fireman’s Park and CAAC – Bring forward to Council 3. Renewal of CBO contract – Recommend to Council to keep same 4. Renewal of CSA contract - Recommend to Council to keep same Director Report 1. Part-time position – received applications and will start interviewing 2. Successful Dance – 138 people 3. Egg Hunt – Ordering eggs, received donations, including Culver’s, Cenex, American Family, Apple Tree a. Older Kids – Apr. 10 – Arrive ~ 8:30 p.m., Start ~ 9:00 p.m. b. Younger Kids – Apr. 11 – 12:00-2:30 p.m. games, Hunt ~ 3:00 p.m. 4. Apr. 25 – Craft and Vendor Fair 5. Spring Soccer, tennnis opening up 6. Summer camp – accepting applications 7. Warner Park – Enerpac Phase 2 being brought to Council, installation date to be determined Adjourn – 7:40 – Motion Hart, 2nd Farrington Next meeting scheduled for Monday April 13, 2020  Recreation Advisory Committee Monday June 8, 2020 Community Center, 161 N. Dickason Blvd. 6:30pm 1. Roll Call – 6:33 – Farrington, Schwoerer, Wallace, Morschauser, Hart, Meyers, Carthew, New Alderperson Rep – Ian Gray 2. Notice of an Open and Posted Meeting - Noted 3. Agenda Approval – Motion Hart, 2nd Morschauser 4. Minutes Approval – March minutes – Motion Farrington, 2nd Schwoerer 5. Public Comments - None Old Business 1. Civic Rec software – Not this year. Still working with ActiveNet. 2. Discussion on possible price change for Large Park event rentals – Table to next month. 3. Consider address changes to buildings in Fireman’s Park and CAAC – CAAC changed. Work with State Historic Society on addresses for others. 4. Renewal of CBO contract – Approved for one year. Look at changes next year. 5. Renewal of CSA contract – Approved for one year. Not playing this year. Rentals if insured. New Business 1. Summer Day Camp 2020 Reopening Plan – Safety Plan presented to Council. Separate groups with cleaning in between. Outside when possible, social distancing. Separate belongings. Waivers, signs. Waiting for Council approval. Director Report 1. Wrestling program – 22 kids. Good first year. Some administrative suggestions. Adjourn – 7:15 - Motion Hart, 2nd Carthew Next meeting scheduled for Monday July 13, 2020  Recreation Advisory Committee Monday July 13, 2020 Community Center, 161 N. Dickason Blvd. 6:30pm 1. Roll Call – 6:34 - Morschauser, Farrington, Carthew, Wallace, Hart, Meyers 2. Determination of Quorum - Quorum 3. Notice of an Open and Posted Meeting - Posted 4. Approve Agenda – Motion Farrington, 2nd Carthew 5. Approve Minutes of June 8, 2020 meeting – Motion Morschauser, 2nd Wallace 6. Citizen Comments & Communications - None Old Business 1. Civic Rec software – no new updates 2. Discussion on possible price change for Large Park event rentals – Recommend adding actual utility cost to rental charge – Motion Hart, 2nd Morschauser 3. Consider address changes to buildings in Fireman’s Park and CAAC – no new updates New Business 1. Park & Recreation Advisory Board Terms – Term Expiration a. Todd Farrington – 2020 b. Michelle Wallace – 2020 c. Paula Steiner – 2020 (resigned 2019) d. Adam Carthew – 2021 e. Kristen Hart – 2021 f. Ashley Schwoerer – 2022 g. Ariann Morschauser – 2022 h. Ian Gray (Alderperson) Director Report 1. Starting Budget – City Administrator will draft starting budget 2. Volleyball/Basketball – To be determined 3. No assistant to be hired 4. Avalon basketball rims to be replaced. Check if can make equipment regulation height. Adjourn Next meeting scheduled for Monday August 10, 2020 – 7:06 – Motion Hart, 2nd Farrington  CITY OF COLUMBUS TOURISM COMMISSION DATE: MONDAY JUNE 1, 2020 TIME: 6:30 P.M. LOCATION: COUNCIL CHAMBERS, COLUMBUS CITY HALL MINUTES 1.) CALL TO ORDER – Meeting was called to order at 6:32 PM 2.) ROLL CALL – DETERMINATION OF A QUORUM- Milburn, Walcott, Thom and McCabe were present. O’Brion was excused. Schreiber and Wolf staffed the meeting. 3.) NOTICE OF PUBLIC MEETING – Meeting was noticed in accordance with state and local laws. 4.) APPROVE AGENDA – Motion by Milburn, second by Walcott to approve the agenda with the modification of switching old business and new business. Motion passed 4-0 5.) APPROVE MINUTES – Motion by Milburn second by Walcott to approve the April 13, 2020 minutes as presented. Motion passed 4-0 6.) CITIZEN COMMENTS – None were received 7.) TOURISM COMMISSION FINANCIAL REPORT – Staff provided and overview of the financial report 8.) MEDIA COORDINATOR REPORT – Staff provided an overview of the Media Coordinators report for April and May. 9.) OLD BUSINESS: a. Review and Discuss the Wayfinding Sign Project- Staff reviewed the current wayfinding proposal. The consensus was to add another sign closer to the hospital and add Butterfly Trails Volunteer Park to the wayfinding signs. Staff indicated they would make the revisions and send them out to the commission for review before the July meeting. 10.) NEW BUSINESS: a. Review and take potential action on the application from the Columbus Area Historical Society for Advertising Assistance Funds – Staff provided an overview of the request from the Columbus Area Historical Society noting they had revised the application since the packets went out to the commission. The revised application now meets the leveraging requirements in the application guidelines. Pete Kaland and Shelia Worthen attended on behalf of the Historical Society. They shared the funds will assist with advertising and that the Historical Society attracts visitors out of town. Motion by Walcott, Second by McCabe to approve the Columbus Area Historical Society application for $500 for Advertising Assistance. Motion passed 4-0 11.) ADJOURN – Motion by Milburn, second by McCabe to adjourn at 7:40 PM. Motion passed 4-0  2020 AGENDA ITEM Committee of the Whole Meeting date: September 1, 2020 Council Meeting date: ____TBD ITEM: Defective Sidewalk Repair/Replacement Policy DETAILED DESCRIPTION OF SUBJECT MATTER: Issue The City of Columbus has 189,300 feet of sidewalk in the City. A number of those sidewalks are failing throughout the City and Council has shown interest in addressing this issue. Background For the past two years council has approved money in the budget for sidewalk work and this has historically been used for grinding sidewalks where necessary. With no real plan in place for these budgeted funds City staff researched sidewalk programs in other communities and how their programs could be implemented here in Columbus. Staff was able to come up with the attached Policy and Procedure to address failing sidewalks throughout the City that includes;  Policy as to how defective sidewalks will be identified and repaired  Procedure to notify residents and their options for repair/replacement  How costs for work will be covered  Five year plan for the city to address all sidewalks. Some points for discussion in this policy include;  What sidewalks costs will be the City’s responsibility versus the homeowners  Sidewalk Maintenance Map  Borrowing percentage Fiscal Impact The amount of deferred maintenance on sidewalks throughout the City means that there will be a fairly substantial fiscal impact to the City and its residents for the first 5 years of the proposed program. Especially the first year as we work to repair all the City owned sidewalks Recommendation Review and discuss the Defective sidewalk repair/replacement policy. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - Defective Sidewalk Repair/Replacement Policy ACTION REQUESTED OF COUNCIL: Review and discuss.  CITY OF COLUMBUS POLICY/PROCEDURE MANUAL SUBJECT: DEFECTIVE SIDEWALK REPAIR/REPLACEMENT POLICY _______________________________________________________________________________ General: The objective of this policy is to establish a sidewalk repair/replacement program. The goal of the program is to establish uniform guidelines for inspection and repair/replacement of defective sidewalk that could cause a pedestrian injury. Procedure: 1. Inspection: The Director of Public Works shall establish a yearly regular inspection program of existing sidewalk. The yearly inspection program will include approximately twenty-percent of the City as well as complaint based inspections throughout the year. Sidewalk shall be inspected for defects as established in this policy. The Department of Public Works shall establish a yearly defective sidewalk repair/replacement program based on the inspection of the Director of Public Works or designee. 2. Repair/Replacement: The yearly repair/replacement program as established by the Department of Public Works shall be carried out by the Director of Public Works or designee. An official notice shall be published and affected property owners shall be notified by letter, including construction cost for repair/replacement if completed under contract by a City hired contractor. 3. The items below are guidelines that assist the Director of Public Works or designee to identify a sidewalk that may need repair or replacement: Saw-cutting criteria a. • Sidewalk offsets between 1/2” - 1 3/4” Replacement Criteria b. Sidewalk panel with vertical offset exceeding 1 3/4” c. A joint gap greater than 1/2” d. Surface deterioration with a vertical depth of 1/2” or greater e. Multiple unstable cracks in sidewalks f. Poles, trees, or other objects creating hazard g. The surface of a sidewalk section that has 50% or greater of its surface spalled or decayed h. Sidewalk sections that have settled causing the surface to hold water after a rainfall i. The sidewalk is otherwise determined to be hazardous in the judgement of the sidewalk inspector 4. Repair/Replacement of Defective Sidewalk: Affected property owners shall be notified by letter informing them of their defective sidewalk. Property owners will have the following options regarding the repair or replacement required. All repairs or replacements must comply with City requirements and standards identified in the letter: a. Hire their own contractor to repair/replace the defect within 30 days after notification. 1. An owner may request in writing to the Director of Public Works and be granted delay of sidewalk construction required by article II, on condition the owner deposits with the city clerk an amount equal to the estimated cost of construction as determined by the director of public works. If the sidewalk is not completed by the next July 1, the city may construct the sidewalk and apply the deposit to the cost thereof. If the cost is less than the deposit, the city shall remit the difference to the owner. If the cost is greater than the deposit, the city may collect the balance as a special charge pursuant to Wis. Stats. § 66.0627. b. Have the City repair/replace the defect, with the cost assessed. 5. Cost of Repair/Replacement: The repair/replacement of public sidewalk shall be assessed to abutting property owners in accordance with the procedures set forth in Sec. 66.0907, Wis. Stats. Sections of public sidewalk, which require repair/replacement as a result of damage caused by trees on City parkways, shall not be assessed to abutting property owners and shall be repaired/replaced at City expense. A. City Repair/Replace Costs  Sidewalk defect caused by City tree in Right of Way  ADA sidewalk ramps B. Property Owner Repair/Replace Costs (illustrative only)  Sidewalk Panel with vertical offset exceeding 1 ¾”  A joint gap greater than ½”  Surface deterioration with a vertical depth of ½” or greater  Multiple unstable cracks in sidewalks  Poles, trees, or other objects creating hazards  The surface of a sidewalk section that has 50% or greater of its surface spalled or decayed  Sidewalk sections that have settled causing the surface to hold water after a rainfall  The sidewalk is otherwise determined to be hazardous in the judgement of the sidewalk inspector  NOTICE FOR SIDEWALK AND/OR PAVED DRIVEWAY APPROACH CONSTRUCTION OR REPAIR City of Columbus, Wisconsin Department of Public Works Date ADDRESS ADDRESS COLUMBUS, WI 53925 The Department of Public Works of the City of Columbus, Wisconsin, has the responsibility for administering and carrying out the requirements of Chapter 86 of the City’s Municipal Code and Article II, Sec. 86-31,Paragraph A, that pertains to construction and repair of sidewalks and driveway approaches in the City. This responsibility includes continuing inspections throughout the City for missing or deficient sidewalks and driveway approaches, and also the issuance of notices for the construction or repair of such missing or deficient walks and/or approaches. As Director of Public Works, it is my duty to hereby order the construction or repair of the sidewalk on your property. Construction or repair shall be done by the property owner, a properly licensed and bonded contractor of their choice, or the City’s Contractor in accordance with the requirements of Section 86-33-28 of the City Municipal Code. A Sidewalk/Driveway Approach Permit for this construction or repair is required by ordinance, and is available at the Department of Public Works. Also attached to this letter is Form 86-30A, upon which the property owner may signify their choice of methods for complying with this notice. Form 86-30A must be completed by the property owner and returned to the City, as noted on said form, within twenty (20) days of the date this notice is issued. Should the property owner fail to return the executed Form 86-30A within a twenty (20) day period, the City will proceed under the provisions of Section 66.0907 of the Wisconsin State Statutes, accomplishing the required construction or repair by its contractor and charging the cost as a special assessment against the abutting property owner. Any additional information you might need regarding the required work or procedures may be obtained from the Department of Public Works, 229 E. School St. Columbus, WI 53925. __________________ Director of Public Works  NOTICE OF OWNER'S INTENT REGARDING SIDEWALK/DRIVEWAY APPROACH CONSTRUCTION REPAIR NOTICE City of Columbus, Wisconsin Date Issued: In order that the City’s record may show your decision concerning disposition of the attached notice, it is required that you return this form, to Columbus Public Works, 229 E. School Street, Columbus, Wisconsin, 53925; or via email to columbusdpw@columbuswi.us within twenty (20) days from the above “Date Issued”, after first indicating in the appropriate box below which method you have selected to comply with said notice.  Option 1: (I)(We) have hired or retained the services of a private contractor, who is able to provide proof of insurance up to $1,000,000, to obtain a Sidewalk Permit from the City of Columbus Public Works Department, and complete the required work by the following date: Date: _______________________ Name of Contractor: ___________________________________ ______  Option 2: (I)(We) request the City of Columbus’s Contractor to perform the work and charge the cost as a special assessment against the property abutting the work. Special assessment invoices are mailed to owners for work completed in September, with payments due by November 1st to avoid interest. If applicable, the owner may select the option of a five year payment plan, with interest, if the assessment is between $500 and $5,000 or ten year payment plan, with interest, if the assessment is greater than $5,000. NOTE: The owner shall mark private pet fences, irrigation systems, and sump or downspout drainage lines that may exist prior to the arrival of the City’s Contractor. Neither the City nor the City’s Contractor shall be held responsible for damage to unmarked private utilities. INTEREST RATE: The interest rate is based on the interest rate the City is paying back on the debt/loan it has taken out to do a project plus X%.  $1.00 TO $2,000.00 – 5 YEAR REPAYMENT  $2,001.00 TO $6,999.00 – 10 YEAR REPAYMENT  $7,000.00 TO $9,999.00 – 15 YEAR REPAYMENT  $10,000.00 AND OVER – 20 YEAR REPAYMENT Signature of Owner(s): Date: In the event the owner neglects to return this Form within the twenty (20) day period described above, action will be taken by the City’s Contractor to complete the required repair or construction by method of Option 2, above pursuant to Section 66.0907 of Wisconsin State Statutes. In the event the owner selects Option 1 and fails to complete the required repairs, the owner will automatically be included in the following year’s program without further notification and will be special assessed for the work completed. Form 86-30A  Sidewalk Inspection Program - Frequently Asked Questions What do the paint marks on my sidewalk or driveway mean? Blue dot - sidewalk panel or driveway approach to be repaired/replaced at City’s expense. Green dot - sidewalk panel or driveway approach to be repaired/replaced at owner’s expense. Pink marks - highlight the defective area One of my sidewalk panels has a green dot. What is wrong with it? In most cases, the defect will be marked with orange or pink paint. For example, cracks or displaced joints will be highlighted. For each defective sidewalk panel or driveway approach, the property owner will receive a notification letter from the City that will include a picture of the defect, along with a description of the problem. The City will also have a record of all of the defects in the Department of Public Works, so they can be contacted with questions as well. Does a marked sidewalk panel or driveway approach need to be replaced? In some cases, if a sidewalk panel has settled, the panel may be raised to the correct grade by mud jacking. If the panel is heaved one inch or less, the panel may be shaved at a great cost savings to property owners. For additional information on this option, please contact the City Engineering Division at the number listed on the bottom of this page. Sidewalks that are noted as cracked are not eligible for repairs and require replacement. What types of defects warrant repair/replacement under the sidewalk inspection program? Any defect that has the potential to create a tripping hazard must be repaired or replaced. These defects include (but are not limited to): displaced joints (greater than one-half inch vertical difference between edges); heaving caused by tree roots; cracked panels; and significant pop-outs or spalling of the surface. Driveway approaches that are not paved with asphalt or concrete will also be considered defective. If the sidewalks belong to the City, why do I have to pay to have it repaired? - Although sidewalks are within the public right-of way, they are maintained and repaired by the abutting property owners. All owners with property abutting any public sidewalk are required by Municipal Code to keep the sidewalk in good order and safe condition. The City may, at its discretion, through the Director of Public Works, notify property owners that repairs are necessary to put the sidewalk in good order and the owner shall, within 60 days after notification, complete repairs as specified in the notice. Who is responsible for restoring the grass next to the repaired sidewalk? The City’s Contractor will spread grass seed, fertilizer and mulch along the newly constructed sidewalk. The contractor is responsible for watering the seed at the time it is installed. It is the homeowner’s responsibility to continue to water the seed to ensure its survival. What if one of the defects on my report is on my neighbor’s property? Please notify the City within twenty (20) days of the date of issuance and inform them of the problem. An inspector will verify the location of the property line and determine who is responsible for repairing the defect. If a property owner fails to report the error, and the defect is repaired by the City’s contractor, the owner will be responsible for the cost of the repairs. If I have the City complete my sidewalk repairs, how will I know when work is going to start? In most cases, property owners will notice flags in the terrace marking underground utilities. Generally, after the utilities are marked, the contractor will be in the neighborhood within the next three to five days. In general, what process will I experience once the City’s Contractor starts my repairs? The contractor will begin by sawing around the defective area and removing the existing concrete. Concrete forms will be set at the proper grade, and additional gravel may be added to level the base. Once the concrete is placed, it will be finished and sprayed with a curing compound. The forms are usually removed within one to two days, and the trenches next to the concrete are backfilled with topsoil. The contractor will spread grass seed, fertilizer and on both sides of the sidewalk within 10 days of pouring the concrete. Additional Questions? - Please contact the Department of Public Works Office at (920) 632-5908.  2020 AGENDA ITEM Committee of the Whole Meeting date: September 1, 2020 Council Meeting date: ____TBD ITEM: DETAILED DESCRIPTION OF SUBJECT MATTER: Issue Fireman’s Park ball field use. Background Last year the City was approached by the Columbus School District about the ownership of the Fireman’s Park ballfield. After a year of observing the field use and continued discussion with the School District we have come to the conclusion that transferring the field to the Columbus School District makes sense for both parties. It has been found that the primary uses of this field lies with the Columbus School District. The only City related use on this field is for U14 baseball and Crawdads which is overseen by the City of Columbus Recreation Department and brings in less than $1,000.00 in revenue and or the Columbus Fourth of July Committee to light off fireworks. If this sale took place it would also mean reduced annual maintenance efforts as well as long term facilities maintenance by the City of Columbus. For the School District it means control over the facility that they use for High School Baseball, High School Football and its other user groups. It also means improved coordination when multiple sports/events are trying to coordinate practices and games. The School District and the City of Columbus have worked well together under the current shared use agreement but we have come to realize that this transfer would make more sense for both groups. In this transfer the following would be included: - Continued shared use agreement for other shared spaces including the school gymnasiums and the City’s tennis courts and softball fields at Meister Park. - City of Columbus retains first right to purchase the property at the price it was sold to the School District if the School District ever chooses to sell the property. - Fourth of July Committee retains the right to use the field for fireworks until/if turf is installed. - Columbus School District will create a new field for joint rec use if this one is ever repurposed. - Easement for path behind the bleachers around to the City pool. - Easement for access to 2nd ward creek. - Field is still open to the public when sports are not in season. Fiscal Impact Columbus School District would purchase Fireman’s Park ball field from the City of Columbus for $1. Recommendation Review and discuss the option to sell Fireman’s Park ball field to the Columbus School District for $1. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: ACTION REQUESTED OF COUNCIL: Review and discuss.  2020 AGENDA ITEM Committee of the Whole Meeting date: September 1st 2020 Council Meeting date: ____TBD ITEM: WI DNR Urban Forestry Grant Resolution DETAILED DESCRIPTION OF SUBJECT MATTER: Issue The Wisconsin Department of Natural Resources has an annual Urban Forestry Grant that municipalities and other nonprofits can apply for to support projects that improve a community’s capacity to manage its trees. Background The City of Columbus has not applied for this grant since 2015. At that time the City applied for a funds to get an Urban Forestry Management Plan in place and was awarded $25,000 towards the project. This year there is an additional $175,000 available from the USDA Forest Service to assist communities in response to the catastrophic loss of urban tree canopy due to the Emerald Ash Borer. The City of Columbus has approximately 130 standing ash trees in the City Right of Way that will ultimately need to be removed due to the Emerald Ash Borer. The cost of removal for these trees is upwards of $100,000. Therefore, City Staff would like to apply for this grant to help remove trees affected by the Emerald Ash Borer and plant new trees in their place. There is also an educational aspect to the grant as it will provide funds for staff to attend the Wisconsin Community Tree Management Institute. Fiscal Impact Grants range from $1,000 to $25,000 and require a 50–50 match (total project cost range is $2,000 to $50,000). The project sponsor must initially fund 100% of project costs with cash, in- kind contributions and/or donations. Upon completion, the project sponsor requests reimbursement for 50% of eligible costs. Recommendation In order for staff to apply for this grant a Resolution needs to be passed stating that the City will budget sufficient funds to fully complete the proposed project. Staff recommends approval of the resolution. Once it’s reviewed and approved staff will come back to the 9/15/20 meeting with proposed budget numbers for this grant. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: - WIDNR Urban and Community Forestry Grant Application Resolution ACTION REQUESTED OF COUNCIL: Review and discuss.  Authorizing Resolution WHEREAS, the applicant, City of Columbus, is interested in obtaining a cost-share grant from Wisconsin Department of Natural Resources for the purpose of funding urban and community forestry projects or urban forestry catastrophic storm projects specified in s. 23.097(1g) and (1r), Wis. Stats.; WHEREAS, the applicant attests to the validity and veracity of the statements and representations contained in the grant application; and WHEREAS, the applicant requests a grant agreement to carry out the project; NOW, THEREFORE, BE IT RESOLVED, the applicant, City of Columbus, will comply with all local, state, and federal rules, regulations and ordinances relating to this project and the cost- share agreement; BE IT FURTHER RESOLVED, the applicant will budget a sum sufficient to fully and satisfactorily complete the project and hereby authorizes and empowers the City Administrator, its official or employee, to act on its behalf to: 1. Sign and submit the grant application 2. Sign a grant agreement between applicant and the DNR 3. Submit interim and/or final reports to the DNR to satisfy the grant agreement 4. Submit grant reimbursement request to the DNR 5. Sign and submit other required documentation Adopted this _________ day of__________________________, 20____. I hereby certify that the foregoing resolution was duly adopted by (applicant organization’s governing body) at a legal meeting on the _________ day of__________________________, 20____. Authorized Signature Title Date Certified  2020 AGENDA ITEM Committee of the Whole Meeting date: _ Sept 1__________________ Council Meeting date: __________ ___________ ITEM: ___Review and Discuss Crop Lease Renewal with Hein Farms______ DETAILED DESCRIPTION OF SUBJECT MATTER: Steve Hein from Hein Farms contacted city staff and expressed interest in renewing their crop lease with the city. They lease 16.4 acres from the city and the lease is set to expire on March 31, 2021. Hein Farms has requested the renewal at this time so they assured use of the land when they complete work this fall. The lease rate for the draft lease is $100 per acre, which is the same rate as the previous lease. Hein Farms has a private rail crossing at the end of Continental Drive to access the field and they farm areas that are not identified as wetlands. The leased area is generally located at the end of Continental Drive on the north side of the railroad. The city owns approximately 65 acres in the area north of Continental Drive, most of this area is considered to be wetlands or in the 500 year floodplain. In addition, most of the area is located outside the Columbus Municipal limits. Presently council has not approved a long-term use for this property. Until a council supported use for this property is developed, it is sensible to continue to lease available croplands to a local farm. Staff recommends adding a termination clause, which details how each party could terminate the lease early. This would allow the City or Hein Farms to provide notice to terminate the lease. This would allow the city flexibility when a long-term use for the property is identified. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Lease ACTION REQUESTED OF COUNCIL: Review and Discuss Crop Lease Renewal with Hein Farms  FARM LEASE This Lease made and effective the 1st day of April, 2021, by and between the City of Columbus, a Wisconsin Municipal Corporation (hereinafter "Lessor"), and Hein Farms (hereinafter "Lessee"), as follows: 1. Premises. Lessor, in consideration of the covenants and agreements hereinafter set forth to be kept and performed by the Lessee, does hereby demise, lease, and let unto the Lessee approximately 16.4 acres of tillable land located along U.S. Highway 151 North at the end of Continental Drive as further identified as Parcels 1 and 2 on the attached Exhibit A (hereinafter "the Premises") 2. Term. The term of this Lease shall be for five years beginning April 1, 2021 and concluding March 31, 2026. 3. Rent. The parties to this Lease agree that the rent for the Premises shall be One Hundred and no/100 Dollars ($100.00) per acre. Therefore, Lessee shall pay to Lessor the sum of One Thousand Six Hundred Forty and no/100 Dollars ($1,640.00) per year to lease the Premises. Rent shall be due and payable on or before April 1 of each year. Rent shall be paid to the Lessor at the address set forth in paragraph 15 below. 4. Machinery and Equipment. Lessee shall have the right to move upon the Premises machinery and equipment in order to properly care for the crops, if any, raised on the Premises. It is understood and agreed that said machinery and equipment shall at all times remain the property of Lessee and that Lessee shall have the right to remove the same from the Premises upon the expiration of this Lease. ' 5. Fences and Boundary Markers. Lessee shall have no responsibility to maintain or erect any fences on the Premises. Lessee shall not remove, destroy, run over, change or otherwise alter any boundary markers already erected on the Premises. If Lessee removes, destroys or alters any existing boundary markers, Lessee shall be responsible for any and all costs associated with replacing the markers in the correct position. 6. Cultivation. Lessee agrees and covenants to cultivate the land in a thorough, careful and husband-like manner and to keep the tillable acres, which constitutes the Premises free from weeds. At the end of the crop year, stalk and fodder shall remain on the land. All waterways and diversions are to be left intact. Lessee shall apply enough fertilizer to keep the fertility equal each year. 7. Possession. Lessor agrees and covenants that Lessee, upon execution of this Lease, and performing the covenants, agreements, conditions and terms shall quietly and peacefully have, hold and enjoy said leased Premises for the term mentioned. 8. Right to Enter and Access to Premises. Lessor reserves the right to enter upon the Premises at all reasonable times for the purpose of inspection. Lessor does not grant Lessee direct access to the Premises from other than lands owned by Lessor. 9. Surrender of Premises. Lessee agrees and covenants that at the termination of this Lease, Lessee will quietly and promptly yield and surrender the Premises to Lessor in as good condition of repair as when taken by Lessee, reasonable wear and tear and damage by the elements alone excepted. 2  10. Government Programs. Lessee shall be entitled to the payment by the United States of America of any monies that may be available through Federal Farm Programs by reason of the use of the Premises by Lessee. Lessee shall not enroll the Premises in any government program without the written consent of Lessor. 11. Non-Assignment. This Lease and any of the rights hereunder shall not be assigned nor shall any of the Premises be sublet without the written consent of the Lessor. 12. Indemnification. Lessee, intending to be legally bound, does hereby release and agree to indemnify and hold harmless Lessor, its agents and insurers from and against any and all claims, actions, suits, demands, damages (including consequential damages), losses, liabilities and expenses, direct or indirect, foreseen or unforeseen, including, but not limited to, attorney fees and court costs arising out of this Lease, and/or Lessee, and Lessee's livestock, use of or presence upon the Premises, unless it is the result of reckless or intentional acts of Lessor and/or its agents. Lessee shall provide a certificate of insurance verifying that the Lessor is listed as a co-insured for general liability purposes and in an amount of not less than $1,000,000.00. 13. Binding Effect. This Lease shall be binding on the heirs, personal representatives, successors and assigns of the parties hereto. 14. Execution of Lease. This Lease may be signed in counterparts by the parties hereto. 3  15. Notices. Notice to Lessor shall be given by regular mail to: City of Columbus c/o Kyle Ellefson, Administrator 105 N. Dickason Blvd. Columbus, WI 53925 Notice to Lessee shall be given by regular mail to: Hein Farms N2321 Freck Road Columbus, WI 53925 (SEAL) (SEAL) Michael Thom, Mayor Pat Goebel, Clerk City of Columbus City of Columbus (SEAL) Authorized Representative, Hein Farms f:\docs\wd\53481\26\a24273 l 5.docx 4 White Gold Dairy LLC -Columbus Field - Name Field - Name Continental Dr (16.4 ac) Lewis St ( 7.9 ac) Continental Dr(16.4 ac) Lewis St ( 7.9 ac) PARCEL 1! PARCEL 2 Top Crop LLC 608-576-4951  AGENDA ITEM Committee of the Whole Meeting date: ____September 1 __ Council Meeting date: ______________ ITEM: Review and Discuss Solar Array Ordinance DETAILED DESCRIPTION OF SUBJECT MATTER: Review and Discuss Solar Array Ordinance Currently our city codes do not adequately regulate the installation of solar arrays in Columbus. Staff has recommend the draft ordinance for review and consideration by council. The benefit to the ordinance it gives provides a transparent process for the review of Solar Array installation projects. Based on the conversation at the 8-18 COW meeting staff indicated that proposed ordinance changes would come to the COW first and then to the proper Committee and Commissions for review and approval. If council wants to move this forward, the Plan Commission would host a public hearing on October 8 where they would forward a recommendation to the October 20 Council Meeting. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Ordinance ACTION REQUESTED OF COUNCIL: Review and Discuss Solar Array Ordinance  CITY OF COLUMBUS ORDINANCE NO. ______________ AN ORDINANCE TO CREATE SECTION 114-19 OF THE CITY OF COLUMBUS CODE OF ORDINANCES ESTABLISHING SMALL SOLAR ENERGY SYSTEMS The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. Section 114-19 Small Solar Energy System, is hereby created to now read as follows: Small Solar Energy System. (1) Defined: A small solar energy system is an energy system which converts solar energy to usable thermal, mechanical, chemical or electrical energy and is designed for a single residential, commercial or industrial property. (2) Small Solar Energy Systems (rooftop, building-mounted, or free-standing) are permitted as conditional uses in all zoning districts as accessory structures. The City shall apply Wis. Stat. §§ 66.0401 and 66.0403, as amended, in the evaluation of such requests. No restriction shall be placed, either directly or in effect, on the installation or use of a small solar energy system unless the restriction satisfies one of the following conditions: a. It serves to preserve or protect the public health or safety; b. It does not significantly increase the costs of the system or significantly decrease its efficiency; c. It allows for an alternative system of comparable cost and efficiency. (3) Small solar energy systems shall comply with all requirements for accessory structures in residential zoned districts. In commercial or industrial zoned districts, small solar energy system shall comply with the height limits and side and rear yard setbacks for accessory structures. Small solar energy systems are allowed in the front yard of commercial or industrial zoned properties. (4) Small solar energy systems shall not be considered as creating additional impervious surface for purposes of the City stormwater ordinances. (5) No person in control of a property shall allow a tree or shrub to be placed or grow so as to cast a shadow between the hours of 9:00 a.m. and 3:00 p.m., Central Daylight Saving Time, upon a small solar energy system and which supplies a part of the energy requirements for improvements on the parcel where the solar energy system is permanently located. The provisions of this paragraph shall not require the removal of existing vegetation. 2. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2020. CITY OF COLUMBUS By: ___________________________ By: __________________________ Michael Thom, Mayor Patricia Goebel, Clerk 2 G:\Administration\PLANNING & ZONING\Ordinance Projects\Solar Array Ordianance\ord re small solar energy systems 062320 (A3809127x9DEB4).docx  2020 AGENDA ITEM Committee of the Whole Meeting date: September 1, 2020 Council Meeting date: September 15, 2020 ITEM: County Library Tax Exemption – Columbia & Dodge Counties DETAILED DESCRIPTION OF SUBJECT MATTER: Each year, the City needs to request, via resolution an exemption from County Library Tax. Since the Columbus Public Library’s service area lies within both Columbia & Dodge Counties, a resolution for each county is necessary. Attached is further information on this process and the amount that the City needs to appropriate to the library above the calculated amount defined by the County. At this time, we do not have a resolution for Dodge County, but it is expected by mid- September. However, the City's appropriation for Dodge County will be zero. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Resolution and information provided by Columbia County on the library exemption process. ACTION REQUESTED OF COUNCIL: Consider resolution and forward to September 15 for approval.  RESOLUTION # ___15-20____ Exemption from Columbia County Library Tax – 2021 WHEREAS, the Columbia County Board levies a county library tax; WHEREAS, Section 43.64(2)(b) of the Wisconsin Statutes provides such units of government which levy a tax for public library service and appropriate and expend for a library fund as defined by s.43.52 (1) during the year for which the county tax levy is made a sum at least equal to the county library tax rate in the prior year multiplied by the equalized valuation of property in the city or village for the current year, may apply for exemption from this tax; and WHEREAS, the City of Columbus does levy a library tax in excess of the amount calculated in accordance with 43.64(2)(b), NOW THEREFORE BE IT RESOLVED, that the City of Columbus be exempted from the payment of any county library tax as provided in Section 43.64(2)(b) inasmuch as it will expend for its own library fund for 2021 an amount in excess of that calculated in accordance with 43.64(2)(b). Exemption from the payment of said county library tax shall not preclude the City of Columbus participation in county library service in all other respects; and BE IT FURTHER RESOLVED, that confirmed copies of the Resolution be forwarded by the City Clerk to the Portage Public Library and to the Columbia County Clerk no later than September 30, 2020. Dated this _______ day of September, 2020 CITY OF COLUMBUS By: ________________________ Michael Thom, Mayor Ayes: ________ Attest: ______________________ Nays: ________ Patricia Goebel, City Clerk  South Central Library System 4610 S. Biltmore Lane • Madison, WI 53718 608/246-7973 • FAX 608/246-7958 • mibach@scls.info DATE: August 14, 2020 TO: Columbia County Municipalities with Libraries FROM: Mark E. Ibach, Consulting Services Coordinator South Central Library System RE: Exemption from Columbia County Library Tax As you know, under Wisconsin Statute 43.64(2), municipalities with public libraries can be exempt from the county library tax if they locally appropriate an amount above the defined minimum. In order to determine if a municipality can request an exemption from the county library tax for 2021 (the tax the county board will set in the fall of 2020 and expend in 2021), the South Central Library System (SCLS) follows the directions provided by the Wisconsin Department of Public Instruction in calculating these exemption amounts. We then share the calculations in spreadsheet form with the various municipalities in Columbia County – along with a sample resolution that the municipality can adapt. As the statute states, a municipality must apply for this exemption annually. In order to assist you in this process, enclosed are:  directions on calculating the exemption amount provided by the Wisconsin Department of Public Instruction’s (DPI) Public Library Development team  the 2021 Columbia County Library Tax Exemption spreadsheet that contains the necessary calculations  a sample resolution form that you can adapt for your municipality Within Columbia County, the City of Wisconsin Dells maintains a joint library with the Village of Lake Delton (this is the only joint library within Columbia County). As you can see from the DPI’s instructions, as a result of Act 20, municipalities that participate in joint libraries can opt to appropriate library funds equal to the average of the last three years. A letter of intent or a certified copy of your municipal board’s action in the form of a resolution to be exempt from the county library tax must be received by the Columbia County Clerk’s office no later than the end of business day on September 30, 2020. Please send the original resolution directly to Columbia County Clerk Susan M. Moll, 112 E. Edgewater St., Portage, WI 53901 (County.Clerk@co.columbia.wi.us). Send an additional copy of the resolution to Debbie Bird, Portage Public Library, 253 W. Edgewater St., Portage, WI 53901. Please note that it is not necessary for your municipality to have passed its 2021 budget or to know the exact amount that will be appropriated for the library in order to complete this resolution. You must only certify that the municipality will appropriate more than the minimum required in order to exempt. Please contact me should you have any questions. My office phone is: (608) 246-5612 and my e-mail address is: mibach@scls.info. Thanks so much for your assistance. Serving libraries in Adams, Columbia, Dane, Green, Portage, Sauk & Wood counties.  Columbia County Library Tax Exemption Calculations for 2021 Municipalities that 2019 Equalized 2020 Equalized 2021 Needed 2020 Requested pay county library Value Reduced Municipalities Value Reduced Appropriation Appropriation tax by TID with libraries by TID from Municipality from Municipality Arlington (town) $103,545,700 Cambria $54,795,200 $11,315 $61,486 Caledonia $252,445,700 Columbus $449,249,900 * $92,765 $284,407 Columbus (town) $96,328,000 Lodi $292,108,200 $60,317 $128,750 Courtland $57,517,500 Pardeeville $152,936,100 $31,579 $75,000 Dekorra $414,135,100 Portage $691,906,500 $142,870 $520,312 Fort Winnebago $83,706,000 Poynette $207,198,200 $42,784 $133,510 Fountain Prairie $98,108,900 Randolph $104,825,900 * $21,645 $120,948 Hampden $75,337,600 Rio $66,469,200 $13,725 $97,233 Leeds $89,205,500 Wisconsin Dells**$367,521,200 * $75,889 $194,190 Lewiston $134,071,500 Wyocena $44,886,700 $9,269 $31,220 Lodi (town) $528,579,600 Lowville $106,225,800 *Columbus and Randolph have residents in both Columbia and Dodge counties. Marcellon $96,156,000 Wisconsin Dells is a joint library and has residents in Columbia, Sauk, Juneau, and Newport $67,792,600 Adams counties. The equalized values from the appropriate counties have been added Otsego $75,199,200 to result in these figures above. See below for the Columbia County portions only: Pacific $288,066,100 Randolph (town) $89,815,800 Municipality Columbia County Scott $65,427,600 Columbus $449,249,900 *** $92,765 Springvale $64,906,100 Wisconsin Dells $256,517,500 $52,968 West Point $391,348,900 Randolph $27,886,900 $5,758 Wyocena (town) $200,491,200 Arlington (village) $74,493,300 ***2020 Dodge County equalized value for Columbus = 0 Doylestown (village) $15,546,300 Fall River (village) $158,543,800 The tax levy rate is determined by dividing the 2020 Columbia County library budget by Friesland (village) $16,947,700 the 2019 equalized value of those municipalities that pay the county library tax. The 2020 equalized value of those municipalities with libraries is then multiplied by that tax levy rate to determine the municipal appropriation needed in order to exempt from the TOTAL: 3,643,941,500 county library tax in 2021. The 2020 municipal library appropriations (taken from information provided on the library's 2019 Annual Report ) are provided as an indication 2020 Columbia County of the municipality's current level of support. Library Budget Total $752,430 Tax Levy Rate 0.000206488 Wisconsin Statutes s43.64 (2)(b) **Wisconsin Dells and Lake Delton are a joint library. Due to Act 20, the 08/05/20 - Mark Ibach, South Central Library System municipalities that fund joint libraries have a second method they can use to determine the necessary level at which they need to fund the library in order to exempt from county library tax. Per 43.64(2)(c)(2), a municipality Wis. Dells (Adams) $25,909,100 in a joint library may appropriate an amount that is not less than the Wis. Dells (Juneau) $474,500 Wis. Dells (Sauk) $84,620,100 Randolph (Dodge) $76,939,000 Columbus (Dodge) $0  2020 AGENDA ITEM Committee of the Whole Meeting date: ____September 1___________________ Council Meeting date: __________ ___________ ITEM: _Review and discuss the vacation of Right of Way for sections of S Spring Street and W Fountain Street for the Columbus Elementary School DETAILED DESCRIPTION OF SUBJECT MATTER: The request is coming from the School District in collaboration with city staff and the school district’s project team. Currently the site that is home to the Columbus Elementary School and parking lot is approximately 6.25 acres. The site is comprised of 10 parcels of land and the site contains Right of Way dedicated for Spring Street and Fountain Street. The requested action of council is to vacate the sections of right of way that run through the elementary school property. The vacation is needed to allow the district to combine the lot into one parcel. Combining the lot for the project to will help the project to meet our Zoning Code. When the vacation of the ROW is completed, the school district will then complete a CSM to combine everything into one lot. City staff has reviewed the proposed vacation of ROW and there are no utilities located in the ROW that would be affected. The process will take a minimum of 40 days from Council Approval to finalize the vacation of ROW. With the vacation of ROW completed, the school district will need to: 1) Complete a CSM and 2) receive a Conditional Use Permit. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Right of Way Vacation Exhibit ACTION REQUESTED OF COUNCIL: Review and discuss the vacation of Right of Way for sections of S Spring Street and W Fountain Street for the Columbus Elementary School